Oxted & Limpsfield
Barn Theatre Company Limited
ANNUAL REPORT AND FINANCIAL STATEMENTS
for the year I"January - 31. December 2025
NOTICE IS HEREBY GIVEN
That the ANNUAL GENERAL MEETING of the Company
Will held at
THE BARN THEATR[ BLUEHOUSE LANL oxfED, SURREY
Ie May 2026 AT 8pm
For the trdnsaction of the following business
To receive th¢ accounts of the Company and th¢ ReEK)rt of the Directors
To cl￿t Directors
To ¢onfinn the appointmenl of the Independent Examiner
Any other busines5
BY ORDER OF THE BOARD
25 March 2026
REGISTERED OFFICE
15A HIGH STREET. WESTERHAfvL KENT. TN16 IRA
A member entitl￿ to vote may app)int a proxy to attend and vote in hisn]¢r place,
but Such proxy must be a member of the Cornpany
A copy of the full Set of accounts and Report of the Directors is attached to this notice of meetin&
Company Registration No.. W190597
Regsstered Charitv No". 1064318

Oxted & Limpsfield Barn Theatre Company Limited
DIRECTORS AND OFFICERS
DIRECTORS OF THE COMPANY AND TRUSTEES OF THE CHARtrY
Chairn)an
BCReed
H Clarke
J Clark
J Clarke
J Kempton
A M L£ Croissette
E McGirr
M Lister
P J Liltleford (resi￿ed 18.1225)
M O Llovd
P Robinson
C Rowley
M C Sutton
J Vinall
HONORARY TREASURER
M H Fisher FCMA
CHARITY REGISTRATION NUMBER
106431 S Registered 27 May 1997
COMPANY REGISTRATION NUMBER
19Q597 (Eng]and and Wales)
REQISTERED OFFICE
THEATRE
15a High Street
Westerham
Kent TN16 IRA
The Bam Theatre
Bluehouse Lane
Oxted
Surrey RH8 OAA
INDEPENDENT EXAMINER
BANKERS
D R Steele FCA
25 Delillens Lane
Limpsfield
Surrey
RH8 ODH
Natwest Bank
Seveni)aks Branch
67 High St
Sevenoaks
Kent TN13 ILA
Pdge J

Oxted & Limpsfield Barn Theatre Company Limited
DIRECTORS, AND TRUSTEES, REPORT AND REVIEW
The directors and t￿￿¢e5 submit their report Jnd the financial statements of the Oxted & Limpsfield Barn Theatre
Company Limited for the year euded 31 December 2025.
PIUNCIPAL ACTIVITIES
The ¢otnpany is a registered ¢hartty. its objeci being to advance education promote and encourage the theatrical
perfomiing arts within Oxt¢d and Limpsfield at the Barn Theatre, Bluehouse tAn¢. Oxted. Surrey for the benefit of the
general public. The director5 and tn]stees have had regard to the guid8nce issued by the Charity Commission on public
benefit.
REVIEW OF THE BUSINESS AND FtrruRE DEVELOPMENrs
The deficit has be¢n deducted from reserves this year. A review of the activities is included in the ChaimaA'S Rey)rt.
FINANCIAL RESULTS
The deficit for the year was £(9.018) {2024: sU￿1￿s £154.540) and is set out on page 8.
DIRECTORS AND TRUSTEES AND THEIR tKrERESTS
The directors and trustees are appotnted by board resolution. Such apy)inlment being confirmed by the members ai the
rollowing AGM.
The following directors and twstees have held office during 2025. Their interests in the shares of the company were as
follows.. -
No. ofmceting3 Ollep￿ed
out ofpossible no of 7.
Ordinary shares
of£J each
31.12.25
01.01.25
102
io
BCReed
J Clark
H Clarke
J Clarke
J Kemplon
A M Le Croissette
E McGirr
M Lister
P J Littl¢ford (resigned 18.12.25)
M O Llovd
P Robinson
C Rowley
M C Sutton
J Vinall
102
io
io
io
io
io
45
45
15
60
50
50
20
io
50
50
10
Page 2

