## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2022 31 08 2023 **From To**
- Section A Reference and administration details **Charity name Greenway School Association**
- ~~a~~ **Other names charity is known by GSA**
**Registered charity number (if any) 1064204**
**Crossways Berkhamsted, Hertfordshire**
**Postcode HP4 3NH**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Mrs Beverley Millar Co-Chair Sept 2022-Aug 2023 GSA Members Mrs Megan Co-Chair Sept 2022-Present GSA Members 2 Bartholomew Mrs Courtney Treasurer Sept 2022-Present GSA Members 3 Westwood 4 ~~———E~~ Mrs Tessa Cope Secretary Sept 2022-Aug 2023 GSA Members Mr John Murray Communication Sept 2022-Present GSA Members 5 ~~i~~ Mana ~~a~~ ger Mrs Rebecca Communication Sept 2022-Present GSA Members 6 Barker Manager 7 ~~——E~~ 8 9 10 11 12 13 14 15 16 17 18 19 20
March **2012**
**TAR**
1
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
||Type of governing document|Constitution 22/10/1968. Last amended April 1997|
|---|---|---|
||(eg. trust deed, constitution)||
||How the charity is constituted|Association of 20 members or more|
||(eg. trust, association, company)||
||Trustee selection methods
(eg. appointed by, elected by)|Trustees are appointed or re-appointed at the Annual General Meetings
held each year in September|
|**Additional governance issues (Optional information)**|||
|You**may choose**to include
additional information, where
relevant, about:||The management of the Association shall be vested in a committee
consisting of a Chairperson(s), Secretary, Treasurer and up to 15 other
committee members along with the Head Teacher (or their nominee) ex
officio.|
||policies and procedures||
||adopted for the induction and|Members of the GSA have supported other charities eg. Sponsor a Child|
||training of trustees;|and DEC.|
||the charity’s organisational||
||structure and any wider||
||network with which the charity||
||works;||
||relationship with any related||
||parties;||
||trustees’ consideration of||
||major risks and the system||
||and procedures to manage||
||them.||
## **Section C Objectives and activities**
March **2012**
**TAR**
2
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To advance the education of the pupils in the school. In addition:
1.
Develop extended relationships between staff, pupils and
parents/carers.
2.
Engage in activities which support the school.
3.
Provide and assist in the provision of facilities and items of
education which are not provided from statutory funds.|
|---|---|
||School fairs (Christmas and Summer)
Cake sales
Silent auction
Quiz Night
Fun Run|
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
2022-2023 saw an increase in fundraising after a few slow years due to COVID. We managed to achieve in 3 main areas: 1- regular fundraising schemes; 2- social events; 3- committing funds to the school.
Our main fundraising came from the Christmas fair, Quiz Night, the Summer Fair, the sponsored Fun Run, the Give As You Earn scheme, GSA 100 Club Lottery and other social events held for teachers, children and parents.
The funds raised were used to purchase outdoor gardening areas for Key Stage 1, improving the general outdoor area, purchasing items for school classrooms/teaching aids, and Yr6 leavers hoodies.
March **2012**
**TAR**
5
## **Section E Financial review**
At the year end the GSA had a cash reserve of £46,883. All of these funds are held in unrestricted funds. These funds are held in order to meet costs associated with fundraising activities as well as commitments made by the GSA to fund the school items. We aim to hold at least £10,000 in reserve to cover in excess of two months operating costs.
**Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details (Optional information)**
- Regular commitments include a Summer & Christmas Fairs, Quiz Night,
- You **may choose** to include Fun Run and cake sales.
- additional information, where relevant about: Expenditure has focused on providing tools and equipment that support
- the charity’s principal the teaching and nurturing of the children attending Greenway Primary &
- sources of funds (including Nursery School.
- any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The coming year will see a continued effort to raise funds, through fun and social activities, for new school facilities that will help to enhance and advance the learning and nurturing of students in an educationally stimulating environment.
