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2021-03-31-accounts

Annual Report & Accounts 2020 - 2021

www.ageukstafford.org.uk

Registered charity number 1064087

IDBBOS005 03/11 

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Contents

Foreword 2
Legal and administrative information 3
Chairman’s Report 4
Trustees Report 5-19
Object of the charity
Organisation of the charity
Summary of policies
Quality System
Membership
Reserves
Risk Management
Business Planning
Communication
Organisational Chart
Review of activities and achievements
Departmental service review
Further thanks and appreciation
Future plans
Treasurer’s report
Statement of Trustees’ Responsibilities

Review of transactions and financial position 20-32

1

Foreword

To comply with the duty in section 4 of the Charities Act 2011 to have regard to the public benefit provided by our charity, the Trustees have, in this report, detailed the activities we deliver in order to demonstrate the commitment to the object of our charity -

“To promote the relief of elderly people in any manner which now, or hereafter may be deemed by law, to be charitable in Stafford and surrounding areas”.

To deliver public benefit within our objectives we interpret “relief of elderly people” in its widest sense and take into account a holistic view of older people’s lives in an effort to offer services that offer care, prevention and support to enable them to live as full and enjoyable later life as possible.

The focus of our work is to provide:

To ensure our work delivers our aims we consider older people’s

● Health and well-being in light of their situation ● Ability to access services they need

Policies and procedures are in place to ensure that services are accessible to all older people within our area of benefit. For some services, charges are made to cover the cost of providing the service. Charges are considered annually by Trustees and a Charging Policy is in place to give guidance to staff when a service charge is unable to be met, so that people are not excluded from the assistance they may need, and the cost is met by the organisation.

2

Legal & Administrative Information

Charity Details as at 31[st] March 2021

Registered Office

Age UK Stafford & District Bradbury House Weston Road Stafford ST16 3RS T: 01785 60 70 60 F: 01785 60 70 63 www.ageukstafford.org.uk

Legal Status: Registered Charity No. 1064087 which was incorporated as a Company Limited by guarantee No.03345219 in 1997 in England and Wales Governing document: Memorandum and Articles of Association

For the purpose of the Companies Act, the Directors (none of whom receive any remuneration) are the Trustees and during the year were as follows:

Chairman Mr. David Ellison Vice Chairman Mr. Glyn Ravenscroft Treasurer Mr. David Ellison – Acting Treasurer Trustees Mr. Richard Jarrett Mr. Alan Barnes Mrs. Jill Hood Mrs. Juliet Niven Mr. John Wheeler Mr. Trevor Mardling Mr. Neil Norman

BANKERS Royal Bank of Scotland 30 Greengate Street Stafford ST16 2QG Co-op Bank 42/43 Greengate Street Stafford ST16 2JA

SOLICITORS

AUDITORS

Hutsby Mees Richards Associates Ltd 6/7 St Mary’s Grove (Chartered Accountants) Stafford (Registered Auditors) ST16 2AT North Lodge Hawkesyard Armitage Lane Rugeley Staffordshire WS15 1PS

3

Chairman’s Report

I am preparing this report as our Chairman, David Ellison, has had a difficult time health wise during the past year but he is on the way to recovery and we all wish him continued progress.

Like-wise fellow Trustee, Alan Barnes has not enjoyed the best of times due to ill health and again we wish him all the best. Both of them have continued to keep up with events and expressed their views on various issues.

I do not think anyone has ever had to prepare an Annual Report in the circumstances that we experienced during the period covered by these comments. When we bear in mind that our main objectives are to provide a caring service for the elderly, many of whom have underlying health issues, then the advent of Covid-19 created real problems in ensuring we continued to do this.

However, for all the problems this created for our Home Support staff, our Day Care provision and the transport of clients from their homes, including a period of closure for the Day Centre, I think all of the staff can be proud of the service provided during this time. We obviously have had some staff on furlough during the time but we have always maintained contact with clients and their families just to give that reassurance that we are always there if help is required. The main casualty of the period was the Staying Active group as obviously we could not have these predominantly social gatherings.

During the last few months of this 2020/2021 year we were also operating without a Finance Manager due to the resignation of the holder of that post. This put extra pressure on the Senior Management Team but fortunately we were given tremendous support by our Auditors, Richards Associates, in processing of the monthly salaries and the recommendation of someone to prepare the monthly accounts. We also received great support from the County Council with the provision of funding to support infection control for everyone.