Oxted & Limpsfield Barn Theatre Company Limited
DIRECTORS, AND TRUSTEES, REPORT AND REVIEW coNfiNUED
GOVERNING fNSTRUMENT
The charitable company is constituted ￿cordIng to the revised Memordndum aEMI Articles of Association dated 27 May
1997.
ORGANISATIONAL STRUCTURE
The company is rLin and managed by up lo 15 directors who are also trustees of th¢ chariry. All volunteers. they are chosen
from a widc band of theatre users and have individua] and collective strengths and Tesponsibilities for ihe day to day affair5
of the company. Appointment is only by invitation of the Board and is (x)nfirmed by the memb¢ts at the AGM following
appointment.
RESERVE POLICY
The general fund represents the theatre'5 normal athivity of hiring to lo￿1 groups an(L over the long term, the tnlstees aim to
balan¢È income with Èxpenditure.
RISK POLICY
The trustees do not Consider thai there ar¢ material risks asswiated with its aclivities other than normal trading risks.
INDEPENDENT EXAMtNER
A resolution to confinn th¢ appointment of David Ste¢le, Inde￿￿dent E￿rniner will be put to the member5 at the annual
general meeting.
DECLARATIONS
The company has taken advantage of the small ¢4ynpanies' exemption in PTeparing the report above.
The trustees declare tFkat they have approved the tr￿ report (in¢luding directots. Teport) above.
By order of the bi)ard
BCREED
Chaimian
Page 3

Oxted & Limpsfield Barn Theatre Company Limited
CHAIRMAN'S REPORT
Dear Shareholders and Friends,
Afier all the exciternent of our Centenary y¢ar, we started the year under review in the knowledge that our
new carpets and seating were lo arrive during August and there was much to achieve for this project to be
COLnpleted seamlessly when the time Came. The theatre w&s to be Closed for almost a month. an unusual
occurrence to say the l¢ast.
The early months of the year followed their nornia] sequence of TOP'S Panto followed by the SCDF, llo￿,
one of the largest one act play festivals in th¢ UK music nights and dance school showcases. Excellent high
quality youth theatre and the ￿sual excellent performances by our resident drama and musical groups. We
are so lucky to have a vast wealth of thlent heTe at the barn
Bobby Davro was booked to r¢open the theatre in September after the new seating was installed but pulled
out some 4 weeks before the show. quoting the need for a family holiday! He will not be invited back to the
The improvements to the Barn over the last 20 y¢aTS have increased the insurance value markedly and
insurers conducted an inspection of the premises in August listing works which they insisted we complete
as soon as possible for cover to continue without restriction. We generally agreed with their proposals to
install an intruder alann throughout, modify and extend the fire alarni. move the rubbish bin enclosure and
much more. with funds available from donations received during the year.
Whilst contractors were on site we took the opportunity to complete other works too. The rear car park was
regraded and levelled with over 60 tonnes of gravel and a new roof w&s instajled to the scenery cloth store at
the rear of the studio. The entire exterior of the Barn premises was repainted: a new entrance was forn]ed
into the sound desk and further modifications were completed to all guttering at the r¢ar of the theatre. A
very busy year.
Finances remain strong even after all these works and forward bookings look good for the forthcoming year.
At Ye￿ end our cash balance w&$ £126,500 after capital expenditure of £135.400. Our old friend
depreciation, a non cash item, is in the books at £56,300 and affects our bottom line to the extent that
made a paper loss of £9,01 ￿ for the vear.
The FOBS continue to be Telentless in their work Front of House under the leadership of Paul Robinson but
are always looking for new volunteers to join their team. Many of our older volunteers have not Teturned to
help since Covid.
Ple&8e ta￿ to Paul if you think you or someone you know may be able to assist either by phone
07970847515, or by ¢mail fobs.chaitman
barntheatreoxted.co.uk.
In January our good fTiend Phil Littleford retired &s a Director and Trustee after 30 years. Phil has suffered
from Long Covid and was r¢commended to retire for the good of his continuing health. We are very SOTry to
see Phil leave the board, where he was party to all big decisions made during his terni and was aways there
when I needed him. An extremely tslented person with a great personality laid low by Covid. Our best
ishes go to Phil with thanks for an outstanding contribution to our theatr. We ho￿ to see him back here
frequently.
Page 4

