APPENDIX B
TENBY AND DISTRICT SWIMMING POOL TRUST
ANNUAL REPORT 2021/22
Tenby and District Swimming Pool Trust
2021/22
Forward
By the Leisure Services Manager
The last 12 months have continued to prove to be a challenge for Tenby Swimming Pool as the effects of the pandemic with the need to maintain safe controls measures and restrictions for the benefit of both staff and customers have directly shaped performance. As we progress through 2022 the lifting of restrictions have allowed the facility to return to some normality, however the effects of the pandemic are being felt by the whole leisure sector in terms of business growth and staffing challenges.
I would like to commend and note my gratitude to the swimming pool staff who have carried out their roles excellently and provided outstanding customer service over the past 12 months. The ability of the facility to continue to function so successfully over the past year has been a credit to their enthusiasm, professionalism and dedication. It is also worth noting that staffing in terms of sickness (primarily covid related), retention & recruitment have proven to be a challenge (something evident throughout leisure in Pembrokeshire and recognised in the whole sector in the UK). This challenge has added to the strain on the current staff and makes their performance even more noteworthy. We continue to look at ways to support our workforce with an ongoing training and recruitment process proactively in place and functioning.
In terms of visits the facility recorded 36,973 visits. Whilst this is a reduction of nearly 14,000 visits on the pre pandemic figures it is a positive outturn considering the restrictions that were maintained which affected our ability to facilitate groups of swimmers of any significant numbers. It was encouraging to note that all swimming clubs, public swimming (which transitioned from our POD offer to standard public open sessions - however with reduced capacity), Learn to Swim & school Swimming (with all catchment schools) all returned. Learn to Swim has seen an uptake of over 300 children attending on a weekly basis. The future growth of this provision is positive but also a challenge due to a lack of readily available qualified staff (being the case reported throughout the UK)
The financial situation facing the trust has thankfully been less challenging than had been anticipated due to the assistance provided through the Welsh Government hardship fund. This supporting financial package has ensured that the trust has been able to report a breakeven position for the year. The financial challenges will become evident as 2022 progresses. Whilst at an early stage the continued increase in utility costs is of significant
concern. Whilst being fortunate to benefit from our close relationship and joint procurement arrangement with the local authority (which has a pre agreed utility cost for 2022) there are still increases in costs which we will continue to endeavour to mitigate the impact through prudent energy management.
The swimming pool as whole is definitely showing its 50 years of age. A number of issues with the pool structure and plant are increasingly occurring. A full review of the building and feasibility study in terms of remedial action is currently being undertaken and will provide a direction and recommendations for the future of the pool. During the forthcoming year these recommendations will be taken to the trustees for consideration.
Whilst there have and continue to be challenges associated to the swimming pool I am optimistic that as a community facility we will continue to serve our users in an effective and efficient manner throughout the year ahead.
Gary Nicholas
Leisure Services Manager
APPENDIX A
TENBY & DISTRICT POOL REGISTERED CHARITY COUNTY HALL HAVERFORDWEST
STATEMENT OF ACCOUNTS 2021-22
| INDEX | PAGE |
|---|---|
| Introduction | 3 |
| Objectives, Third Party Relationships & Policies | 3 |
| Statement of Responsibilities | 3 |
| Certificate of Directorof Resources | 4 |
| IndependentAuditor’sReport | 5 |
| IndependentAuditor’s Opinion | 6 |
| Explanatory Foreword | 7 |
| Summary Outturn | 7 |
| Statement of Accounting Policies & Procedures | 8-10 |
| Statement of Financial Activities | 11-12 |
| Balance Sheet & Notes | 13-14 |
| Cash Flow Statement | 14 |
2
INTRODUCTION
The present Tenby & District Swimming Pool Trust (Registration No. 1064340) was established in June 1997 when all land and buildings were vested in Pembrokeshire County Council, County Hall, Freemans Way, Haverfordwest, Pembrokeshire, SA61 1TP as Trustee who, as a corporate body, operate the land and buildings as a separate charity.
OBJECTIVES, THIRD PARTY RELATIONSHIPS & POLICIES
The objective of the Trust is the provision and maintenance of a swimming pool for the use of the inhabitants of Tenby and the neighbourhood.
The strategic development of the Trust is included in Pembrokeshire County Council Leisure Strategy.
Day to day operations are governed by the County Council’s employment, health and safety, risk management, financial and other procedures.
All loans and investments are made in accordance with the County Council’s treasury management policies and procedures. A separate bank account is not maintained for the Trust. All receipts and payments are made from the County Council’s bank account but being separately recorded in the Council’s and the Trust’s accounts with personal accounts maintained to show the extent of indebtedness of either party at any one time.
STATEMENT OF RESPONSIBILITIES FOR THE STATEMENT OF ACCOUNTS The Trustees’ Responsibilities
The Council as Trustee is required:
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to agree the strategic framework within which the Trust operates
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to make arrangements for the proper administration of its financial affairs and to secure that one of its officers has the responsibility for the administration of those affairs. In respect of the Trust, that officer is the Director of Resources for Pembrokeshire County Council
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to manage its affairs to secure economic, efficient and effective use of resources and safeguard its assets
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to prepare the Annual Report /Accounts of the Trust
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consider and approve the Statement of Accounts
The Director of Resources Responsibilities
The Director of Resources is responsible for the preparation of the Trust’s statement of accounts which have been prepared in accordance with “Accounting and Reporting by Charities - Statement of Recommended Practice” (SORP).
In preparing this statement of accounts, the Director of Resources has;
-
selected suitable accounting policies and then applied them consistently;
-
made judgements and estimates that were reasonable and prudent;
-
complied with the SORP;
-
ensured that proper accounting records were maintained which were up to date;
-
taken reasonable steps for the prevention and detection of fraud and other irregularities.
3
CERTIFICATE OF DIRECTOR OF RESOURCES
The Statement of Accounts of the Tenby Pool Trust for the year ended 31 March 2022 is produced in accordance with the requirements of the Charities Act 2011 and associated regulations.
I certify the accounts present a true and fair position for the year and append my signature to the Statement In accordance with Section 132 (1).
J HASWELL FCCA DIRECTOR OF RESOURCES
Date: 11 May 2023
4
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF TENBY AND DISTRICT SWIMMING POOL TRUST 2021-22
I have completed the independent examination of the Financial Statements of Tenby and District Swimming Pool Trust for the year ended 31 March 2022 which comprise the Statement of Financial Activity, the Balance Sheet, the Cash Flow Statement and the related notes. The Financial Reporting Framework that has been applied is in accordance with appropriate accounting standards and policies.
Prior to the review detailed research was undertaken to obtain a clear understanding of the Trusts Aims and Objectives. This involved discussions with Council Officers and review of various documents and reports. Recent Internal Audit Reports, particularly in relation to Governance and Management, were particularly relevant in providing some assurance that strong governance and management arrangements are well established.
Respective Responsibilities of Trustees and the Independent Examiner
The Trustees are responsible for the preparation of Financial Statements. The Trustees have determined that for this financial year an audit is not required under Section 144 of the Charities act 2011 and that an independent examination is needed.
It is therefore my responsibility as the appointed Independent Examiner to:
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Examine the accounts in accordance with the requirements of Section 145 of the Charities Act
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To follow the procedures laid down in the general directions and guidance of the Charity Commission
-
To state whether particular matters have come to my attention
Basis of Examiners Statement
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes careful consideration of any unusual items or possible discrepancies in the accounts and seeking explanation of such matters.
The procedure undertaken does not provide all the evidence that would usually be required of an audit and consequently no opinion can be given on whether the accounts represent a true and fair view.
5
Independent Examiners Statement of Opinion
In my opinion the information contained in the Trustees Annual Report, which includes the Tenby & District Swimming Pool Trust Statement of Accounts for 2021-22 is consistent with the Financial Statements provided.
In connection with my examination of the 2021-22 Financial Statements no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirement to keep accounting records in accordance with Section 130 of the Charities Act or to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met.
Full Name: Matthew Holder
Job Title: Audit, Risk & Counter Fraud Manager
Address: Pembrokeshire County Council
County Hall
Haverfordwest
Pembrokeshire
SA61 1TP
Signature
Dated: 11 May 2023
6
EXPLANATORY FOREWORD
The Trust’s accounts for the year 2021-22 are set out on pages 8 to 14. They consist of:
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a) Statement of Accounting Policies.
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b) Statement of Financial Activities that shows all the incoming resources and resources expended by the Trust in the year.
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c) The Balance Sheet - which sets out the financial position of the Trust on 31 March 2022.
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d) The Cash Flow Statement - which summarises the inflows and outflows of cash arising with third parties from revenue and capital transactions.
SUMMARY OUTTURN
| Actual 2020-21 £ |
Estimate 2021-22 £ |
Actual 2021-22 £ |
|
|---|---|---|---|
| Expenditure | 294,707 | 364,340 | 310,739 |
| Income | (294,707) | (364,340) | (310,739) |
| Net Revenue Expenditure / (Income) | Nil | Nil | Nil |
| Capital Expenditure | Nil | Nil | Nil |
7
STATEMENT OF ACCOUNTING POLICIES
1. General
The purpose of the Statement is to explain the basis of the figures in the Accounts which is determined by the disclosure policies adopted and the estimation techniques used where required to reflect the economic reality of the transactions.
The accounts shall be prepared in accordance with the latest SORP in respect of Accounting and Reporting by Charities and adhere to the relevant Statements of Standard Accounting Practice, unless otherwise stated.
The accounting policies will be revised as required from those of the previous year to reflect changes in reporting requirements.
2. Tangible Fixed Assets
All fixed assets are vested in Pembrokeshire County Council as Trustee.
All expenditure on the acquisition, creation or enhancements of fixed assets shall be capitalised on an accruals basis in the accounts provided that the fixed asset yields benefits to the authority and the services it provides for a period of more than one year. Non-structural repairs and maintenance of fixed assets shall be charged directly to service revenue accounts.
Valuation
Fixed asset values shall be estimated on the basis recommended by CIPFA and in accordance with the Statements of Asset Valuation Principles and Guidance Notes issued by the Royal Institution of Chartered Surveyors (RICS).
Due to the volatility in the market it has been necessary to revalue all assets which may have experienced a material change in value, this has included all assets valued on a Depreciated Replacement Cost (DRC) basis. This is in addition to the Council’s rolling programme of revaluations of Social Services, Culture and Development, Leisure, Libraries and Museums assets.
Land, operational property and other operational assets are included in the balance sheet at the lower of net realisable value in existing use or depreciated replacement cost.
The valuation of assets shall be undertaken within a 5-year period on a rolling basis, changes to values being made in the year they arise.
The assets are valued by the Council’s Chief Property Officer.
Any assets acquired for non-cash consideration shall be included in the balance sheet at fair value.
Impairment
Fixed assets other than non-depreciable land shall be reviewed for impairment at the end of each reporting period when either:
-
No depreciation charge shall be made on the grounds it would be immaterial; or
-
The estimated remaining useful life of the fixed asset exceeds 50 years.
Depreciation
8
Depreciation shall be provided for on all material assets with a finite useful life.
The straight-line method of depreciation is normally used to estimate depreciation. The assets are normally valued by the Council’s Property Division.
The transfer between Restricted Capital Funds to Unrestricted Revenue Funds of £37,024 represents the depreciation charge for 2021-22.
Asset Lives
The remaining useful asset lives shall be estimated and, if deemed necessary, amended to reflect the amount of economic benefit remaining to be provided by tangible fixed assets. Asset lives shall be determined taking into account the number, age, obsolescence, if relevant type of construction, condition, repair and enhancement. Estimates of remaining useful live shall be made annually if deemed appropriate and each time the asset is revalued.
De Minimis Expenditure
With the exception of certain minor works, expenditure of less than £10,000 shall not be capitalised normally unless specific approval is given by the issue of a specific borrowing or grant approval.
Enhancement Expenditure
The value of the appropriate fixed asset shall be increased by any expenditure that enhances its value in the year.
3. Loans, Investments and the Basis of Charges Made for Repaying Debt
Borrowing and the temporary investment of surplus funds shall be arranged as part of the County Council’s overall treasury management activity. Any surplus funds shall be invested with Pembrokeshire County Council. Any sums due in respect of loans to finance activities of the Trust shall be charged to its revenue account.
Interest, as is appropriate, will be charged or credited to revenue account.
4. Accrual of Income & Expenditure
Employee Costs - salaries and wages shall be charged against the periods to which they relate and if necessary estimated accruals made using previous pay periods as a basis.
Supplies and services - a system of accruals and converted payments is operated. Creditors will be accrued by cut off payments at the end of a predetermined period of the following year and by the inclusion of estimates for significant items remaining outstanding at this time based on quotations or past costs. An exception to this principle relates to electricity and similar quarterly payments which are charged at the date of meter reading rather than being apportioned between financial years. This policy shall be consistently applied each year and therefore does not have a material effect on any year’s accounts. Interest due but not paid shall be accrued in accordance with best practice.
Income - normally all income due shall be accounted for at the due dates.
5. Stocks
Stocks will be valued in accordance with the SORP at the lower of cost or net realisable value.
6. Debtors
Debtors will be reviewed periodically throughout each year and a bad debts provision established if deemed appropriate.
9
7. Reserves
A Capital Development Fund shall be maintained for major repairs and replacements of fixed assets. Additional contributions from operating surpluses shall be appropriated to the Capital Development Fund.
8. Budget Surplus/Deficit
A balanced budget shall be set each year and budget monitoring measures put in place to ensure potential deficits are detected early and action planned to regularise the position.
9. Group Accounts
Since 2014-15 Tenby Trust Accounts have been consolidated into Pembrokeshire County Council’s Statement of Accounts in accordance with the Code.
10
STATEMENT OF FINANCIAL ACTIVITIES
| 2020-21 | 1 April 2021to 31 March 2022 | 1 April 2021to 31 March 2022 | 1 April 2021to 31 March 2022 | |||
|---|---|---|---|---|---|---|
| Total Funds |
Unrestricted Revenue Funds |
Unrestricted Capital Funds |
Restricted Capital Funds |
Restricted Capital Loans |
Total Funds |
|
| £ | £ | £ | £ | £ | £ | |
| Tenby Pool - Fees & Charges Operating Activities Furthering the Charitable Objectives Admissions Lessons School Hire Vending & Servery Sales Other Incoming Resources Grants Received (Note 1) Covid Funding |
(13,124) (2,817) (80,088) (295) (84,163) (114,220) |
(29,196) (21,173) (84,088) (6,330) (84,677) (85,275) |
(29,196) (21,173) (84,088) (6,330) (84,677) (85,275) |
|||
| TOTAL INCOMING RESOURCES |
(294,707) | (310,739) | - | - | - | (310,739) |
| Tenby Pool - Expenditure Operating Activities Grants Payable Furthering the Charitable Objectives Staffing (Note 5) Premises (Note 7) Vending & Servery Other Depreciation Support Costs(Note 6) |
Nil 228,383 56,836 291 430 37,024 8,767 |
Nil 223,870 73,460 3,438 1,057 37,024 8,914 |
Nil 223,870 73,460 3,438 1,057 37,024 8,914 |
|||
| TOTAL RESOURCES EXPENDED |
331,731 | 347,763 | - | - | - | 347,763 |
| NET INCOMING / (OUTGOING) RESOURCES BEFORE TRANSFERS |
(37,024) | (37,024) | - | - | - | (37,024) |
| TRANSFERS BETWEEN FUNDS |
37,024 | - | (37,024) | - | Nil | |
| NET INCOMING RESOURCES BEFORE REVALUATIONS & INVESTMENT ASSET DISPOSALS |
(37,024) | Nil | - | (37,024) | - | (37,024) |
| GAINS & LOSSES ON REVALUATIONS & DISPOSALS |
Nil | - | - | 292,326 | - | 292,326 |
| NET MOVEMENT IN FUNDS | (37,024) | - | - | 255,302 | - | 255,302 |
| FUNDS BROUGHT FORWARD |
1,507,602 | 1,460 | 1,046 | 1,468,072 | - | 1,470,578 |
| FUNDS CARRIED FORWARD |
1,470,578 | 1,460 | 1,046 | 1,723,374 | - | 1,725,880 |
11
Notes to Statement of Financial Activities
-
The grant receivable represents the contribution made to the Trust by the County Council for the £75,937 for 2021-22 (£82,952 for 2020-21) and the Welsh Government Free Swimming Grant £8,740 for 2021-22 (£1,211 for 2020-21). In addition the Trust received £85,275 Welsh Government Covid Hardship funding (£114,220 in 2020-21).
-
Neither the Trustees nor any person connected with them have received any remuneration from the Trust.
-
Neither the Trustees nor any person connected with them have received any payment towards expenses from the Trust.
-
There are no members of staff directly employed at Tenby Pool receiving emoluments in excess of £60k per annum.
5. Analysis of staff costs
| 5. Analysis of staff costs | ||
|---|---|---|
| 2020-21 | 2021-22 | |
| £ | £ | |
| Gross Pay | 182,706 | 178,378 |
| Employer’s National Insurance | 13,703 | 14,889 |
| Employer’s Superannuation | 31,974 | 30,603 |
| Total | 228,383 | 223,870 |
| Full Time Equivalents | 7.4 | 7.54 |
| 6. Analysis of support costs: | ||
| 2020-21 | 2021-22 | |
| £ | £ | |
| Personnel/Accountancy | 5,038 | 5,154 |
| Training & Development | 1,177 | 1,240 |
| Payroll | 1,017 | 1,000 |
| Insurance Admin | 1,371 | 1,350 |
| Creditor Payment | 164 | 170 |
| Total | 8,767 | 8,914 |
| 7. Premises Expenditure | 2020-21 | 2021-22 |
| £ | £ | |
| Utilities | 40,694 | 52,515 |
| Chemicals & Cleaning | 6,958 | 6,761 |
| Building Repairs | 5,298 | 6,412 |
| Equipment | 1,721 | 5,605 |
| Insurance | 1,660 | 1,660 |
| Telephone | 505 | 507 |
| Total | 56,836 | 73,460 |
- Transfers between funds relate to depreciation charges for 2021-22.
12
BALANCE SHEET AS 31 MARCH 2022
| 2020-21 | 2020-21 | 2021-22 | 2021-22 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||||||||
| FIXED ASSETS Tangible Fixed Assets Freehold Land Freehold Buildings - Gross Value - Accumulated Depreciation - Net Value Equipment - Gross Value - Depreciation - Net Value |
1 1 |
9,680 1,616,317 (172,369) 1,443,948 177,797 (177,797) |
1,453,628 Nil |
9,680 1,699,249 Nil 1,699,249 177,797 (177,797) |
1,708,929 Nil |
|||||||
| TOTAL NET FIXED ASSETS | 1,453,628 | 1,708,929 | ||||||||||
| CURRENT ASSETS & LIABILITIES Current Assets Stocks Debtors Investments Cash In Transit Current Liabilities Trade Creditors Cash Received In Advance |
2 | 3,210 Nil 17,329 Nil (3,589) Nil |
20,539 (3,589) |
3,227 Nil 36,615 Nil (22,891) Nil |
39,842 (22,891) |
|||||||
| TOTAL NET CURRENT ASSETS | 16,950 | 16,951 | ||||||||||
| TOTAL NET ASSETS | 1,470,578 | 1,725,880 | ||||||||||
| FUNDS & CAPITAL ACCOUNTS Capital Adjustment Account Revaluation Reserve Capital Development Fund Unrestricted Funds Reserve Fund (Revenue) Reserve Fund (Capital) |
317,553 1,136,075 14,444 1,460 1,046 |
309,411 1,399,519 14,444 1,460 1,046 |
||||||||||
| 1,470,578 | 1,725,880 |
13
Notes to Balance Sheet
1. Analysis of movement of fixed assets :
| 2020-21 | 2020-21 | 2021-22 | 2021-22 | |
|---|---|---|---|---|
| Land & Buildings £ |
Equipment £ |
Land & Buildings £ |
Equipment £ |
|
| Gross Assets | ||||
| Balance B/fwd | 1,625,997 | 177,797 | 1,625,997 | 177,797 |
| Revaluation | Nil | Nil | 82,932 | Nil |
| Additions | Nil | Nil | Nil | Nil |
| Balance C/fwd | 1,625,997 | 177,797 | 1,708,929 | 177,797 |
| Accumulated Depreciation & Impairment |
||||
| Balance B/fwd | 135,345 | 177,797 | 172,369 | 177,797 |
| Depreciation charge for Year |
37,024 | Nil | 37,024 | Nil |
| Revaluation | Nil | Nil | (209,393) | Nil |
| Balance C/fwd | 172,369 | 177,797 | 0 | 177,797 |
| Net Assets | 1,453,628 | Nil | 1,708,929 | Nil |
- Investments represent revenue cash temporarily invested with Pembrokeshire County Council.
CASH FLOW STATEMENT
| 2020-2021 | 2020-2021 | 2021-22 | 2021-22 | |||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| Net Inflow/(Outflow) Per Statement of Resources Add back:Depreciation Decrease/ (Increase) in: Stocks Debtors Cash In Transit Increase / (Decrease) in: Creditors Income in Advance |
(37,024) 37,024 |
(37,024) 37,024 |
||||
| Nil 291 1 Nil (11) Nil |
292 (11) |
Nil (17) 0 Nil 19,302 Nil |
(17) 19,302 |
|||
| **Movement inCash In Year ** | **281 ** | 19,285 | ||||
| Balance Brought Forward | 17,048 | 17,329 | ||||
| Balance Carried Forward | 17,329 | 36,614 |
14
PRIVATE AND CONFIDENTIAL
TENBY & DISTRICT POOL TRUST ACCOUNTS VERIFICATION
2021-22
Report Issued to: Sarah Edwards, Deputy Chief Finance Officer Report Issued to: Nicola Lewis, Deputy Chief Finance Officer Report Copied to: Jon Haswell, Director of Resources Auditor: Matthew Holder, Audit, Risk & Counter Fraud Manager Rationale for Audit: Compliance with Statutory Regulations
Internal Audit Report No: 22021 (2022-23) Assurance Rating Substantial Fieldwork Completed 07 March 2023 Draft Report 08 March 2023 Management Comments 31 March 2023 Final Report Issued 31 March 2023
Audit, Risk & Information Service 2022-23
Introduction and Objectives
An audit review to verify Tenby & District Pool Trust’s Accounts for 2021-22 has been undertaken as part of the 2022-23 Internal Audit Plan, as agreed with the Director of Resources. The present Tenby & District Swimming Pool Trust (Registration No. 1064340) was established in June 1997 when all land and buildings were vested in Pembrokeshire County Council as Trustee, who, as a corporate body, operate the land and buildings as a separate charity. The objective of the audit, as directed by the Charities Commission for England and Wales, was to independently examine and verify the Statement of Accounts.
