Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
For the year ended 31[st] March 2024
Reference and Administration Information
Registered Charity number 1066010 Scouts Registration number 10001049
Charity’s principal address c/o Mr Richard Plume 45 Hallowell Road Northwood Middlesex HA6 1DT
| 45 Hallowell Road Northwood Middlesex HA6 1DT |
|
|---|---|
| Trustee Name | Office |
| Christine Bennett | District Commissioner & District |
| Explorer Scout Commissioner | |
| Paul Spencer | Chair |
| Helen Evans | Secretary |
| David Pinn | Treasurer |
| Rishi Varodaria | District Youth Commissioner |
| Neil Lattimer | Elected Member |
| Simon Hill | Elected Member |
| Jonathan Norton | Elected Member |
| Richard Plume | Nominated Member |
| Robert Smith | Nominated Member |
| Margaret Sullivan | Nominated Member |
| Marcus Victory | Nominated Member |
| Trevor Alexander | Elected Member |
| Kyle Fawcett | Elected Member – under 25 |
| Nikhil Varodaria | Elected Member – under 25 |
Bankers: CAF Bank Ltd 25 Kings Hill Avenue West Malling Kent ME19 4JQ
Adviser (Independent Examiner) Mr K Mulvaney 43a Hallowell Road Northwood Middlesex HA6 1DT Adviser (Financial Investments) I P S Capital LLP 4 Eastcheap London EC3M 1AE
Page 1 of 4 Board of Trustees Annual Report to 31[st] March 2024
Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
Report of the Trustees
Introduction
The Trustees present their Report for the year ended 31[st] March 2024.
Structure, Governance and Management
The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 12 Trustees (including 2 Ex Officio Trustees) and meets every 6 months.
Members of the Trustee Board complete “Being a Scouts Trustee learning” within the first 6 months of joining the Board.
This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life."
Risk and Internal Control
The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories
Page 2 of 4 Board of Trustees Annual Report to 31[st] March 2024
Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
for all payments and a comprehensive insurance policies to ensure that insurable risks are covered."
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the
values of Scouting and:
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enjoy what they are doing and have fun
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take part in activities indoors and outdoors
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learn by doing
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share in spiritual reflection
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take responsibility and make choices
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undertake new and challenging activities
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make and live by their Promise. "
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Reserves Policy
a. The funds associated with the two Sections (Explorer Scouts and Network) are not considered as part of the District reserves policy.
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b. The sum of money to which the policy applies in 2023/24 is £466,267
-
c. £250,000 is a Designated Fund for interest earning, to allow the District to continue in perpetuity to support financially various activities across all Groups and Sections. d. Originally a sum of £300,000 was allocated as a Designated Fund for Capital Grants to Groups. This has reduced to £216,217 in 2023/24.
e. The balance of £51,243 is considered to be available for current year spending.
Page 3 of 4 Board of Trustees Annual Report to 31[st] March 2024
Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
Investment Policy
The trustees use the services of IPS Capital to provide investment management services for approximately 30% of its capital. The remainder of the funds are in various interest earning accounts available for use at short notice. Full details are in the Financial Report.
Safety and Safeguarding
The Scouts have rigorous training and monitoring in all their activities. The Board of Trustees of individual Groups are responsible for the safety of their premises.
Declaration
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees
Signatures …………………………… ……………………………………..
Full names .. ………………………… ……………………………………..
Position …………………………… ……………………………………..
