Dovecot and Princess Drive Communtty Assoclatlon Charity No. 1064490 Trustees, Report and Unaudlted Attounts 31 March 2024
Dovecot and Prlncess Drlve Community Assoclatlon Contents Pages 2to4 Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Statement of Cash flows Notes to the Accounts Detailed Statement of Financial Activities 9t015 16to17 Page I
Dovecot and Princess Drive Communty Assoclatlon Trustees Annual Report The Drive The trustees present their report with the unaudited financial statements of the charity for the year ended 31 March 2024. REFERENCE AND ADMINISTRATIVE DAlls Charity No. 1064490 Principal Office 235B Finch Lane Knotty Ash Liverpool L14 4AE Trustees The following trustees seNed during the year: M. Barrigan C. Goulding (Resigned 30 August 2023) J.J.W. Goulding J. Jennings P. Mitchell A. Oprisan (Resigned 23 August 2023) (Resigned 25 March 2024) (Resigned 30 September 20241 Key Management Personnel Chair Colette Goulding Accountants Roberts, Emery and Co Ltd 13 Clinton Place Liverpool L12 7HB OBJEcllvES AND AcfiviTIES The Dovecot and Princess Drive CommunityA55ociation {commonly referred to as The Drive) was established in 1997 by our deeply missed former chair Jon Jennings. The Drive's primary purpose is to benefit residents of the Yewtree. Knotty Ash and Dovecot area. Through associations with voluntary organisations and statutory authorities, The Drive strives to alleviate poverty, help advance employment training/educatiDn, improve mental health and wellbeing, and provide a spao for recreational activities. One of The Drive's core aims is to provide food aid to our service users- this is evident in our food clubs, social supermarkets. cooking classe5, 'toa5t and chat, sessions Iwhich also reduce social isolation), and more. Throughout the week and in numerous locations, our Community Stores offer fresh, frozen and ambient groceries to people many of whom experiencing social isolation or living in food crisis. Page 2
Dovecot and Prlncess Drlve Community Associatlon Trustees Annual Report Our trustees are made up of local people who represent the communlty using their Ilved experien of present issues to tackle social deprivation in the area. Activities Include Debt, Welfare and Employability Support, Emergency Food Provision, Health and Wellbeing Attivities, Family Advice. Upcycling, Knittin& Tea & Toast, Breakfast & Board Games, Art Therapy, Movle Nights, Halloween/Easter/Eurovision/Other Events, Dementia Café, Gardenlng, Wildflower Seeds, Sports, Baby Basics and much more- all free of charge. We ensure that nobody is left behind and break down barrier5 to entry by arranging transport, digital delivery, equipment loan/gifting and flexible hour5 all week. We svork with other leading local third 5e¢or organisations such as Strengthening Wellbeing Together CIC, Dot Art and Creative Spaces Co to offer state-of-the-art creative therapies and wellbeing sessions to all ages. Additionally wé run half-term and summer sessions supporting parent5 in work, we a150 work with the Local Authority to support crime reduction and anti-social behaviour with drop-in sessions and we are often visited by local politicians. who come to work in the community. We support over 5000 people a year with ancillary wrap around support and community activities reducing social isolation, socio-economic disadvantage and promote mental/physical health. Our volunteers come from within the community and have even progressed onto paid employment with us, Ultimately, we see ourselves a5 an integral part of the community, feeding the hungry and empowering hobbies and ambitions. The community tells us that 92% of attendees feel less socially isolated and 87% of attendees feel more positive about their mental or physical health after engaging with our activities. The trustees have paid due regard to guidance issued by the Charity Commission. ACHIEVEMENTS AND PERFORMANCE With our food club's continued growth, we have successfully broadened our support network, providing affordable food supplie5 to an increasing number of local residents. We are particularly pleased to announce that we have once again secured Holiday Activities and Food {HAF) funding to deliver comprehensive school holiday programmes across Dovecot, Yew Tree and Knotty Ash. These initiatives have proven instrumentsl in supporting families during term breaks whilst