Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
For the year ended 31[st] March 2023
Index
pages Trustee Information 1 Report of the Trustees 2 Report of the Chairman of the Finance Subcommittee 6
Reference and Administration Information
Registered Charity number 1066010 Scouts Registration number 10001049 Charity’s principal address c/o Mr Richard Plume 45 Hallowell Road Northwood Middlesex HA6 1DT Trustee Name Office Christine Bennett District Commissioner & District Explorer Scout Commissioner John Field District Commissioner to 11[th] January 2023 Paul Spencer Chair Helen Evans Secretary David Pinn Treasurer Rishi Varodaria District Youth Commissioner Neil Lattimer Elected Member Simon Hill Elected Member Edward Greer Elected Member to 24[th] June 2023 Jonathan Norton Elected Member Richard Plume Nominated Member Robert Smith Nominated Member Margaret Sullivan Nominated Member Marcus Victory Nominated Member Trevor Alexander Co opted Member Christopher Faulls Co opted Member from 13[th] October 2021
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Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
| Bankers: | CAF Bank Ltd |
|---|---|
| 25 Kings Hill Avenue | |
| West Malling | |
| Kent ME19 4JQ | |
| Adviser (Independent Examiner) | Mr K Mulvaney |
| 43a Hallowell Road | |
| Northwood | |
| Middlesex HA6 1DT | |
| Adviser (Financial Investments) | I P S Capital LLP |
| 4 Eastcheap | |
| London EC3M 1AE |
Report of the Trustees
Introduction
The Trustees present their Report for the year ended 31[st] March 2023.
Structure, Governance and Management
The District is part of Greater London Middlesex West Scout County and its governing documents are those of the Scout Association. They comprise a Royal Charter, which in turn gives authority to the Bye Laws and the Policy, Organisation and Rules (POR) of the Scout Association. The District is a Trust established under the rules that are common to all Scouts. The Trustees are appointed in accordance with POR.
The District is currently managed by a District Executive Committee, members of which are the Charity Trustees of the Scout District, which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate. From 1[st] April 2023 they will be known as the Board of Trustees with more of the management of the District carried out by the Leadership Team formed by some of the lead volunteers from Groups and the District.
The Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner 4 Elected, 4 Nominated Members, up to 4 Co opted members and other Commissioners in accordance with Policy Organisation and Rules and meets at least twice during the financial year. Members of the Executive Committee complete Trustee Introduction e-learning within the first 5 months of joining the committee.
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Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
The District Executive Committee also exists to support the District Commissioners in meeting the responsibilities of their appointments, and is responsible for:
-
Maintaining District property
-
Raising funds and managing the District finances
-
Insuring persons, property and equipment
-
Organising District public occasions
-
Assisting in the recruitment and training of leaders and other adult support
-
Appointing any sub-committees that may be required
-
Appointing District Administrators and Advisors other than those who are elected.
Risk and Internal Control
The District does not own or manage any buildings and has in place systems of internal controls that are designed to provide reasonable assurance against mismanagement or loss of funds. These include two signatories (or authorisers in the case of online transactions) for all payments, and a comprehensive insurance policy to ensure that insurable risks are covered. The Trustees have formally delegated to the Finance Subcommittee responsibility for investment decisions.
Safety and Safeguarding
The Scouts have rigorous training and monitoring in all their activities.
Objectives and Activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
-
enjoy what they are doing and have fun
-
take part in activities indoors and outdoors
-
learn by doing
-
share in spiritual reflection
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Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
-
take responsibility and make choices
-
undertake new and challenging activities
-
make and live by their Promise.
The Aim of the District is that of the Scout Association, which is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, and guided by adult leadership.
Public Benefit Statement
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Achievements and Performance
Achievements this year
The Trustees have supported the DC and the Scout Groups in the District to provide a diverse range of Scouting activities for the young people whom they serve. As Scouts, we believe in preparing young people with skills for life. We bring communities together and contribute to society. Above all, we aim to build better futures.
Numbers across the District continue to grow with most sections full. We continue to receive a steady stream of enquiries to join Scouting, which is becoming more challenging to place, so we are focusing on encouraging more leaders to join us. Each week, more than 1000 young people in REN District enjoy fun and adventure while developing the skills they need to succeed in life.