Peter ma￿ a longstanding Barn volunteer has now agteed to join the board in place of Phil. Well known by
many and generally to be found in the wings we are looking fonvard to working with Pete. who is retired
and married to Sue, also a great Barn volunteer.
I caTmOt close without thanking my team of fellow Directors and TnL%tees who support m¢ relentlessly and
spend much time here working to ensure our shows go 0￿ year after year and that our facility is kept in
good order. They are undervalued. Overwork￿ and often forgotten. Despit¢ this. they continue, &s without
them, there Could be no Barn Theatre.
My even smaller team in Westerham" Lindy and Martin continue to ensure that the day to day affaiTS of the
theatre are dealt with efficiently. despite me, and l thank them for their loY￿ty and support.
These pages forni part of the annual accounts for 2025. and we look fonvard to seeing you at the
forthcoming AGM on Wednesday May 27th at 8pm followed by refr¢shments in the bar after th¢ meeting
has finished.
Thank you and kind regards
Bruce Reed
Important news just come in.
Bruce and LaTO have received an invitation from King Charles Ill to attend a gatden party at Buckingham
Palace on May 9 . A major honour to represent the Barn Theatre for 'service to theatre .
We are thrilled and excited to receive this very special invitation and looking forward to our tea at the
Palace.
Page 5

Oxted & Limpsfield Bam Theatre Company Limited
DIRECTORS, AND TRUSTEES, IIESPONSIBILITIES IN THE PREPARATtON
OF FINANCIAL STATEMENTS
Company law and Charity law requires directors and tntstees to PTepaYe financid ststrments for each fmancial year which
give a true and fair view of the state of 8ffairs of the charitable Company and of the profit or lo&s of the compaThy for that
period. In preparing those financid statemen1& dir￿torS are required to:
select suitable accounting policies and then apply them consistently"
make judgern¢nts and estimates that are ￿le and prudenL"
prepare the financial statements i)n the going concern basi5 unless it is inappropriate to presume that the company
will continue in b￿SineSS.
The directors are responsible for keeping proper a￿)￿lIng re¢ords which disclose with reasonable ￿¢vraCY at any time the
financial position of the COTnpany and enable them to ensure that the financial statements comply with the requirem¢nts of
the Companies Act and are in accordance with the Charities Act 2011 and A¢¢ounting and Reporting by Charities..
Statement ol. Rccoynmended Pra¢tLGf (FRS 102). They ar¢ a150 responsible for safeguarding the as4ets of the company and
hence for tskingreasonable steps for the prevention and detection of fraud and oiher irregulariries.
Page 6

Oxted & Limpsfield Barn Theatre Company Limited
INDF.PF,NDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE OXTED & LIMPSFIELD
BARN THEATRE CO LIMITED
I report on the accounts of the company for the year ended 31st December 2025. which aTe set out on pages 8- 13.
Respective res￿)￿81b￿llties of trijstees 4nd exgmiDer
The trustees (who are also the directors of the company for the purkw of company law) are responsible for the
preparation of the a¢counts. The trustees consider that an audil is not requittd for this year w)der 5¢Ction 144(2) of the
Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself thai the charity is not subject to Audit utmkr company law wid is eligible for independent
examination, it is my r4sponsibility lo:
examine the accounts uThd¢r section 145 of the 2011 Ad;
follow the procedures laid down in th¢ general Directi0Tr8 given by the Charity Commission
under Section 145(5Kb) of the 2011 Act. and
state wheTh¢r particular rnatt¢r5 hawe co￿¢ to my attention.
Basis of independent e￿MIner'S report
My examination was carried out in accordance with the generdl D]r￿tiOnS given by the Charity Commission.
examination includes a review of the accounting records kepl by the charity and a comparison of the ac¢ounts presented
with those rectsrds. It also includes consideration of any unusual iiems or disclosures in the account% and Seeking
explanations from you as trustees concerning any Such matters. The procedures undertaken do not provide all the evidence
that ivould be Nuired in an audii and consequently no opinion is given a5 to whdkr the accounts present a'true and fair
view, and the report is limiwS to those matters set out in the statement ￿10￿.
IDdependeDt examIne￿8 Statement
In cont]e¢tion with my ex8mination. no rnateri￿ matters have come to my attention whi¢h give me ¢ause to believe that in,
any material respect..
accowiting records were not kept in accordance with ￿tiOn 386 of the Companies Act 2006; or
the accounts do not accord with such recor(ts" or
the accounts do not comply with rel¢vaJrt accounting Tequirements ￿der section 396 of the Companies Act 2006 other
than any requireTnent that the accounts give a 'true and fair. view which is not a matter consid¢red &$ part of an
independent cxamination. or
the accounts have not been prepared Én accordance with the Clwiti¢s SORP (FRS102).
I have come a¢ross no other matt¢r5 in connection with the examination to which attention should be drdwn in this report in
order to en
ble a proper w)derstanding of the accounts to be reach¢d.
David Slee1¢ FCA
25 Detillens Lane
Limpsfield
Oxted
Surrey RH8 ODH
Date: 31 March 2026
Page 7

Oxted & Limpsfield Barn Theatre Company Limited
STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)
for the year ended 31 DecembeT 202)
Totai
2025
Note5
Totsl
2024
tNCOME AND EXPENDITURE
Incoming Resources:
Theatre hire
Bam Productions
Advert15ing & merchandise
Donations
Interest received on bank dep)sil
86,071
63.471
800
30,106
3,048
93,316
55,296
1,104
149.574
1.670
183,496
300,960
Total incoming resourc
R¢sovrces expended
Costs of Generating Funds- Fundraising & publicity
Advertising.. direct mail & merchandise
Production expenditure
7.672
46278
8,341
43.906
53,950
52,247
Charitable Expenditure-Theatre running & donations
Rates
Repairs & Maintenance
Electrical & Audio
Light, Heat & Water
Cleaning, R¢fus¢ & Gardening
Depreciation
l.024
32.715
4.503
20.660
9,352
545
15.030
6.682
20,781
9,941
27.927
124.576
80,906
Management and administration of the charity
Insurance
Licences
Ststionery, Software, Telephone and Sundry
Legal & Prof¢ssional Fees
Bank Charges
7.891
2,085
3,852
34
126
7.354
1.600
3,909
266
138
13.988
13.267
192514
146,420
Total Tesourees expended
(9,018)
154,540
Net (Outgolug) IncoThing re30ur¢es:
1.060,619
906,079
Baian¢es blf at l January
1.051,601
1,060,619
Balances clf at 31 Decembei
The net in¢orning resources arise from the Company's cothinuing otffitiOlLS.
The notes on pages I I to 13 fom part of these a￿unts
Poge 8

Oxted & Limpsfield Barn Theatre Company Limited
BALANCE SHEET
31 December 2025
Notes
Totsl
2025
Total
2024
FIXED ASSETS
Tangible Assets
939.782
860.740
CUiiRENT ASSETS
Stocks
Debtors
Cash at Bank and in hand
60
46,163
176,427
60
5,749
126,516
132,325
222,650
CREDITORS
Amol￿15 falling due within on¢ year
(10.244)
(12,509}
NET CURRENT ASSETS
122,081
210,141
NET ASSETS
1.061.863
1.070,881
CAPITAL AND RESERVES
Share Capita]
General
10.262
1,051,601
10.262
1,060,619
1.061,863
1,070,881
For the year ending 31 December 2025 the comp8ny was entitled to exemption from audtt under section 477 of the
Companirs Act 2006 relating to small companies.
The membets have not required the cotnpany ￿ obtain an audit of its ￿￿ullts for the year in question in
a¢cordance with section 476.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to
accounting records and the prepardtion of ac¢ounts.
These accounts liave been prepared in accordance with the provisions applicable to small companies subject to th¢ small
companies regime and in accordance with FRS102 SORP.
27 March 2026 and sign¢d on its beh￿f by:
Approved
oard of Dire
B C R¢ed. Chairman of Dir¢clors and Trustees
The notes on pages 1 I to 13 forni part of these acwunts.
Page 9

Oxted & Limpsfield Barn Theatre Company Limited
ACCOUNTING POLICIES
BASIS OF AccoifNTtNG
Th¢ financial statements have been prepared under the historical ¢05t convention as modified to include the revaluation of
freehold properties and in accordance with the compani￿ Act 2(Kkn ond comply with Televant policies as required under Ihe
Slatetnent of Recommend¢d Practice for Charities (FRS 102). The ChaTity wnstitsrtes a public benefit entity as defined by
FRS 102.
INCOMING RESOURCES
Incoming Resources represent theatre hire. Barn produ¢tion& adv¢rtisin& donations alld ryits received and is included
when the company b¢com¢s entitled to the resourws.
STOCK
Stock is valued at the lower of cost and nei reaii5able value.
DEPREC￿TIoN
The freehold land and buildings were revalued in 191JJ. Other fixed assets are stated ai hi5tori¢at cost.
Depr¢ciation has been provided on the building at 2Yo on a strnighi line basis on co* or valuation and on all f]xtur¢s and
equipment at 25Q/o on & reducing balance b&%is calculated to write each asset down to its estimate residual value over its
expected useful life.
INVESTMENTS
There are no inyesttnents held by the ¢harity other than ¢&8b deposits held at the banL
FUNDS
There are no restrictions on the use of the Genernl fund apart from Ihe furtheEance olth¢ charltable aims of thc Company.
RESOURCES EXPENDED
Resources expended are recogni5ed in the period in which they are in
Page JO

