CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Busbridge Infant School PTA On accounts for the year ended 31 July 2022 Charity no lif any) 1064985 Set out on pages rliiiiilwrR rtf addrtional 5h*. I report to the trustees on my examination of the accounts ofthe above charity ("the Trust") for the year ended 3 I 0 1 201Z Responsibilities and As the charity trustees of the Trusl, you are responsible for the preparalion basis of report of the accounts in accordance with the requirements of the Charities Act 2011 1"Ihe Act"} I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carying out my examination. I have followed the applicable Directions given by the Charity Commission under section 14515)Ibl of the Act I have completed my examination. I confim that no material matters have come to my attention in connection with the examination which gives me cause lo believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the words in th8 brackels if they do not apply. Date: Slgned: Name: Fto *f￿i C OF Ctr44£r6OED 4cw ro(L rtAJQ sq 6oLLC KoAfJ i h4AJSI G￿7 Relevant professlonal quallfication(s) or body (if any): Address: (PP Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018 Give here brief details of any items that the examiner wishes to disclose. October 2018 IER ## **BUSBRIDGE INFANT SCHOOL PTA ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2022** 1 ## **BUSBRIDGE INFANT SCHOOL PTA** ## **ANNUAL REPORT AND ACCOUNTS** ## **CONTENTS** ||Page| |---|---| |Charity Information|3| |Trustees’ Annual Report|4 - 5| |Accounts|6–9| 2 ## **BUSBRIDGE INFANT SCHOOL PTA ANNUAL REPORT AND ACCOUNTS CHARITY INFORMATION** Charity Name Busbridge Infant School PTA Charity Registration Number 1064985 Principal Address Busbridge Infant School Hambledon Road Godalming Surrey GU7 1PJ 3 ## **BUSBRIDGE INFANT SCHOOL PTA** ## **ANNUAL REPORT AND ACCOUNTS** ## **TRUSTEES ’ ANNUAL REPORT** The trustees present their annual report and accounts for the year ended 31 July 2022 ## **Trustees** The names of the charity trustees managing the charity on the date the annual report is signed are as follows: Mr P Speirs (Co-Chair) Ms R Stow (Co-Chair) Mrs A Conacher (Treasurer) Mrs S Brennan Ms A Podvoiskis Mr D Heatley (Headteacher) Ms C Brown ## **Structure, Governance and Management** Busbridge Infant School PTA was formed in 1978. It is constituted by Articles of Association adopted at that time and subsequently revised in 1995. The Association became a Registered Charity on 23 October 1997 (Charity Number 1064985). New trustees are appointed or re-appointed annually by the members of the charity. Membership of the charity is open to all parents and guardians of pupils and teaching staff of the school. ## **Objects and Activities** The objects of the charity set out in its governing document are as follows: 1. To advance the education of the pupils of Busbridge Infant School. 2. To develop more extended relationships between staff, parents and others associated with the school. 3. To engage in activities which support the school and advance the education of pupils attending it. 4. To provide and assist in the provision of such facilities and items for education at the school which are not usually provided from statutory funds. The charity’s activities focus on organising various fundraising extra -curricular events for the pupils, staff and parents, and providing assistance to the school on special events. In planning our activities for the year we kept in mind the Charity Commi ssion’s guidance on public benefit. Any purchases are made in consultation with the Head Teacher and teaching staff and generally comprise items that would not otherwise be funded by the Local Education Authority (LEA). ## **Achievements and Performance** The PTA has had another brilliant year. We started the school year with £34,190, raised £34,388 during the year with £21,820 profit, spent £52,519 on the school, this includes a donation of £34,000 for the Nest. The PTA also had running costs of just over £1,000 and ended the year with £15,746. Full details of the contributions are included in the accounts. 