I know that our Chief Officer, Alison Montgomery, and our Operations Manager, Sandra Highland, have both gone way beyond their terms of contract in ensuring that all the staff and clients were supported during this difficult period and on behalf of the Trustees I convey our extreme thanks and appreciation.

Like-wise all our Staff in the various departments have given their utmost whether on visits to provide Homecare, Transport staff having to do double runs because of restricted passenger numbers and Day Care staff keeping clients fully occupied but maintaining their safety at all times. Every member of staff has shown dedication to ensuring that even in this most unusual times the best possible service is provided to all our clients. Thank you everyone.

With all the variations in the provision of service there has obviously been an impact on our financial situation with variations in Income, Expenditure, Overheads etc. However, at the end of the year as will be seen in the Financial Report we ended with a relatively very small loss. Again well done to everyone for keeping a close eye on all financial transactions.

Glyn Ravenscroft Vice- Chairman

4

Trustee’s and Strategic Report

Object of the Charity

To promote the relief of elderly people in any manner, which now or hereafter may be deemed to be charitable in the area of Stafford and surrounding areas.

To achieve this, we seek:

Management of the Charity

The charity is managed by a Board of Trustees who employs a Chief Executive to manage the day to day operation of the charity. All activities are grouped under the headings of Operations and Resources; each area being managed by a Senior Manager.

The decision making process of the organisation commences within a range of sub-groups with a membership of Trustees, staff and outside agencies where appropriate. Minutes of the subgroups are circulated to all Trustees. Decisions are ratified at Board meetings. The Board meets quarterly.

Sub- groups are as follows:

The activities of the sub groups are recorded later in the report.

A review of our objectives and public benefit takes place on an annual basis which helps us to ensure that our aims, objectives and activities remain focused on our stated purpose.

New staff and volunteers attend an induction course giving background information to the organisation and how we relate to others, it also includes health and safety and road safety awareness. Each area of work has an induction programme which workers undertake during the first few months of employment. Line management of staff is identified during the induction period. Training needs are identified during staff appraisals and from the business development programme. An annual Training Programme is funded from the revenue budget.

5

Trustee Recruitment

Trustee applicants are provided with a recruitment pack including:

Introduction Background information Organisational structure Trustee profile Responsibilities of Board Members Responsibilities of Individual Trustees The need, skills required, the process Application form and person specification Diversity monitoring form

Recruitment process

Informal discussion and a visit to the organisation Interview with Chairman and CEO Induction process to the organisation involving visits to the departments and discussions with Staff and Trustees, followed by attendance at a Board meeting. References

Should this process be successful an invitation to attend subsequent Board and sub group meetings is extended followed by nomination to the Annual General Meeting for election.

Summary of Policies

The organisation has 70 policies and procedures covering all areas of activity and are categorised under the following headings:

Employment ● Finance ● General Health & Safety Services ● Trustees ● Volunteering

There is ongoing review of policies and procedures, which is reported within Business Management & Performance sub group activity.

Quality

6

Membership

Age UK Stafford & District is a Brand Partner of Age UK

Member of the Age England Association

Reserves

Risk Management

Risk management is a standard agenda item for the Business Management Development and Performance sub group with the Risk Register being updated and reported to the Board of Trustees at six monthly intervals.

Business Planning

As in previous years, strategic discussions took place with staff and Trustees and at a subsequent Board meeting a Business Plan for 2020-2021 was agreed, along with action plans, Training Programme, Marketing Plan and Budgets.

Communication

Communication of business information and consultation is by -

● Staff team meetings ● Minutes of Board and sub group meetings ●Press releases to local media ● Leaflets/information packs ● Leaflets in a number of rural locations as well as many urban sites throughout Stafford Borough ● Service User satisfaction surveys

7

Organisational Chart

----- Start of picture text -----
BOARD OF TRUSTEES
Business Management,
Strategy Finance
Performance &
Sub Group Sub Group
Development
Sub Group
CHIEF EXECUTIVE
Senior
Management
Team
RESOURCES
OPERATIONS
MANAGER
MANAGER
vacancy
Day Care Team Leader x 1 Resources Assistant
Day Care Senior x 1 Front of House
Senior Home Visitor x 1 Senior Driver
Home Support Co-ordinators x 2
Staff and Volunteers
----- End of picture text -----

8

Review of activities and achievement

Strategy

The Strategy group discussed the following items and made recommendations in relation to –

Chairman’s comments:

The Strategy sub group fulfills the purpose of concentrating discussion points for the full Board and Sub Groups.

