The Life and Soul Kitchen Ltd
Report of the Trustees and Unaudited Financial Statements For the Year Ended 31[st] March 2023
Registered Company Number: 03455469 Registered Charity Number: 1065618
## **Contents of the Financial Statements**
For the year ended 31[st] March 2023
||Page|
|---|---|
|Report of the Trustees|1 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 14|
|Detailed Statement of Financial Activities|15|
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **REPORT OF THE DIRECTORS AND TRUSTEES**
For the year ended 31[st] March 2023
The directors and the trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The accounts have been prepared in accordance with the provisions applicable to the small companies regime and in accordance with FRS102 Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS) 102.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
03455469
## **Registered Charity number**
1065618
## **Principal Office**
Credenhill Station Road HR4 7EY
## **Registered office**
1A The Homend Ledbury Herefordshire HR8 1BN
## **Directors**
S Badham J Bonsall (appointed 1[st] January 2023) B Morris (resigned 6[th] October 2022)
## **Trustees**
JC Morris (resigned 4[th] September 2022) B Morris (resigned 6[th] October 2022) B Grobb G Pegrum (appointed 21[st] November 2022) A Collier (appointed 14[th] January 2023) B Edwards
## **Independent examiner**
Luke Keegan Chartered Management Accountant 1A The Homend, Ledbury, Herefordshire, HR8 1BN
1
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its Memorandum and Articles of Association and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. The liability of each member is limited to £10.
## **Charity Structure**
The charity had 4 serving trustees at the close of the financial period.
It holds 4 general meetings per year, one of which is the AGM. Any other business is conducted via supplementary, special or extra-ordinary general meetings as required.
The trustees have met on six occasions for formal trustee meetings in person on site. The trustees have communicated regularly through e-mail where they have received monthly financial updates and directors’ reports.
The day to day management of the cafe was undertaken by S Badham and J Bonsall, both directors, who report to the full board.
The board has taken an active role with the day to day operations of the cafe both to support the directors whilst one director was receiving treatment and surgery and to navigate the difficult financial climate the charity has faced. The trustees have monitored expenditure and supported with voluntary hours to reduce costs.
The trustees have been reviewing applications for open positions to join the board of trustees and continues to seek new members.
The charity recruits its trustees mainly from approaches to stakeholders from the community who possess skills pertinent to the management and furtherance of the charity’s objectives. Any interested parties are interviewed by the existing trustees and their appointment ratified at the next formal general meeting. They are given induction training by the Secretary to the Trustees.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and Purpose**
- To promote the relief and education of persons who are disabled by the provision, equipping, operation and maintenance of a catering workshop and ancillary facilities for the employment or vocational training of such persons.
- The relief of the disabled by the provision of specialised information, counselling and or advice to disabled persons seeking employment and or vocational training.
## **Charity when not under lockdown or social distancing measure**
- The operation of a full café service Monday to Sunday, various hours
- The provision of a skills and vocational training service for adults with disabilities, up to 25 placements.
- Supporting vulnerable volunteers with work experience opportunities and interview guidance.
- Hosting community events and groups to encourage social inclusion and understanding.
- Partnering with SEN schools and colleges offering work experience and mentoring
- The employment of part time staff and volunteers to assist with the running of the business and to support service users.
2
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
- Partnering with other local charities and local suppliers to provide a programme to regular activities to enhance the experiences for the both the trainees and the general public.
- Providing external funding to help with the expansion of the service offer, the ongoing refurbishment of the facility and to enable the replacement of capital equipment.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Main Achievements**
Providing an exciting and alternative approach to day opportunities providing beneficiary lead services and a great ethos of person centred support for adults with learning disabilities, service users placements totalling 24 alongside support for the wider local community with 62 volunteers taking part in operations.
Hereford has a high number of reduced income families, elevated levels of social housing, childhood obesity and overall reduced wellbeing including isolation and depression. The cost of living crisis coupled with mental health issues people are facing as a direct impact of the covid 19 pandemic has drastically increased the number of people turning to charities to bridge the gap. The charity’s disabled adults are dedicated to supporting the community to access a wide range of services including free training activities, classes, workshops, healthy meals and volunteering positions these early interventions have helped to reduce the number of people facing hardship and built strong community support networks and resilience.
The service is managed solely by our supported adults with disabilities, with understanding and encouragement the service users are achieving meaningful and measurable change in the community. Our service users have become leaders in the community gaining a genuine sense of purpose and pride.
The charity has secured a new ground floor provision with a ten-year lease in Credenhill with the landlord (Credenhill parish council) offering reduced rents.
Securing national lottery funding over three years with an investment of £250,000.
## **FINANCIAL REVIEW**
## **Review of the charity’s financial position at the end of the year**
- During the year, there was limited trading in the café due to venue changes.
