## **2nd COVENTRY 1st FILLONGLEY SCOUT GROUP TRUSTEES ANNUAL REPORT For the Year: April 2020 to March 2021** |**Section A**|**Section A**|**Section A**|**Section A**||**Reference and Administration Details**|**Reference and Administration Details**| |---|---|---|---|---|---|---| |||Charity Name||FILLONGLEY SCOUTS AND GUIDES||| |||Registered Charity Number||1064781||| |||||||| |||Charity's Principal Address||THE SCOUT HUT||| |||||CHURCH LANE||| |||||FILLONGLEY||| |||||COVENTRY||| |||||CV7 8EW||| |||||||| |Names of the charity trustees who manage the charity||||||| ||Trustee Name||Office (if any)|||Dates acted if not whole year| |1|Sharon Gray||Group Scout Leader & Secretary|||| |2|Leslie Pinkham||Treasurer|||| |3|Simon Badham||Chairman|||| |4|Richard David||Scout Leader|||| |5|Jordan Ingram||Cub Leader|||| |||||||| |**Section B**||**Structure, Governance and Management**| |---|---|---| |Trustee
selection
method|The Trustees are appointed in accordance with the Policy, Organisation and
Rules of the Scout Association.|| |Group Executive
Committee|The Group is managed by the Group Executive Committee, the members of
which are the "Charity Trustees" of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with legislation
applicable to charities. This includes the registration, keeping proper accounts
and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer
and Secretary together with the Group Scout Leaders, individual Section
Leaders and Parent representatives and meets every 4 months.
The Group Executive Committee exists to support the Group Scout Leader in
meeting the responsibilities of the appointments and is responsible for:
a) The maintenance of the Group property;
b) The raising of funds and the administration of Group finance;
c) The insurance of persons, property and equipment;
d) Group public occasions;
e) Assisting in the recruitment of leaders and other adult support;
f) Appointing any new sub-committees that may be required;
g) Appointing Group Administrators and Advisors other than those who are
elected.|| |Risk and Internal
Control|The Group Executive has identified the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that have
been identified are:
_Damage to the building, property and equipment_.
The Group would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre and other
Scout Groups. Similar reciprocal arrangements exist with these organisations.
The Group has sufficient buildings and contents insurance in place to mitigate
against permanent loss.
_Injury to leaders, helpers, supporters and members._
The Group through the capitation fees contributes to the Scout Associations
national accident insurance policy.
Risk assessments are undertaken before all appropriate activities.
Additional personal insurance is provided for warranted leaders.
_Reduced income from fund raising._
The Group is primarily reliant upon income from subscriptions. After fifteen
years of operation the Group has allocated monies in reserve to help ensure
the continuity of activities should there by a major reduction in income. The
Committee could, if necessary, raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily or permanently.
_Reduction or loss of leaders._
The Group is totally reliant upon volunteers to run and administer the activities
of the Group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
_Reduction or loss of members._
The Group provides activities for all young people aged 6 to 14. If there was a
reduction in membership in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.|The Group Executive has identified the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been
established to mitigate against them. The main areas of concern that have
been identified are:
_Damage to the building, property and equipment_.
The Group would request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre and other
Scout Groups. Similar reciprocal arrangements exist with these organisations.
The Group has sufficient buildings and contents insurance in place to mitigate
against permanent loss.
_Injury to leaders, helpers, supporters and members._
The Group through the capitation fees contributes to the Scout Associations
national accident insurance policy.
Risk assessments are undertaken before all appropriate activities.
Additional personal insurance is provided for warranted leaders.
_Reduced income from fund raising._
The Group is primarily reliant upon income from subscriptions. After fifteen
years of operation the Group has allocated monies in reserve to help ensure
the continuity of activities should there by a major reduction in income. The
Committee could, if necessary, raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily or permanently.
_Reduction or loss of leaders._
The Group is totally reliant upon volunteers to run and administer the activities
of the Group. If there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a whole then there
would have to be a contraction, consolidation or closure of a section. In the
worst case scenario the complete closure of the Group.
_Reduction or loss of members._
The Group provides activities for all young people aged 6 to 14. If there was a
reduction in membership in a particular section or the group as a whole then
there would have to be a contraction, consolidation or closure of a section. In
the worst case scenario the complete closure of the Group.| |---|---|---| |**Section C**||**Objectives and Activities**| |Objectives of the
charity|The objectives of the Group are as a unit of the Scout Association.
The Aim of the Association is to promote the development of young people in
achieving their full physical, intellectual, social and spiritual potentials, as
individuals, as responsible citizens and as members of their local national and
international communities.
The method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on the Scout
Promise and Law and guided by adult leadership.|| |Summary of
activities|Refer to the Group Scout Leader and Section Leader reports.|| |**Section D**||**Achievements and Performance**| |Main
Achievements|The year was dominated by the effects of Covid19 and resulting lockdowns.
The Group briefly operated a heavily conditioned service for only several weeks
over the year as it complied with the country-wide restrictions.
The Scout hut was prepared to comply with the requirements of social
distancing and remaining safe, however, those meetings that did take place
were held outside the facility.|| ||Lockdows have to led to a reduction in the number of young scouts (from 98
registered at April 20 to 64 in April 21) and worryingly we have lost 3 uniformed
leaders and are also seeking a replacement GSL.
Prioirities are to get the group up and running in accordance with restictions
being lifted and the recruitment of a new GSL and uniformed leaders.
Financially the Group has done surprisingly well over the period; even though
the Group didn’t really function we did receive £4,000 of subscriptions from
generous parents/guardians, the Group also benefitted from Government
grants via the local Council.|Lockdows have to led to a reduction in the number of young scouts (from 98
registered at April 20 to 64 in April 21) and worryingly we have lost 3 uniformed
leaders and are also seeking a replacement GSL.
Prioirities are to get the group up and running in accordance with restictions
being lifted and the recruitment of a new GSL and uniformed leaders.
Financially the Group has done surprisingly well over the period; even though
the Group didn’t really function we did receive £4,000 of subscriptions from
generous parents/guardians, the Group also benefitted from Government
grants via the local Council.| |---|---|---| |**Section E**||**Financial Review**| |Reserves Policy|The Group's target for reserves is to hold sufficient resources to continue the
charitable activities of the Group should income and fund-raising activities fall
short. The Group Executive Committee considers that the group should hold a
minimum sum equivalent to 12 months running costs c. £4,000.
Group reserves have remained at £44,000 at the end of this year; the reserves
fund remains primarily earmarked towards an extension to the premises at
some point in the future to further enhance provision of Scouting in Fillongley.|| |Investment
Policy|The Group does not have sufficient funds to invest in longer term investments.
The Group has, therefore, adopted a risk adverse strategy to the investment of
its funds. All funds are held in cash using only a mainstream bank and building
society.|| |**Section F**||**Optional Information**| |Plans for future
activities|The main priorities for the Group are to recruit a new GSL and uniformed
leaders as soon as possible. The minimum requirement is to ensure we
maintain the correct leader & helper ratios in each section and at the same time
add fresh ideas and energy wherever possible.
We also want to re-engage the young Scouts who have missed-out during the
last year and provide them with a full and varied package of activities, skills and
camps.
Seeking new members to join and support the Group Executive committee is
an ongoing objective.
The group will continue with its ambition for improvements to the hut
infrastructure and the associated raising of capital to bring the ambition to
fruition.|| |**Section G**||**Declaration**| |The Trustees declare that they have approved the trustee's report above.