## **Section G Declaration**
March **2012**
**TAR**
6
|||**Greenway School Association**|**Greenway School Association**|**Greenway School Association**|||**1064204**|**1064204**|||
|---|---|---|---|---|---|---|---|---|---|---|
|||**Receipts andpayments accounts**||||||||**CC16a**|
||**For the period**
**from**
~~ee~~|||9/1/2022
~~ee ~~||**To**
~~ee~~||8/31/2023|||
|**Section A Receipts and payments**|||||||||||
|||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
|||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**|||||||||||
|Supermarket Voucher Scheme||**-**||**-**||**-**||**-**||**2,100**|
|Fairs(Summer,Christmas & Camping)||**17,880**||**-**||**-**||**17,880**||**18,996**|
|GSA 100 Club/GAYE/Online Commission||**4,775**||**-**||**-**||**4,775**||**6,552**|
|GreenwayFun Run||**1,662**||**-**||**-**||**1,662**||**2,055**|
|Cake Sales||**716**||**-**||**-**||**716**||**445**|
|Misc Fundraising||**1,895**||**-**||**-**||**1,895**||**1,918**|
|Disco||**1,239**||**-**||**-**||**1,239**||**-**|
|Photos byCarrie||**193**||**-**||**-**||**193**||**-**|
|EggHunt/Smarties Challenge||**801**||**-**||**-**||**801**||**-**|
|Uniform||**248**||**-**||**-**||**248**||**-**|
|Santa Sleigh||**466**||**-**||**-**||**466**||**-**|
|Elfridges||**2,023**||**-**||**-**||**2,023**|||
|Quiz Night||**2,842**||**-**||**-**||**2,842**|||
|Bingo||**198**||||||**198**|||
|Year 6 Leavers||**106**||**-**||**-**||**106**||**-**|
|Yearbook||**10**|||||||||
|**_Sub total_**_(Gross income for AR)_|_(Gross income for AR)_|**35,053**||**-**||**-**||**35,053**||**32,066**|
||||||||||||
|**A2 Asset and investment sales, (see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 35,053**
**-**
**-**
**35,053**
**32,066**
~~———————_—~~|||||||||||
|**A3 Payments**|||||||||||
|Supermarket Voucher Scheme||**-**||**-**||**-**||**-**||**2,659**|
|Fairs(Summer,Christmas & Camping)||**10,434**||**-**||**-**||**10,434**||**7,958**|
|GSA 100 Club/GAYE/Online Commission||**869**||**-**||**-**||**869**||**1,336**|
|Fun Run||**21**||**-**||**-**||**21**|||
|Payments to Shool for Class funds, Garden Area, etc.||**14,910**||**-**||**-**||**14,910**||**8,110**|
|Cost of fundraising& admin||**140**||**-**||**-**||**140**||**119**|
|Misc.(DEC, coffeepot)||**410**||**-**||**-**||**410**||**713**|
|Disco||**394**||**-**||**-**||**394**||**110**|
|Photos byCarrie||**-**||**-**||**-**||**-**|||
|EggHunt/Smarties Challenge||**423**||**-**||**-**||**423**|||
|Uniform||**-**||**-**||**-**||**-**|||
|Santa Sleigh||**-**||**-**||**-**||**-**|||
|Elfridges||**373**||**-**||**-**||**373**|||
|Quiz Night||**2,026**||**-**||**-**||**2,026**|||
|Bingo- cancellation/refunds||**201**||||||**201**|||
|Year 6 Leavers||**1,023**||||||**1,023**|||
|Fraud Charge- Virgin Mobile- Reimbursed by bank Nov 23||**9**||**-**||**-**||9|||
|**_Sub total_ 31**||**31,233**||**-**||**-**||**31,233**||**21,005**|
|**A4 Asset and investmentpurchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 31,233**
**-**
**-**
**31,233**
**21,005**
~~eS————~~|||||||||||