Date ……………………………………
Page 4 of 4 Board of Trustees Annual Report to 31[st] March 2024
| Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council |
|---|---|---|---|---|---|---|---|---|
Receipts and Payments Account |
||||||||
| Year start date | Year end date | |||||||
| For the year from |
01/04/2023 | 31/03/2024 | ||||||
| Receipts andpayments | ||||||||
| 2023/24 | 2022/23 | |||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Receipts | ||||||||
| Income Beaver Activities | - | 22 | ||||||
| Income Cub Activities | 4,765 | 4,765 | 1,485 | |||||
| Income Scout Activities | 4,624 | 4,624 | 6,095 | |||||
| Income Explorer Activities | - | - | ||||||
| Income mixed Activities | 7,513 | - | 7,513 | 3,220 | ||||
| Donations | - | 50 | ||||||
| Members Subscriptions (Note 7) | 2,679 | - | 2,679 | 84,064 | ||||
| Explorer Units Income | 33,952 | - | 33,952 | 36,701 | ||||
| Other Income (Note 13) | 375 | 375 | 2,863 | |||||
| Sub total | 53,908 | - | 53,908 | 134,500 | ||||
| Grants | - | |||||||
| Council Covid Grant | - | - | ||||||
| Sub total | - | - | ||||||
| Fundraising (gross) | - | |||||||
| Donation Legacy | - | - | ||||||
| Sub total | - | - | - | |||||
| Investment income | - | |||||||
| Investment income (Note 3) | 9,123 | 9,123 | 4,682 | |||||
| - | - | |||||||
| Sub total | 9,123 | - | 9,123 | 4,682 | ||||
| - | ||||||||
| Total Gross Income | 63,031 | - | 63,031 | 139,182 | ||||
| Profit on Investment Assets (Note 9) | 12,862 | 12,862 | - 12,734 | |||||
| - | ||||||||
| Total receipts | 75,893 | - | 75,893 | 126,448 | ||||
| Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council |
|---|---|---|---|---|---|---|---|---|
Receipts and Payments Account |
||||||||
| Year start date | Year end date | |||||||
| For the year from |
01/04/2023 | 31/03/2024 | ||||||
| Receipts andpayments | ||||||||
| 2023/24 | 2022/23 | |||||||
| Unrestricted funds |
Designated Funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Payments | ||||||||
| Leader Training | - 3,397 | 3,397 - |
- 716 | |||||
| Transport Subsidies for Groups (Note 5) | - 1,644 | - | 1,644 - |
- 2,234 | ||||
| Expenditure Squirrels (Note 14) | - 500 | 500 | ||||||
| Expenditure Beaver Activities | - | - | - 355 | |||||
| Expenditure Cub Activities | - 7,557 | - | 7,557 - |
- 3,477 | ||||
| Expenditure Scout Activities | - 6,774 | - | 6,774 - |
- 8,000 | ||||
| Expenditure Explorer Activities | - 460 | - | 460 - |
- 3,800 | ||||
| Expenditure Mixed Activities | - 6,361 | - | 6,361 - |
- 5,174 | ||||
| Capital Grant (Note 4) | - 2,500 | 2,500 - |
15,935 | |||||
| Members' Subscriptions Paid (Note 7) | - 24 | - | 24 - |
- 89,772 | ||||
| District Van costs | - 1,647 | - | 1,647 - |
- 1,303 | ||||
| Admin, Insurance, fees, badges (Note 12) | - 3,994 | - | 3,994 - |
- 1,379 | ||||
| Explorer Units | - 28,325 | - | 28,325 - |
- 38,193 | ||||
| Uniform Subsidy | - 935 | - | 935 - |
- 559 | ||||
| Other Expenditure (Note 13) | - 2,500 | 2,500 - |
||||||
| Sub total | - 64,118 | - 2,500 | 66,618 - |
170,897 | ||||
| Fundraising expenses | - | |||||||
| Sub total | - | |||||||
| - | ||||||||
| **Total Gross Expenditure ** | - 64,118 | - 2,500 | 66,618 - |
170,897 | ||||
| - | ||||||||
| Asset and investment purchases, etc. |
- | - | ||||||
| ~~-~~ | ||||||||
| Total payments | - 64,118 | - 2,500 | 66,618 - |
170,897 | ||||
| - | ||||||||
| Net of receipts/(payments) | 11,775 | - 2,500 | 9,275 | 44,449 | ||||
| Transfers between funds | - | - | ||||||
| Total funds last year end | 508,235 | 508,235 | 552,684 | |||||
| Total funds this year end | 520,010 | - 2,500 | 517,510 | 508,235 | ||||
| Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | ||
|---|---|---|---|---|---|---|---|---|
| 31st March 2024 | 31st March 2023 |
|||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Cash funds | ||||||||
| CAF Cash (current account, Note 8 | 638 | - | 638 | 148 | ||||
| CAF Gold (deposit account, Note 8 | 5,143 | 5,143 | 23,430 | |||||
| Close Bros 1 (notice account) | 87,051 | 87,051 | 84,295 | |||||
| Cambridge & Counties bank (notice account) |
21,920 | 62,912 | 84,832 | 81,969 | ||||
| United Trust Bank (notice account) | - | 88,094 | 88,094 | 84,804 | ||||
| Other unrestricted accounts Note 8 | ||||||||
| Poindextor Explorers | 17,233 | 17,233 | 14,349 | |||||
| Pathfinder Explorers | - 16 | - 16 | 170 | |||||
| RuislipExplorers | 3,400 | 3,400 | 472 | |||||
| Network | - | - | ||||||
| Jamboree | - | - | ||||||
| Total cash funds | 48,318 | 238,057 | 286,375 | 289,637 | ||||
| Other monetary assets | - | - | ||||||
| Loan to 6th Eastcote (Note 10) | 2,925 | 2,925 | 3,250 | |||||
| Sub total | 2,925 | - | 2,925 | 3,250 | ||||
| Investment assets | - | - | ||||||
| Quoted Investments - IPS Capital (Note 9) |
228,210 | 228,210 | 215,348 | |||||
| Sub total | - | 228,210 | 228,210 | 215,348 | ||||
| Non monetary assets for charity's own use |
- | - | ||||||
| All written down to zero (Note 11) | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Liabilities | - | - | ||||||