The District Trustees continues to support activities and training to enable Groups to provide an exciting programme for their members. At a District level section specific activities have returned with a full programme throughout the year. As Trustees for Explorer Scout Activities, it is good to see them returning to camps and participating in (and winning) the County organised Sky Camp. They have also seen an increase in the numbers registering, and completing, all levels of the Duke of Edinburgh Award which leads to top scouting awards. One Queen’s Scout and 8 Bronze, 5 Silver, 2 Gold, Duke of Edinburgh Awards were gained during the year.
We were also very pleased that some of our Explorers volunteered to assist at the funeral of the Her Majesty Queen Elizabeth II and at the happier occasion of His Majesty King Charles III’s coronation.
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Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
As a result of our Leaders dedication and District support the number of Top Awards being achieved in each section is growing. The Trustees are pleased that many leaders in the District have completed their training and good progress is being made to encourage others to complete at the earliest possible opportunity. This is especially important given the forthcoming changes being introduced to the Governance of Scouting. 34 Wood Badges were completed during the year and 27 adults were recognised for their outstanding service to Scouting.
Financial Review
Introduction
The Financial Report is provided in a separate document which accompanies this report. The District does not undertake any fundraising activities but relies on income from its investments to fund the various activities which it organises.
Reserves Policy
-
a. The funds associated with the two Sections (Explorer Scouts and Network) are not considered as part of the District reserves policy.
-
b. The sum of money to which the policy applies in 2023/23 is £472,266
-
c. £250,000 is a Designated Fund for interest earning, to allow the District to continue in perpetuity to support financially various activities across all Groups and Sections.
-
d. Originally a sum of £300,000 was allocated as a Designated Fund for Capital Grants to Groups. This has reduced to £222,266 in 2022/23.
-
e. The balance of £65,482 is considered to be available for current year spending.
Investment Policy
The trustees use the services of IPS Capital to provide investment management services for approximately 30% of its capital. The remainder of the funds are in various interest earning accounts available for use at short notice. Full details are in the Financial Report.
Declaration
The Trustees declare that they have approved the Trustees’ Report above.
Signed on behalf of the Charity’s Trustees
Signatures …………………………… …………………………………….. Full names .. ………………………… …………………………………….. Position …………………………… ……………………………………..
Date ……………………………………
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Ruislip Eastcote Northwood District Scout Council
Trustees Annual Report
Report of the Chairman of the Finance Subcommittee
The Trustees consider that the charity is exempt from an audit for the year ended 31 March 2023. The Trustees have acknowledged their responsibilities for ensuring that the charity keeps accounting records that comply with the Charities Act which governs this charity, and for preparing accounts which give a true and fair view of the state of the financial affairs of the charity and of its income and expenditure for the financial year.
I have prepared the associated Annual Accounts based on the detailed accounts and records maintained by the District Treasurer. The Annual Accounts comprise the Receipts and Payments Account, the Statement of Assets and Liabilities, and accompanying explanatory notes.
Richard J Plume
Chairman, District Finance Subcommittee
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| Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council |
|---|---|---|---|---|---|---|---|---|
Receipts and Payments Account |
||||||||
| Year start date | Year end date | |||||||
| For the year from |
01/04/2022 | 31/03/2023 | ||||||
| Receipts andpayments | ||||||||
| 2022/23 | 2021/22 | |||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Receipts | ||||||||
