THE RUDE MECHANICAL THEATRE COMPANY Com No: 3332773 Chari No: 106439910 FINANCIAL STATEMENTS -for the year ended- 3181 October 2023 THE RUDE MECHANICAL THEATRE COMPANY DIRECTORS P Keerb A Keen M Depla-Lake G Overington L Waters A Scallan SECRETARY P Talbot REGISTERED OFFICE The Peppe Nappa Studio Unit 8 Commercial Mews South 42a Commercial Road Eastboume East Sussex BN213XF PRINCIPAL BANKERS The Co-operative Bank PIC Business Direct PO Box 250 Skelmersdale WN86 THE RUDE MECHANICAL THEATRE COMPANY INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st October 2023 Page 1-2 Report of the directors ststemenl of financial activities 4-5 Balan￿ sheet 6-8 Notes to the financial statements THE RUDE MECHANICAL THEATRE COMPANY LTD REPORT OF THE DIRECTORS The direciors present their report and the financ4al statements for the year ended 31* October 2023. The Company was incorporated on 13 March 1997. It is a company limited by guarantee and not having share caprtal. It is therefore govemed by memorandum and articles of association. The company exists to advance education for the public benefit by the promotion of the arts, in particular but not exclusively the art of drama. There have been no changes in the policies during the year. The Directors are not aware of any requirements for an accountant's report and have therefore decided that, as the tumover is bel￿ the £250,000 threshold, to take the option to dispensè V￿th an irKlependent examination of the charity's accounts. REVIEW OF ACTIVITIES During the period of the report the Company planned to tour to 44 outdoor venues during the summer and one venue, Eastboume, in a beautiful 'little top, circus tent. This would be 50 performances altogether with two in Lewes and six in the tent. The play was called 'Miss Popplewell's Garden,. Five performances Bexhill, Haslemere, Fairseat, Waldron and Hadlow Down - were Can￿lled because of rain, slightly more than the average in a season, which is about three. This meant a significant loss of income that mainly had to te paid back to customers and was a major cause of the overall los$ we made this year. We a￿ so dependent on good weather as a theatre company specialising in working outdoors. As weather generally becomes less reliable as it is becoming, it might become a s￿nfficant factor in our viability of the company in th8 future. Sadly, we did not receive a grant from the Arts Council this year. We have frequently received £15,000 from them towards our summer project, bLrt not this time and the loss of £15,000 mad8 a huge difference and was probably the main reason we made a 10&8. Hobvever. we did receive a grant of £1,000 each from the Golsoncott Charity and Hampshire County Council. We a￿ hugely grateful to both. Donations from our supporters were again important at £3,261, Showing their appreciation and trust in our work. Programmes sold well again as always al £4,073. But for the first time this year we introduced a raffle which was really suc￿Ssful by raising £4,871. We also began a fundraiser this year for a new van after the old one. which we had for many years, frequently broke down. Wrthin this yèar it raised £1,650, but of course V￿nt on in 2024 to raise a total of £24,295.34, but which of course will be reported property in the next financial year. A really important ststistic that we can report this year is that no less than 86.6% of our costs were covered by earned income (that 18, ticket sales. merchandise and programmes). This is excellent for a company like ours devoted to making new work and is unusual among companies like ours to eam 80 much of what we need. We can never be commercial, however. while doing new work, so must always rely on 'unearned income, like grants and donations to some degree. Basically, therefore we did well, but just did not get enough grants - and we can't keèp going back to our supporters for gifts. However, because grants are drying up, we must in future ty and eam more but without betraying our principles of creating new work and provTrding it for small rural communities, the principal target for our work No new directors were appointed this year. and none resigned. Page 1 THE RUDE MECHANICAL THEATRE COMPANY DIRECTORS The directors who served during the year were as follows: PK￿n A Keen M Depla-Lake G Overington L Waters A Scallan The Board has the power to appoint additional directors as it considers fft to do so. CLOSE COMPANY The company is a close company as defined by the Inco Corporation Taxes Act 1988. By Ordgr of the Board P Talbot Secrètary Date: 23r¢l July 2024 Page 2 THE RUDE MECHANICAL THEATRE COMPANY STATEMENT OF FINANCIAL ACTivrriES FOR THE YEAR ENDED 31" O¢tober 202 Unrgstricted Restricted Funds Funds Total 31st October 2023 Totsl 31° Docomb•r 2022 Notes Incomin resources Donations Box Office sales other Income 6,647 113,718 11,208 6,647 113,718 11,208 20,227 104,406 3,445 Total incoming resources 131,573 131.573 128,078 ReSoUr￿S ex ended Charitable expenditure: Theatre costs Support costs Management and administration Accountancy 89,441 44,421 89,135 44.546 118,173 20,808 300 300 655 Total resources expended 