|**_Net of receipts/(payments)_ 3,820**
**-**
**-**
**3,820**
**11,061**
**A5 Transfers between funds**
**-**
**-**
**-**
**-**
**-**
**A6 Cash funds last year end**
**43,121**
**-**
**-**
**43,121**
**32,313**
**_Cash funds this year end_ 46,941**
**-**
**-**
**46,941**
**32,313**
~~——_——————~~|||||||||||
|**Section B Statement of assets and liabilities at the end of the period**
~~ee~~|||||||||||
|||||||**Unrestricted**||**Restricted funds**||**Endowment**|
|**Categories**||**Details**||||**funds**||||**funds**|
|||||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**||Current Account||||**46,940**||**-**||**-**|
**----- Start of picture text -----**
Petty Cash 300 - -
- - -
Total cash funds 47,240 - -
(agree balances with receipts and payments
account(s)) Agreement Error OK OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets - - -
- - -
- - -
- - -
- - -
- - -
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B3 Investment assets - -
- -
- -
- -
- -
Fund to which Current value
Cost (optional)
Details asset belongs (optional)
B4 Assets retained for the charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due (optional) When due
Details liability relates (optional)
B5 Liabilities -
-
-
-
-
Date of
Signed by one or two trustees on behalf of all the trustees Signature Print Name approval
Courtney Westwood
**----- End of picture text -----**
## **P&L Year ending 31/08/2023**
|**Income**
Bank Interest
Vouchers
Summer fair
Christmas Fair/Elfridges
Camping
Lottery GSA 100 Club
GAYE (Give as you Earn)
Online Retail Commission (Amazon/Easyfundraising)
Film Club
Disco
Class Parties
Events - Quiz nt
Events - Social Events
Events - End of Year Party
Greenway Cookbook
Greenway School Yearbook
Greenway Fun Run
Cake sales
Water bottles
Carrie Photo
Miscellaneous Fundraising
Secondhand Uniform
Fruit & Veg Boxes
Santas Sleigh
Egg hunt/smarties challenge
Bingo
**Income total**
**Expenditure**
Admin
Grants
Yr 6 Leavers
Book bags
Pymts to School
Miscellanous
**Expenditure Total**
**Net of receipt/(payments)**|**Receipts**
**Payments**
- -
- -
12,290.61 7,983.59
7,612.26 2,822.74
combined with summer fair
2,347.40 869.00
1,906.20 -
520.79 -
- -
1,238.80 393.94
- -
2,842.48 2,025.56
- -
- -
- -
10.00 -
1,662.19 21.00
715.75 -
- -
193.00 -
1,894.90 -
247.80 -
- -
466.00 -
800.73 423.25
198.00 201.28|
|---|---|
||**34,946.91 14,740.36**|
||- 140.00
- -
105.50 1,023.40
- -
- 14,910.42
419.53|
||**105.50 16,493.35**|
|||
||**35,052.41 31,233.71**|
|**Profit**
-
-
4,307.02
4,789.52
1,478.40
-
844.86
-
816.92
-
- 917.90
-
10.00
1,641.19
-
193.00
1,894.90
247.80
-
466.00
377.48
- 3.28
**16,145.91**
- 140.00
-
- 971.17
-
- 14,910.42
- 419.53
**- 16,441.12**
**3,818.70**|**P&L Year ending 31/08/2022**
**Receipts**
**Payments**
**Profit**
- -
2,100.00 - 2,659.30 - 559.30
5,864.46 - 1,497.83 4,366.63
4,583.49 - 1,434.55 3,148.94
8,548.44 - 5,025.91 3,522.53
2,833.50 - 1,335.50 1,498.00
3,256.63 - 3,256.63
462.23 - 462.23
- - -
- - -
- - 109.58 - 109.58
- - -
- -
- - -
-
-
-
-
2,054.87 - 2,054.87
444.70 - 444.70
- -
61.00 - 61.00