| Income Beaver Activities | 22 | 22 | 230 | |||||
| Income Cub Activities | 1,485 | 1,485 | 1,081 | |||||
| Income Scout Activities | 6,095 | 6,095 | 3,390 | |||||
| Income Explorer Activities | - | - | - | |||||
| Income mixed Activities | 3,220 | - | 3,220 | 2,890 | ||||
| Donations | 50 | 50 | - | |||||
| Members Subscriptions (Note 7) | 84,064 | - | 84,064 | 29,753 | ||||
| Explorer Units Income | 36,701 | - | 36,701 | 16,601 | ||||
| Network Income | - | - | - | |||||
| Other Income | 2,863 | 2,863 | 2,500 | |||||
| Income Correction | - | |||||||
| Sub total | 134,500 | - | 134,500 | 56,445 | ||||
| Grants | - | |||||||
| Council Covid Grant | - | - | ||||||
| Sub total | - | - | - | |||||
| Fundraising (gross) | - | |||||||
| Donation Legacy | - | - | ||||||
| Sub total | - | - | - | |||||
| Investment income | - | |||||||
| Investment income (Note 3) | 4,682 | - | 4,682 | 3,482 | ||||
| - | - | |||||||
| Sub total | 4,682 | - | 4,682 | 3,482 | ||||
| - | ||||||||
| **Total Gross Income ** | 139,182 | - | 139,182 | 59,927 | ||||
| - | ||||||||
| Profit on Investment Assets (Note 9) | - 12,734 | - | - 12,734 | 10,649 | ||||
| - | ||||||||
| Total receipts | 126,448 | - | 126,448 | 70,576 | ||||
| Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council |
|---|---|---|---|---|---|---|---|---|
Receipts and Payments Account |
||||||||
| Year start date | Year end date | |||||||
| For the year from |
01/04/2022 | 31/03/2023 | ||||||
| Receipts andpayments | ||||||||
| 2022/23 | 2021/22 | |||||||
| Unrestricted funds |
Designated Funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Payments | ||||||||
| Leader Training | - 716 | 716 - |
- 2,238 | |||||
| Transport Subsidies for Groups (Note 5) | - 2,234 | - | 2,234 - |
- 1,266 | ||||
| Expenditure Beaver Activities | - 355 | - | 355 - |
- 519 | ||||
| Expenditure Cub Activities | - 3,477 | - | 3,477 - |
- 2,979 | ||||
| Expenditure Scout Activities | - 8,000 | - | 8,000 - |
- 3,249 | ||||
| Expenditure Explorer Activities | - 3,800 | - | 3,800 - |
- | ||||
| Expenditure Network | - | - | - | - | ||||
| Expenditure Mixed Activities | - 5,174 | - | 5,174 - |
- 3,135 | ||||
| Capital Grant (Note 4) | - 15,935 | 15,935 - |
- | |||||
| Members' Subscriptions Paid (Note 7) | - 89,772 | - | 89,772 - |
- 31,966 | ||||
| District Van costs | - 1,303 | - | 1,303 - |
- 1,249 | ||||
| Admin, Insurance, fees, badges (Note 13) | - 1,379 | - | 1,379 - |
- 1,828 | ||||
| Explorer Units | - 38,193 | - | 38,193 - |
- 19,010 | ||||
| Network Unit | - | - | - | |||||
| Uniform Subsidy | - 559 | - | 559 - |
- 1,239 | ||||
| Other Expenditure | - | - | - 3,500 | |||||
| Sub total | - 154,962 | - 15,935 | 170,897 - |
- 72,178 | ||||
| Fundraising expenses | - | - | ||||||
| Sub total | - | |||||||
| - | - | |||||||
| **Total Gross Expenditure ** | - 154,962 | - 15,935 | 170,897 - |
- 72,178 | ||||
| - | - | |||||||
| Asset and investment purchases, etc. |
- | - | - | |||||
| ~~-~~ | - | |||||||
| Totalpayments | - 154,962 | - 15,935 | 170,897 - |
- 72,178 | ||||
| - | ||||||||
| Net of receipts/(payments) | - 28,514 | - 15,935 | 44,449 - |
- 1,602 | ||||
| Transfers between funds | - | - | - | |||||
| Total funds last year end | 552,684 | 552,684 | 554,286 | |||||
| Total funds this year end | 524,170 | - 15,935 | 508,235 | 552,684 | ||||
| Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | ||
|---|---|---|---|---|---|---|---|---|
| 31st March 2023 | 31st March 2022 |
|||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Cash funds | ||||||||
| CAF Cash (current account, Note 8 | 148 | - | 148 | 721 | ||||
| CAF Gold (deposit account, Note 8 | 17,580 | 5,850 | 23,430 | 87,294 | ||||
| Close Bros 1 (notice account) | 84,295 | 84,295 | 83,100 | |||||
| Cambridge & Counties bank (notice account) |
- | 81,969 | 81,969 | 80,864 | ||||
| United Trust Bank (notice account) | - | 84,804 | 84,804 | 83,665 | ||||
| Other unrestricted current accounts (Note 8): |
||||||||
| Poindextor Explorers | 14,349 | 14,349 | 13,036 | |||||
| Pathfinder Explorers(Note 14) | 170 | 170 | - | |||||
| - | - | |||||||
| RuislipExplorers | 472 | 472 | 3,447 | |||||
| Network | - | - | ||||||
| Jamboree | - | - | ||||||
| Total cash funds | 32,719 | 256,918 | 289,637 | 352,127 | ||||
| Other monetary assets | - | - | ||||||
| Loan to Paccar (Note 10) | - | - | 8,900 | |||||
| Loan to 6th Eastcote (Note 11) | 3,250 | 3,250 | 3,575 | |||||
| Sub total | 3,250 | - | 3,250 | 12,475 | ||||
| Investment assets | - | - | ||||||
| Quoted Investments - Prospect Wealth(Note 9) |
215,348 | 215,348 | 188,082 | |||||
| Sub total | - | 215,348 | 215,348 | 188,082 | ||||
| Non monetary assets for charity's own use |
- | - | ||||||
| All written down to zero (Note 12) | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Liabilities | - | - | ||||||
| None | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Total Cash & Cash Equivalent Assets |
35,969 | 256,918 | 292,887 | 364,602 | ||||
| Total Assets | 35,969 | 472,266 | 508,235 | 552,684 | ||||
| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 5th July 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by |
||||||||
| Signature | ||||||||
| Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | Statement of assets and liabilities at the end of theyear | ||
|---|---|---|---|---|---|---|---|---|
| 31st March 2023 | 31st March 2022 |
|||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Cash funds | ||||||||
| CAF Cash (current account, Note 8 | 148 | - | 148 | 721 | ||||
| CAF Gold (deposit account, Note 8 | 17,580 | 5,850 | 23,430 | 87,294 | ||||
| Close Bros 1 (notice account) | 84,295 | 84,295 | 83,100 | |||||
| Cambridge & Counties bank (notice account) |
- | 81,969 | 81,969 | 80,864 | ||||
| United Trust Bank (notice account) | - | 84,804 | 84,804 | 83,665 | ||||
| Other unrestricted current accounts (Note 8): |
||||||||
| Poindextor Explorers | 14,349 | 14,349 | 13,036 | |||||
| Pathfinder Explorers(Note 14) | 170 | 170 | - | |||||
| - | - | |||||||
| RuislipExplorers | 472 | 472 | 3,447 | |||||
| Network | - | - | ||||||
| Jamboree | - | - | ||||||
| Total cash funds | 32,719 | 256,918 | 289,637 | 352,127 | ||||
| Other monetary assets | - | - | ||||||
| Loan to Paccar (Note 10) | - | - | 8,900 | |||||
| Loan to 6th Eastcote (Note 11) | 3,250 | 3,250 | 3,575 | |||||
| Sub total | 3,250 | - | 3,250 | 12,475 | ||||
| Investment assets | - | - | ||||||
| Quoted Investments - Prospect Wealth(Note 9) |
215,348 | 215,348 | 188,082 | |||||
| Sub total | - | 215,348 | 215,348 | 188,082 | ||||
| Non monetary assets for charity's own use |
- | - | ||||||
| All written down to zero (Note 12) | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Liabilities | - | - | ||||||
| None | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Total Cash & Cash Equivalent Assets |
35,969 | 256,918 | 292,887 | 364,602 | ||||
| Total Assets | 35,969 | 472,266 | 508,235 | 552,684 | ||||
| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 5th July 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by |
||||||||
| Signature | ||||||||
Notes to the Accounts
For the Year ended 31[st] March 2023
1. Accounting Policies
a. The financial statements have been prepared on a Receipts and Payments basis, and in accordance with the Charities SORP (FRS 102), together with Update Bulletin 1. b. Depreciation. Since 2011/12 the value of fixed assets has been zero.
2. Reserves Policy
a. The funds associated with the various Sections (Explorer Scouts and Network) are considered as current year spending for those sections and are not part of District Reserves Policy. b. The sum of money to which the policy applies in 2022/23 is £472,266 c. £250,000 is a Designated Fund for interest earning, to allow the District to continue in perpetuity to support activities across all Groups and Sections. d. Originally a sum of £300,000 was allocated as a Designated Fund for Capital Grants to Groups. This reduced to £221,267 in 2022/23, as Capital Grants were paid. e. The balance of £36,968 is considered to be current year spending.
3. Investment Income
All investment income, whether from Unrestricted Funds or Designated Funds is taken as Income into the Unrestricted Funds. This is made up as follows:
CAF Cash £8 CAF Gold £139 Close Brothers £1,195 Cambridge and Counties Bank £1,104 United Trust Bank £1,139 Loan to Paccar £1,097 Total Interest Earned £4,682
4. Capital Grants
The cost of Capital Grants this year was £15,935. The cost in 2021/22 was zero.
5. Transport Subsidies for Groups
Under the Fund Management Policy, the District offers to pay for 80% of the hire costs for a minibus for Group camps. The cost of subsidies paid in 2022/23 was £2,234. For 2021/22 this figure was £1,266.
6. Subsidies for District Events
Under the Fund Management Policy, the District offers to pay subsidies on an agreed basis for District-organised events. In 2022/23, the cost of subsidies across all sections was £9,984. In 2021/22, the cost of subsidies across all sections was £2,291.
7. Membership Subscriptions
Net Expenditure on Members' Subscriptions for 2022/23 was £5,708. For 2021/22 this figure was £2,214. The figure is higher this year as the District paid for two years' subscriptions in a single year.
8. Unrestricted Accounts
Accounts under this sub-heading are the CAF Cash (the District’s main current account), CAF Gold, and the three District Explorer current accounts; one account is used for Poindextor Explorers, one for Ruislip Explorers and one for Pathfinder Explorers
9. Investment in Equities and Bonds
Prospect Wealth Management merged with IPS Capital during 2021/22 and the joint company now trades as IPS Capital. The Finance Subcommittee invested £127,323 of the District funds on 15th July 2011 in an investment portfolio including equities and bonds, through a company called Prospect Wealth Management. There is no fixed term on this investment, although it is viewed as medium to long term (4 years plus). In April 2022 we invested a further £40,000 in this portfolio. Market valuation at 31st March 2023 was £215,348, a decrease of £12,734 on the 2021/22 valuation. No dividends or interest are payable; any such gains are included in the valuation at any point in time.
10. Loan to Paccar
On 28th March 2012 the District made a loan to Paccar, the Campsite owned by our Scout County, to enable them to invest in revenue-earning facilities such as accommodation. The loan was made - under a signed agreement. The term is for 10½ years. There was an interest only payment made to District in 2012/13 and there have been capital and interest payments made every year since. The final payment was made in September 2022, and the loan has been repaid in full.
11. Loan to 6th Eastcote Group
In 2012/13 the District made an interest-free loan of £6,500 to 6th Eastcote Group, to allow them - to pay off a long standing debt that arose from major works to their Scout Headquarters in 2003. The loan was made under a signed agreement and will be paid off by the Group over 20 years in 20 equal annual instalments of £325. The first of these instalments was paid in 2013/14, and the annual payments continue.
12. Fixed Assets
There are no fixed assets with any book value. The District still owns the District Van, but it has been written down to zero value.
13. Administration, Insurance, Fees and Badges
Included in this expenditure is the following: Insurance for equipment, cost of badges Other Administration costs
14. Pathfinder Explorers
Pathfinder Explorers were formed in 2022/23, and are closely associated with
3rd Northwood Group
15. Other Income and Expenditure
The £2,863 of Other Income was made up of:
a. £2,500 from 12th Ruislip, transferring funds for a shared expenditure for their new build b. £200 towards the cost of van repairs from 6th Eastcote Group
| Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council |
|---|---|---|---|---|---|---|---|---|
Receipts and Payments Account |
||||||||
| Year start date | Year end date | |||||||
| For the year from |
01/04/2022 | 31/03/2023 | ||||||
| Receipts andpayments | ||||||||
| 2022/23 | 2021/22 | |||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Receipts | ||||||||
| Income Beaver Activities | 22 | 22 | 230 | |||||
| Income Cub Activities | 1,485 | 1,485 | 1,081 | |||||
| Income Scout Activities | 6,095 | 6,095 | 3,390 | |||||
| Income Explorer Activities | - | - | - | |||||
| Income mixed Activities | 3,220 | - | 3,220 | 2,890 | ||||
| Donations | 50 | 50 | - | |||||
| Members Subscriptions (Note 7) | 84,064 | - | 84,064 | 29,753 | ||||
| Explorer Units Income | 36,701 | - | 36,701 | 16,601 | ||||
| Network Income | - | - | - | |||||
| Other Income | 2,863 | 2,863 | 2,500 | |||||
| Income Correction | - | |||||||
| Sub total | 134,500 | - | 134,500 | 56,445 | ||||
| Grants | - | |||||||
| Council Covid Grant | - | - | ||||||
| Sub total | - | - | - | |||||
| Fundraising (gross) | - | |||||||
| Donation Legacy | - | - | ||||||
| Sub total | - | - | - | |||||
| Investment income | - | |||||||
| Investment income (Note 3) | 4,682 | - | 4,682 | 3,482 | ||||
| - | - | |||||||
| Sub total | 4,682 | - | 4,682 | 3,482 | ||||
| - | ||||||||
| **Total Gross Income ** | 139,182 | - | 139,182 | 59,927 | ||||
| - | ||||||||
| Profit on Investment Assets (Note 9) | - 12,734 | - | - 12,734 | 10,649 | ||||
| - | ||||||||
| Total receipts | 126,448 | - | 126,448 | 70,576 | ||||
| Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council | Ruislip Eastcote Northwood District Scout Council |
|---|---|---|---|---|---|---|---|---|
Receipts and Payments Account |
||||||||
| Year start date | Year end date | |||||||
| For the year from |
01/04/2022 | 31/03/2023 | ||||||
| Receipts andpayments | ||||||||
| 2022/23 | 2021/22 | |||||||
| Unrestricted funds |
Designated Funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Payments | ||||||||
| Leader Training | - 716 | 716 - |
- 2,238 | |||||
| Transport Subsidies for Groups (Note 5) | - 2,234 | - | 2,234 - |
- 1,266 | ||||
| Expenditure Beaver Activities | - 355 | - | 355 - |
- 519 | ||||
| Expenditure Cub Activities | - 3,477 | - | 3,477 - |
- 2,979 | ||||
| Expenditure Scout Activities | - 8,000 | - | 8,000 - |
- 3,249 | ||||
| Expenditure Explorer Activities | - 3,800 | - | 3,800 - |
- | ||||
| Expenditure Network | - | - | - | - | ||||
| Expenditure Mixed Activities | - 5,174 | - | 5,174 - |
- 3,135 | ||||
| Capital Grant (Note 4) | - 15,935 | 15,935 - |
- | |||||
| Members' Subscriptions Paid (Note 7) | - 89,772 | - | 89,772 - |
- 31,966 | ||||
| District Van costs | - 1,303 | - | 1,303 - |
- 1,249 | ||||
| Admin, Insurance, fees, badges (Note 13) | - 1,379 | - | 1,379 - |
- 1,828 | ||||
| Explorer Units | - 38,193 | - | 38,193 - |
- 19,010 | ||||
| Network Unit | - | - | - | |||||
| Uniform Subsidy | - 559 | - | 559 - |
- 1,239 | ||||
| Other Expenditure | - | - | - 3,500 | |||||
| Sub total | - 154,962 | - 15,935 | 170,897 - |
- 72,178 | ||||
| Fundraising expenses | - | - | ||||||
| Sub total | - | |||||||
| - | - | |||||||
| **Total Gross Expenditure ** | - 154,962 | - 15,935 | 170,897 - |
- 72,178 | ||||
| - | - | |||||||
| Asset and investment purchases, etc. |
- | - | - | |||||
| ~~-~~ | - | |||||||
| Totalpayments | - 154,962 | - 15,935 | 170,897 - |
- 72,178 | ||||
| - | ||||||||
| Net of receipts/(payments) | - 28,514 | - 15,935 | 44,449 - |
- 1,602 | ||||
| Transfers between funds | - | - | - | |||||
| Total funds last year end | 552,684 | 552,684 | 554,286 | |||||
| Total funds this year end | 524,170 | - 15,935 | 508,235 | 552,684 | ||||
| Statement of assets and liabilities at | Statement of assets and liabilities at | Statement of assets and liabilities at | the end of theyear | the end of theyear | the end of theyear | the end of theyear | ||
|---|---|---|---|---|---|---|---|---|
| 31st March 2023 | 31st March 2022 |
|||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Cash funds | ||||||||
| CAF Cash (current account, Note 8 | 148 | - | 148 | 721 | ||||
| CAF Gold (deposit account, Note 8 | 17,580 | 5,850 | 23,430 | 87,294 | ||||
| Close Bros 1 (notice account) | 84,295 | 84,295 | 83,100 | |||||
| Cambridge & Counties bank (notice account) |
- | 81,969 | 81,969 | 80,864 | ||||
| United Trust Bank (notice account) | - | 84,804 | 84,804 | 83,665 | ||||
| Other unrestricted current accounts (Note 8 ): |
||||||||
Poindextor Explorers |
14,349 | 14,349 | 13,036 | |||||
Pathfinder Explorers (Note 14) |
170 | 170 | - | |||||
| - | - | |||||||
| Ruislip Explorers | 472 | 472 | 3,447 | |||||
Network |
- | - | ||||||
| Jamboree | - | - | ||||||
| Total cash funds | 32,719 | 256,918 | 289,637 | 352,127 | ||||
| Other monetary assets | - | - | ||||||
| Loan to Paccar (Note 10) | - | - | 8,900 | |||||
| Loan to 6th Eastcote (Note 11) | 3,250 | 3,250 | 3,575 | |||||
| Sub total | 3,250 | - | 3,250 | 12,475 | ||||
| Investment assets | - | - | ||||||
| Quoted Investments - Prospect Wealth (Note 9) |
215,348 | 215,348 | 188,082 | |||||
| Sub total | - | 215,348 | 215,348 | 188,082 | ||||
| Non monetary assets for charity's own use |
- | - | ||||||
| All written down to zero (Note 12) | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Liabilities | - | - | ||||||
| None | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Total Cash & Cash Equivalent Assets |
35,969 | 256,918 | 292,887 | 364,602 | ||||
| Total Assets | 35,969 | 472,266 | 508,235 | 552,684 | ||||
| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 5th July 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by |
||||||||
| Signature | ||||||||
| Statement of assets and liabilities at | Statement of assets and liabilities at | Statement of assets and liabilities at | the end of theyear | the end of theyear | the end of theyear | the end of theyear | ||
|---|---|---|---|---|---|---|---|---|
| 31st March 2023 | 31st March 2022 |
|||||||
| Unrestricted funds |
Designated funds |
Total funds | Total funds | |||||
| £ | £ | £ | £ | |||||
| Cash funds | ||||||||
| CAF Cash (current account, Note 8 | 148 | - | 148 | 721 | ||||
| CAF Gold (deposit account, Note 8 | 17,580 | 5,850 | 23,430 | 87,294 | ||||
| Close Bros 1 (notice account) | 84,295 | 84,295 | 83,100 | |||||
| Cambridge & Counties bank (notice account) |
- | 81,969 | 81,969 | 80,864 | ||||
| United Trust Bank (notice account) | - | 84,804 | 84,804 | 83,665 | ||||
| Other unrestricted current accounts (Note 8 ): |
||||||||
Poindextor Explorers |
14,349 | 14,349 | 13,036 | |||||
Pathfinder Explorers (Note 14) |
170 | 170 | - | |||||
| - | - | |||||||
| Ruislip Explorers | 472 | 472 | 3,447 | |||||
Network |
- | - | ||||||
| Jamboree | - | - | ||||||
| Total cash funds | 32,719 | 256,918 | 289,637 | 352,127 | ||||
| Other monetary assets | - | - | ||||||
| Loan to Paccar (Note 10) | - | - | 8,900 | |||||
| Loan to 6th Eastcote (Note 11) | 3,250 | 3,250 | 3,575 | |||||
| Sub total | 3,250 | - | 3,250 | 12,475 | ||||
| Investment assets | - | - | ||||||
| Quoted Investments - Prospect Wealth (Note 9) |
215,348 | 215,348 | 188,082 | |||||
| Sub total | - | 215,348 | 215,348 | 188,082 | ||||
| Non monetary assets for charity's own use |
- | - | ||||||
| All written down to zero (Note 12) | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Liabilities | - | - | ||||||
| None | - | - | - | - | ||||
| Sub total | - | - | - | - | ||||
| Total Cash & Cash Equivalent Assets |
35,969 | 256,918 | 292,887 | 364,602 | ||||
| Total Assets | 35,969 | 472,266 | 508,235 | 552,684 | ||||
| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 5th July 2023 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by |
||||||||
| Signature | ||||||||
Notes to the Accounts
For the Year ended 31[st] March 2023
1. Accounting Policies
a. The financial statements have been prepared on a Receipts and Payments basis, and in accordance with the Charities SORP (FRS 102), together with Update Bulletin 1.
b. Depreciation. Since 2011/12 the value of fixed assets has been zero.