| None | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Total Cash & Cash Equivalent Assets |
51,243 | 238,057 | 289,300 | 292,887 | ||||
| Total Assets | 51,243 | 466,267 | 517,510 | 508,235 | ||||
| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 27th June 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by |
||||||||
| Signature | ||||||||
Notes to the Accounts For the Year ended 31[st] March 2024
1. Accounting Policies
a. The financial statements have been prepared on a Receipts and Payments basis, and in accordance with the Charities SORP (FRS 102), together with Update Bulletin 1. b. Depreciation. Since 2011/12 the value of fixed assets has been zero. 2. Reserves Policy
a. The funds associated with the various Sections (Explorer Scouts and Network) are considered as current year spending for those sections and are not part of District Reserves Policy. b. The sum of money to which the policy applies in 2023/24 is £466,267 c. £250,000 is a Designated Fund for interest earning, to allow the District to continue in perpetuity to support activities across all Groups and Sections. d. Originally a sum of £300,000 was allocated as a Designated Fund for Capital Grants to Groups. This reduced to £216,267 in 2023/24, as Capital Grants were paid. e. The balance of £51,243 is considered to be current year spending. 3. Investment Income All investment income, whether from Unrestricted Funds or Designated Funds is taken as Income into the Unrestricted Funds. This is made up as follows: CAF Cash £5 CAF Gold £212 Close Brothers £2,755 Cambridge and Counties Bank £2,862 United Trust Bank £3,289 Total Interest Earned £9,123
4. Capital Grants
The cost of Capital Grants this year was £2,500. The cost in 2022/23 was £15,935. 5. Transport Subsidies for Groups Under the Fund Management Policy, the District offers to pay for 80% of the hire costs for a minibus for Group camps. The cost of subsidies paid in 2023/24 was £1,644. For 2022/23 this figure was £2,234. 6. Subsidies for District Events Under the Fund Management Policy, the District offers to pay subsidies on an agreed basis for District-organised events. In 2023/24, the cost of subsidies across all sections was £4,750. In 2022/23, the cost of subsidies across all sections was £9,984. 7. Membership Subscriptions Net Income on Members' Subscriptions for 2023/24 was £2,655. For 2022/23 this figure was an expenditure of £5,708. The net income arises because we did not pay any subscriptions within the year, but we did receive a payment from a Group. 8. Unrestricted Accounts Accounts under this sub-heading are the CAF Cash (the District’s main current account), CAF Gold, and the three District Explorer current accounts; one account is used for
Poindextor Explorers, one for Ruislip Explorers and one for Pathfinder Explorers 9. Investment in Equities and Bonds Prospect Wealth Management merged with IPS Capital during 2021/22 and the joint company now trades as IPS Capital. The Finance Subcommittee invested £127,323 of the District funds on 15th July 2011 in an investment portfolio including equities and bonds, through a company called Prospect Wealth Management. There is no fixed term on this investment, although it is viewed as medium to long term (4 years plus). In April 2022 we invested a further £40,000 in this portfolio. Market valuation at 31st March 2024 was £228,213, an increase of £12,865 on the 2022/23 valuation. No dividends or interest are payable; any such gains are included in the valuation at any point in time. 10. Loan to 6th Eastcote Group In 2012/13 the District made an interest-free loan of £6,500 to 6th Eastcote Group, to allow them to pay off a long-standing debt that arose from major works to their Scout Headquarters in 2003. The loan was made under a signed agreement and will be paid off by the Group over 20 years in 20 equal annual instalments of £325. The first of these instalments was paid in 2013/14, and the annual payments continue. 11. Fixed Assets There are no fixed assets with any book value. The District still owns the District Van, but it has been written down to zero value. A replacement van was purchased in April 2024, after these accounts were closed. The price paid was £21,594. 12. Administration, Insurance, Fees and Badges Included in this expenditure is the following: Insurance for equipment, cost of badges Other Administration costs 13. Other Income and Expenditure The £375 of Other Income was made up of: a. A badges refund of £295 b. Repayment by Groups for ULEZ charges for the District Van.
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of RUISLIP EASTCOTE & NORTHWOOD DISTRICT SCOUT COUNCIL
On accounts for the year ended[31 March 2024] Set out on pages 1-5
Charity no (if any)[1066010] (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2024 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 25/ 06/2024
Signed: K F Mulvaney Name: K F Mulvaney ~~Ps~~ Relevant professional qualification(s) or body (if any): Address: 43A Hallowell Road Northwood HA6 1DT
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER