Trustees’ Annual Report for the period
From 01 – Jun – 2024 To 31 – May – 2025
Charity name: FRIENDS OF EWELL GROVE
Charity registration number: 1064755
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the Association is to advance the education of the pupils attending the school, by: ● Developing more extended relationships between the staff, parents and others associated with the school. ● Engaging in activities which support the school and advance the education of the pupils attending it. ● Providing and assisting in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultations with the Governing Body shall from time to time determine. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Association’s aims and objectives and in planning future activities. Friends of Ewell Grove is a group of parents and staff volunteers. This group raises money for the school by running a varied programme of events throughout the school year. Friends of Ewell Grove holds committee meetings at least once each term in which staff, parents and others associated with the school are welcome toparticipate. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Friends of Ewell Grove has had a busy and successful year, making a net income of £20,165 through events such as the Christmas and Summer Fairs, Parents’ Quizzes, ‘Smarties Challenge’, School Disco, Children’s Quiz and selling merchandise to parents/carers such as Christmas Cards and Tea Towels. The Association donated £13,369 to the school during the year including ‘Golden Time’ resources for the children, iPads (including setup and licenses), gazebos and weights, heavy belt barriers, garden furniture, expanded the PA music system, and the Christmas tree. This resulted in a net income for the Association of £6,796. Surplus funds are being saved to pay for the refurbishment of the school patio and installation of disabled access ramp. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The total net incoming resources of £20,165, against donations to the school of £13,369, resulted in an increase in total assets to £37,066 as at 31 May2025. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | The Association may set aside funds for special purposes or as reserves against future expenditure. |
| Amount of reserves held | Para 1.22 | £37,066 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 |
The present constitution of Friends of Ewell Grove was adopted on 8 July 1997 and last amended on 11thJuly2023(4thAmendment). |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The charity is constituted as an (unincorporated) Association. |
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The post of President shall be the Head Teacher and shall be entitled to attend any Committee or Sub-Committee meeting. The Officers and Committee shall be elected at the Annual General Meeting and shall serve until the commencement of the next Annual General Meeting. Any Officer, after two consecutive years’ service, shall resign and will be eligible for re- election. The posts of Chair, Vice Chair, Secretary, and Treasurer shall be held by a parent for a maximum of three years. If nobody stands for the vacant position after three years have elapsed, the current holder may continue temporarily in the role for one further year until a replacement can be found, with agreement of all other committee members at the AGM or a Special General Meeting called for this purpose. The Committee may fill casual vacancies by co- option until the next Annual General Meeting. The Committee shall have the power to co-opt a maximum of two members. |
Reference and Administrative details
| Charityname | FRIENDS OF EWELL GROVE |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 1064755 |
| Charity’s principal address | Ewell Grove Primary and Nursery School, West Street, Ewell Epsom, Surrey, KT17 1UZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Kate Keane | President | Until July2024 | ||
| Paula Rising | President | July2024 - Present | ||
| Joanna Dickson | Chair | |||
| Lerryn Reynoldson | Vice Chair | |||
| Liza Monaghan | Secretary | |||
| Kellea York | Treasurer | |||
| BeverlyHooper | ||||
| Tamsin Christie | ||||
| Corinna Whittle | ||||
| Farah Shah | ||||
| Lara Slater | ||||
| Ni Hamblin | July2024 – Present | |||
| Lorraine Theobalds | July2024 – Present | |||
| Paul Hilton | July2024 – Present | |||
| Sarah Scarbrough | Until July2024 | |||
| Carina Herbert | Until July2024 | |||
| Jacqui Jardine | Until July2024 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Lerryn Reynoldson Full name(s) Paul Hilton Position (eg Secretary, Treasurer Chairperson Chair, etc) Date 24-Mar-2026
| Friends of Ewell Grove Balance Sheet |
|||
|---|---|---|---|
| 5/31/2025 | 5/31/2024 | 5/31/2023 | |
| Current Assets | |||
| Deposit Account | 31,999.95 | 25,249.95 | 14,747.70 |
| Current Account | 4,020.16 | 2,700.78 | 5,152.65 |
| Cash | 1,046.52 | 1,117.62 | 742.50 |
| Total Current Assets | 37,066.63 | 29,068.35 | 20,642.85 |
| Net Assets | |||
| Retained Income | 29,068.35 | 20,642.85 | 27,301.79 |
| Net Income for Year | 7,998.28 | 8,425.50 | -6,658.94 |
| Total Capital | 37,066.63 | 29,068.35 | 20,642.85 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Friends of Ewell Grove
On accounts for the year 31/05/2025 Charity no 1064755 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 05 / 2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date: 03/03/2026 Signed: ~~—~~ Name: Michael Hards ~~CT~~ Relevant professional qualification(s) or body (if any):
Address: Flat 3, 23 Waterers Way
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Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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Oct 2018
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