2. Reserves Policy
a. The funds associated with the various Sections (Explorer Scouts and Network) are considered as current year spending for those sections and are not part of District Reserves Policy. b. The sum of money to which the policy applies in 2022/23 is £472,266
c. £250,000 is a Designated Fund for interest earning, to allow the District to continue in perpetuity to support activities across all Groups and Sections. d. Originally a sum of £300,000 was allocated as a Designated Fund for Capital Grants to Groups. This reduced to £221,267 in 2022/23, as Capital Grants were paid. e. The balance of £36,968 is considered to be current year spending.
3. Investment Income
All investment income, whether from Unrestricted Funds or Designated Funds is taken as Income into the Unrestricted Funds.
This is made up as follows:
CAF Cash £8 CAF Gold £139 Close Brothers £1,195 Cambridge and Counties Bank £1,104 United Trust Bank £1,139 Loan to Paccar £1,097 Total Interest Earned £4,682
4. Capital Grants
The cost of Capital Grants this year was £15,935. The cost in 2021/22 was zero.
5. Transport Subsidies for Groups
Under the Fund Management Policy, the District offers to pay for 80% of the hire costs for a minibus for Group camps. The cost of subsidies paid in 2022/23 was £2,234.
For 2021/22 this figure was £1,266.
6. Subsidies for District Events
Under the Fund Management Policy, the District offers to pay subsidies on an agreed basis for District-organised events. In 2022/23, the cost of subsidies across all sections was £9,984. In 2021/22, the cost of subsidies across all sections was £2,291.
7. Membership Subscriptions
Net Expenditure on Members' Subscriptions for 2022/23 was £5,708. For 2021/22 this figure was £2,214. The figure is higher this year as the District paid for two years' subscriptions in a single year.
8. Unrestricted Accounts
Accounts under this sub-heading are the CAF Cash (the District’s main current account), CAF Gold, and the three District Explorer current accounts; one account is used for Poindextor Explorers, one for Ruislip Explorers and one for Pathfinder Explorers
9. Investment in Equities and Bonds
Prospect Wealth Management merged with IPS Capital during 2021/22 and the joint company now trades as IPS Capital.
The Finance Subcommittee invested £127,323 of the District funds on 15th July 2011 in an investment portfolio including equities and bonds, through a company called Prospect Wealth Management. There is no fixed term on this investment, although it is viewed as medium to long term (4 years plus). In April 2022 we invested a further £40,000 in this portfolio.
Market valuation at 31st March 2023 was £215,348, a decrease of £12,734 on the 2021/22 valuation. No dividends or interest are payable; any such gains are included in the valuation at any point in time.
10. Loan to Paccar
On 28th March 2012 the District made a loan to Paccar, the Campsite owned by our Scout County, to enable them to invest in revenue-earning facilities such as accommodation. The loan was made under a signed agreement. The term is for 10½ years. There was an interest-only payment made to District in 2012/13 and there have been capital and interest payments made every year since. The final payment was made in September 2022, and the loan has been repaid in full.
11. Loan to 6th Eastcote Group
In 2012/13 the District made an interest-free loan of £6,500 to 6th Eastcote Group, to allow them to pay off a long-standing debt that arose from major works to their Scout Headquarters in 2003. The loan was made under a signed agreement and will be paid off by the Group over 20 years in 20 equal annual instalments of £325. The first of these instalments was paid in 2013/14, and the annual payments continue.
12. Fixed Assets
There are no fixed assets with any book value. The District still owns the District Van, but it has been written down to zero value.
13. Administration, Insurance, Fees and Badges
Included in this expenditure is the following:
Insurance for equipment, cost of badges Other Administration costs
14. Pathfinder Explorers
Pathfinder Explorers were formed in 2022/23, and are closely associated with 3rd Northwood Group
15. Other Income and Expenditure The £2,863 of Other Income was made up of: a. £2,500 from 12th Ruislip, transferring funds for a shared expenditure for their new build b. £200 towards the cost of van repairs from 6th Eastcote Group
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of RUISLIP EASTCOTE & NORTHWOOD DISTRICT SCOUT COUNCIL
On accounts for the year ended[31 March 2023]
Set out on pages 1-5
Charity no (if any)[1066010] (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 03 / 2023 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 10/ 08/2023 Signed: K F Mulvaney Name: K F Mulvaney Relevant professional qualification(s) or body (if any): Address: 43A Hallowell Road Northwood HA6 1DT
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER