## **Trustees’ Annual Report for the period** **From 01/09/23 Period start date To 31/08/24 Period end date** **Charity name: WHITCHURCH COMBINED SCHOOL FUND** **Charity registration number: 1065862** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The advancement of education of the
children who attend Whitchurch Combined
School.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The bulk of the School Fund’s activities are
to receive contributions/payments from
parents for school trips, activities and
uniform. These monies are used to pay for
those trips, activities and uniform.
In addition the School Fund receives
donations for fundraising activities held
within the school for external charities and
then passes the monies raised on to those
charities.
When funds are raised to benefit the school,
these are usually for a specific project and
any monies are used to fund that project.
Occasionally we receive donations for the
School Fund with no specific project in mind.
In this case the monies are held within the
School Fund until required to provide
resources for the school.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees are aware of the guidance on
public benefit and comply with the guidance
where it is relevant.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||Grant making is not one of the charity’s| ||Para 1.38|purposes and no grants are given.| |Policy on grant making||| |Policy on social investment
including program related
investment|Para 1.38|Social investment is not part of the charity’s
activities.| |---|---|---| |Contribution made by
volunteers|Para 1.38|There are no volunteers working specifically
for the Whitchurch Combined School Fund.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|There are no set targets for the charity. It’s
main uses are to receive parental
contributions for school trips and PTA events
and for the sale of school uniform.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|According to the audited accounts of the
Whitchurch Combined School Fund, the
balance carried forward to the next financial
year (01/09/24 – 31/08/25) was £53588.41.
Of this amount £4160.24 is due to be paid to
cover the cost of trips and activities leaving
£49428.17.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|There is no written policy regarding
reserves. However, sufficient reserves are
required to cover such things as uniform
stock or any payments for school visits
required before funds are received from
parents.
An additional amount should be allowed in
the event of an emergency payment being
required to support the school budget.| |Amount of reserves held|Para 1.22|There are no reserves held in a separate
account, however, we would consider it
prudent not to allow the balance to fall below
£10,000 to allow for the eventualities listed
above.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |Youmay choose toincludefurtherstatements||whererelevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funding is
contributions from the parents of children
attending Whitchurch Combined School.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We have no Investment Policy| |A description of the principal
risks facing the charity|Para 1.46|N/A| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royalcharter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The selection method is based on their role
within the school. The trustees are:
Head Teacher
Chair of Governors
Bursar| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|There are no specific policies and
procedures for the induction and training of
trustees. The school itself follows the
financial procedures laid down by
Buckinghamshire Council. Governors with a
financial oversight role attend training related
to their role as it applies to the school as a
whole.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The trustees of the Charity are either
employees or governors of Whitchurch
Combined School.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Whitchurch Combined School Fund| |---|---| |Other name the charity uses|N/A| |Registered charity number|1065862| |Charity’s principal address|Whitchurch Combined School
North Marston Lane
Whitchurch
Aylesbury
Bucks
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20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for wholeyear**|**Name of person (or body) entitled to**
**appoint trustee(if any)**| |---|---|---|---|---| ||Rachel Mobbs|Head Teacher||| ||Jo Dallas|Chair of
Governors||| ||Angela George|Bursar||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year **|| |---|---|---| |N/A||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Rachel Mobbs|Angela George| ||
Head Teacher|Bursar| ||14/06/23|| ||14/06/23|| Whitchurch Combined School School Fund accounts 202312024 Receipts and payments Account for year ended 31. August 2024 Receipts Paynients ;, Unilorni 4,700.94 2,974.13 35,271.21 821.70 5,264.85, 3,148.19,, 37,335.84;. 821,70 Swiinming Trip5 Book Week Sch()ol Productions 486.47 176.75 Cliai.-ity Intei-nal fund raising Co￿￿MISsion on photos Web Club 2,529.84 380.80 2,840.50 90.10,, 294.55 7,728.83 6,541.35, 7,275.28, 809.95 3,954.801 2,562.00, 1,300.00, 1686.23 WA;)P Club After school Clubs 899.09 P'FA 6,754.801 2,562.00 2,300.00, 1161.10 Oil I'efund S4A rent Otli(:r Totals 68 865.46 73 807.54 Net payments 4.942.08 | Balances at 31" August 2024 Balance brou&yht forward l., September 2023 Less nct payments for year Balance carried forward at 31 ' August 2024 The balance is held at the TSB Bank in Winslow, Bucks. 58 069.89 4.942.08 53 588.41 This slatement has been produced from the records presented t() me. Exanjined by R A Kirk 27th January 2025 Independent examiner's report on the accounts Se tion A Independent Examiner's Report, Report to the trusteesl members of On ,accounts for the year ended Charity no (if any) 3lsL tv. Tr-ioLW Set out on pages Respectlve The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year t,rustee8 and examlner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts undei. section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independent My examination was carried out in accordance with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertakeii do not provide all the evidence that wouSd be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below, Independent In connection with my examination, no matter has come to my attention examiner's statement ￿ak￿lS¢19Sed4￿. 1. which gives me reasonable cause to belie.ve that in, any material respect, the requirements.. to keep accounting records in accordance with section 130 of the Charities Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not 8ppIy. Signed: Date: Name: Relevant professional qualification(s) or body IER March 2012 (if any): Address: tpiz 4F Section B Disclosure Only complete if the examiner needs to highlight material problems. IER March 2012