| Audit Scope | Compliance with Regulations Budget Monitoring Accounting Processes Internal Processes and Procedures Accounting Basis Preparation of Accounts |
||
|---|---|---|---|
| Methodology Interviews with Relevant Officers Review of Supporting Documentation Review of Systems and Processes Sample Testing |
|||
| Governance: Internal Control: Risk Management: Financial Management: |
Compliance with Regulations Budget Monitoring Accounting Processes Internal Processes and Procedures Accounting Basis Preparation of Accounts |
||
Executive Summary
As required by the Charities Commission for England and Wales, an independent examination of the Tenby & District Pool Trust’s Accounts was undertaken which resulted in no material concerns being identified which would require escalation to the Trustees and the Charities Commission for England and Wales. Despite the accounts being presented later than planned due to staff turnover within the Finance Directorate, working papers were readily available and complete, with assurance being provided that controls remain robust in order to produce the Statement of Accounts.
A number of queries was raised with the Principal Accountant relating to the presentation of the accounts (both narrative and numerical), however these were all satisfactorily resolved. Sample testing of transactions did not highlight any issues, with Internal Audit able to independently verify the Statement of Accounts.
The Tenby & District Pool Trust remains reliant on support from the Council as Trustee in order to balance the budget. In 2021-22, the amount of support directly required from the Council reduced by 8.84% from £82,951.59 in 2020-21 to £76,207.68 in 2021-22. In addition the Council claimed £85,275.77 from Welsh Government in respect of loss of income sustained during the Covid-19 period. Whilst the calculations to support the claim were consistent with the prior year, the level of income received was not posted directly to the Tenby & District Pool account on FIMS, with this being communicated to the Principal Accountant.
There are no formal recommendations made within this audit report, with the independent examiners report able to be signed and submitted to Council for approval.
ASSURANCE RATINGS
RECOMMENDATION GRADING
| Level of | Standard | |
|---|---|---|
| Description | ||
| Assurance | Circulation | |
| There are no or few weaknesses in the adequacy and/or effectiveness of the governance, internal control, risk management and financial management arrangements, which could impair the ability of the service to achieve its objectives. However, they would either be unlikely to occur or their impact would not affect the achievement of the Council’s Well-Being Objectives. |
Service Manager/ Head of Service Service Director |
|
| Substantial | ||
| There are weaknesses in the adequacy and/or effectiveness of the governance, internal control, risk management and financial management arrangements, which could have a significant impact on the ability of the service to achieve its objectives but is unlikely to have a significant effect on the achievement of the Council’s Well-Being Objectives. |
Service Manager/ Head of Service Service Director Director of Resources |
|
| Moderate | ||
| There are weaknesses in the adequacy and/or effectiveness of the governance, internal control, risk management and financial management arrangements, which, in aggregate, have a significant impact on the ability of the service to achieve its objectives and could have a significant effect on the achievement of the Council’s Well-Being Objectives. |
Service Manager/ Head of Service Service Director Director of Resources SLT Cabinet Member |
|
| Limited | ||
| Seriousness | Action Required |
|---|---|
| Critical | High risk that requires prompt strategic or operational action. |
| Important | Medium risk that requires strategic or operational action. |
| Opportunistic | Potential to strengthen the service by taking advantage of a situation |
Low level findings will be reported to the Service Manager/Head of Service during the exit interview.
LIMITATIONS IN ASSURANCE
It should be noted that full testing was not undertaken as part of this audit review, therefore the results should be considered in this context.
ACKNOWLEDGEMENT
We would like to take this opportunity to thank all staff involved for their cooperation during the audit review.
CONTACT DETAILS
If the Internal Audit Service can be of any further assistance please contact:
-
Matthew Holder, Audit, Risk & Counter Fraud Manager
-
Charlotte Hodges, Principal Auditor