Charity Registration No. 1065641
Company Registration No. 3227336 (England and Wales)
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 JULY 2020
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
Directors
Dr S H Anderson W J Darwin N R Oakley J Hall J E Hall
Charity number 1065641 Company number 3227336 Registered office Y Morfa Leisure Centre Cader Avenue Kinmel Bay Rhyl LL18 5HU Independent examiner Christopher Henderson BSc BFP FCA Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire LL17 0JA
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
CONTENTS
| Page | |
|---|---|
| Directors' report | 1 - 2 |
| Statement of Directors' responsibilities | 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 - 7 |
| Notes to the financial statements | 8 - 14 |
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 JULY 2020
The Directors present their report and financial statements for the year ended 31 July 2020.
Objectives and activities
The Charity's object ive s are to provide or to assist in providing services and facilities for recreation, physical and other educational or leisure time occupation within the community of Kinmel Bay and Towyn.
The Directors have paid due regard to guidance issued by the Charity Commission in deciding what activities the Charity should undertake.
The main activity undertaken in relation to the objectives is the provision of a sports centre and recreational areas for the inhabitants of Kinmel Bay and Towyn.
Achievements and performance
The charity continued to be able to provide facilities for the development and promotion of sports and leisure activities within the Kinmel Bay and Towyn area. Without these facilities, local residents would have to travel further distances to use similar facilities.
Financial review
The Directors are pleased with the charity's financial performance and position at the end of the period.
It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between two and four years ’s expenditure. The Directors considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
The Directors has assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Structure, governance and management
The charity is a private company, limited by guarantee without share capital. It is governed by its Memorandum and Articles of Association 9 July 1997 as amended by special resolution on 4 September 1997 .
The Directors who served during the year and up to the date of signature of the financial statements were: Dr S H Anderson
W J Darwin N R Oakley J Hall J E Hall S L Burnside (Resigned 19 April 2020)
Trustees are appointed by the board.
None of the Directors has any beneficial interest in the company.
- 1 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
DIRECTORS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
The Directors' r eport was approved by the Board of Directors.
W J Darwin
Director Dated: 29 April 2021
- 2 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
STATEMENT OF DIRECTORS' RESPONSIBILITIES
FOR THE YEAR ENDED 31 JULY 2020
The directors, who also act as trustees for the charitable activities of #cd2, are responsible for preparing the Directors' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the Directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the Directors are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
- 3 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
INDEPENDENT EXAMINER'S REPORT
TO THE DIRECTORS OF KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
I report to the Directors on my examination of the financial statements of Kinmel Bay & Towyn Sports And Recreation Association Limited (the Charity) for the year ended 31 July 2020.
Responsibilities and basis of report
As the Directors of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Christopher Henderson BSc BFP FCA
Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire LL17 0JA
Dated: 29 April 2021
- 4 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2020
| Unrestricted | Unrestricted | ||
|---|---|---|---|
| funds | funds | ||
| 2020 | 2019 | ||
| Notes | £ |
£ | |
| Income from: | |||
| Grants | 3 | 22,036 | 800 |
| Charitable activities | 4 | 13,093 | 20,305 |
| Other trading activities | 5 | 562 | 1,270 |
| Total income | 35,691 | 22,375 | |
| Expenditure on: | |||
| Charitable activities | 6 | 26,728 | 34,457 |
| Other | 11 | 2,050 | 1,956 |
| Total resources expended | 28,778 | 36,413 | |
| Net income/(expenditure) for the year/ | |||
| Net movement in funds | 6,913 | (14,038) | |
| Fund balances at 1 August 2019 | 25,237 | 39,275 | |
| Fund balances at 31 July 2020 | 32,150 | 25,237 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 5 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
BALANCE SHEET
AS AT 31 JULY 2020
| Notes Fixed assets Tangible assets 12 Current assets Debtors 13 Cash at bank and in hand Creditors: amounts falling due within one year 14 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 15 Net assets Income funds Unrestricted funds |
2020 £ £ 74,634 5,428 15,232 20,660 (7,656) 13,004 87,638 (55,488) 32,150 32,150 32,150 |
2019 £ 4,823 18,646 23,469 (360) |
£ 2,128 23,109 25,237 - 25,237 25,237 25,237 |
|---|---|---|---|
- 6 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
BALANCE SHEET (CONTINUED)
AS AT 31 JULY 2020
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 July 2020.
The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Directors on 29 April 2021
W J Darwin
Trustee
Company Registration No. 3227336
- 7 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2020
1 Accounting policies
Charity information
Kinmel Bay & Towyn Sports And Recreation Association Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Y Morfa Leisure Centre, Cader Avenue, Kinmel Bay, Rhyl, LL18 5HU.
1.1 Accounting convention
The financial statements have been prepared in accordance with the the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the Charity. Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the Directors have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Directors continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the Directors in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the Charity.