1,609.48 - 149.62 1,459.86
248.00 - 248.00
- -
**32,066.80 - 12,212.29 19,854.51**
- - 118.94 - 118.94
- - -
- - -
- - -
- - 8,110.00 - 8,110.00
- - 563.48 - 563.48
**- - 8,792.42 - 8,792.42**
**32,066.80- 21,004.71 11,062.09**|**P&L Year en**
**Receipts**
5,520.00
-
-
-
2,543.00
2,070.00
478.76
-
-
1,091.00
633.00
-
-
1,708.00
1,079.32
3,670.19
-
-
274.74
2,313.50
188.00
-
**21,569.51**
-
-
-
-
-
-
**-**
**21,569.51**|
|---|---|---|
## **nding 31/08/2021**
|**ding 31/08/2021**|**ding 31/08/2021**|**P&L Year ending 31/08/2020**||**P&L Year en**|
|---|---|---|---|---|
|**Payments**|**Profit**|**Receipts**
**Payments**
**Profit**||**Receipts**|
|-|-|- -|-|-|
|- 4,399.80|1,120.20|19,730 - 18,617|1,113|32,790|
|-|-||-|4,611|
|-|-|10,650 - 3,086|7,564|8,049|
|-|-||-|5,209|
|- 1,316.00|1,227.00|2,731 - 1,045|1,686|2,709|
|-|2,070.00||-||
|-|478.76|174
|174|327|
|-|-|267 - 137|130|340|
|-|-|676 - 309|367|705|
|-|1,091.00||||
|-|633.00|3,831 - 2,460|1,371|5,651|
|-|-|166 - 169 -|3||
|-|-||-||
|- 803.50|904.50||||
|- 765.00|314.32||||
|-|3,670.19||||
|-|-|455
|455|510|
|-|-||-|4|
|-|274.74|584 - 280|304|186|
|-|2,313.50|1,185 - 20|1,165|1,214|
|-|188.00|79
|79|52|
|-|-||-||
|**- 7,284.30 14,285.21**
- 111.00 - 111.00
- -
- 117.50 - 117.50
- -
- 16,428.00 - 16,428.00
- 609.74 - 609.74
**- 17,266.24 - 17,266.24**
**- 24,550.54- 2,981.03**|**40,528 - 26,122 14,406**
- 410 - 410
-
-
-
- 23,187 - 23,187
- 49 - 49
**- - 23,646 - 23,646**
**40,528- 49,768- 9,240**|**62,357**|
|---|---|---|
||||
|||**-**|
||||
|||**62,357**|
|**nding 31/08/2019**
**Payments**
**Profit**
- -
- 31,238 1,552
- 1,583 3,028
- 1,584 6,465
- 3,699 1,510
- 1,388 1,321
-
327
- 61 279
- 447 258
- 3,860 1,791
-
-
510
- 4
- 186
1,214
52
-
**- 43,860 18,496**
- 105 - 105
-
- 33 - 33
-
- 13,866 - 13,866
- 946 - 946
**- 14,950 - 14,950**
**- 58,811 3,546**|**P&L Year ending 31/08/2018**
**Receipts**
**Payments**
**Profit**
- - -
33,950 - 30,874 3,076
4,661 - 2,030 2,631
4,582 - 880 3,702
5,535 - 3,634 1,901
1,778 - 760 1,018
-
-
422
422
655 - 113 542
736 - 416 320
2,450 - 1,547 904
1,774 - 1,518 255
330 - 325 5
650 - 650
19 - 19
184 - 184
1,786 - 1,156 630
- -
- - -
**59,513 - 43,254 16,258**
- - 128 - 128
- - -
- - 458 - 458
66 - 180 - 114
- - 19,867 - 19,867
- - 428 - 428
**66 - 21,061 - 20,995**
**59,579- 64,316- 4,737**|**P&L Year en**
**Receipts**
-
43,120.00
4,831.20
4,662.64
3,655.95
712.00
367.75
810.00
835.58
2,352.65
1,911.41
510.00
892.95
14.00
185.00
311.92
-
143.00
**65,316.05**
-
-
-
-
**-**
**65,316.05**|
|---|---|---|
|**nding 31/08/2017**
**Payments**
**Profit**
- -
- 43,974.44 - 854
- 2,634.78 2,196
- 1,397.64 3,265
- 2,528.53 1,127
- 150.00 562
-
368
- 164.65 645
- 504.52 331
- 1,563.48 789
- 1,291.11 620
- 943.50 - 434
- 893
- 153.60 - 140
- 185
- 246.74 65
- -
- 143
**- 55,552.99 9,763**
- 101.00 - 101
- -
- 947.49 - 947
-
- 9,279.08 - 9,279
-
**- 10,327.57 - 10,328**
**- 65,880.56- 565**|**P&L Year ending 31/08/2016**
**Receipts**
**Payments**
**Profit**
- - -
37,200.00 - 32,683.19 4,516.81
6,279.45 - 2,704.02 3,575.43
4,957.74 - 1,335.03 3,622.71
2,712.25 - 1,759.18 953.07
24.00 - 24.00
-
245.37
245.37
1,168.80 - 406.31 762.49
961.62 - 640.47 321.15
2,119.50 - 1,712.54 406.96
368.50 - 606.62 - 238.12
530.00 - 575.60 - 45.60
1,082.95 - 180.00 902.95
54.00 - 54.00
293.00 - 293.00
1,161.29 - 368.81 792.48
- - -
589.00 - 161.87 427.13
**59,747.47 - 43,133.64 16,613.83**
- 96.00 - 96.00
- -
20.00 - 741.00 - 721.00
- - -
- 8,330.23 - 8,330.23
-
**20.00 - 9,167.23 - 9,147.23**
**59,767.47- 52,300.87 7,466.60**|**P&L Year end**
**Receipts**
42,310.00
5,159.00
4,241.00
2,726.00
24.00
2,069.00
896.00
2,920.00
-
570.00
1,203.00
16.00
328.00
1,444.00
431.00
989.00
-
**65,326.00**
-
-
-
-
**65,326.00**|
|---|---|---|
## **ding 31/08/2015**
||**Payments**||**Profit**|
|---|---|---|---|
|-|39,341.00||2,969.00|
|-|1,749.00||3,410.00|
|-|1,063.00||3,178.00|
|-|1,988.00||738.00|
||-||24.00|
|-|337.00||1,732.00|
|-|530.00||366.00|
|-|2,479.00||441.00|
||-||-|
|-|800.00|-|230.00|
||-||1,203.00|
||-||16.00|
||-||328.00|
|-|245.00||1,199.00|
||-||431.00|
|-|1,070.00|-|81.00|
## **- 49,602.00 15,724.00**
- 96.00 - 96.00 - 564.00 - 564.00 - 370.00 - 370.00 - 10,899.00 - 10,899.00 - - **- 11,929.00 - 11,929.00 - 61,531.00 3,795.00**
## **Opening Cash Balance**
|**Opening Cash Balance**|||||
|---|---|---|---|---|
|Current Account|31/08/2018|**40,726.61**|31/08/2019|**44,282.86**|
|PettyCash|31/08/2018|**261.58**|31/08/2019|**251.40**|
|||**40,988**||**44,534**|
|Net Receipts/Payments|8/31/2019|3,546.07|8/31/2020|- 9,240.27|
|**Closing Cash Balance**|**8/31/2019**|**44,534.26**|**8/31/2020**|**35,293.99**|
|**Closing Cash Balance**|||||
|Current Account|31/08/2019|**44,282.86**|31/08/2020|**35,039.59**|
|PettyCash|31/08/2019|**251.40**|31/08/2020|**254.40**|
|||**44,534**||**35,294**|
|31/08/2020|**35,039.59**|
|---|---|
|31/08/2020|**254.40**|
|8/31/2021
**8/31/2021**|**35,294**|
||- 2,981.03|
||**32,312.96**|
|31/08/2021|**32,058.56**|
|---|---|
|31/08/2021|**254.40**|
||**32,313**|
||-|
|31/08/2021|**32,058.56**|
|---|---|
|31/08/2021|**254.40**|
|8/31/2022
**8/31/2022**|**32,313**|
||11,062.09|
||**43,375.05**|
|31/08/2022|**43,120.65**|
|---|---|
|31/08/2022|**254.40**|
||**43,375.05**|
|31/08/2022|43,120.65|
|---|---|
|31/08/2022|**300.00**|
|8/31/2023
**8/31/2023**|**43,421**|
||3,818.70|
||**47,239.35**|
|31/08/2023|**46,940.45**|
|---|---|
|31/08/2023|**300.00**|
||**47,240.45**|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
## **Report to the trustees**
Charity Name Greenway School Association
31 August 2023
1064204
**On accounts for the year ended Charity no (if any) Set out on pages**
## **Responsibilities and basis of report**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2023.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
Emily Barlow
**Date:**
25 June 2024
**Name:**
Emily Barlow
1
**Oct 2018**
**IER**
**Relevant professional qualification(s) or body (if any):**
**Address:**
FCCA
32 Oakwood
Berkhamsted HP4 3NQ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** . Nothing to disclose.
2
**Oct 2018**
**IER**