Signed on behalf of the charity's trustees
Signature(s)
Full Name(s)
Simon Badham
Leslie Pinkham
Position
Chairman
Treasurer
Date
8 October 2021
8 October 2021||| ## **2nd COVENTRY 1st FILLONGLEY SCOUT GROUP** ## **RECEIPTS AND PAYMENT ACCOUNT** ## **For the Year: April 2020 to March 2021** ||**Receipts**|||| |---|---|---|---|---| |**Receipts**
**Donations, legacies and similar income**
Brought Forward
Membership Subscriptions
Gift Aid
Income adjustment (from previous year)
Donations
Fillongley Educational Foundation
Miscellaneous Donations
Business Grants - NWCC
**Grants**
**Sub Total**
**Fundraising**
Tuck Shop
Fund raising - Arley Fete
Scout Hut Christmas Fair
FillongleyFete
**Sub Total**
**Events**
B&C CAMP MAR 19
BEAVER CAMP 29/6/19
BEAVER CAMP 16/8/19
BIG WALK
ICE SCOUT 6/8 DEC
TC PGL
BEAVER LEGO
TUE BEAV CAMP
TC ACTIVITY CAMP
SCOUT HIKE
B KINGSBURY
WCUBS PGL
GANG SHOW
6ASIDE
**Sub Total**
**Other**
Long Feng Martial Arts
Fillongley FC (18/19 season)
Fillongley FC (19/20) season)
Brownies
Guides
Rainbows
Explorers
P.Wilson - Hut rental
Scout equipment Hire
Activity Clothes
**Sub Total**
**Total Gross Income**
Asset and Investment Sales etc.
**Total Receipts**|**2019/20**
**Unrestricted**
**Fund**
**£**
8,108.73
8,260.10
1,500.00
36.00
17,904.83
0.00
36.50
120.00
325.03
627.38
1,108.91
880.00
810.00
877.00
500.00
468.00
344.80
274.75
260.00
195.00
80.00
52.50
50.00
22.00
15.00
4,829.05
960.00
100.00
360.00
500.00
290.00
510.00
200.00
40.00
100.00
3,060.00
**26,902.79**
0.00
**26,902.79**|**2019/20**
**Restricted Fund**
**£**
1,069.00
1,069.00
0.00
**1,069.00**
0.00
**1,069.00**|**2020/21**
**Unrestricted**
**Fund**
**£**
10,830.83
4,024.00
2,873.33
284.66
1,650.00
19,669.21
39,332.03
0.00
0.00
0.00
160.00
100.00
570.00
830.00
**40,162.03**
0.00
**40,162.03**|**2020/21**
**Restricted Fund**
**£**| |||||914.00| |||||914.00| |||||| |||||0.00| |||||| |||||**914.00**| |||||| |||||0.00| |||||| ||**26,902.79**|**1,069.00**|**40,162.03**|**914.00**| **2nd COVENTRY 1st FILLONGLEY SCOUT GROUP** **RECEIPTS AND PAYMENT ACCOUNT** ## **For the Year: April 2020 to March 2021** |**Payments**|**Payments**|||| |---|---|---|---|---| |**Payments**
**Charitable Payments**
Training
Badges, Uniforms and Associated Materials
Badges
Uniform
Other costs
Capitation (net of early payment refund)
Hut Utilities
Water and Sewerage
Electricity
Gas
Facility Insurance
Hut Maintenance
Hut Cleaner
Donation from COVID Grants to 3 x Guides Groups
Scout Equipment
Replacement flags and re-lettering
Kayak related equipment
Tents, stoves x 4 and camping related
Flip chart, balls, thermometers and other
Scout Equipment Maintenance
**Sub Total**
**Fundraising Expenses**
CharityContribution
**Sub Total**
**Other**
Path extension/refurbishment (Covid)
Covid materials
CAF Bank charges
Craft and Mtls
Beaver
Cubs
Scouts
Consumables
Fillongley Fete
Gift
Miscellaneous
Sponsorship for two Explorers
On Line Youth Manager Subscription
Christmas Chocolates
CAF Bank charges
Rememberance wreaths
Arley Fete
Scout Hut Chrismas Fete
Activity clothes
**Sub Total**
**Events**
Beaver Camp 16/8/19
B&C Camo MAR 19
Beaver camp 26/6/19
ICE Scout 6/8 DEC
Big Walk MAY 2020
WCUBS PGL
TC PGL
Beaver Lego
TUE Beaver Camp
TC Activity Camp
Big Walk May 2020
ACTIVITY - Tag rugby, Craft Comp and Engraving
Scout Hike
Beavers Kingsbury
Cross Country
6-aside
**Sub Total**
**Total Gross Expenditure**
Asset and Investment Purchases etc
**Total Payments**
**Net of receipts/(payments)**
Cash funds last year end
**Cash Funds this year End**|**2019/20**
**Unrestricted**
**Fund**
**£**
123.00
844.67
1091.25
3601.90
261.05
496.77
518.87
358.49
493.24
250.00
194.00
205.73
200.96
243.33
223.82
9,107.08
0.00
172.79
206.15
106.80
278.78
266.44
39.44
166.40
500.00
40.34
308.00
50.00
91.96
72.12
63.28
300.00
2,662.50
887.52
461.14
385.91
468.00
443.09
340.00
327.60
318.50
237.56
154.18
90.00
64.25
61.13
52.50
6.00
5.00
**4,302.38**
**16,071.96**
**16,071.96**
**10,830.83**
**0.00**
**10,830.83**|**2019/20**
**Restricted Fund**
**£**
0.00
0.00
0.00
40.00
55.00
60.00
**155.00**
**155.00**
**155.00**
**914.00**
**0.00**
**914.00**|**2020/21**
**Unrestricted**
**Fund**
**£**
68.00
1555.60
1,029.89
263.78
508.02
354.31
70.28
50.00
1,501.50
5,401.38
0.00
1,718.90
46.58
69.00
36.75
1,871.23
**0.00**
**7,272.61**
**7,272.61**
**32,889.42**
**32,889.42**|**2020/21**
**Restricted Fund**
**£**| |||||| |||||0.00| |||||| |||||0.00| |||||| |||||0.00| |||||| |||||**0.00**| |||||| |||||**0.00**| |||||| |||||| |||||| |||||**0.00**| |||||| |||||**914.00**| |||||| |||||| |||||| ||**10,830.83**|**914.00**|**32,889.42**|**914.00**| ## **2nd COVENTRY 1st FILLONGLEY SCOUT GROUP** ## **Statement of Assets and Liabilities at the End of the Year** ## **For the Year: April 2020 to March 2021** |**Cash Funds**
Bank Current Account - Santander
Bank Current Account - HSBC (Subscriptions)
Bank Current Account - CAF
Cash in hand
BuildingSocietyAccount - CoventryBuildingSociety
**Sub Total**
**Other Monetary Assets**
P.Wilson rent (Dec to Feb)
P.Wilson rent (Mar)
**Sub Total**
**Non Monetary Assets for Charity's Own Use**
Badge Stock
Uniform
Other
**Sub Total**
**Liabilities**
Expenses incurred but not yet paid
Utilities 20 - Gas £181
Utilities 21 - Water £47.09, Electric £35.00, Gas £62.25
Other
**Sub Total**|**2019/20**
**£**
1,538.28
6,550.15
3,065.39
875.67
27,551.29
**39,580.78**
200.00
**200.00**
450.00
100.00
**550.00**
181.00
**181.00**|**2020/21**
**£**| |---|---|---| ||1,538.28
6,550.15
3,065.39
875.67
27,551.29|0.00
8,824.15
24,976.10
3.17
27,593.33| ||**39,580.78**|**61,396.75**| ||200.00|40.00| ||**200.00**|**40.00**| ||450.00
100.00|350.00
75.00| ||**550.00**|**425.00**| ||181.00|135.25| ||**181.00**|**135.25**| The above Receipt and Payments account and Statement of Assets and Liabilities were approved by the Trustees on the 10 May 2021 and signed on their behalf by: |Signature
Print Name
Chair
Treasurer
**S Badham**
**L Pinkham**|Signature
Print Name
Chair
Treasurer
**S Badham**
**L Pinkham**|Signature
Print Name
Chair
Treasurer
**S Badham**
**L Pinkham**| |---|---|---| |||Chair
**S Badham**| |||Treasurer
**L Pinkham**| |||Inspected Accounts
**C Watton**| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Fillongley Scouts **members of** **On accounts for the** 31 March 2021 **Charity** 1064781 **year ended no (if any)** **Set out on pages** 1 & 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2021** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** **Date:** 22.07.2021 **Name:** Mrs C. Watton **Relevant professional qualification(s) or body (if any):** **Address:** 48, Brockhurst Avenue, Burbidge, Leicestershire, LE10 2HG 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**