My thanks go to my fellow members and to the Senior Management team for their efforts and full support.

David Ellison - Chair

9

Finance

The Finance Sub Group continued to meet regularly during the year and focused its attention on the following areas:

Chairman’s comments:

The sub group monitors the accounts of the Charity and ensures that they are a true record of our work.

The year 2020 has been a difficult year for everyone and I wish to thank my fellow Trustees and staff for all their endeavours.

David Ellison – Chair/Acting Treasurer

10

Business Management & Performance

The Business Management & Performance sub group met quarterly during the period and considered:

Chairman’s comments :

I am pleased that against a background of continuing financial and staff challenges that the quality of all the services delivered have been maintained to high level. My thanks go to all our Trustees and Staff.

Alan Barnes - Chair

11

Departmental Service Review

Age UK Stafford & District carries out a range of services that provide practical, personal, emotional and social support for older people in Stafford and the surrounding area.

Home Support

Service Users comments:

‘ Without Age UK during these past months with Covid-19, I would not have managed and I am so grateful to everybody.’

‘Cannot fault the care and attention all the carers give.’

‘I am able to stay in my own home and keep my independence’

Gardening

Service Users comments:

‘ Very grateful for service… it’s good to have someone here who is kind and trustworthy’

‘If I didn’t get the service you provide I would not be able to cope - it keeps the garden tidy.’

‘Very good value I would recommend the service to anyone who needs it’

12

Day Care

Service Users comments:

‘Mum is really happy with the care and attention she receives, she loves going.’

‘If I need any other information I can ring for any help and feel comfortable doing so.’

‘Just keep up the good work you all do and thank you for looking after the clients the way you do’

‘Gives my mother a purpose to get motivated in the mornings and enables me to go to work, knowing my mother is warm and safe’

‘It provides my husband with stimulation throughout the day, where I know he will be cared for and his needs met. It enables me to be able to catch up on sleep and recharge.’

‘I am able to go shopping and do my own thing. It gives my dad something to look forward to and seems to help him concentrate better.’

STAYING ACTIVE

Due to Covid19 we cancelled the above service in March 2020 and unfortunately due to social distancing and capacity on our transport we made the decision for this service not to return in September 2020 whilst we gradually brought back our Day Care clients. With further lockdowns in November and January we were unable to restart this service.

13

Information & Advice

We offer a free and impartial information and advice service to the very highest quality standards. We have trained staff that are available on the phone or face to face.

We can help with –

Staff & Volunteers

Volunteers:

We continue with our volunteer recruitment and a number of vacancies have been filled in the following areas:

Staff:

In 2020 we recruited 6 staff

into existing posts in the services detailed below:

The only way Age UK Stafford & District is able to deliver the services that it does is through the dedication and commitment of staff and volunteers. Not only do they deliver the services required but it is undertaken in a caring and enthusiastic way ensuring that our service users are truly happy with the service they receive.

14

Community Involvement

Age UK Stafford & District is committed to working with others, for example –

In 2020-2021 the organisation was represented on the following groups/committees

Further Thanks and Appreciation

In order for Age UK Stafford & District to provide its services we are dependent on many people and organisations to provide either funding, gifts, time, advice and support for which we are very grateful.

Below are mentioned just a few of the many who helped us during 2020-2021

Staffordshire County Council and in particular Social Care & Health Stafford Borough Council Royal Bank of Scotland Co-op Bank Age UK national/regional and local Brand Partners Sainsbury’s – Stafford Keele University National Lottery

Volunteers

Donations and legacies from individuals

15

Future Plans

Taking into account our progress during the previous year and considering our strengths and weaknesses the Trustees have developed a Business Plan for the year 2020/2021

This plan is based upon the following key principles:

To provide innovative and effective services which meet the diverse needs and aspirations of older people

To listen and respond to the needs of our service users

16

To ensure the sustainability of the organisation to benefit the lives of the older people it serves

To increase the visibility and recognition of the organisation to the public and its stakeholders

17

Treasurers Report

Charities and the care sector in general has experienced tough times, with this year being no exception with the arrival of Coronavirus and having to deal with the difficulties of the pandemic.

With this in mind I am pleased to say that despite the difficulties with lockdowns and restricted services we have shown an overall small deficit of £3,864 for the year. This is remarkable due to the unforeseen circumstances the charity faced during the year.

Due to limited capacity and restrictions, the income from charitable activities was significantly reduced from the previous year by £116,675, with expenditure also being impacted and was reduced by £58,789.

With support from government grants and incentive schemes together with investments and kind donations and support which amounted to £141,957, we have managed to keep the deficit to a minimum overall.

We are constantly reviewing our services and exploring new ways to increase our client base. Day Care services have been particularly hit hard by reduced capacity due to reduced numbers and restrictions enforced by the pandemic. We do not rely on our support being generated by donations and we will continue to seek new ways to increase our capacity and services especially now the pandemic restrictions are slowly being released.

Despite the difficulties over the past year, I am pleased to inform that we have maintained a quality service to all our clients and will continue to do so for the foreseeable future.

David Ellison Acting Treasurer

18

Trustees’ responsibilities in relation to the financial statements

The charity trustees (who are also the directors of the Age UK Stafford & District for the purposes of Company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Statement as to disclosure to our auditors

In so far as the trustees are aware at the time of approving our trustees’ annual report:

Auditors

The auditors, Richards Associates Limited, will be proposed to reappointment in accordance with section 445 of the Companies Act 2006.

By order of the Board of Trustees

…………………………………………. ……………………………………………………………..

David Ellison (Chair)

Date

19

Age UK Stafford & District

Trustees’ Report and Financial Statements for the 12 months’ period ending 31 March 2021

Contents Page
Audit Report 21-22
Statement of Financial Activities 23
Balance Sheet 24
Cash Flow Statement 25
Notes to Financial Statements 26-32

Company Number (England and Wales) 03345219 Registered Charity Number 1064087

20

REPORT OF THE INDEPENDENT AUDITOR TO THE MEMBERS OF AGE UK STAFFORD & DISTRICT FOR THE YEAR ENDED 31 MARCH 2021

Opinion

I have audited the financial statements of Age UK Stafford & District (the ‘charitable company) for the year ended 31 March 2021, which comprise the Statement of Financial Activities, the Summary Income and Expenditure account], the Balance Sheet, the Statement of Cash Flows and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

My opinion the financial statements:

Basis for opinion

I conducted my audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. My responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of my report. I am independent of the charitable company in accordance with the ethical requirements that are relevant to my audit of the financial statements in the UK, including the FRC’s Ethical Standard, and I have fulfilled my other ethical responsibilities in accordance with these requirements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my opinion.

Material uncertainty relating to going concern

In auditing the financial statements, I have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Whilst not detracting from my opinion expressed above I specifically draw attention to note 17 in the financial statements and the charitable company’s reliance on income from local government contracts. The board of trustees have considered this, along with the consequences of operating in a post COVID-19 environment and the deficit made in this financial year to conclude that combined, they indicate that a material uncertainty exists which may cast significant doubt on the charitable company’s ability to continue as a going concern. My opinion is not modified in respect of this matter.

My responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report .

Other information

The other information comprises the information included in the annual report, other than the financial statements and my auditor’s report thereon. The trustees are responsible for the other information. My opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in my report, I do not express any form of assurance conclusion thereon. In connection with my audit of the financial statements, my responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or my knowledge obtained in the audit or otherwise appears to be materially misstated. If I identify such material inconsistencies or apparent material misstatements, I am required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work I have performed, I conclude that there is a material misstatement of this other information, I am required to report that fact.

I have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In my opinion, based on the work undertaken in the course of the audit:

Matters on which I am required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, I have not identified material misstatements in the Strategic Report or the Directors’ Report included within the Trustees’ Report.

21

REPORT OF THE INDEPENDENT AUDITOR TO THE MEMBERS OF AGE UK STAFFORD & DISTRICT FOR THE YEAR ENDED 31 MARCH 2021

I have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in my opinion:

Responsibilities of trustees

As explained more fully in the Trustees' Responsibilities Statement set out on page 19, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

My objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes my opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. I design procedures in line with my responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

I obtained an understanding of the legal and regulatory frameworks within which the company operates, focusing on those laws and regulations that have a direct effect on the determination of material amounts and disclosures in the financial statements. The laws and regulations I considered in this context were the Companies Act 2006 and Taxation legislation.

I identified the greatest risk of material impact on the financial statements from irregularities, including fraud, to be the override of controls by management. My audit procedures to respond to these risks included enquiries of management about their own identification and assessment of the risks of irregularities, sample testing on the posting of journals and reviewing accounting estimates for bias.

