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2023-03-31-accounts

South East Dance Limited Report of the Trustees for the year ended 31st March 2023

South East Dance

Our vision

Our vision is a world where everybody is empowered to create, take part in and enjoy dance in all its forms.

Our mission

Our mission is to make dance happen for everybody. Dance that is bold and diverse. Dance that helps us make sense of the world we live in. Dance that makes a difference. We will support people to discover their own relationship with dance, working with them to create the kind of activities they want. And we will work with artists who are committed to taking creative risks, pushing boundaries and challenging perceptions of what dance is and can be.

Trustees’ Report and Financial Statements For the year ended 31[st] March 2023

Registered Company & Charity Name: South East Dance Limited

Registered Company no: 03434501

Charity no: 1064900

Registered Office: The Dance Space, 2 Market Square, Circus Street, Brighton BN2 9AS

Please contact sedaccounts@southeastdance.org.uk

to receive a copy of our annual report in large format

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South East Dance Limited

Report of the Trustees for the year ended 31st March 2023

Contents

1 Reference and administrative information p3
2 Welcome p5
3 Principal risks and uncertainties in relation to future plans p8
4 Our work p8
5 Achievements and case studies p11
6 Structure, governance and management p18
7 Financial review p25
8 Thanks p26
9 Financial statements and reports p27

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

1 Reference and administrative information

Registered Company & Charity Name: South East Dance Limited

Registered Company no: 3434501 Charity no: 1064900

Registered Office and operational address: The Dance Space, 2 Market Square, Circus Street, Brighton, BN2 9AS

Trading Subsidiary Company Name: South East Dance Trading Limited

Registered Company no: 11674921

On 13[th] November 2018, South East Dance set up a wholly owned trading subsidiary, South East Dance Trading Limited. The trading subsidiary was dormant for the period to 31[st] March 2023.

Trustees:

Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows:

Name Date Elected Retirement Date
(if during 2022/23)
Anna Christoforou 04.12.18
Christine D’Cruz 08.03.12 06.06.22
Emma Thompson 02.12.19
Eva Martinez 08.03.12 15.07.22
Gordon Mattocks 06.06.12 30.11.22
Isabel Mortimer 04.10.16
John Struthers (Chair) 04.12.18 06.10.22
Lily Norton 06.10.22
Louise Zandstra 06.10.22
Maureen Salmon (Chair) 06.10.22
Sian Thomas 22.01.15
Subathra Subramaniam 06.10.22
Vanessa Lefrancois 06.10.22
Vicky Sword Daniels 06.10.22

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Key management personnel Cath James Artistic Director Rachel Gibson Executive Director

Bankers Metro Bank, 82 North Street, Brighton BN1 1ZA Shawbrook Bank, Lutea House, Warley Hill Business Park, The Drive, Great Warley, Brentwood, Essex, CM13 3BE

Solicitors Harbottle & Lewis, 7 Savoy Court, London, WC2R 0EX Auditor Sayer Vincent LLP, Chartered Accountants and Statutory Auditors, Invicta House, 108-114 Golden Lane, London EC1Y 0TL

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

2 Welcome

Chair’s welcome

Welcome to our Annual Report for 2022/23 including the financial statements for the charity for the year ending 31[st] March 2023.

The public launch of The Dance Space, coinciding with the opening night of Our City Dances festival in July 2022, was a key milestone this year for South East Dance. The launch weekend included performances by a host of companies including Gravity & Levity, Joseph Toonga, Folk Dance Remixed, StopGap Dance, Drishti Dance, Brighton Morris, Three Score Dance and Lila Dance. It was followed by a whole week of taster classes giving our communities the chance to try out a variety of different dance styles and which culminated in a sellout performance by Thick & Tight. We have since gone on to host artist residencies, begin a wide-ranging and diverse dance classes programme, as well as commission and present bold new work in this brand-new space for dance in Brighton.

The year has been a momentous one for us as we moved into, opened and launched The Dance Space. It was also been a year of huge change amongst our Board and staff. In October 2022 I was delighted to take on the role of Chair of the Board of Trustees and we were joined by five more new Trustees: Lily Norton, Louise Zandstra, Vanessa Lefrancois, Vicky Sword-Daniels and Subathra Subramaniam. Four of our Trustees stood down during the year: John Struthers, our former Chair; and former Trustees Christine D’Cruz, Eva Martinez and Gordon Mattocks. We are enormously grateful to John, Christine, Eva and Gordon for all the support and guidance they gave to South East Dance during their time on the Board.

Artist: Valerie Ebuwa Photograph: Rosie Powell

Of course, alongside all the work involved in opening and launching The Dance Space, we have also had to ensure that the long-term financial viability of the charity is maintained. I would like to thank my fellow Trustees, Cath James our Artistic Director, Rachel Gibson our Executive Director and the South East Dance team for their commitment and all their work through the year.

Maureen Salmon, Chair, South East Dance

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Artistic and Executive Directors’ report

Artistic programme

The highlight of our year was the opening of The Dance Space, a fantastic new resource for the city, for the dance sector and our local dance communities. We were finally in a position to deliver on the promise of The Dance Space that we have been working towards for over ten years. During the TEST period, prior to the formal public launch, we put the building through its paces by trialling activity with a variety of users. We invited local and regional artists use the spaces for rehearsals, we invited our partner organisations Parable Dance Company, Flexer & Sandiland Dance, and Three Score Dance Company to start their classes programmes in the studios. On top of this we trialled four public performances during the May festival period, in order to test our audience welcome processes as well as our technical and theatrical equipment. We gathered all the feedback from our TEST pilots and took appropriate actions to make our systems and the building itself a more welcoming, accessible and usable place to work and dance.

The public launch on the 15[th] July 2022 was also the opening night of a week-long free festival Our City Dances where we invited local audiences in to try free taster dance classes and sign up for the programme that would commence in earnest from September 2022. The launch week had sell-out shows and over 2550 people took engaged with classes and performances across the week.

The Autumn season launched our new Brighton Screendance Festival, which will take place every two years, in partnership with Cinecity, University of Brighton School of Media and Arts, Worthing Theatres and with Brighton MET College supporting on the live streaming capacity for the conference and evening Q&A with Dame Siobhan Davies who presented her latest work as part of the festival.

Spring saw the return of undisciplined festival, which has been paused since 2018, awaiting the opening of The Dance Space. This festival was a sell-out, using Pay What You Can to encourage audiences to take a risk on edgy new work, and to return more than once during the festival week. We were delighted by the responses, with audience members reporting that the festival was of huge importance as a place to see this work that pushes the boundaries of dance and choreography and what performance could be. We worked in partnership with Attenborough Centre for Creative Arts on the University of Surrey Campus, The Old Market in Hove and Brighton Seafront. This programme will also be biennial.

Despite our focus on getting into and opening The Dance Space, we continued to deliver a wide-ranging programme of artist development, participatory projects and our performances and events programme. We achieved an impressive range of outputs impacting across and beyond the South East that included:

We also saw significant increases in our digital reach including:

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

See section 6 for information on how we gather data.

Organisational developments

In November 2022 we received a conditional offer to be part of the 2023-26 Arts Council England National Portfolio. We were offered £580,660 per year for the three-year period (standstill on our 2022-23 NPO grant). This was followed by receipt of our three-year funding agreement from Arts Council England in February 2023. This funding is significant in helping to ensure we can develop and sustain our work in The Dance Space and across the South East region and beyond over the next three years. We are grateful to have received this support in what was a highly competitive funding round.

We also welcomed six new staff to South East Dance during the year: Victoria Fox Markiewicz as Assistant Producer, Makeda Whittaker as Receptionist & Operations Assistant, Anya Loudon as Communications and Ticketing Assistant, Jane Johnson as Finance Manager, Sian Willett as Studio and Hires Manager and Mark Fleming as Receptionist & Operations Assistant.

The steps South East Dance has taken in the past year to test and then open The Dance Space and the more hand in hand interconnected way of working with our participants and partners, place us in an excellent position to deliver on our ambitions for the future. For this we must express our thanks to our Chair, to our Board of Trustees, our loyal and dedicated staff, our growing range of partners and collaborators and all those funders who supported our work over the course of the year.

Cath James Artistic Director

Rachel Gibson

Executive Director

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

3 Principal risks and uncertainties in relation to future plans

Financial sustainability

Our biggest risk going forward is maintaining financial sustainability as we transition to a new business model in The Dance Space. This will be particularly challenging in the wider climate of significant increases in energy prices and the cost of living.

Staffing capacity and staff wellbeing

The staff team was on a steep learning curve throughout 2022/23 as we launched the building and embarked on our first full programme from September 2022. We achieved a full complement of staff by January 2023. However, we remain a relatively small team running a building and busy programme and staff capacity continues to be stretched.

New Chair and Trustees:

Following a Trustee recruitment campaign in 2022 a new Chair and five new Trustees were recruited. Whilst this was an enormously positive step, there are risks associated with having a new Chair and predominantly new Board. These include ensuring proper time is devoted to inducting Trustees, embedding new processes and ensuring that the Board has a rounded understanding of its role and responsibilities, including those associated with statutory and Arts Council England oversight and reporting requirements.

See Section 6 – Structure, Governance and Management for a summary of principal risks and mitigations.

4 Our work

South East Dance’s vision is a world where everybody is empowered to create, take part in and enjoy dance in all its forms. Our mission is to make dance happen for everybody. Dance that is bold and diverse. Dance that helps us make sense of the world we live in. Dance that makes a difference. We will support people to discover their own relationship with dance, working with them to create the kinds of activities they want. And we will work with artists who are committed to taking creative risks, pushing boundaries and challenging perceptions of what dance is and can be.

Artists, audiences and communities

Artists, audiences and communities are the driving force behind South East Dance. Their diversity informs, shapes and leads our work. We want to engage with inspiring artists to challenge and excite audiences, participants and other artists. We want to develop and diversify audiences for dance. We want to extend and deepen the relationships we have developed with communities, originally those in Tarner who are now our nearest neighbours, but now further across the city. We continue to work to extend our reach and increase audiences for our work and that of our partners.

Through our programmes we have invested in and supported the creation of distinctive impactful new work, both live and digitally. We strive to increase the quality and diversity of dance, raise its profile and in doing so improve and enhance quality of life. At the heart of our work is a commitment to supporting diverse artists who extend perceived boundaries of dance, and focus on making work relevant to our audiences and our communities. Increasingly we strive to ensure our work is relevant by co-curating our programmes with, for example, our Community Steering Group who have been co-curating Our City Dances with us since the first festival in 2018 and more recently have become involved in the curation of a number of our other programmes and events.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

South East Dance plays a national leadership role in the development of dance. We deliver an ambitious programme that encourages curiosity, discovery and risk-taking, supporting artists to create inspirational new work and empowering local communities to engage with dance. We are a registered charity, based at The Dance Space in Brighton & Hove. We work across South East England and beyond to get more people involved in and excited about dance. We seek to develop a culture of learning and exchange, working locally to impact nationally and internationally. Put simply, we are passionate about dance and we want to foster this passion in others.

Strategic aims

We reviewed and refreshed our Strategic Aims during the year, to ensure that they align with our new existence as a building-based organisation. They are:

Public Benefit

In shaping our strategic aims and objectives for the year and planning our programme of activities, the Trustees have considered the Charity Commission's guidance on public benefit. Furthermore, and having regard for the guidance of the Charity Commission, the Trustees consider that several of the following programme areas demonstrate the way in which South East Dance achieves this.

Programme Areas

In line with the current business plan, in 2022-23 we clustered our activities within four programme areas, which seek to effectively communicate our offer and how our constituents might engage with South East Dance:

Supporting Artists Programme: that aims to meet the support and development needs of dance professionals at various stages in their careers

Community and Participation Programme: that aims to broaden the reach of South East Dance whilst getting more people excited and actively involved in dance

Performances and Events: that aim to encourage more people to watch and contribute to the dialogue surrounding dance

Sector Leadership and Infrastructure: that, through coordinating and leading a range of networks, aims to support the wider dance ecology; to provide leadership through advocacy and challenge processes and practices to better drive change and progression

Partnerships

Partnership working is essential to our success. Our work as a development organisation sees us maintaining an overview of dance within the region from a national and international perspective. We see ourselves as ecologists of dance, monitoring the political, artistic and social climate, looking for gaps in provision and untapped opportunities. We influence, intervene, broker, facilitate and deliver innovative and strategic artistic

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

programmes in partnership with others. We continue to build on existing partnerships, including those with Brighton Dome & Brighton Festival, Attenborough Centre for Creative Arts, Brighton University, Worthing Theatres, The Place, FABRIC, Brighton Fringe, Strike a Light, Spark Arts, Paul Hamlyn Foundation, DanceEast, Yorkshire Dance, Take Art, Legal & General, Puffin Nursery, Brighton Unemployed Centre Families Project, Brighton Youth Centre, Brooke Mead Extra Care Facility and Tarner Community Centre. These are just a few of the ongoing partnerships that we value. Going forward we expect new partnerships to embed and emerge as we settle into The Dance Space, such as those we have established with our Partner Companies: Three Score Dance, Flexer & Sandiland, Parable Dance and Project Female; and our Resident Company Second Hand Dance, as well as those we are exploring with the businesses and organisations who share the Circus Street site with us.

Human resources

Our activity programme and operations are delivered by our staff team and a variety of freelance contractors. On 31 March 2023 our staff team comprised 19 members. Of these 12 identified as female, four as male and one as non-binary; one was White and Black African, 12 were White British, one was White Irish, one was Gypsy, Roma or Irish Traveller, two were from any other White background and two preferred not to say. Of these staff, two identified as a D/deaf or disabled person or had a long-term health condition, 16 considered themselves to be not disabled and one preferred not to say.

Of our 10 Trustees at 31 March 2023 nine identified as female and one as non-binary. One was Black Caribbean, one was Indian, one was from any other ethnic group and seven were White British. Of these Trustees one as a D/deaf or disabled person or had a long-term health condition and nine considered themselves not to be disabled.

Volunteers

Our volunteering programmes are twofold – the first through our Community Steering Group who meet monthly and have developed their curating skills to the point where they are now confidently co-curating Our City Dances and other elements of our programme with us. This group ranges in age from 17-80 and are all from low socio-economic or marginalised backgrounds. Many of them also identify as having protected characteristics. There were nine members of the Steering Group at 31 March 2023. Alongside this programme we also offer opportunities for local people to support our work during our festivals and programme activity – which can include supporting our artists, gathering evaluations from participants and audiences, and general onsite support. 13 people voluntarily supported our programmed activity over the course of the year. We have started to extend volunteering opportunities with new roles, such as stewarding for performances, now that we have begun to establish ourselves in The Dance Space.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

5 Achievements and case studies

Alongside opening The Dance Space, during 2022-23 we provided 74 artists with the chance to present their work, and commissioned nine artists to make new work. We supported freelance artists to the tune of £72,371 to deliver a wide range of performance and classes activity as well as commissioned work during 2022-23.

ORGANISATIONAL ACHIEVEMENTS

Fundraising

The last 12 months have been dominated by the process of moving and settling into The Dance Space. This has had a significant impact on the capacity of the entire team, specifically in supporting the development of new fundraising bids and proposals. For this reason, while progress has been slower than in previous years, it has provided us with an opportunity to review and consolidate previous activity, especially since the successful completion of our capital campaign.

We continue to enjoy considerable success in fundraising from trusts and foundations and have gained renewed support from: the Garrick Charitable Trust for our Rapport artist exchange programme; from the Chalk Cliff Trust and The Pebble Trust for Our City Dances 2023; from Ernest Kleinwort Charitable Trust for our Rise & Shine dementia-friendly dance class programme and from 29th May 1961 Charity (a former capital project funder) towards Propel.

We have also established new relationships with the Ragdoll Foundation, who are funding our new Emerging Creative Producer programme and with the Abderrahim Crickmay Charitable Settlement who are part-funding Mind The Gap.

In addition to our own fundraising, we supported Marlborough Productions in their successful bid to Postcode Society Trust for their year-long Radical Rhizomes initiative. As we co-led and hosted much of the delivery of this programme, a significant proportion of the grant awarded funded our involvement.

We were also delighted to secure two further years of funding from Brighton & Hove City Council for The Welcome Project. And, following a positive end of grant review with Esmée Fairbairn Foundation (after five years’ support), we have just submitted a new Expression of Interest requesting their support for an expansion of our Creative Communities Participation programme.

In terms of corporate support, our relationship with Legal & General remains solid, despite a change in personnel, and they are keen to continue supporting our work in the local community. We have also established good relationships with our new business neighbours on Circus Street and look forward to cultivating these further in the coming months.

Whilst South East Dance has been reasonably successful in eliciting lower level donations from individuals in the past, one of our key priorities over the last year has been to establish a giving culture within The Dance Space. We have acquired several tools to help us with this, including a digital donation station in the reception area, the use of QR codes in other locations in the building and the ability to add donations when checking out of an online purchase. Initial results are encouraging – including a very successful Christmas appeal using QR codes - but we are continually reviewing our messaging to ensure that our case for support resonates with as many people as possible.

Looking ahead, our focus, given that we have a small fundraising operation of one dedicated person, will be on securing larger grants, preferably multi-year and ideally unrestricted. Smaller grant applications will be managed by Programming leads. We will, of course, also continue to cultivate major donors and corporate partners, as well as driving smaller individual donations through various channels.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Evaluation

Evaluation of our work is hugely important to us as a learning organisation. In order to ensure that our programmes are relevant, high quality and diverse, we use a range of tools most appropriate to each individual programme. We continue to strengthen and refine our use of the Impact and Insights evaluation framework (Counting What Counts) that Arts Council England requires of National Portfolio Organisations. In addition, we were also required to undertake Audience Finder surveys for annual submission to Arts Council England. During 2022/23 we reviewed our procedures, given the number of different requirements from Arts Council England and external funders, so that a more streamlined process can be developed to ensure that the workload is achievable and that we meet our funders’ requirements.

For the purposes of this report, this year we would like to focus the spotlight on using the Impact and Insights framework, to survey four different projects: The four areas of the programme we surveyed include Little Big Dance Lab (Artist Development ), undisciplined festival (Presenting Bold New Work), Where are we now (local engagement with artists) Brighton Screendance Festival (presenting screendance for all ages, including Early Years audiences).

Two evaluations were filled out by most attendees (Little Big Dance and Where we are now) and two were not well responded to (undisciplined festival and Brighton Screendance Festival). This may be because the two well-responded to surveys were for artists opportunities that were either paid for or offered an ongoing relationship with South East Dance and so it was in the artists' interests to be seen to complete the surveys.

Our recent experience has been that audiences are increasingly reluctant to complete surveys as they are inundated not just from venues, but from every call centre they have ever had contact with. In light of this we have been strategic in when we deploy surveys and happy when they are returned, even if not in huge numbers.

South East Dance performed four evaluations using the Culture Counts™ platform. Feedback has been collected from three different respondent groups: Self, Peer and Public, who have been asked to respond to standardised questions that measure core cultural experiences. Prior to each evaluation commencing, individuals from South East Dance (Self respondent) are surveyed, establishing a baseline for their creative intentions. The Public audience and industry Peers are subsequently invited to participate in providing feedback after they have attended.

The four surveys were for new activity, so not building on any previous activity or data. In terms of age range, we learn that our activities seem to speak to different age groups depending on the specific activity. Our participants and audiences who responded are mostly female.

Most of the responses were in what we could call our expected range, with one or two outliers. We were pleased to note that the peer and self-assessments were broadly equivalent in some of our key dimensions which speaks to achieving the outcome we wanted from a professional perspective and we will continue to programme these areas with the current artistic programming policy. It is clear from the overall responses that people appreciated the quality of the work and that there is an appetite for the work to continue.

Digital Strategy

We continue to produce content for use on our digital platforms to position our brand, promote opportunities for people to take part in dance and act as an information source for artists seeking development opportunities. We are also proud to continue to build our support for artists who use digital technologies in their work. In 2022-23, we:

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Our Digital Strategy for 2022-23 focused on extending our reach via our digital channels – using these to drive ticket sales for classes, workshops and performances; spread the word about our hires proposition and to show what happens at The Dance Space.

In 2022-23, visits to our website almost tripled, with 58,336 more visits than the previous year. In our first year in The Dance Space and a much-increased offer, we would expect to see much higher website visits. We are encouraged by this figure nonetheless, which suggests an increase in interest in us and our work. Our most visited web page continues to be our What’s On page.

Our enewsletter continues to be a successful digital communication for us. The average open rate of enewsletters in the arts & culture industry is 34%; whereas our average open rate is 43%. Our most successful enewsletters continue to be those which highlight artist opportunities suggesting that our mailing list is still largely made up of artists and sector professionals.

In terms of social media, our following has increased as follows: our Twitter following has increased from 9341 to 9374; our Facebook following has increased from 3,462 to 5100; and our Instagram following has increased from 3520 to 4598.

We have begun to use Illuminate, the Arts Council’s new audience data gathering system, to create, distribute and monitor audience survey data. Compared with the previous tool, Audience Finder, Illuminate is a much more labour-intensive tool, requiring us to input and survey for every event, class and performance we present. It remains to be seen whether our audiences respond to the surveys, as we have found it increasingly difficult to secure survey responses. Unfortunately, as the surveys are anonymous, we are unable to provide incentives. We will continue to monitor the situation.

Accessibility continues to be at the forefront of all our digital communications. In 2022-23 we started creating Alt Text and image descriptions on all of our social media channels as standard and we started producing an audio version of all of our callouts and recruitment packs. We also plan to carry out another assessment of our website accessibility with specialists The Shaw Trust later this year.

PROGRAMME CASE STUDIES

These Programme Case Studies reflect just some of our activity and achievements during the year.

Case Study 1

mASCot; funded by the Maria Bjornson Memorial Fund

mASCot is a parent led peer-to-peer support network for families who are a parent or carer of a child/children or young person with an Autism Spectrum Condition.

In September 2019, we started running weekly dance sessions for young people who attend mASCot (https://asc-mascot.com/). Many of the young people would find attending a mainstream dance session challenging. We worked (and continue to work) closely with mASCot’s directors (many of whom are parents of the children or young people) to carefully and sensitively recruit the right professional dance artists and ensure that the sessions meet the additional needs that these young people have.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

We provided online dance classes for mASCot during the first lockdown. Some of the young people had become very isolated and developed mental health problems as they had not met for almost two years, while others found the option to access dance classes online more comforting as they could participate from the safety of their own home.

“One participant has been hit hard by lockdown and struggling with mental health - her mum was so pleased that she took part as she hasn’t interacted with anybody outside of the family for the past three months. Thank

you, this is making a real difference”. mASCot Coordinator

“X is just 7 years old. She joined last term and absolutely loved the sessions. Her mum explained that as a newly diagnosed autistic child this was the first time she’d taken part in a creative programme that was just for autistic kids. It had such a positive effect on her sense of self, not only in terms of her enjoyment of the sessions - she was new to dancing so her new-found skills were a real boost to her confidence - but in also terms of

feeling she belongs to a community.” mASCot Class Assistant

After lockdown, sessions were due to take place at The Dance Space. The programme was from April 2022 to July 2023. We had planned to work with a professional dance artist/choreographer and a class assistant to deliver weekly creative dance sessions with a group of up to 20 children and young people from mASCot.

Because of the complex needs of the children and young people, and with many classed as vulnerable, the group did not feel ready to take part in the regular weekly sessions as planned. This was mainly due to concerns about Covid as well as general anxiety. During this time, we held two online classes, four in-person dance sessions at mASCot meetings and one Silent Disco at The Dance Space. 105 people took part during this time.

We have been working closely with mASCot’s Director, Mimi Banks, on creating bespoke activity that the young people will benefit most from going forwards.

In November 2022 we started working with dance artist and holistic specialist Anna-Lisa Drew to create a bespoke set of activities to engage the mASCot children and their grown-ups. She delivered movement workshops in four different mASCot group meetings across Brighton & Hove and led some DJ and movement sessions. The aim of these sessions was to get to know the children and start to build up a playlist of the children’s favourite music.

Then on the 27th November 2022, we hosted a mASCot Silent Disco at The Dance Space. This was attended by 21 children between the ages of six and 21 years and 18 grown-ups. This two-hour intergenerational session was for everybody to take part in. It was a huge success with everyone saying how they would like to take part in the same activity again. Everybody danced together for two hours, and then we all had pizza together in a quiet space.

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South East Dance Limited

Report of the Trustees for the year ended 31st March 2023

We’ve had a lovely time, it’s great to have the opportunity to dance together without it being too loud and overwhelming. My daughter pulled my headphones off to tell me it was the best ‘Mummy-Daughter day’ ever! Thank you

Parent participant

Space for me to be who I am, and my twins to be exactly, unapologetically, loudly and ridiculously who they are. Thank you!

Parent participant

What an amazing event! Thank you so much for organising such an inclusive and welcoming silent disco. So grateful to have access to things like this for our family. I don’t know what we would do without it! Parent participant

A beautiful space and an amazing event that allows our community to have fun in a safe environment. Super fun, thank you.

Parent Participant

After consultation with the mASCot service users, the group director, Mimi Banks said they would like to carry on with that model of activity going forwards.

We have since delivered:

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

The feedback was overwhelming with a desire from all attendees to have further access to this kind of event.

These dance sessions provide continuity and regular activity. They enable the children and young people to come together and interact with each other creatively, which has a positive impact on their mental and physical wellbeing. The intergenerational events provide, respite, support and much needed fun social activities for the grown-ups.

Feedback from Silent Disco in Stanmer Wellbeing Garden.

My son has always found social events difficult. The combination of outside, trees, shade, great tunes, lovely food and a great bunch of people meant that instead of exiting after 10 minutes, we stayed for two hours! Thank you SO much.

Lovely to enjoy time and have a space where my children could just do whatever they wanted and just BE. And because of that I could relax, chat, sit with my eyes shut, reconnect with adult friends and we knew we were safe because our children were understood and accepted. THANKS!!

Absolutely fabulous setting. Beautifully paced. So easy just to be there – no worrying about wandering off. Loved the fire, loved the food, love the people. Obviously needs weather, but full marks for arranging the sunshine as well!

So wonderful, thank you. It makes me shed a tear every time I see my daughter relaxing and being herself with the mASCot crew.

It was so wonderful.

Fantastic day, great idea in the woods, would love to go again. Thank you!

We all really enjoyed our time listening to music in the woods, really unique. Thank you so much for organising this!

An amazing day where all 4 of my children were able to be themselves and find areas of joy. Thank you.

It was very fun having cake and crisps. CR aged 6.

Case Study 2 Brighton Screendance Festival

in association with CINECITY The Brighton Film Festival, University of Brighton and Worthing Theatres .

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

South East Dance presented a brand-new festival of dance on film, launched in our 25th anniversary year and in celebration of our origins as a screendance agency. Set over four days, this festival explored the past, present and future of the artform – including acclaimed international films, discussions with industry experts and a day for families and young people.

South East Dance was originally created as a screendance agency, to support the development and raise the profile of choreography and dance made specially for the screen. As we emerged from lockdown in 2022, and with the opening of The Dance Space, we wanted to celebrate our origins. And as so many dancers and choreographers really got to grips with dance for the screen during lockdown, as they had little to no opportunities to make and present work live in rehearsal spaces or theatres, and with so many more people interested in making dance films that it felt absolutely the right moment to launch the new festival.

Film is moving image – dance is also moving image, the body has this incredible ability to transmit emotion, feeling and sensation, it’s so visceral, and with dance on screen, the camera can move in and get so close to parts of the body, to the detail, the uncurling of a finger, a slowly closing eyelid, that cannot be done in a more traditional theatre setting. The audience can immerse themselves in the music and the images without having to understand a narrative.

We are always keen to involve our Community Steering Group in our programming decisions and so asked them to co-curate the festival with the programming team. We gathered together to look at films from 2002 to 2012 – a 10-year period of our screendance history. We wanted to show the diversity of the films from the archive and the sheer range of artists’ interests and practices in making films in that timeframe. We gathered a diverse range of films, from the age of the dancers on screen, to the genre of dance, the range of techniques used on screen and the length of films; so that we had something truly diverse and representative of the South East Dance archive. There were some local legends in there too – the likes of lizaggiss and Mim King.

South East Dance is a collaborative organisation so it was inevitable that we would work in partnership with other venues and organisations to make the most of this festival across Brighton. We worked in association with Cinecity, Brighton’s independent international film festival, because it made absolute sense to do so.

Image: A Town with a Blue Hill, Directed by Joowon Song

The University of Brighton was also a key partner with their lecturer Claudia Kappenberg curating the afternoon conference Screendancing Histories and also the evening event Acts of Memory. The curator and director of London International Screendance Festival, Charles Linehan, a Brighton resident, curated the international evening – a sort of the best of his London festival. And with Worthing Theatres now programming more dance and building their dance audiences, we wanted to bring them into an experiment where we live-screened the same programme at the same time in The Dance Space and in the Connaught Theatre in Worthing.

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South East Dance Limited

Report of the Trustees for the year ended 31st March 2023

As part of our digital and inclusion strategy, we also live-streamed the Question & Answer session with choreographer Siobhan Davies, who presented her new film TRANSPARENT, to the audience at the Connaught as well.

Importantly, this screendance festival was the first UK festival to have a special day for screendance for young audiences. We presented five short films for the under-fives, with lots of props, pillows and bean bags for them to relax and respond to the films. Both children and parents got totally involved and requested something like this as a more regular offer.

Overall, audience responses were very positive, with many reflecting that it was fantastic to have this new festival in Brighton where there is a wealth of artists working in screendance.

6 Structure, governance and management

Charitable status

South East Dance is a charity registered with the Charity Commission. South East Dance exists to develop dance and support dance artists and practitioners in the South East region. The charitable objectives of South East Dance are:

We confirm that, under the terms section 17 (5) of The Charities Act 2011, we have complied with our duty to have due regard to the public benefit guidance as published by The Charity Commission. All our charitable activities, highlighted in this report, are undertaken in furtherance of our charitable objects and for the public benefit.

The Board of South East Dance assesses its governance against the Charity Governance Code.

How South East Dance worked in 2022-23 to achieve these objectives and the public benefit thereof is outlined in sections 1-3 of this report.

Governing documents

South East Dance is a company limited by guarantee governed by its Memorandum and Articles of Association. The company was incorporated on 16[th] September 1997. In March 2016, in consultation with and approval from the Charities Commission, the Trustees formally adopted an updated Memorandum and Articles of association for the company.

Appointment of Trustees

As set out in the Articles of Association the Managing Trustees nominate the Chair of the Trustees. Existing Trustees also nominate all potential Trustees. Nominees appointed by Trustees are subject to the appointment processes outlined in the Memorandum and Articles of Association.

Trustee induction and training

Trustees receive an induction pack and have an orientation meeting with the Executive Director to brief them on their legal obligations, understanding of charity and company law, the content of the Memorandum and

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Articles of Association, the committee and decision-making processes, the business plan and recent financial performance of the charity. They also meet key employees and other Trustees. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role. Part of the Trustee induction procedure is to ensure that Trustees understand the process for declaring their own interest and/or their close family’s interest with South East Dance. All Trustees are required to complete a declaration of interest form annually and declaration of conflicts of interest is a standing item on all Board and subcommittee agendas.

Trustees’ responsibilities in relation to financial statements

The Trustees (who are also directors of South East Dance for the purposes of company law) are responsible for preparing the Trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company, of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for maintaining adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the Trustees are aware:

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

The liability of the members is limited to a sum not exceeding £10, being the amount that each member undertakes to contribute to the assets of the charity in the event of its being wound up while they are a member or within one year after they cease to be a member. The total number of such guarantees at 31[st] March 2023 was 10. The Trustees are members of the charitable company but this entitles them only to voting rights. The Trustees have no beneficial interest in the charity.

Auditors

A resolution will be proposed annually at a Trustees Meeting of South East Dance that Sayer Vincent LLP be reappointed as auditors for the charity for the ensuing year.

Management

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Cath James as Artistic Director and Rachel Gibson as Executive Director are appointed by the Trustees to be jointly responsible for the management of the day-to-day operations of the company. To facilitate effective operations, the Artistic Director and Executive Directors have delegated authority, within terms approved by the Trustees, for delivering the agreed programme as defined within the current business plan; this includes day-to-day responsibility for operational matters including finance, personnel and artistic related activity. The Board approved a Scheme of Delegation at its meeting on 21 February 2022. Within the terms of that delegated authority, the Artistic and Executive Directors work with the senior management team to deliver the charity’s activities. Any activity outside the remit of the approved business plan, or course of action outside the remit of the Scheme of Delegation or approved policies and procedures, is referred to Trustees for discussion and approval, usually through the regular Trustee meetings.

The Board of Trustees administers the charity. The Trustees meet four times are year, with additional extraordinary meetings scheduled if required to deal with any additional decision-making.

In addition to the full Board the charitable company currently has two sub-committees. The Finance and Audit sub-committee reviews finance and risk management. The sub-committee meets four times a year and reports directly to the Board, the committee consists of five Trustees and is attended by three members of staff.

The Remuneration sub-committee meets once a year to oversee and approve staff remuneration levels.

Volunteers

Our engagement with volunteers in 2022-23 is outlined in section 3 under Human Resources.

Remuneration policy for key management personnel

South East Dance has a written remuneration policy which was approved by the Board on 3 October 2017. The Remuneration Sub-Committee was established in January 2019 as a sub-committee of Trustees, meeting annually to review the remuneration policy, approve the salaries budget for the forthcoming year and scrutinise decisions. The salaries budget for 2022-23 was approved at the 19 January 2022 Remuneration SubCommittee meeting, including remuneration for the senior Executive and Artistic roles. No employee at South East Dance receives a salary of more than £60,000 p.a. We do not employ interns without pay and pay the Brighton Living Wage as a minimum. Pay rates are benchmarked regularly against sector pay movements and inflationary indices, although as a small charity affordability is a paramount consideration.

Risk management

The Trustees have a risk management strategy that comprises:

Principal risks and mitigations 2023/24

The Risk Register is reviewed and updated by the Senior Leadership Team at least quarterly ahead of
each F&A and Board meeting
•
The establishment of systems and procedures to mitigate those risks identified in the register
•
The implementation of procedures designed to minimise any potential impact to the charitable
company should those risks materialise		 The Risk Register is reviewed and updated by the Senior Leadership Team at least quarterly ahead of
each F&A and Board meeting
•
The establishment of systems and procedures to mitigate those risks identified in the register
•
The implementation of procedures designed to minimise any potential impact to the charitable
company should those risks materialise		 The Risk Register is reviewed and updated by the Senior Leadership Team at least quarterly ahead of
each F&A and Board meeting
•
The establishment of systems and procedures to mitigate those risks identified in the register
•
The implementation of procedures designed to minimise any potential impact to the charitable
company should those risks materialise
Principal risks and mitigations 2023/24
Risk: Likelihood/impact
(pre-mitigation)		 Mitigations:
Financial sustainability:
There are particular risks around our financial
sustainability as we develop a new business		 High 1. The budget for 2023/24 is closely
informed by actual income and
expenditure in 2022/23 and the
plannedprogramme and hires

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South East Dance Limited

Report of the Trustees for the year ended 31st March 2023

model in The Dance Space. This is
exacerbated by high inflation, energy prices
and cost of living. 2023/24 is our first full year
of operation in the building and whilst we are
able to benefit from what we have learnt
through 2022/23, we are still developing our
markets and building our income streams.		 schedule for 2023/24. Income
targets are ambitious but
achievable.
2. SMT reviews management
accounts monthly and Trustees
receive the management
accounts and review them
quarterly at Finance & Audit
Committee meetings
3. £152k additional reserves from
CRF funding provides cushion in
2022/3 and 2023/24
Staffing shortages:
Shortage of staff due to
illness/holidays/other work commitments
impacts on ability to run the building and the
activity programme effectively		 Medium 1. Weekly monitoring of staff
presence/availability
2. Volunteer pool in development
to provide hosting cover for
events.
3. Plans to recruit small pool of
casual duty managers (finances
permitting)
Staff capacity:
1. Staff too overstretched to perform their
core work effectively, impacting on
overall effectiveness and performance of
SED
2. Burn-out
3. Disillusionment and consequent
resignations
4. Workload/poor staff wellbeing leads to
negative working environment that
further lowers staff morale		 Medium 1. Full Reception team provides
cover 8am to 9pm, reducing
need to other team members to
cover Reception
2. Appraisals taking place between
April and June will set clear
objectives for the year, aligned to
this plan
3. SMT focus on workload planning
4. Consideration given to wider
staffing needs when new
vacancies arise
5. Board committed to creating
Trustee & Staff working group on
well-being
6. Line managers maintain close
dialogue with staff on workload
management and ensure
TOIL/balancing hours/annual
leave are taken
7. SED subscribes to Employee
Assistant Programme giving staff
free access to advice on a range
of work-related and personal
issues and counselling
New Chair and Trustees:
Following Trustee recruitment campaign in
2022 a new Chair and five new Trustees were
recruited. Risks associated with this are:		 Medium 1. Trustees induction day took
place in October 2022
2. Recruitment process for Chair of
F&A role inprogress

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South East Dance Limited

Report of the Trustees for the year ended 31st March 2023

1. Time requirement to induct and
familiarise Trustees and embed new
processes
2. Time requirement on Trustees to
consistently achieve statutory and ACE
oversight and reporting requirements
3. Inadequate financial oversight whilst
Chair of F&A is being sought		 3. Trustees action learning sessions
planned April-September 2023
4. Chair in dialogue with Trustees
about their individual and
collective requirements
5. More succinct and streamlined
Board papers in process of being
created
Health and safety and safeguarding:
Risks associated with a major health and
safety or safeguarding incident include:
1. Legal proceedings and costs associated
with these
2. Reputational damage
3. Damage to Trustee and staff morale
4. Loss of funding		 Low 1. All relevant staff have first aid
and fire evacuation training
2. SED produces RAMS for all
activities and requires
companies/artists, hirers,
contractors to provide RAMS in
advance of working in the
building
3. Building Manager is expert and
knowledgeable lead on H&S
4. Cyclical maintenance schedule in
place to ensure all equipment is
serviced, tested and maintained
5. Record-keeping (e.g. fire alarm
tests, accident book) in place and
regularly updated
6. Fire drills are carried out
regularly
7. Safeguarding policy reviewed at
least biennially or in response to
changing legislation
8. All relevant staff have had
safeguarding training
9. All artists, hirers, teachers etc.
are required to read and abide by
the Safeguarding policy
10. Designated Safeguarding lead, e-
safeguarding lead and Trustee
safeguarding lead named in
policy and knowledgeable about
their responsibilities

Fundraising practices review

All fundraising practices are framed within the values and principles of the organisation. We registered with the Fundraising Regulator in July 2019.

The fundraising team is internal and South East Dance does not currently use external professional fundraisers. We do not employ the services of any fundraising agencies or third parties, nor have we run telephone or doorto-door fundraising campaigns. Our relationship with our supporters is very important to us and we do not wish our supporters to feel under any undue pressure to donate to us. We do not make direct contact with the

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

general public in any of our fundraising campaigns. Staff involved in fundraising, nevertheless, conversant with the Code of Fundraising Practice.

We have a Gift Acceptance policy which includes processes for due diligence on all donations and grants received. This policy is supported by a Gift Acceptance template, which ensures that clear parameters and responsibilities are formally agreed between partners. We have ensured we are in line with the GDPR data protection regulations and all other relevant codes of conduct. We received no complaints about our fundraising practices during the year.

Data Collection and Monitoring

Digital:

Our Communications Team take the lead in gathering analytics around our digital audiences. We use Google Analytics for the web and Google Search Console and Looker Studio to assess data from all of our social media platforms, which gives us a combined picture of the efficacy of our digital activity. We also have a UTM code generator for the team to use when working on specific campaigns. This enables a very targeted evaluation approach with regards to which channels and which messages are most successful.

We currently report on the following statistics:

Audiences/artists/shows:

Each activity within the SED programme has its project leader who ensures that data regarding each project is captured and entered into a bespoke spreadsheet. The staff update this with activity details (location, who is involved, description of activity), relevant audience/participation figures, anonymous monitoring data.

Audience/participation figures are collected in one of four ways:

Monitoring data is mainly collected via anonymous online forms (Survey Monkey) and we use in-built analytical tools to interpret the data. When online forms are not accessible (e.g. working with older adults who do not access computers), we collect the data via paper forms and upload this data to our system. We use these monitoring forms for: open call outs, participatory projects and artists we engage (e.g. to deliver elements of our programme, or successful programme applicants).

Each year, relevant figures are taken from the Project records and entered into our Measures of Success document. This is based on the figures we need to collect for our Arts Council England National Portfolio Organisation annual submission.

Our data allows us to track our commitment to diversity, to rethink our approach, diversify our networks and ensure equity is at the heart of what we do.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

Below are some of the statistics from our Artistic Programme that underpin our commitment to equality and diversity.

Across our whole artistic programme for 2022-23, we can demonstrate our percentage engagement with artists and participants from protected characteristics (age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation) or from low socioeconomic or marginalised backgrounds:

Our Anti-Racism Commitment

As a leader in dance development, dedicated to challenging perceptions of what dance is, who it’s for and what it can achieve. Inclusivity is one of our core values and we believe that diversity in all of its forms is an essential building block for creativity. We wrote our anti-racist statement in August 2020 and renewed our stated commitment to monitoring and being held accountable. Our monitoring data for 2021-22 showed just under 27% engagement with people from Global Majority backgrounds through our recruitment processes. Our recruitment monitoring data for 2022-23 showed applications from Global Majority candidates at 18% which is disappointing in comparison to the previous year. We believe the disparity between the two years is due in part to the fact that 2021-22 was an exceptional year as we were recruiting an unusually high number of new roles as we prepared to move into The Dance Space. We continue to strive for better engagement with a wider range of candidates and to gather data to monitor the extent to which our recruitment processes are supporting our Anti-Racism Commitment.

In line with our plan, that we will review each year:

We continue our commitment to holding ourselves accountable by publishing our outcomes, learnings and progress every year in our Annual Report.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

7 Financial review

Result for the year

Financially, South East Dance exceeded its financial projections. Operationally, the organisation incurred a deficit on unrestricted funds of £ (55,033) compared with a budgeted deficit of £ (95,125). General funds outturn was better than budgeted mainly due to staff working on the completion of the Dance Space capital project, when their time had been budgeted to The Dance Space operations.

Total income for the year amounted to £1,247,412 (2021/22 £1,239,629) and resources expended amounted to £1,259,192 (2021/22 £827,180), including those relating to The Dance Space capital project.

In addition, capital expenditure was incurred on The Dance Space capital project totalling £230,780 (2021/22 £429,381).

Full details of the work supported by this expenditure are contained in the foregoing sections of this report. The organisation’s principal funders are shown in note 4 to the accounts.

At 31st March 2023 general fund reserves amounted to £241,023 (2021/22 £241,023), including free reserves of £235,930 (2021/22 £236,013).

At 31st March 2023 restricted funds of £265,680 were held to fund specific projects and activities as agreed with the relevant funders (2021/22 £382,757). This includes the Cultural Recovery Fund £96,967 (2021/22 £152,000) is restricted against potential losses of The Dance Space post-opening.

In addition, restricted funds totalling £1,449,204 were held at 31st March 2023 in respect of capitalised TDS spend (2021/22 £1,335,369).

Reserves policy The Trustees updated the wording of the reserves policy in May 2023 to:

The Trustees of South East Dance have a policy of holding reserves to provide resilience, to enable the charity to respond to opportunities and protect it against situations in which it might be financially vulnerable such as the current economic climate or changes in funding. The level of reserves is calculated on the basis of three months’ operating expenditure.

Based on the budgeted expenditure for 2023-24 the policy calls for general funds reserve of £222,326 compared with an actual current level of reserves of £241,023.

The Trustees are conscious of the potential impact of the operational cost of running The Dance Space on the charitable company and have through long-term financial planning sought to mitigate potential risks.

The award from the Cultural Recovery Fund received in 2020/21 enabled the Trustees to increase reserves by £152,000. The additional £152,000 has supported the planned budgeted deficit in 2022/23 and will continue to support the planned budget deficit for 2023/24 as South East Dance establishes a new business model in The Dance Space.

Going concern

Having made due enquiries and having paid particular regard to the matters outlined in Section 3 of this report and in light of the increased additional reserve from the Cultural Recovery Fund mentioned above, the Trustees consider that there are no material uncertainties as to the charitable company’s ability to continue as a going concern.

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

8 Thanks

We would like to acknowledge the long-term commitment of our key funders, as well as everyone that has supported us over the past year. Thanks to your belief in our vision, we are able to continue to share our passion for dance with the communities, artists and the wide range of audiences we work with. Simply put: nothing we do would be possible without you. Thank you.

ith. Simply put: nothingwe do would bepossible withoutyou. Thankyou.
Funders, Donors and Supporters
Public Funders
Arts Council England
Brighton & Hove City Council
Nesta
Trusts and Foundations
Abderrahim Crickmay Charitable Settlement
Chalk Cliff Trust
Ernest Kleinwort Charitable Trust
Esmée Fairbairn Foundation
Garfield Weston Foundation
Leche Trust
Maria Björnson Memorial Fund
Paul Hamlyn Foundation
The Pebble Trust
Ragdoll Foundation
Rampion Community Benefit Fund
Wolfson Foundation
29thMay1961 Charity		 Corporate Partners
Brighton & Hove Bus and Coach Company
Legal & General plc
Individuals
Sir Rod & Lady Carol Aldridge
Joe Bates
Theresa Beattie OBE
Helena Benge
John Hird
The late Bob Lockyer
Eva Martinez
John Nicholls
Kate Ormond
Vicky Rainbow
Lindsay & Sarah Tomlinson
and all those who wish to remain anonymous
supported The Dance Space capital campaign
Project Partners
Arts Award
Artsmark
Artswork
Attenborough Centre for the Creative Arts
Brighton Fringe
Brighton & Hove City Council - Seniors Housing & Active for Life
Brighton Dome & Brighton Festival
Brighton MET College
Brighton Seafront
Brighton Unemployment Centre’s Families Project
Brighton Youth Centre
Cinecity Brighton Independent Film Festival
DanceEast
Dansehallerne Copenhagen
Dance Makers Collective, Sydney
Dance Reading
Dance Woking
Dance Umbrella
FABRIC
Festival Quartiers Danses, Montreal
Flexer & Sandiland
Imaginate
Italian Cultural Institute
Korean Cultural Centre
Lighthouse
London International Screendance Festival
Marlborough Productions
Motus, MK
Move South East
National Youth Dance Company
New Italian Dance Platform
National Youth Ballet Company		 One Dance UK
Oxford City Council
Parable Dance
Pavilion Dance South West
People Dancing
Project Female
Puffin Community Nursery
Québec Government Office
Roundabout Nursery
Second Hand Dance
Screen archive south east
Spark Arts
Starcatchers
Strike a Light Festival
Sydney Dance Company
Take Art
Tandemworks
Tarner Children’s Centre
Tarner Community Project
The Lowry, Salford
The Old Market (TOM)
The Place
Three Score Dance Company
Trust For Developing Communities
UK Dance Network
University of Brighton
University of Chichester
University of Christchurch Canterbury
University of Sussex
Warwick Arts Centre
Worthing Theatres
Yorkshire Dance

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South East Dance Limited Report of the Trustees for the year ended 31st March 2023

9 Financial statements and reports

The financial report and accounts follow, including: • Auditors report

This report and accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and prepared in accordance with the small company regime (Section 419(2) of the Companies Act 2006) respectively. Approved by the Board, on the recommendation of Finance and Audit Sub-Committee, on 5 October 2023 and signed on behalf of the charitable company by:

Name:

Title: Chair of the Board of Trustees

Signed by order of the charity Trustees South East Dance

5 October 2023

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Independent auditor’s report to the members of South East Dance Limited For the year ended 31[st] March 2023

Opinion

We have audited the financial statements of South East Dance Limited (the ‘charitable company’) for the year ended 31 March 2023 which comprise the statement of financial activities, balance sheet, statement of cash flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

Other information

The other information comprises the information included in the trustees’ annual report other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other

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Independent auditor’s report to the members of South East Dance Limited For the year ended 31[st] March 2023

information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ annual report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the statement of trustees’ responsibilities set out in the trustees’ annual report, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary

29

Independent auditor’s report to the members of South East Dance Limited For the year ended 31[st] March 2023

to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.

Use of our report

This report is made solely to the charitable company's members as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.

Judith Miller (Senior statutory auditor)

Date : 1 November 2023

for and on behalf of Sayer Vincent LLP, Statutory Auditor Invicta House, 108-114 Golden Lane, LONDON, EC1Y 0TL

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South East Dance Limited

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 March 2023

Unrestricted
Note
£
Income from:
3
598,805
4
10,777
4
114,424
4
4,262
4
-
5
1,203
729,471
6a
47,471
6a
225,705
6a
370,309
6a
141,018
6a
-
784,503
(55,033)
Transfers
55,033
7
-
Reconciliation of funds:
241,023
241,023
Total funds brought forward
Total funds carried forward
Net income for the year and net movement on funds
before transfers
Net net movement on funds
Raising funds
Total expenditure
Charitable activities
Performances and events
The Dance Space Capital Project
Artists development programme
Community and participation programme
Donations and legacies
Charitable activities
Artists development programme
Community and participation programme
Performances and events
The Dance Space Capital Project
Investments
Total income
Expenditure on:		 Unrestricted
Note
£
Income from:
3
598,805
4
10,777
4
114,424
4
4,262
4
-
5
1,203
729,471
6a
47,471
6a
225,705
6a
370,309
6a
141,018
6a
-
784,503
(55,033)
Transfers
55,033
7
-
Reconciliation of funds:
241,023
241,023
Total funds brought forward
Total funds carried forward
Net income for the year and net movement on funds
before transfers
Net net movement on funds
Raising funds
Total expenditure
Charitable activities
Performances and events
The Dance Space Capital Project
Artists development programme
Community and participation programme
Donations and legacies
Charitable activities
Artists development programme
Community and participation programme
Performances and events
The Dance Space Capital Project
Investments
Total income
Expenditure on:		 Restricted
£
-
15,074
85,858
9,952
407,057
-		 2023
Total
£
598,805
25,851
200,282
14,214
407,057
1,203		 Unrestricted
£
600,691
-
-
-
-
1,177		 Restricted
£
12,044
194,465
68,352
1,264
361,636
-		 2022
Total
£
612,735
-
194,465
68,352
1,264
361,636
1,177
729,471 517,941 1,247,412 601,868 637,761 1,239,629
47,471
225,705
370,309
141,018
-		 -
103,369
61,662
7,899
301,759		 47,471
329,074
431,971
148,917
301,759		 52,254
307,656
163,024
54,100
17,962		 -
114,381
85,755
2,663
29,385		 52,254
-
422,037
248,779
56,763
47,347
784,503 474,689 1,259,192 594,996 232,184 827,180
(55,033)
55,033		 43,252
(55,033)		 (11,781)
-		 6,872
-		 405,577
-		 412,449
-
-
241,023		 (11,781)
1,726,665		 (11,781)
1,967,688		 6,872
234,151		 405,577
1,321,088		 412,449
413,044
241,023 1,714,884 1,955,907 241,023 1,726,665 1,967,688

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 16 (a) to the financial statements.

31

Company no. 03434501

South East Dance Limited

Balance sheet

As at 31 March 2023

Note
Fixed assets:
12
Current assets:
13
Liabilities:
14
15
16 (a)
Total unrestricted funds
Total assets less current liabilities
The funds of the charity:
Creditors: amounts falling due within one year
Net current assets
Total net assets
Restricted income funds
Unrestricted income funds:
Cash at bank and in hand
Tangible assets
Debtors
General funds
Total charity funds		 £
47,068
547,600		 2023
£
1,454,297		 £
62,945
687,511		 2022
£
1,340,379
1,454,297
501,610		 1,340,379
627,309
594,668
93,058		 750,456
123,147
241,023 241,023
1,955,907 1,967,688
1,955,907 1,967,688
1,714,884
241,023		 1,726,665
241,023
1,955,907 1,967,688

Approved by the trustees on 5 October 2023 and signed on their behalf by

Maureen Salmon Chair Trustee

32

South East Dance Limited

Statement of cash flows

For the year ended 31 March 2023

Note
17
18
Net cash provided by financing activities
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Change in cash and cash equivalents in the year
Cash flows from operating activities
Net cash (used) provided by investing activities
Net cash provided by operating activities
Cash flows from investing activities:
Purchase of fixed assets
Cash flows from financing activities:
Repayments of borrowing		 £
£
125,613
(235,889)
(235,889)
(29,635)
(29,635)
(139,911)
687,511
547,600
2023		 £
£
125,613
(235,889)
(235,889)
(29,635)
(29,635)
(139,911)
687,511
547,600
2023		 £
£
492,459
(429,381)
(429,381)
(114,913)
(114,913)
(51,836)
739,346
687,511
2022		 £
£
492,459
(429,381)
(429,381)
(114,913)
(114,913)
(51,836)
739,346
687,511
2022
(29,635) (114,913)
(139,911)
687,511		 (51,836)
739,346
547,600 687,511

33

South East Dance Limited

Notes to the financial statements For the year ended 31 March 2023

1 Accounting policies

a) Statutory information

South East Dance Limited is a charitable company limited by guarantee and is incorporated in England and Wales. The registered office address is The Dance Space; 2 Market Square; Circus Street; Brighton; BN2 9AS.

b) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) - (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

c) Charitable status

The charitable company meets the definition of a public benefit entity under FRS 102.

d) Going concern

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

e) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the income have been met, it is probable that the income will be received and that the amount can be measured reliably.

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the charity that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor’s intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is a treated as a contingent asset and disclosed if material.

Income received in advance of the provision of a specified service is deferred until the criteria for income recognition are met.

f) Donations of gifts, services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item or received the service, any conditions associated with the donation have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), volunteer time is not recognised so refer to the trustees’ annual report for more information about their contribution.

On receipt, donated gifts, professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

g) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

h) Fund accounting

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.

Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes.

Designated funds are unrestricted funds earmarked by the trustees for particular purposes.

34

South East Dance Limited

Notes to the financial statements For the year ended 31 March 2023

1 Accounting policies (continued)

i) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings:

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

j) Allocation of support costs

Resources expended are allocated to the particular activity where the cost relates directly to that activity. However, the cost of overall direction and administration of each activity, comprising the salary and overhead costs of the central function, is apportioned on the following basis which are an estimate, based on staff time, of the amount attributable to each activity.

Where information about the aims, objectives and projects of the charity is provided to potential beneficiaries, the costs associated with this publicity are allocated to charitable expenditure.

Support and governance costs are re-allocated to each of the activities on the following basis which is an estimate, based on project expenditure, of the amount attributable to each activity:

˜ Artists development programme 36%
˜ Community and participation programme 48%
˜ Performances and events 16%

Governance costs are the costs associated with the governance arrangements of the charity. These costs are associated with constitutional and statutory requirements and include any costs associated with the strategic management of the charity’s activities.

k) Operating leases

Rental charges are charged on a straight line basis over the term of the lease.

l) Tangible fixed assets

Items of equipment are capitalised where the purchase price exceeds £750. Depreciation costs are allocated to activities on the basis of the use of the related assets in those activities. Assets are reviewed for impairment if circumstances indicate their carrying value may exceed their net realisable value and value in use.

Where fixed assets have been revalued, any excess between the revalued amount and the historic cost of the asset will be shown as a revaluation reserve in the balance sheet.

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

Computer IT equipment 3 years Equipment & Furniture 5 years Fixtures & Fittings 10 years  The Dance Space Building Costs 39 years

m) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

n) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. Cash balances exclude any funds held on behalf of service users.

35

South East Dance Limited

Notes to the financial statements For the year ended 31 March 2023

1 Accounting policies (continued)

o) Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

p) Pensions

The company contributes to each employee's Individual Personal Pension plan.

q) Trading subsidary

On 13th November 2019, South East Dance set up a wholly owned trading subsidiary, South East Dance Trading Limited (Company No 11674921). The company was dormant for the period to 31st March 2021 and the year ended 31st March 2022 and accordingly its profit and loss account and balance sheet are not included in the accounts of South East Dance.

2 Detailed comparatives for the statement of financial activities

Unrestricted
£
580,660
-
-
18,000
145
598,805
Income from donations and legacies
Expenditure on:
Investments
Income from:
Donations and legacies
Total funds carried forward
Grants receivable for core activities:
Paul Hamlyn
Legal & General
Other donations
Arts Council Grant - Cultural Recovery Fund
Charitable activities
g
Charitable activities
Total expenditure
Net income before gains / (losses) on investments
Transfers
Net expenditure for the year and net movement in funds
Total income
Total funds brought forward
Raising funds
The Dance Space
Arts Council England - National Portfolio		 Unrestricted
£
580,660
-
-
18,000
145
598,805
Income from donations and legacies
Expenditure on:
Investments
Income from:
Donations and legacies
Total funds carried forward
Grants receivable for core activities:
Paul Hamlyn
Legal & General
Other donations
Arts Council Grant - Cultural Recovery Fund
Charitable activities
g
Charitable activities
Total expenditure
Net income before gains / (losses) on investments
Transfers
Net expenditure for the year and net movement in funds
Total income
Total funds brought forward
Raising funds
The Dance Space
Arts Council England - National Portfolio		 £
-
-
-
-
-
Restricted		 2023
Total
£
580,660
-
-
18,000
145		 Unrestricted
£
600,691
-
1,177		 Restricted
£
12,044
625,717
-		 2022
Total
£
612,735
625,717
1,177
601,868 637,761 1,239,629
52,254
524,780
17,962		 -
202,799
29,385		 52,254
727,579
47,347
594,996 232,184 827,180
6,872
-		 405,577
-		 412,449
-
6,872 405,577 412,449
234,151
241,023		 1,321,088
1,726,665		 1,555,239
1,967,688
Unrestricted
£
580,661
-
20,000
-
30		 £
-
12,044
-
-
-
Restricted		 2022
Total
£
580,661
12,044
20,000
-
30
598,805 - 598,805 600,691 12,044 612,735

3 Income from donations and legacies

36

South East Dance Limited

Notes to the financial statements For the year ended 31 March 2023

4 Income from charitable activities

Unrestricted
£
-
-
-
-
10,777
-
10,777
104,664
7,760
-
-
-
-
-
-
-
-
2,000
-
-
-
114,424
-
4,262
-
4,262
-
-
-
-
-
-
-
129,463
Abderrahim Crickmay Charitable Settlement
Total income from charitable activities
Brighton & Hove City Council
Sub-total
for
Community
and
participation
programme
Other project income
Chalk Cliff Trust
Studio and Room Hires
Sub-total for The Dance Space
Curated Classes and Events
Sub-total for Artists development programme
Little Big Dance Performance Fees
Donations
Community and participation programme
Department for Work and Pensions
Performances and events
Other project income
Garrick Charitable Trust
Pebble Trust
Other project income
Tickets Events
Ragdoll Foundation
Esmée Fairbairn Foundation
Marlborough Productions
Artists development programme
Jamie Watton Fund Donations
D'Oyly Carte Charitable Trust
Jamie Watton Fund
Total Jamie Watton Fund
Arts Council England
Sub-total for Performances and events
The Dance Space
Chalk Cliff Trust
Ernest Kleinworth Charitable Trust
Donations
Legal & General
Donations
The 29th 1961 Charitable Trust
Maria Bjornson Memorial Fund
Garfield Weston
Marina Kleinwort Trust
Own Your Seat
Paul Hamlyn Foundation
Arts Council England		 Unrestricted
£
-
-
-
-
10,777
-		 £
-
-
-
-
12,000
-
1,500
1,088
148
338
Restricted		 2023
Total
£
-
-
-
-
12,000
10,777
1,500
1,088
148
338		 Unrestricted
£
-
-
-
-
-
-
-
-
-		 £
84,000
47,920
3,000
37,504
-
-
-
-
-
22,041
Restricted		 2022
Total
£
84,000
47,920
3,000
37,504
-
-
-
-
-
22,041
10,777
104,664
7,760
-
-
-
-
-
-
-
-
2,000
-
-
-		 15,074
-
-
44,376
-
12,954
10,822
5,000
5,000
5,000
-
-
2,000
380
326		 25,851
104,664
7,760
44,376
-
12,954
10,822
5,000
5,000
5,000
-
2,000
2,000
380
326		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 194,465
-
-
44,376
20,000
-
-
-
-
-
3,000
-
-
-
976		 194,465
-
-
44,376
20,000
-
-
-
-
-
3,000
-
-
-
976
85,858
5,000
-
4,952		 200,282
5,000
4,262
4,952		 -
-
-
-		 68,352
-
-
1,264		 68,352
-
-
1,264
4,262
-
-
-
-
-		 9,952
406,157
-
-
900
-		 14,214
406,157
-
-
900
-		 -
-
-
-
-
-		 1,264
303,551
25,000
32,500
450
135		 1,264
303,551
25,000
32,500
450
135
- - - - 135 135
- 407,057 407,057 - 361,636 361,636
129,463 517,941 647,404 - 625,717 625,717

37

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

5 Income from investments
2023 2022
Unrestricted Restricted Total Unrestricted Restricted Total
£ £ £ £ £ £
UK bank interest 1,203 - 1,203 1,177 - 1,177

38

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

6a Analysis of expenditure (current year)

Staff costs (Note 8)
Freelance costs
Other staffing costs
Building overheads
Operational overheads
Communications
Projects and activities
Other
Audit fee
Legal costs
Trustee and Board costs
The Dance Space
Finance costs
Support costs
Governance costs
Total expenditure 2023
Total expenditure 2022		 Cost of
raising
funds
£
46,728
-
-
-
743
-
-
-
-
-
-
-
-		 Charitable activities Charitable activities Governance
costs
£
-
-
-
-
-
-
-
-
6,084
-
4,806
-
-		 Support
costs
£
122,528
13,536
9,443
146,872
36,496
28,461
-
3,927
-
-
-
-
248		 2023
Total
£
566,473
13,536
9,443
146,872
37,239
28,461
207,199
3,927
6,084
-
4,806
234,905
248		 2022
Total
£
499,069
12,302
6,458
30,385
36,174
24,748
176,819
3,798
13,948
-
1,520
17,341
4,618
Artists
development
programme
£
93,833
-
-
-
-
-
100,568
-
-
-
-
-
-		 Community
and
participation
programme
£
201,057
-
-
-
-
-
54,130
-
-
-
-
-
-		 Performances
and events
£
35,473
-
-
-
-
-
52,500
-
-
-
-
-
-		 The
Dance
Space
£
66,854
-
-
-
-
-
-
-
-
-
-
234,905
-
47,471
-
-		 194,401
130,735
3,938		 255,187
171,614
5,170		 87,973
59,162
1,782		 301,759
-
-		 10,890
-
(10,890)		 361,511
(361,511)
-		 1,259,193
-		 827,180
47,471 329,074 431,971 148,917 301,759 - - 1,259,193 827,180
52,254 422,037 248,779 56,763 47,347 - - 827,180

Of the total expenditure, £784,503 was unrestricted (2022: £594,996) and £474,689 was restricted (2022: £232,184).

39

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

6b Analysis of expenditure (Prior year)

£
Staff costs (Note 8
51,530
Freelance costs
-
Other staffing cos
-
Building overhead
-
Operational overh
724
Communications
-
Projects and activ
-
Other
-
Audit fee
-
Legal costs
-
Trustee and Board
-
The Dance Space
-
Finance costs
-
52,254
Support costs
-
Governance costs
-
Total expenditure
52,254
Cost of
raising
funds		 Charitable activities Charitable activities £
-
-
-
-
-
-
-
-
13,948
-
1,520
-
-
Governance
costs		 £
112,260
12,302
6,458
30,385
35,450
24,748
-
3,798
-
-
-
-
4,618
Support
costs		 2022
Total
£
499,069
12,302
6,458
30,385
36,174
24,748
176,819
3,798
13,948
-
1,520
17,341
4,618
£
155,355
-
-
-
-
-
124,286
-
-
-
-
-
-
Artists
development
programme		 £
132,970
-
-
-
-
-
31,870
-
-
-
-
-
-
Community
and
participation
programme		 £
16,948
-
-
-
-
-
20,663
-
-
-
-
-
-
Performances
and events		 £
30,006
-
-
-
-
-
-
-
-
-
-
17,341
-
The
Dance
Space
279,641
133,424
8,972		 164,840
78,650
5,289		 37,611
17,945
1,207		 47,347
-
-		 15,468
-
(15,468)		 230,019
(230,019)
-		 827,180
-
-
422,037 248,779 56,763 47,347 - - 827,180

40

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

7 Net income for the year

This is stated after charging:

This is stated after charging:
2023 2022
£ £
Depreciation 121,971 1,670
Interest payable 248 4,618
Auditors' remuneration (excluding VAT):
Audit - current year fee 10,800 8,850

8 Analysis of staff costs, trustee remuneration and expenses, and the cost of key management personnel

Staff costs were as follows:

Other staff costs
Employer’s contribution to defined contribution pension schemes
Salaries and wages
Social security costs		 2023
£
508,569
40,759
14,292
2,853		 2022
£
441,135
30,070
13,429
14,435
566,473 499,069

No employee earned more than £60,000 during the year (2022: nil).

The total employee costs including pension contributions and employers NIC for the key management personnel were £119,701 (2022: £116,534).

The charity trustees were not paid or received any other benefits from employment with the charity in the year (2022: £nil). No charity trustee received payment for professional or other services supplied to the charity (2022: £nil).

Trustees' expenses represents the payment or reimbursement of travel and subsistence costs totalling £2,684 (2022: £253.56) incurred by 6 (2022: 3) members relating to attendance at meetings of the trustees.

9 Staff numbers

The average number of employees (head count based on number of staff employed) during the year was as follows:

Raising funds
Support
Artists development programme
Community and participation programme
Performances and events
The Dance Space Capital Project		 2023
No.
1
4
8
2
3
3		 2022
No.
1
8
6
1
2
5
21 23

The average number of full time equivalent employees during the year was 17 (2022: 16).

41

For the year ended 31 March 2023

South East Dance Limited

Notes to the financial statements

10 Related party transactions

At 31 March 2023 there are no transactions to disclose for 2023. There were no transactions to disclose for 2022.

Aggregate donations from trustees were £458 in 2023 (2022: £450). There were no donations from related parties which are outside the normal course of business and no restricted donations from related parties.

11 Taxation

The charitable company is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

12 Tangible fixed assets

Additions in year
At the end of the year
At the start of theyear
Depreciation
Cost or valuation
At the start of the year
Disposals in year
Transfers - The Dance Space		 Computer IT
equipment
£
38,595
-
28,369
(35,409)		 Equipment &
Furniture
£
15,099
-
164,531
(12,736)		 Fixtures &
Fittings
£
-
5,109
337,441
-		 Building Costs
The Dance
Space
£
1,335,369
230,780
(530,341)
-		 Total
£
1,389,063
235,889
-
(48,145)
31,555 166,894 342,550 1,035,808 1,576,807
34,675 14,009 - - 48,684
Charge for the year Unrestricted
Charge for theyear Restricted TDS		 3,920
23,730		 592
32,905		 514
33,744		 -
26,566		 5,026
116,945
At the end of the year
Net book value
At the start of the year
Eliminated on disposal
At the end of the year
Charge for the year		 27,650
(35,409)		 33,497
(12,736)		 34,258
-		 26,566
-		 121,971
(48,145)
26,916 34,770 34,258 26,566 122,510
4,639 132,124 308,292 1,009,242 1,454,297
3,920 1,090 - 1,335,369 1,340,379

All of the above assets are used for charitable purposes.

SED holds a 40-year lease of The Dance Space at peppercorn rent which commenced in December 2021. The lease is granted by Brighton and Hove City Council. SED bears the responsibility of repairs and maintenance of the building for the duration of the lease. Due to the specialist nature of the building, it is not practical to assess a market value of a similar property in the local area. For this reason, no value has been recognised in the financial statements in relation of the lease.

42

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

13 Debtors

Debtors
VAT Receivable
Trade debtors
Prepayments
Accrued Income		 2023
£
9,886
18,560
3,653
14,969		 2022
£
9,261
12,891
-
40,793
47,068 62,945

14 Creditors: amounts falling due within one year

Trade creditors
The Arts Impact Fund (see note 15)
Accruals
Taxation and social security
Other creditors		 2023
£
-
23,399
11,156
24,948
33,555		 2022
£
29,635
57,096
10,961
4,184
21,271
93,058 123,147

The Nesta Arts Impact Fund loan was fully repaid on 1st July 2022.

15 (a) Analysis of net assets between funds 2023

Analysis of net assets between funds 2023
Net assets at the end of the year 2023
Net current assets
Tangible fixed assets		 £
5,093
235,930
General
unrestricted		 Restricted
£
1,449,204
265,680		 Total funds
2023
£
1,454,297
501,610
241,023 1,714,884 1,955,907

43

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

15 (b) Analysis of net assets between funds 2022

The Dance Space - revenue
Total restricted funds
General funds
Networks MSE
Restricted funds:
Net current assets
Tangible fixed assets
Movements in funds 2023
The Dance Space -capitalised asset
Aldridge Dance Programme
Total unrestricted funds
Festivals and conferences
Emerging Creative Producers
Maria Bjornson Memorial Fund
Propel - Young Talent Programme
Chalk Cliff Our City Dance
Radical Rhizomes
RAPPORT
Pebble Trust Our City Dance
ADP Activity
YP U.Dance
YP - AALN
Total funds
The Dance Space performances
Mid Career Artists
TheWelcomeProject2
Little Big Dance
Total Programmes
Brighton Screen Dance Festival
P&E Activity
Flourish Activity
Net assets at the end of the year 2022
Arts Council Grant - CRF
Mind the Gap		 At the start of
the year
£
204,767
17,528
-
-
-
-
-
-
2,670
374
-
630
480
-
-
-
3,560
629
120
-
152,000		 Incoming
resources &
gains
£
153
49,756
12,000
12,954
10,822
5,000
5,000
8,260
-
2,000
1,359
1,500
-
-
100
1,150
63
227
-
-
542
-		 £
5,010
236,013
General
unrestricted		 Restricted
£
1,335,369
391,296		 Total funds
2022
£
1,340,379
627,309
241,023 1,726,665 1,967,688
Outgoing
resources &
losses
£
(103,276)
(51,939)
-
(1,793)
(4,330)
-
-
(4,939)
(519)
-
-
-
(30)
-
186
(1,150)
(63)
(3,786)
(629)
(120)
(542)
-		 Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
(55,033)		 At the end of
2023
£
101,643
15,345
12,000
11,161
6,492
5,000
5,000
3,321
2,151
2,000
1,733
1,500
600
480
286
-
-
-
-
-
-
96,967
382,757
1,335,369
8,538		 110,885
230,780
176,276		 (172,930)
(116,945)
(184,814)		 (55,033)
-		 265,680
1,449,204
()
1,726,665 517,941 (474,689) (55,033) 1,714,884
241,023 729,471 (784,503) 55,033 241,023
241,023 729,471 (784,503) 55,033 241,023
1,967,688 1,247,412 (1,259,192) - 1,955,907

16 (a) Movements in funds 2023

44

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

Restrictions imposed:

• Little Big Dance funds are from Paul Hamlyn Foundation and Arts Council England and are restricted to the activity and events programme that supports choreographers and dancers to make captivating and diverse work for and with under-fives and their families, particularly those from marginalised backgrounds with little or no access to the arts. Originally this was a three year programme of activity. However, due to Covid the programme was significantly postponed and is now scheduled to finish in February 2024

• The Welcome Project 2 is a continuation of Esmée Creative Communities project - in 2022/23 funds are from Brighton & Hove City Council and the Ernest Kleinworth Charitable Trust, funds are restricted to activities and events designed to encourage more people to dance.

16 (b) Movements in funds 2022

The Dance Space - revenue
Total restricted funds
General funds
Mid Career Artists
Brighton Screen Dance Festival
TheWelcomeProject2
Little Big Dance
Total unrestricted funds
Festivals and conferences
Mind the Gap
P&E Activity
YP - AALN
KickStart
Total funds
Restricted funds:
The Dance Space performances
Aldridge Dance Programme
Esmée Creative Communities
Flourish Activity
Networks MSE
Total Programmes
The Dance Space -capitalised asset
Arts Council Grant - CRF
Regional Networks Projects		 £
-
656
120
3,300
34,239
-
427
4,270
122,593
2,145
-
950
776
-
152,000
At the start of
the year		 £
736
3,928
-
-
64,424
382
-
(100)
152,931
-
-
629
-
-
41,151
12,044
Incoming
resources &
gains		 £
(736)
(1,024)
-
(3,300)
(81,135)
(8)
(427)
(1,500)
(70,758)
630
(2,145)
-
(950)
(296)
(41,151)
(12,044)
Outgoing
resources &
losses		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Transfers		 At the end of
2022
£
-
3,560
120
-
17,528
374
-
2,670
204,767
630
-
629
-
480
-
152,000
321,476
905,988
93,624		 276,125
429,381
(67,745)		 (214,844)
-
(17,341)		 -
-
-		 382,758
1,335,369
8,538
1,321,088 637,761 (232,185) - 1,726,665
234,151 601,868 (594,996) - 241,023
234,151 601,868 (594,996) - 241,023
1,555,239 1,239,629 (827,181) - 1,967,688

45

South East Dance Limited

Notes to the financial statements

For the year ended 31 March 2023

17 Reconciliation of net (expenditure)/income to net cash flow from operating activities

Net (expenditure) /income for the reporting period
(as per the statement of financial activities)
Depreciation charges
(Increase)/ Decrease in debtors
(Decrease)/ Increase in creditors
Net cash provided by operating activities		 2023
£
(11,781)
121,971
15,877
(454)		 2022
£
412,449
1,670
56,902
21,438
125,613 492,459

18 Analysis of cash and cash equivalents

Cash at bank and in hand
Total cash and cash equivalents		 At 1 April 2022
£
687,511		 Cash flows
£
(139,911)		 £
547,600
At 31 March
2023
687,511 (139,911) 547,600

19 Operating lease commitments

At the balance sheet date, there were no operating lease commitments (2022: £nil).

20 Capital commitments

At the balance sheet date, there were no capital commitments (2022: £49,544).

21 Contingent assets or liabilities

At the balance sheet date, the there were no contingent assets or liabilities (2021: £nil).

22 Legal status of the charity

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £10.

The company is registered in England, registered number 03434501, and has it registered office at The Dance Space, 2 Market Square, Brighton, England, BN2 9AS.

The company is a registered charity, registration number 1064900.

46