4 As social restrictions were lifted, the PTA could run a full calendar or events, raising a huge £3,900 from the Summer Fete, £2,100 from the Summer Camp, £1,170 from the adult disco and £3,290 from Bouncing for Books We also ran several events for the children and parents to simply have fun which is one of the aims of the PTA. Crazy Hair Day raised £90, The Strictly Sweepstake raised £574 and the Easter Extravaganza raised £217. The children also designed Christmas cards, sales of which earned us £249 profit. Thanks to everyone involved in the Christmas trees this year, we made an amazing profit of £947. We also raised £1,439 from Easyfundraising and AmazonSmile. The re-sale of school uniform earned us £375.50. We were able to give BIS a total of £ **52,519** over the course of the year. The major items funded included Furniture for the reception classes (£10,000), Outside equipment (£1,100), Reading Books (£3,290) and Christmas Theatre (£480). We also contributed £34,044 to the Nest Project. The PTA relies entirely on the voluntary efforts of its committee and parents to organise and run events and activities. All such work is greatly appreciated, and many of our profits are generated entirely due to the generosity of people giving time and resources. This money makes such a difference to the school. ## **Future Plans** We will be supporting the learning experience of the children and further developments of the school. ## **Declaration** The trustees declare that they have approved the trustees’ report above, and the report is signed on behalf of the charity’s trust ees by: Paul Speirs Co-Chair Date: 27 April 2023 Ali Conacher Treasurer Date: 27 April 2023 5 ## **Profit and Loss Account** ## **Busbridge Infant School PTA For the Year Ended 31 July 2022** |Financial Statements in GBP
**Income**
Fundraising and social activities
**1**
Sale of product income
Interest
**Gross Profit (Loss)**
**Expenses**
Fundraising and social activities
**1**
Equipment
Insurance
Entertainment
Lotteries licence
PTA Meetings
Administration
Charitable Contributions
**Total Expenses**
**Net Income**
**Donations**
Donations
**2**
Less: Money given to the school
**3**
**Total Other Income**
**Net Income (Loss)**||**2021/22**
33,018
1,386
0
34,404|**2021/22**
33,018
1,386
0
34,404||**2020/21**| |---|---|---|---|---|---| ||||||17,636| ||||||| ||||||0| ||||||| ||||||17,636| ||||||| ||12,584|||3,628|| ||30|||182|| ||116|||111|| ||101||||| ||||||| ||60||||| ||41||||| ||660||||| |||13,593|||3,979| |||20,811
-
40,575
-
19,764|||| ||||||13,656| ||||||| ||11,944|||18,129|| ||52,519|||11,945|| |||-
40,575|||-
6,204| ||||||| |||-
19,764|||-
19,860| 6 ## **Balance Sheet** **Busbridge Infant School PTA For the Year Ended 31 July 2022** |**Current Assets**
Debtors
**4**
Bank Account
**5**
Cash in hand
**Current Liabilities**
Creditors
**6**
**Net Current Assets**
**Capital and Reserves**
This period profit / loss
Profit carried forward||**2022**
1306
14,318
123
15,747
-
15,747
-19,746
35,509
15,747||**2021**| |---|---|---|---|---| |||||239| |||||33,822| |||||368| |||||| |||||34,429| |||||| ||-||-|| |||-||-| |||||| |||||34,429| |||||| |||||35,510| |||||15,650| |||||| |||15,747||34,510| 7 ## **Financial Report** ## **Busbridge Infant School PTA For the Year Ended 31 July 2022** |**Opening Cash as at 1st August**
**2021**|34,190
**Prior Year**
**Surplus**
**Surplus**
1,186
-
3,398
3,645
-
2,688
250
299
675
1,206
817
947
1,576
223
203
271
217
356
1,439
408
1,421
2,220
-
176
517
-
391
213
543
-
32
189
588
663
2,173
137
3,963
1,255
365
-
1,506
-
244
-
112
21,820
13,807
**21,820**
1,684
15,526
239
**11,944**
3| |---|---| ||| |**Fundraising Events**
**Income**
**Expenditure**|| |Adult Disco
2,199
1,013
Bouncing for books
3,398
-
Break Up Bonanza
-
-
Christmas Cards
1,208
959
Christmas Raffle
743
68
Christmas Sale
1,268
451
Christmas tree sales
2,444
1,498
Crazy Hair
223
-
Easter Bake Off
289
19
Easter Extravaganza
322
105
Easyfundraising
1,439
Funds for Fitness
1,469
47
Pumpkin Trail
-
-
Quiz
1,227
709
Second hand uniform
sales
391
-
Singalong
1,338
795
Sports Day Drinks
113
81
Spring Disco
385
197
Strictly Sweep
620
32
Summer Camp
4,472
2,298
Summer Disco
252
115
Summer Fete
6,932
2,969
Summer Raffle
1,316
61
Teatowels
953
587
Treat Friday
1,701
560
Winter Disco
401
156
YR2 Leaver Disco
112
-
**1 Total Fundraising Events**
34,404
12,584|| |Total Cash Received this year from
events|| ||| |**2 Gift Aid Donations**|| |Donations
11,944
Gift Aid refund
-|| |**Interest Received**|| |Interest
0|| 8 **0** |**3 Donations to School**|||**Prior Year**|| |---|---|---|---|---| |Money to school|2,463|||300| |Christmas presents|155|||176| |Christmas Theatre|480|||-| |School Equipment|12,000||-|2869| |School Supplies|75||-|1,100| |The Nest|34,044||-|7,500| |Yr 2 Treat money|11|||-| |Reading Books|3,290|||-| |||**(52,519)**||| |**PTA Expenses**||||| |Entertainment|101|||| |Insurance|116|||| |PTA Equipment|30|||| |PTA Meetings|60|||| |Bank charges|41|||| |Charitable donations|660|||| |||**(1,008)**||| |**Surplus / (Deficit) for 2021/22**||**-19,764**||| |**4**||||| |**Debtors**||||| |Other Debtors|1,306|||| |||**1,306**||| |**6 Creditors**||||| |Trade Creditors|0|||| |||**0**||| |**5 Closing Cash Balance 31 July**||||| |**2022**||**14,440**||| Ali Conacher PTA Treasurer Date: 27 April 2023 On behalf of the Committee 9