1.4 Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 8 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Equipment 10% straight line Fixtures and fittings 15% reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
1.7 Impairment of fixed assets
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.9 Financial instruments
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
- 9 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
1 Accounting policies
(Continued)
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
2 Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the Directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Grants
| Unrestricted | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2020 | 2019 | |
| £ | £ | |
| Donations and gifts | 100 | 800 |
| Grants received | 21,936 | - |
| 22,036 | 800 | |
| Grants receivable for core activities | ||
| Emergency Relief Fund Grant | 5,000 | - |
| Capital Expenditure Grant | 6,936 | - |
| Rhyl Flats Community Grant | 10,000 | - |
| 21,936 | - |
- 10 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
4 Charitable activities
| 2020 | 2019 |
||
|---|---|---|---|
| £ | £ |
||
| Sales within charitable activities | 13,093 | 20,305 |
|
| 5 | Other trading activities | ||
| Unrestricted | Unrestricted | ||
| funds | funds | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Refreshment machine income | 562 | 1,270 | |
| 6 | Charitable activities | ||
| 2020 | 2019 |
||
| £ | £ |
||
| Depreciation and impairment | 8,483 | 375 |
|
| Insurance | 2,649 | 5,568 |
|
| Repairs and renewals | 1,884 | 11,349 |
|
| Sundry expenses | 137 | 208 |
|
| Printing, postage and stationery | 67 | 52 |
|
| Power, light and heat | 8,365 | 13,498 |
|
| Rates | 4,283 | 1,833 |
|
| Telephone | - | 564 |
|
| Training | - | 50 |
|
| Volunteer costs | 500 | - |
|
| 26,368 | 33,497 |
||
| Grant funding of activities (see note 7) | - | 600 |
|
| Share of governance costs (see note 8) | 360 | 360 |
|
| 26,728 | 34,457 |
- 11 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
7 Grants payable
2019 £
Grants to institutions:
Grant to church for providing volunteers for summer activities 600
8 Support costs
| Support costs Governance costs £ £ Accountancy - 360 - 360 Analysed between Charitable activities - 360 |
2020 Support costs Governance costs £ £ £ 360 - 360 360 - 360 360 - 360 |
2019 £ 360 360 360 |
|---|---|---|
9 Directors
None of the Directors (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
10 Employees
The average monthly number of employees during the year was:
| 2020 | 2019 |
|---|---|
| Number | Number |
| 6 | 5 |
- 12 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
11 Other
| Unrestricted | Unrestricted | |||
|---|---|---|---|---|
| funds | funds | |||
| 2020 | 2019 | |||
| Refreshment machine purchases | 266 | 172 | ||
| Refreshment machine leases | 1,784 | 1,784 | ||
| 2,050 | 1,956 | |||
| 12 | Tangible fixed assets | |||
| Equipment | Fixtures and | Total | ||
| fittings | ||||
| £ | £ | £ | ||
| Cost | ||||
| At 1 August 2019 | 7,387 | 6,555 | 13,942 | |
| Additions | 79,692 | 1,296 | 80,988 | |
| At 31 July 2020 | 87,079 | 7,851 | 94,930 | |
| Depreciation and impairment | ||||
| At 1 August 2019 | 7,386 | 4,428 | 11,814 | |
| Depreciation charged in the year | 7,969 | 513 | 8,482 | |
| At 31 July 2020 | 15,355 | 4,941 | 20,296 | |
| Carrying amount | ||||
| At 31 July 2020 | 71,724 | 2,910 | 74,634 | |
| At 31 July 2019 | 1 | 2,127 | 2,128 | |
| 13 | Debtors | |||
| 2020 | 2019 | |||
| Amounts falling due within one year: | £ | £ | ||
| Trade debtors | 2,333 | 2,664 | ||
| Prepayments and accrued income | 3,095 | 2,159 | ||
| 5,428 | 4,823 |
- 13 -
KINMEL BAY & TOWYN SPORTS AND RECREATION ASSOCIATION LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JULY 2020
| 14 Creditors: amounts falling due within one year Notes Government grants 16 Trade creditors Accruals and deferred income 15 Creditors: amounts falling due after more than one year Notes Government grants 16 16 Government grants Deferred income is included in the financial statements as follows: Current liabilities Non-current liabilities |
2020 £ 6,936 360 360 7,656 2020 £ 55,488 2020 £ 6,936 55,488 62,424 |
2019 £ - - 360 360 2019 £ - 2019 £ - - - |
|---|---|---|
17 Operating lease commitments
At the reporting end date the Charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:
| Within one year Between two and five years |
2020 £ 1,724 144 1,868 |
2019 £ 1,724 1,868 3,592 |
|---|---|---|
18 Related party transactions
There were no disclosable related party transactions during the year (2019 - none).
- 14 -