fostering stronger community bonds. Our community engagement efforts have expanded significantly, with a particular focus on youth activities that demonstrably enhance community spirit and social cohesion. The impact of our work has been recognised by our local Merseyside Police Community Engagement officer, who has nominated our organisation for additional funding a testament to our successful track record in providing meaningful diversionary activities and reducing both crime and social isolation in our service areas. This achievement reflect5 the dedication and hard work of our entire team. I would like to express my heartfelt gratitude to our Board members, staff and volunteers who tirele551y support the Charity throughout the year. Their unwavering commitment ensures we can continue delivering these vital services to our community- As we look ahead to 2025/2026, we are confident in our ability to build upon these successes and further enhance our positive irnpact across the communities we serve. FINANCIAL REVIEW A review of the charity'5 financial position at the year end 31st March 2024. In 2024 income increased to £209.516 {2023: £134,629) with an increase in expenditure to £213,51212023: £159,791). There is a net deficit for the period of £3,996, this is an improvement on the previous year {2023.. £25,162). The deficit is mainly due to the timing of grants 15sued. At the year-end unrestritted funds total £16,247 {2023: £20,243). STRucfuRE, GOVERNANCE AND MANAGEMENT Page 3
Dovecot and Princess Drive Communlty Associatlon Trustees Annual Report The trustees are responsible for the management and administration of the Charity's properties and funds in accordance with our trust deed dated 19th September 1997. Except where otherwise agreed, every issue may be determined by a simple majority of the votes cast at a meeting of the Trustee5. A re501ution which is in writing and signed by all trustees is as valid as a resolution passed at a meeting. Each Trustee has one vote on each issue, in the event of a tie the Chair of the meeting has a second deciding vote. The trustees meet regularly and are responsible for the strategic direction and policy of the Charity. The managers also attend these meetings but have no voting riEhts. A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the managers, volunteers, finance and administration staff. There is shared responsibility for ensuring that the Charity delivers the Services specified, that the key performance indicators are met and that the staff team continues to develop their skills and working practice5 in Ilne wrth good practice. ststement of trustees, re5ponsibilitie5 In relation to the financial statements The charity trustees are responsible for preparing a trustees. annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accountlng Practice). The trustees are responsible for keeping proper accountlng records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. the applicable Charities {Accounts and Reports) Regulations. and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the charity's trustees Q _ C. Goulding Trustee 22 January 2025 Page 4
Dovecot and Princess Drive Community A5so¢lation Independent Examlners Report Independent Examlner's Report to the trustees of Dovecot and Prlncess Drlve Communlty Associatlon I report to the trustees on my examination of the financial ststements of Dovecot and Princess Drive Community Association for the year ended 31 March 2024. Responsibilities and basls of report As the charity's trustees you are responsible for the preparation of the financial staternents in accordance with the requirements of the Charities Act 2011 {'the Art,). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515)Ib) of the Art. Independent examiner's statement I have completed my examination. I can confirm that no material matters have come to my attention in connectlon with the examination giving me cause to believe that in any material respect.. • the accounting records were not kept in respect of the charity as required by section 130 of the Act,. or the financial statements do not accord wlth those records. or • the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair, vlew which is not a matter consldered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understandlng of the financial ststements to be reached. Roberts Emery and Company Ltd FCCA Roberts. Emery and Co Ltd 13 Clinton Place Liverpool L12 7HB 22 January 2025 Page 5
Dovecot and Princess Drive Communlty Association Statement of Flnanclal Activitles for the year ended 31 March 2024 Unrestrirted funds Total funds Totsl funds 2024 2024 2023 Notes Income and endowments from: Donations and legacies Charitable activities 190.341 19,175 190,341 19,175 128,824 5,805 Total 209,516 209,516 134,629 Expendlture on: Charitable activitles Other 191,252 22,260 191.252 22,260 129,389 30,402 Total 213,512 213,512 159,791 Net gains on investments Net expenditure Transfers between funds Net expenditure before other gains/(losses) {3,9961 13,996) (25,1621 {3,996) (3,996) {25,162) Other gains and losses Net movement in funds Reconcillation of funds; Total funds brought forward Total funds carrled forward {3,996) {3,996) 125,162) 20,243 20,243 45,405 16,247 16,247 20,243 Pa8e 6
Dovecot and Princess Drlve Community Associatlon Balance Sheet at 31 March 2024 Charlty No. 1064490 2024 2023 Fixed assets rangible assets 20,163 20,163 26,757 26,757 Current assets Cash at bank and in hand 51,164 51,164 (55,080) {3,916) 16,247 12.546 12,546 (19,060} (6,514) 20,243 Credltors: Amount falling due within one year Net current Ilabillties Total assets less current Ilabilitles Net assets excludlng pension asset or Ilabillty Total net assets io 16,247 20,243 16,247 20,243 The funds of the charity Restrlrted funds Unrestrirted funds General funds li li 16,247 20,243 16,247 20,243 Reserves 11 Total fvnds 16,247 20,243 Approved by the trustees on 22 January 2025 And signed on their behalf by: C. Goulding Trustee 22 January 2025 Page 7
Dovecot and Prlncess Drlve Community Association Statement of Cash flows for the year ended 31 March 2024 2024 2023 Cash flows from operatlng actlvltles Netexpenditure per Statement of Financial Actlvities {3,996) {25,1621 Adjustments for: Depreciation of property, plant and equipment Increase in trade and other payables 7,061 36,020 8,373 9A68 Net cash provided by/(u5ed In) operating activities 39,085 {7,321) Cash flows from investlng artivities Payments for property, plant and equipment (467) {8.402) Net osh used In Investlng actlvitles (467) {8.402) Net 5h from fjnancing activities Net increase/(decrease) in cash and cash equivalents 38.618 {15,723) Cash and tash equivalents at the beginning of the year 12.546 28,269 Cash and cash equlvalents at the end of the year 51,164 12,546 Components of cash and cash equivalents Cash and bank balances 51,164 12,546 51,164 12,546 Page 8
Dovecot and Prlncess Drive Communlty Associatlon Notes to the Accounts for the year ended 31 March 2024 l Accounting pollcies Basis of preparation The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance.with the Financ.ial Reporting Standard-applicable in the UK and Republic if Ireland (FRS 102} issued on.16 Jul¥ 2G14@nt*the., Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 1021 and the Charities Act 2011. Change in basis of accounting or to prÈviou5 accounts There has been no change to the accounting policies (valuation rule5 and method of accounting) sin last year and no changes have been made to accounts for previous years. Fund accounting Unrestricted funds These are available for use at the discretion of the trusteÈs.in furthèrance Of tITe general objects of the charity. These are unrestrlcted funds earmarked by the trustees for particular purposes. These are unrestricted funds which include a revaluation tre5erve representing the restatement of investment assets at their market values. These are available for use subject to restrirtions imposed by-th'e'donor or through terms of an appeal. Designated funds Revaluation funds Restricted funds Income Recognition of income Income is included in the Statement of Financial Activities {SoFA} when the charity becomes entitled to, and virtually certain to receive, the Income and the amount of the income can be measured with sufficient reliabiltty. Income with related Where income has related expenditure the Income and related expenditure is expenditure reported gross in the SOFA. Donations and legacies Voluntary income received by way of grants, donations and gifts is included in the the SOFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts Eift/donation to which it relates. Donated service5 and facilitie5 These are only included in income (with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. Volunteer help The value of any volunteer help reiVed is not included in the accounts. Investment income This Is included in the accounts when receivable. Gains/{105ses) on This includes any galn or1055 resulting from revaluing investments to market value revaluation of fSxed at the end of the year. assets Galns/{lossesl on investment assets This includes any gain orloss on the sale of investments. Page 9
Dovecot and Princess Drlve Community Assodation Notes to the Accounts Expendlture Recognition of expenditure Expenditure is recognised on an accruals basis. Expendtture includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising funds These comprise the costs associated with attracting voluntary income. fundraising trading tosts and investment management Costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its ?ctivities and charitable activities Services in the furtherance of its object5, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and statutory requirement5 of the Charity, including any audit/independent examination fees. costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular actFVity. Grants payable "Governance costs Taxation The charity 15 exempt from tax on its charitable activities. Freehold investment property Investment properties are measured initially at Cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise. Stocks Stock is Included at the lower of cost or net realisable value, Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cash and cash equivalents Cash and cash equivalents cornprise cash at bank and on hand, demand deposits with bank5 and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position. bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Trade and other creditors Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be. measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Page 10
Dovecot and Princess Drlve Communlty Assodatlon Notes to the Accounts Research and development Expenditure on research and development is written off in the year in which it is incurred. Foreign currencies Monetary assets and liabilities denominated In currencies other than the functional currency of the charity are translated at the rates of exchange prevaillng at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred. All exchange differences are are taken Into account In arriving at net income/expendrture. Leased assets Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operatiig leases. Assets held under finance leases are initially recognlsed as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligatlon so as to achieve a constant rate of interest on the remaining balance of the liabilrty. Finance expenses are recognised immediately, unless they are dlrectly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are recelved to enter into operating lease5, such incentives are recognised as a liability. The aggregate benefit of incentives Is recognised as a reduction of rental expense on a straight-line basis. Pension costs The charity operates a defined contribution plan for its employee5. A defined contribution plan is a pension plan under which the charity pay5 fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the charity in independently admlnistered funds. Receipt of donated goods, facilities and services All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. Page 11
Dovecot and Princess Drive Community Associatlon Notes to the Accounts 2 Statement of Flnancial Actlvlties - prlor year Unrestrlcted. funds Total fund5 2023 2023 Income and endowments from: Donatlons and legacles Charitable activlties Total 128,824 5,805 128,824 5,805 134,629 Expenditure on: Charitable activities Other 134,629 129,389 30,402 129,389 30,402 Total 159,791 159,791 Net Income Net income before other gain$/(losses) Other galn5 and losses: Net movement In funds Reconciliation of funds: Total funds brought forward Total funds carried forward 125,162) (25,162) 125,162) (25,162) (25,162) {25,162) 45,405 45,405 20,243 20,243 3 Income from donations and legacies Unrestricted Total 2024 Total 2023 Grants 111,842 57,356 21,143 190,341 Donations Food 111,842 57,356 21,143 190,341 118,658 10,166 128,824 4 Income from charitable actlvltles Unrestrirted Total Total 2023 2024 Food club sales 19,175 19,175 19,175 19.175 5,805 5,805 Page 12