Oxted & Limpsfield Barn Theatre Company Limited
NOTES TO THE FINANCIAL STATEMENTS
for the year ended 31 Dcc¢mber 2025
I. TNCOMING RESOURCES
The chartties turnover w&8 derived from its prÉncipal activity. underlaken in the United Kingdom.
2. REMUNEIiATION
During the year the ditt¢torsltrustees did not Teceive aDy remuneration or reimbursement of expenses from the
company (2024 £Nil).
3. TANGIBLE FIXED ASSETS
Fffehold
Land &
Building5
General
FUrnI￿re &
Equipment
Barn Cool
Furniture &
Equipment
Total
Cost or Valuation
l January 2025
AdditiODS in the year
1.059,820
16J60
214.258
119.004
84,209
1,358287
135.364
31 December 2025
1.076.180
333.262
84,209
,493,651
Depreciation
l January 2025
Charged in the year
219272
21,524
194.699
34.640
83,576
158
497,547
56.322
31 December 2025
240.796
229,339
83.734
553,869
Net book value".
31 December 2025
835,384
103,923
475
939,782
31 December 2024
840.548
19.SS9
633
860.740
The Freehold land and buildings were valued at 31 Iknber 1999 by Ibbett Mosely. Chartered Surveyors on an
existing usc open markd basi& in a¢cordan¢e with the Statement of Assets Valuation Practice No 4 and the guidance
notes of the Royal Evstit￿LOn of Chartered SuryeyoTS at £21)O.IMMI.
On an historical ¢ost basis land and buildings would hav¢ been Includ￿ at..
2025
2024
Historic cost 1999
Green Room extension
Drip extension
Barn 100
Car parklstorm water
6228
249.787
272,052
337.981
16.360
6228
249.787
272.052
337.981
882.408
240,796
866.048
219,272
Depreciation
Net Book Value
641.612
646,776
Page 11

Oxted & Limpsfield Barn Theatre Company Limited
NOTES TO THE FINANCIAL STATEMENTS
foT the year ended 31 December 2025
2025
2024
4. STOCK
Merchandise held for sale at wst
S. DEBTORS
Due within one year
Prepayments
Other
1.347
4,402
45,61S
548
5.749
46,163
6. CASH A T BANK AND IN HAND
31.798
94,718
34.757
141,670
Current aGrounts
35 day deposit ￿COUnt
126516
176,427
7. CREDITORS.. Amounts falling due within one year
12.509
Accruals and deferred income
10,244
8. SHARE CAPITAL
Authorks¢d..
12,000 ordinary shares of £1 each
Allotted, issued and fully p8id=
l January 2025- 31 December 25
9. RECONCILtATION OF MOVEMENT IN FUNDS
12.0(Ml
12.000
10262
10,262
Total
2025
1,060,619
(9.018)
l January 2025
Outgoing resourws
1,051,601
31 December 2025
No restrictions are placed on the gener￿ fund apart from the furtherance of the cltarithble airns of the company.
The General Fund is split between
Reserve
Resetve
l January 2025
866,847
193.772
1,060,619
Net outgoing resources for the financial year
{9.018)
(9,018)
1.051.601
31 December 2025
857.829
193.772
Page J2

Oxted & Limpsfield Barn Theatre Company Limited
NOTES TO THE FtNANCIAL SI'ATEMEKrs
for the year ended 31 December 2025
10. CAPITAL COMMirrMEKr
2025
2024
Authorised and comtnitted at year end
8,124
I I. TAXATION
The Company has been accepted 18 a charity for tsx pwpow and is therefore ex¢mpt from tsx on its income and gains.
12. RELATED PARTY TRANSAcfioNS
There w¢re tLO R¢lattd Party Traft5artions th￿1￿8 th¢ year (2024 nil).
ADDITIONAL CASHFLOW TABLE NOT PART OF ACCOUNTS
Total
2025
Total
2024
Net(Outgoing)Ilncoming Resources
Add Depreciation
(9,018) 154.540
56,322
27,927
Funds Generated
47,304 182.467
Capital Expenditure
(135364) (15,052)
Movement in Working Capital
38,149 (48.363)
Issue of shares
Cashflow in year
(49.911) 119,052
Cash balance b/f l Jan 2025
176,427
57,375
C&sh balance clf 31 Dec 2025
126,516 176,427
27 March 2026
Page 13