Owing to the inherent limitations of an audit, there is an unavoidable risk that I may not have detected some material misstatements in the financial statements, even though I have properly planned and performed my audit in accordance with auditing standards. I am not responsible for preventing non-compliance and cannot be expected to detect non-compliance with all laws and regulations. These inherent limitations are particularly significant in the case of misstatement resulting from fraud as this may involve sophisticated schemes designed to avoid detection, including deliberate failure to record transactions, collusion or the provision of intentional misrepresentations.

A further description of my responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities . This description forms part of my auditor’s report.

Anna Richards Senior Statutory Auditor

Richards Associates Limited Statutory Auditor North Lodge Hawkesyard, Armitage Lane Rugeley Staffordshire. WS15 1PS

Date: .............................................

22

Age UK Stafford & District

Statement of financial activities for the year ended 31st March 2021

General
Designated
Funds
Notes
£
£
Income and Expenditure
Incoming and endowment funds
Donations and legacies
3
48,143
-
Grants
3
54,784
-
Sale of Assets
-
-
Other trading activities
4
328
-
Income from investments
5
1,107
-
Total income
104,362
-
Income from Charitable activities
Day Care
6
262,605
-
Home Support
6
266,439
-
Community Action
6
362
-
Income from operating activities
529,406
-
Total income and endowments
633,768
-
Expenditure on raising funds funds
Costs generating voluntary income
7
5,117
-
Other activities for generating funds
7
3,105
-
Expenditure on charitable activities
Day Care
7
335,425
-
Home Support
7
280,544
-
Community Action
7
17,109
-
Governance
7
19,362
-
Building Depreciation
7
-
-
Total expenditure
660,662
-
Net income / (expenditure)
(26,894)
-
Transfer between Funds
Transfer from Designated & Restricted
16
26,894
473,428
Net movement in funds
-
473,428
Reconciliation of Funds:
Fund balance 1 April 2020
-
419,975
Fund Balance 31 March 2021
-
893,403
Unrestricted Funds		 Building
Restricted
Fund
£
£
-
9,097
-
28,547
-
-
-
-
-
-
-
37,644
-
-
-
-
-
-
-
-
-
37,644
-
-
-
-
-
2,491
-
1,623
-
-
-
-
10,500
-
10,500
4,114
(10,500)
33,530
(472,500)
(27,822)
(483,000)
5,708
483,000
2,724
-
8,432
Restricted Funds		 Total
2021
£
57,240
83,331
-
328
1,107
142,006
262,605
266,439
362
529,406
671,412
5,117
3,105
337,916
282,167
17,109
19,362
10,500
675,276
(3,864)
-
(3,864)
905,699
901,835		 Total
2020
£
98,175
4,166
143
599
3,146
Building
Fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
10,500
10,500
(10,500)
(472,500)
(483,000)
483,000
-
106,229
359,053
254,977
32,051
646,081
752,310
5,572
3,280
387,143
266,055
41,749
19,766
10,500
734,065
18,245
-
18,245
887,454
905,699

The statement of financial activities includes all gains and losses recognised during the year. All income and expenditure derive from continuing activities.

23

Age UK Stafford & District

Balance Sheet as at 31st March 2021

Company number: 03345219 Charity number: 1064087

Fixed assets
Tangible assets
12
Current assets
Debtors
13
Cash at bank & in hand
Creditors: amounts falling due
within one year
14
Net current assets
Creditors: amounts falling due
after more than one year
15
Total assets less long term liabilities
Charity funds
Unrestricted funds
16
Restricted funds
16
Building Fund
16		 2021
2020
£
£
666,383
676,291
53,378
55,922
238,133
214,030
291,511
269,952
56,059
25,766
235,452
244,186
-
14,778
901,835
905,699
893,403
-
419,975
8,432
2,724
-
483,000
901,835
905,699

The financial statements were approved and authorised for issue by the board on ……………………………. 2021.

and signed on its behalf by:-

……………………… ………………….. David Ellison David Ellison Chairman of Trustees Treasurer

24

Age UK Stafford & District

Cash Flow Statement at 31 March 2021

Company number: 03345219

Notes
Cash flow from operating activities
Operating profit/(loss)
Reconciliation to cash generated
from operations:
Depreciation
Profit on Disposal
(increase)/decrease in debtors
increase/(decrease) in creditors
Cash flow from investing activities
Interest received
Sale of tangible fixed assets
Purchase of tangible fixed assets
Loan movements in the year
Net increase in cash
Cash at bank at beginning of year
Cash at bank at end of year		 £
£
£
£
(4,972)
25,599
16,831
19,766
-
(143)
2,544
29,443
22,585
(55)
36,988
74,610
1,107
3,146