Dovecot and Princess Drive Community Association Notes to the Accounts 5 Expenditure on charitable activitles Unrestrirted Total Totsl 2024 2023 Expenditure on choritable octivlties Wages and salaries Food and Goods Children's activities Governance costs 146,703 23,561 20.988 146,703 23,561 20,988 102,073 7,857 19,459 191,252 191,252 129,389 6 Other expenditure Unrestrirted Total Total 2024 2023 Employee costs Motor and travel costs Premises costs Amortisation, depreciation, impairmenti profit/loss on disposal of fixed assets General administrative costs Legal and professional costs 8,772 489 8,772 9,806 1,057 6,139 3,725 3,725 7,061 7,061 8,373 995 995 1,765 3.262 30,402 1,218 22,260 1,218 22,260 7 Net expenditure before transfers This is stated after charging.. Depreciation of owned fixed assets 8 Staff costs 2024 2023 7,061 8,373 2024 Social security costs Pension costs 2023 7,952 1,854 9,806 5.855 2,917 8,772 No employee received emoluments in excess of £60,000. The average monthly number of full time equivalent employees during the year was as follows: 2024 Number 2023 Number Food club, attivities and liaising with the community The National Employment Savings Trust Page 13
Dovecot and Prlncess Drlve Community Associatlon Notes to the Accounts 9 Tangible fixed asset5 Cost or revaluatlon At l Aprll 2023 Additions At 31 March 2024 Depreclation and Impalrment At l April 2023 Depreciatlon charge for the year At 31 March 2024 Net l>ook values At 31 March 2024 At 31 March 2023 10 Credltors: amounts falling due within one year 13,741 467 14,208 30,000 43,741 467 44,208 30,000 3,859 13,125 16,984 2,842 4,219 7,061 6,701 17,344 24,045 7,507 9,882 12,656 16,875 20,163 26,757 2024 2023 Other taxe5 and social security Other creditors 38,059 17,021 55,080 19,060 11 Movement in funds 19,060 Incoming resources (Including other At l April gainsnosses 2023 Resources expended At31 March 2024 Restricted funds.. Unrestrlcted funds: General funds 20,243 209,516 {213,512) 16,247 Total funds 12 Analysis of net assets between funds 20,243 209,516 (213,512} 16,247 Unrestritted funds Totsl Fixed assets Net current assets 20,163 {3,9161 16,247 20,163 {3,916) 16,247 Page 14
Dovecot and Princess Drlve Community Association Notes to the Accounts 13 Reconclllation of net debt At31 At l Aprll 2023 March 2024 Cash Ilows Cash and rash equivalents 12,546 12,546 38,618 3b,618 51,164 51,164 Net debt 12,546 38,618 51,164 14 Commltments Pension commltments 2024 2023 The pension cost charge to the charity amounted to: 2,917 1,854 Page IS
Dovecot and Princess Drive Communlty A$)C[ation Detailed Statement of Financial Activities for the year ended 31 March 2024 Unrestrirted funds Total funds 2024 2024 Total funds 2023 Income and endowments from: Donations and legacies Grants Donations Food 111,842 57,356 21,143 190,341 111,842 57,356 118,658 10,166 Charitable activities Food club sales 128,824 19,175 19,175 19,175 19,175 5,805 5,805 Total Inme and endowments Expendlture on: Charitable activities Wages and salaries Food and Goods Children's activities 209,516 209,516 134,629 146,703 23,561 20,988 191,252 146,703 23,561 20,988 191,252 102,073 7,857 19,459 129,389 Total of expendi.ure on charitable artlvlties 191,252 191,252 129,389 Employee Coits Employer's NIC Pension costs 5,855 2,917 8,772 5,855 2,917 8,772 7,952 1,854 9,806 Motor and travel costs Travel and subsistence 489 489 1,057 1,057 Premlses costs Light, heat and power Premises repairs and maintenance 1,840 1,840 2,022 1,885 1,885 4,117 General admlnistrative costs, including depreciation and amortisation Depreciation of Depreciation of Bank charges General insurances Stationery and printing Subscriptions 3,725 3,725 6,139 2,842 4.219 451 267 2,842 4,219 451 2,748 5,625 221 946 363 235 10,138 267 277 8,056 277 8,056 PaEe 16
Dovecot and Princess Drive Communlty Association Detailed Statement of Financial Artlvitle5 Legal and professional costs Consultancy fees 1,218 1,218 1,218 1,218 3,262 3,262 Total of expenditure of other costs Total expendlture Net gains on investments 22,260 22,260 30,402 213,512 213,512 159,791 Net expenditure 13,996) {3,996) {25,162) Net expendlture before other galns/(losses) Other Gains {3,9961 {3,996} (25,162) Net movement in funds (3,9961 13,996} 125,1621 Reconclllation of funds: Total funds brought forward 20,243 20,243. 45,405 Total funds carrled forward 16,247 20,243 Page 17