134,162 133,981 139,636 Net movement in funds -2,589 -2.408 -11.558 Fund balances brought forward 20,339 20,339 31,897 Fund balances at end of period 17,750 17,931 20.339 The notes on pages 6 to 8 fomi part of Ihese financial staterrEnts. Page 3 THE RUDE MECHANICAL THEATRE COPIIPANY BALANCE SHEET AT 31 October 2023 31" October 2023 31st Decombor 2022 Notes FIXED ASSETS Tangible assets 2,781 212 CURRENT ASSETS Cash at bank and in hand Debtors 16,469 21,625 16,469 21,625 CREDITORS: Other Bank Loans -1.500 -1,500 NET CURRENT ASSETS 14,969 20.125 TOTAL ASSETS LESS CURREKr LIABILITIES 17,750 20,337 FUNDS Unrestricted funds Restricted fvnds 17.750 20,337 10 17,750 20,337 The statements required to be made by the company's directors and signatures required by the Companies Act 2006 are given on the following page. The notes on pages 6 to 8 fonn part of these financial statements. Page 4 THE RUDE MECHANICAL THEATRE COMPANY BALANCE SHEEf AT 3161 October 2023 Continued The company is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31st October 2023 The members have not required the company to obtain an audit of its financial statements for the year ended 31 Bt October 2023 in accordan￿ with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for ensuring that."- The company keeps accounting records which comply with sections 386 and 387 of the Companies Act 2006. Preparing the financial statements which give a true and fair view of the state of affairs of the company as at 31st October 20231 and of its profit or lo&s for the year then ended in ccordance with the requirements of sections 394 and 395, and which otherwise compty with the requirements of the Compani&s Act 2006 relating to financial statements. so far as is applicable to the company. The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the Financial Reporting Standard for Small Entities (effective April 2008). The financial statements were approved by the board on 23rd Jul 2024 and signed on its be by P Talbot Secretary P Keen Trustee Page 5 The notes on pages 6 to 8 fom part of these financial statements. THE RUDE MECHANICAL THEATRE COMPANY NOTES TOTHE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st October 2023 ACCOUNTING POLICIES BASIS OF ACCOUNTING The financial statements have been prepared under the historical cost convention. The accounts have been prepared in accordance with Statement of Recommended Practice- Accounting and Reporting by Charities. issued in October 2001, together with applicable accounting stsndards and the Charities Act and Companies Act 1985. INCOMING RESOURCES The total invoice value of income from plays, grants, etc. is included in incoming r&sources when re￿1Vable. RESOURCES EXPENDED ReSoUr￿S expended are included in the Statement of Financial Activtties on an accruals basis. DEPRECIATION Depreciation is provided using the folbwing rates and bases to feduce by annual instalments the costs, less estimated residual value, of the tangible assets over their estimated useful lives:_ Plant and machinery Fixtures and ffttings Motor vehicles 25% Reducing balance 25% Reducing balan 25% Reducing balan DEFERRED TAXATION Deferred taxation is provided where there is a reasonable probabilty of the amount becoming payable in the foreseeable future. Page 6 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED cto er 2023 Continued... .. 31st Oct 2023 31st Dec 2022 2. Net movement in fund8 is stst￿ aftar charglng: Depreciation Operating lease ￿ntals. Land and buildings 927 71 And after crediting: Donations Grants r￿1Vable 4,647 2,000 4,861 19.907 6,647 24,768 3. DEBTORS 31st Oct 2023 31st Dec 2022 Grants Debtors 4. FIXED ASSETS Motor Plant & Vehicles Machinery Fixtures & Fittings Totsl Cost Brought foThvard Additions Disposals 18.818 3,495 551 17,032 36,401 st At 31 October 2023 22.313 551 17,032 36.401 De rociatlon Brought forward Charge for year Charge on disposal 18,630 921 551 17,007 36,188 927 Al 31" October 2023 19,551 551 17,013 37.115 Net book value at 31 October A 2,762 19 2.781 Net book value at 1st November All assets ale for charitable use. 188 25 213 Page 7 NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 October 2023 Contlnued....... 31st Oct 2023 31st Dec 2022 5. CREDITORS= Amounts falling due withing one year other Creditors other Loans 1,500 1,500 1,500 1.500 6. THEATRE COSTS 31" Oct 2023 31" Dec 2022 Direct administration Costumes and materials Sundry direct costs Licenses & Subscriptions Production Fees Printing, stationery and advertising Actors 2,791 5.014 524 15,121 242 10,466 8.852 61.409 89.441 192 9,608 8,439 84,235 118,173 7. SUPPORT COSTS 31st Oct 2023 31st Dec 2022 Unrestricted funds.. Training Travel & accomnTh)dation Premises Hire Insurance Telephone Sundry expenses Bank Chargesllnterest Depreciation 21,029 20,559 946 960 8,962 10,117 880 701 77 71 20.808 927 44,421 8. DIRECTORS None of the Directors (or any persons connected with them) received any remuneration or reimbursement of expenses during the year. 9. EMPLOYEES There were no employees during the year. 10. RESTRICTED FUNDS There We￿ no restricted funds during this year Page 8