-

764
(6,923)
-
(7,069)
(17,848)
(12,885)
(13,938)
24,103
60,672
214,030
153,358
238,133
214,030
2021
2020

25

Age UK Stafford & District

Notes to financial statements for the year ended 31st March 2021

1 Statutory Information

Age UK Stafford & District limited by guarantee, registered in England and Wales. The company's registered number and registered office address can be found on page 3.

2 Accounting Policies

Basis of Accounting

The charity constitutes a public entity as defined by Financial Reporting Standard 102 (FRS 102).

The financial statements have been prepared in accordance with accounting and reporting by the charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102 (SORP FRS 102) issued on 16 July 2014 and Companies Act 2006.

The financial statements are prepared on a going concern basis under the historical cost convention and consistently applied unless other wise stated.

Donations grants and other incoming resources

All donations grants and other incoming resources have been accounted for gross and receivable as long as they are capable of financial measurement. The value of services provided by volunteers has not been included.

Contract income

Contract income represents the amount derived from the provision of services.

Deferred income

The amount credited to deferred income is income received but not yet earned. The relevant sums are transferred to income when the service is rendered.

Depreciation

Depreciation is provided to write off the cost over their useful lives as follows:

Buildings 2%
Freehold Offices 2%
Motor Vehicles 20%
Furniture Fixtures and Fittings 12.5%
Office Equipment 20%
Plant and Equipment 33.3%
All depreciation rates are applied on straight-line basis

Freehold land is not depreciated as it is considered to have an indefinite useful life.

Freehold buildings are depreciated over their expected useful economic lives to the charity over 50 years.

All land and properties were revalued in 2015 to ensure that they reflect current market value and the trustees believe the current market value is not materially different.

Fund accounting

Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without any specified purpose and are available as general funds.

Designated funds are unrestricted funds earmarked by the trustees for a particular purpose.

Restricted funds are to be used for the specific purpose as laid down by the donor.

This amount represents grants received in respect of the purchase and erection of Bradbury House. It will be reduced in accordance with the depreciation policy.

26

Age UK Stafford & District Notes to financial statements for the year ended 31st March 2021

Government grants

Government grants are recognised when there is a reasonable assurance that the entity will comply with the conditions attached to the grant and the grant will be received. Grants relating to revenue are recognised in income on a systematic basis over the periods in which the entity recognises the related costs for which the grant is intended to compensate.

Expenditure

Expenditure is recognised on an accruals basis as the liability is incurred. The expenses are reported as follows: costs of generating funds - comprise the costs associated with attracting voluntary income. charitable expenditure - comprise costs incurred by the charity in the delivery of each activities and services. It includes both direct costs and necessary indirect support costs.

governance costs - comprise costs associated with constitutional and statutory requirements of the charity.

All costs are allocated between expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs related to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. floor area.

Going concern

At the time of approving the financial statements the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existance for the foreseeable future.

The directors continue to adopt the going concern basis of accounting in preparing the financial statements.

Pension

Employees are entitled to be auto-enrolled in the company's workplace pension scheme. Details are disclosed in notes to the financial statements.

27
Restricted
Grants
Other income
Designated
funds
£
£
£
£
3
Donations and legacies
Other donations
-
5,758
-
1,588
Grants and furlough income
-
54,784
-
28,547
Age UK funding
-
42,385
-
7,509
-
102,927
-
37,644
4
Other trading activities
Raffle Funds
-
328
-
-
-
328
-
-
5
Income from Investments
Bank deposit account interest received
-
1,107
-
-
-
1,107
-
-
6
Income from charitable activities
Day Care
Bradbury House
-
257,618
-
-
Training income
-
2,625
-
-
Transport income
-
2,362
-
-
-
262,605
-
-
Home Support
Home Support
-
246,762
-
-
Gardening private
-
19,677
-
-
-
266,439
-
-
Community Action
Staying Active
-
277
-
-
Café/Staff Lunches
-
85
-
-
-
362
-
-
-------------------Unrestricted funds-----------------		 2021
2020
Total
Total
£
£
7,346
82,425
83,331
4,166
49,894
15,750
140,571
102,341
328
599
328
599
1,107
3,146
1,107
3,146
257,618
355,324
2,625
280
2,362
3,449
262,605
359,053
246,762
230,869
19,677
24,108
266,439
254,977
277
31,749
85
302
362
32,051