- Grant funding did help to pay salaries and allow for the core cost to be covered.
- The charity has limited outstanding debts at the end of the financial year and has a clear and tangible plan to ensure it is in a position to meet its outstanding liabilities in the next financial year.
## **Reserves Policy**
The Trustees aim to maintain free reserves in unrestricted funds at a level that equates to approximately three months of unrestricted expenditure. The level is not a fixed amount and it must reflect the changing business environment and the circumstances to which the business may be required to respond, especially at very short notice.
The Trustees review the reserves level on a regular basis and have concluded that given inflationary pressures on utilities, services and stock purchases and the additional risk of further financial pressure all reserves maybe utilised to meet the charity’s needs.
At the end of the year the charity had free reserves of £13,806 (2022: £9,881)
3
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
The Trustees have considered the financial position of the charity and consider that the charity has been able to and remains able to fulfil its obligations for the foreseeable future.
The Trustees understand the position is fragile and will review this position monthly.
## **DECLARATIONS**
The company has taken advantage of the small companies’ exemption in preparing the report above. The trustees declare that they have approved the trustee’s report (including director’s report) above.
## **ON BEHALF OF THE BOARD:**
B Edwards
Date: 2[nd] June 2023
4
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Independent Examiner’s Report to the trustees of the Life and Soul Kitchen Ltd**
I report on the accounts for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied myself that the charity is not subject to audit under the requirements of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to:
- examine the accounts under Section 145 of the Charities Act 2011
- to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
- to state whether particular matters have come to my attention.
## **Basis of the independent examiner's report**
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 386 of the Companies Act 2006 or section 130 of the Charities Act 2011; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a “true and fair” view which is not a matter considered as part of an independent examination;
- the accounts have not been prepared in accordance with the Charities SORP (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Luke Keegan, Chartered Management Accountant
1A The Homend Ledbury Herefordshire, HR8 1BN
Date: 22[nd] December 2023
5
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Statement of financial activities (including summary income and expenditure account)**
|**Recommended categories by**
**activity**
Notes
**Income**
**Income and endowments from:**
Donations and legacies
3
Charitable activities
3
Investments
3
Other
3
**Total**
**Expenditure**
Raising funds
4
Charitable activities
4
Administration and Governance
4
**Total**
Net gains on investments
**Net income (expenditure)**
Transfers between funds
**Net expenditure before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**Restricted**
**funds**
**Total**
**funds**
**2023**
**Total**
**funds**
**2022**
**£**
**£**
**£**
**£**
38,620
-
38,620
109,015
112,321
-
112,321
91,720
-
-
-
-
122
-
122
-|
|---|---|
||151,063
-
151,063
200,850|
||145
-
145
3,422
146,228
12,041
158,269
223,396
586
-
586
593|
||146,959
12,041
159,000
227,411|
||-
4,104
(12,041)
(7,937)
(26,675)
-
-
-
-|
||4,104
(12,041)
(7,937)
(26,675)|
||4,104
(12,041)
(7,937)
(26,675)
16,864
14,657
31,521
58,196|
||20,968
2,616
23,584
31,521|
6
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Statement of Assets and Liabilities**
|Notes
**Fixed assets**
Tangible assets
7
**Total fixed assets**
**Current assets**
Stocks
8
Debtors
9
Cash at bank and in hand
12
**Total current assets**
**Creditors: amounts falling due**
**within one year**
10
**Net current assets**
**Total net assets**
**Funds of the Charity**
Restricted income funds
13
Unrestricted funds
13
**Total funds**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2022**
**£**
**£**
**£**
**£**
7,162
2,616
9,778
21,640|
|---|---|
||**7,162**
**2,616**
**9,778**
**21,640**|
||-
-
-
4,565
9,760
-
9,760
8,743
14,336
-
14,336
4,855|
||**24,096**
**-**
**24,096**
**18,163**|
||(10,290)
-
(10,290)
(8,282)
**13,806**
**-**
**13,806**
**9,881**|
||**20,968**
**2,616**
**23,584**
**31,521**|
||2,616
2,615
14,657
20,968
20,968
16,864|
||**20,968**
**2,616**
**23,584**
**31,521**|
The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.
Signed by
S Badham
Date:
7
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **NOTES TO THE ACCOUNTS**
## **Note 1 Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Note 2 Accounting policies**
## **2.1 Income**
|**Recognition of income**|These are included in the Statement of Financial Activities (SoFA) when:|
|---|---|
||• the charity becomes entitled to the resources;|
||• it is more likely than not that the trustees will receive the resources;|
||• the monetary value can be measured with sufficient reliability.|
|**Offsetting**|There has been no offsetting of assets and liabilities, or income and|
||expenses, unless required or permitted by the FRS 102 SORP or FRS 102.|
|**Grants and donations**|Grants and donations are only included in the SoFA when the general|
||income recognition criteria are met (5.10 to 5.12 FRS102 SORP).|
||In the case of performance related grants, income must only be recognised|
||to the extent that the charity has provided the specified goods or services|
||as entitlement to the grant only occurs when the performance related|
||conditions are met (5.16 FRS 102 SORP).|
|**Contractual income and**|This is only included in the SoFA once the charity has provided the related|
|**performance related**|goods or services or met the performance related conditions.|
|**grants**||
|**Support costs**|The charity has incurred expenditure on support costs.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but|
||is described in the trustees’ annual report.|
|**Income from interest,**|This is included in the accounts when receipt is probable and the amount|
|**royalties and dividends**|receivable can be measured reliably.|
8
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **2.2 Expenditure and Liabilities**
**Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. **Governance and support** Support costs have been allocated between governance costs and other **costs** support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. **Redundancy cost** The charity made no redundancy payments during the reporting period. **Deferred income** No material item of deferred income has been included in the accounts. **Creditors** The charity has creditors which are measured at settlement amounts less any trade discounts **Provisions for liabilities** A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date **2.3 Assets Tangible fixed assets for** These are capitalised if they can be used for more than one year, and cost **use by charity** at least They are valued at cost. **Stocks and work in** Stocks held for sale as part of non-charitable trade are measured at the **progress** lower or cost or net realisable value. **Debtors** Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
9
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Note 3 Income**
|**Analysis of income**
**Donations**
**and**
**legacies:**
Donations and gifts
Grants provided by
government/other charities
**Total**
**Charitable**
**Activities**
Café
Service Users
**Total**
**Other**
**Income**
Other
**Total**
**TOTAL INCOME**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2022**
**£**
**£**
-
-
-
48,942
38,620
-
38,620
60,074|
|---|---|
||38,620
-
38,620
109,016|
||75,338
-
75,338
56,701
36,982
-
36,982
35,019|
||112,321
-112,321
91,720|
||122
-
122
-|
||122
-
122
-|
||151,063
-
151,063
200,735|
|**Note 4 Expenditure**
**Expenditure**
**on raising**
**funds:**
**Analysis of expenditure**
Advertising, marketing, direct
mail and publicity
**Total expenditure on raising**
**funds**
**Expenditure**
**on**
**charitable**
**activities**
Café
Administration costs
Governance Costs
**Total expenditure on**
**charitable activities**
**TOTAL EXPENDITURE**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2023**
**2022**
**£**
**£**
145
-
145
3,422|
|---|---|
||145
-
145
3,422|
||138,830
12,041
150,872
219,685
7,397
-
7,397
3,711
586
-
586
593|
||146,814
12,041
158,855
223,989|
|||
||146,959
12,041
159,000
227,411|
10
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Note 5 Details of certain types of expenditure**
|Independent examiner’s fees
**Note 6 Staff costs**
Wages and salaries
Social Security Costs
Pension Costs
No employee received emoluments in excess of £60,000
The average monthly number of full time equivalent employees
during the year was as follows:
Café
**Total**
**Note 7 Tangible fixed assets**|**2023**
**2022**
**£**
**£**
586
593
**2023**
**2022**
**£**
**£**
76,802
96,602
-
775
1,190
1,137
**2023**
**Number**
**2022**
**Number**
7
9|
|---|---|
||7
9|
|||
|**Cost or revaluation**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**Depreciation and impairments**
At 1 April 2022
Disposals
Depreciation charge for the
year
At 31 March 2023
**Net book value**
At 31 March 2022
At 31 March 2023|**Land and**
**buildings**
**Furniture**
**&**
**Equipment**
**Total**
**£**
**£**
**£**
27,105
22,331
49,436
-
4,687
4,687
(27,105)
-
(27,105)|
|---|---|
||-
27,018
27,018|
||17,148
10,648
27,796
(17,148)
-
(17,148)
-
6,592
6,592|
||-
17,240
17,240|
||9,957
11,683
21,640|
||-
9,778
9,778|
## **Basis for Depreciation**
Furniture & Equipment
Depreciated over 4 years on a straight line basis
11
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Note 8 Stocks**
|Raw materials and consumables
**Total**|**2023**
**2022**
**£**
**£**
-
4,565|
|---|---|
||-
4,565|
## **Note 9 Debtors and prepayments**
## **Analysis of debtors**
|Trade debtors
Prepayments and accrued income
Other debtors
**Total**|**2023**
**2022**
**£**
**£**
9,760
8.743
-
-
-
-
9,760
8,743|
|---|---|
## **Note 10 Creditors and accruals**
## **Analysis of creditors**
|Trade creditors
Accruals and deferred income
Taxation and social security
Other creditors
**Total**|**Amounts falling due**
**within one year**
**2023**
**2022**
**£**
**£**
260
1,813
1,226
640
4,780
3,848
4,023
1,981|
|---|---|
||10,290
8,282|
## **Note 11 Commitments**
## **Commitments**
## **Operating lease commitments**
|**Commitments**
**Operating lease commitments**||||||||
|---|---|---|---|---|---|---|---|
|Annual commitments under non-cancellable||||||||
|operating leases are as follows:-|**2023**||**2023**||**2022**|**2022**||
||**Land and**||||**Land and**|||
||**Buildings**||**Other**||**Buildings**|**Other**||
||**£**||**£**||**£**|**£**||
|Operating leases with expiry date:||||||||
|In the second to fifth years inclusive||-||-|10,800||-|
|Over five years||||-|-||-|
|||-||-|10,800||-|
12
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Note 12 Cash at bank and in hand**
|**Note 12 Cash at bank and in hand**||
|---|---|
|Cash at bank and on hand
**Total**|**2023**
**2022**
**£**
**£**
14,336
4,855|
||14,336
4,855|
**Note 13 Charity funds**
## **13.1 Details of material funds held and movements during the CURRENT reporting period**
|**Fund names**
**Type**
National Lottery
Community
Fund
R
General
U
**Total Funds as per balance**
**sheet**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenses**
**Transfers**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
14,657
-
(12,041)
-
2,616
16,684
151,063
(146,959)
-
20,968|
|---|---|
||31,521
151,063
(159,000)
-
23,584|
## **13.2 Details of material funds held and movements during the PREVIOUS reporting period**
|**Fund names**
**Type**
National Lottery
Community Fund
R
General
U
**Total Funds as per balance sheet**|**Fund**
**balances**
**brought**
**forward**
**Income**
**Expenses**
**Transfers**
**Fund**
**balances**
**carried**
**forward**
**£**
**£**
**£**
**£**
**£**
21,985
-
(7,328)
-
14,657
36,211
200,735
(220,082)
-
16,864|
|---|---|
||58,196
200,735
(227,410)
-
31,521|
13
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Note 14 Transactions with trustees and related parties**
## **14.1 Trustee remuneration and benefits**
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity
S Badman and J Bonsall as directors of the company each receive a salary for their role as manager and assistant manager of the café.
## **14.2 Trustees' expenses**
No trustee expenses have been incurred other than re-imbursement of out of pocket expenses
## **14.2 Transactions with related parties**
There were no transactions with related parties
## **Note 15 Company limited by guarantee**
The company is limited by guarantee and has no share capital.
Every member of the company undertakes to contribute to the assets of the company, in the event of winding up, such an amount as may be required, not exceeding £10.
## **Note 16 General Information**
The Life and Soul Kitchen Ltd is a private company, limited by guarantee, incorporated in England and Wales, registered number 03455469. The registered address is 1A The Homend, Ledbury, Herefordshire, HR8 1BN
14
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
## **Detailed Statement of Financial Activities**
|**Income and endowments from:**
Donations and legacies
Donations
Grants from government / charitable bodies
**Charitable activities**
Café
Service Users
**Other**
**Total income and endowments**
**Expenditure on:**
Costs of generating donations and legacies
Fundraising
**Total of expenditure on raising funds**
Cafe
Purchases
Salaries and wages
Employers National Insurance Contributions
Employer Pension Contributions
Staff Training
Staff Entertainment
Uniforms/PPE
Credit card and finance costs
Rent and rates
Gas and electricity
Repairs and maintenance
Waste disposal
Sundry
Cleaning
Insurance
Depreciation of premises
Depreciation of catering equipment
Depreciation of other fixtures and fittings
Loss on disposal of fixed assets
General Administrative Expenses
Telephone
Administration support costs
Postage
Printing & Stationery
Travel Expenses
Professional fees
Bank charges
Charitable Donations|**2023**
**2022**
**£**
**£**
-
48,942
38,620
60,074|
|---|---|
||38,620
109,015|
||75,338
56,701
36,982
35,019|
||112,321
91,720|
||122
-|
||151,063
200,735|
||145
3,422|
||145
3,422|
||35,875
70,295
76,802
96,602
-
775
1,190
1,137
24
-
176
451
1,136
1,112
2,455
3,007
8,533
9,900
938
9,142
1,705
7,027
1,127
2,488
3,791
3,762
351
1,566
219
863
-
6,136
5,075
3,950
1,517
1,471
9,957
-|
||150,872
219,685
1,063
676
209
80
8
10
92
270
1,270
333
4,742
2,100
14
-
-
242|
||7,397
3,711|
15
The Life and Soul Kitchen Ltd For the Year Ended 31[st] March 2023
|Governance Costs
Accountancy
**Total expenditure**
**Net movement in funds**|586
593|
|---|---|
||586
593|
||**159,000**
**227,411**|
||**(7,937)**
**(26,675)**|
16