Age UK Stafford & District

Notes to financial statements for the year ended 31st March 2021

7 Total resources Expended
Costs directly allocated to activities
Staff costs
Expenses
Active therapy materials
Catering
Gardening expenses
Protective clothing
Postage
Registration
Transport costs
Computer support costs
Training
Sundry
Support costs allocated to activities
Staff Costs
Time
Expenses
Usage
Training/ recruitment
Usage
Computer costs
Income
Premises costs
Floor area
General admin
Usage
Depreciation
Usage
Bad debts
Usage
Professional fees
Usage
Audit
Usage
Bank charges
Usage
Loan interest
Usage
Total resources expended		 Voluntary
Activities for
Community
Governance
Income
generating funds
Day Care
Home Support
Action
and building
£
£
£
£
£
£
-
-
194,660
217,540
4,103
-
-
-
110
7,744
122
-
-
-
1,030
-
-
-
-
-
9,047
-
-
-
-
-
-
2,469
-
-
-
-
322
3,912
-
-
-
-
-
3,012
-
-
-
-
-
1,271
-
-
-
-
16,822
-
-
-
-
-
-
1,380
-
-
-
-
-
-
-
-
-
-
49
-
-
-
-
-
222,040
237,328
4,225
-
4,093
2,728
68,216
34,108
8,868
18,418
2
12
195
59
26
52
-
-
-
-
-
-
84
56
1,421
945
278
-
938
94
25,659
3,035
1,565
-
-
215
5,150
3,218
1,341
805
-
-
5,381
633
317
10,500
-
-
1,439
1,218
-
-
-
-
4,881
574
287
-
-
-
2,448
288
144
-
-
-
942
471
-
-
-
-
145
288
58
88
5,117
3,105
115,877
44,837
12,884
29,863
5,117
3,105
337,917
282,165
17,109
29,863		 2021
2020
Total
Total
£
£
416,303
414,821
7,976
9,059
1,030
5,116
9,047
29,674
2,469
3,300
4,234
1,223
3,012
4,413
1,271
1,271
16,822
36,003
1,380
1,260
-
170
49
165
463,593
506,475
136,431
139,398
346
120
-
880
2,784
8,154
31,291
38,168
10,729
10,468
16,831
19,103
2,657
1,095
5,742
2,892
2,880
2,880
1,413
3,470
579
962
211,683
227,590
675,276
734,065

28

Age UK Stafford & District

Notes to financial statements for the year ended 31st March 2021

8 Net incoming resources for the year 2021 2020
£ £
This is stated after charging:
Depreciation 16,831 19,103
Auditors remuneration 2,880 2,880
Non-audit fees 1,994 -

9 Staff costs & numbers

Staff costs were as follows:
Salaries and wages
Social Security costs
Employer Pension contributions
Total		 527,547
528,379
19,771
20,579
5,416
5,261
552,734
554,219

No employee received emoluments of greater than £60,000 The average number of employees during the year was as follows:

Chief Executive
Management
Day Care
Home Support
Community Action
Administration and Support
Total		 1
1
1
2
10
11
12
10
1
1
5
7
30
32

10 Trustee remuneration & related party transactions

No members of management received any remuneration during the year in their capacity as a trustee. Travel expenses are reimbursed at cost and are insignificant, being less than £100 in total. No trustees received expenses.

No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.

11 Taxation

As a charity, Age UK Stafford & District is exempt from tax on income and gains falling within section 466 to 493 of the Corporation Tax Act 2010, or section 256 of the Taxation of Chargeable Gain Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

29

Age UK Stafford & District

Notes to financial statements for the year ended 31st March 2021

12 Tangible fixed assets

Buildings Freehold Motor
BH Land BH vehicles
£ £ £
Cost
1 April 2020 525,000 175,000 46,240
Addition - - -
Disposal - - -
31 March 2021 525,000 175,000 46,240
Depreciation
1 April 2020 42,000 - 34,513
Charge 10,500 - 3,460
Disposal -
 - -
31 March 2021 52,500 - 37,973
Net Book Value
31 March 2021 472,500 175,000 8,267
31 March 2020 483,000 175,000 11,727
Cost
1 April 2020
Addition
Disposal
31 March 2021
Depreciation
1 April 2020
Charge
Disposal
31 March 2021
Net Book Value
31 March 2021
31 March 2020		 Furniture &
Office
Fittings
Equipment Equipment
Total
£
£
£
£
92,677
84,769
49,522
973,208
5,650
587
686
6,923
-
-

-
-
98,327
85,356
50,208
980,131
87,512
83,678
49,214
296,917
1,641
485
745
16,831
-
-
-
-
89,153
84,163
49,959
313,748
9,174
1,193
249
666,383
5,165
1,091
308
676,291

The freehold land that Bradbury House occupies was purchased for £140,000 in November 2012.

The property and land at Bradbury House was valued at £700,000 in October 2015.

All property valuations were carried out by Chivers Commercial, Eastgate Street, Stafford ST16 2LZ in October 2015.

30

Age UK Stafford & District

Notes to financial statements for the year ended 31st March 2021

13 Debtors
Trade debtors
Prepayments
Other debtors
14 Creditors amounts falling due within one year
Bank Loan
Trade creditors
Lottery grant
Accruals		 2021
2020
£
£
44,667
45,907
7,790
4,499
921
5,516
53,378
55,922
£
£
14,727
7,018
9,604
7,488
20,000
-
11,728
11,260
56,059
25,766

15 Long term loan

This relates to a long term loan from the Royal Bank of Scotland who have a charge registered against the property and land at Bradbury House.

Due in less than 1 year
Due in 1-2 years
Due in 2-5 years		 £
£
14,727
7,018
-
7,268
-
7,510
-
14,778
14,727
21,796

This loan is secured over the freehold property of the charity.

The loan was repaid in full in October 2021.

16 Movement in funds

Balance at Incoming Resources Balance at
01/04/2020 Resources Expended Transfers 31/03/2021
Restricted Funds £ £ £ £ £
Building Fund 483,000 - (10,500) (472,500) -
Restricted fund 2,724 37,644 (4,114) (27,822) 8,432
Unrestricted Funds
Designated Funds 419,975 - - 473,428 893,403
General funds - 633,768 (660,662) 26,894 -
Total 905,699 671,412 (675,276) - 901,835

In accordance with the Charities Commission the building fund was released and trnasfered to unrestricted funds.

31

Age UK Stafford & District

Notes to financial statements for the year ended 31st March 2021

17 Contingent liability

Annual contracts from Social Care and Health totalling circa £238,800 are secured on an annual basis. The continuity of these funds cannot be guaranteed as they are heavily reliant upon the policies of central and local government. However, there is a significant income from Home Support, which is a non grant funded project (£254,977 in 2020 compared to £266,439 in 2021)

18 Securities

There is a charge registered against the property and land in respect of the loan with the Royal Bank of Scotland. An application has been made with Companies House to remove this charge which has been satisfied since the year end.

18 Commitments

The charity was committed to a 20 year loan for the purchase of the land and property at Bradbury House, which has been repaid early after the year end.

Operating lease commitments
Due in less than 1 year
Due in 1-2 years
Due in 2-5 years
Due in more than 5 years		 2021
2020
£
£
1,142
1,470
814
735
2,443
-
407
-
4,806
2,205

19 Reserves policy

The trustees aim to retain sufficient reserves to cover 3 months operating expenditure and to retain a cash balance of £90,000 for potential restructuring costs in the event of a loss of a contract or significant change of operations.

20 Status

Age UK Stafford & District is a charitable company limited by guarantee, therefore having no share capital, incorporated in England and Wales. As at 31 March 2021 there were 9 trustees. Each trustee is obliged to contribute to the company a sum of £1 in the event of the company being wound up whilst he or she is a trustee, or within 1 year after they cease to be a trustee, for payments of debts and liabilities of the company contracted before he or she ceases to be a trustee, and of the costs, charges and expenses of winding up, and for the adjustments of the rights of the contributors amongst themselves.

32

Age UK Stafford & District Bradbury House Weston Road Stafford ST16 3RS

Tel: 01785 607060 Fax: 01785 607063 Email: reception@ageukstafford.org.uk Website: www.ageukstafford.org.uk

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Registered Charity No 1064087 Company Limited by Guarantee. Registered in England & Wales number 03345219. Registered Office: Bradbury House, Weston Road, Stafford ST16 3RS.