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Mitcheldean Early Learners Minutes of Annual General Meeting Thursday 26 October 2023 6.30pm at MEL building
Attendees: - Paula Taylor, Sarah Freeman, Rachel Burrell, Alex Kirby-Lawrence, Megan Blewitt, Tyler Evans, Laura Wintle, Natasha Little, Gina Etter, Sarah Cartwright
Agenda
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Apologies - Grace Hoult
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Minutes of Previous AGM read and agreed - proposed Megan Blewitt - seconded Alex Kirby-Lawrence
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Chairperson’s Annual Report
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Business Manager/Treasurer’s Annual Report
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Early Years Managers Annual Report
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Election of New Committee & Officers
Chairperson - Megan Blewitt proposed Paula Taylor - Seconded Alex Kirby-Lawrence
Secretary - Sarah Cartwright - proposed Megan Blewitt - seconded Paula Taylor
Treasurer - Grace Hoult - proposed Megan Blewitt - seconded Alex Kirby-Lawrence
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Other committee members - Sam Lane, Laura Wintle (staff) & Alex Kirby-Lawrence (staff) - proposed Gina Etter - seconded Paula Taylor
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New committee member - Natasha Waite - proposed Laura Wintle - seconded Megan Blewitt (Laura will complete
necessary DBS & EY2 etc for new member)
All positions agreed unanimously.
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Date of next meeting - 26.10.23.(after AGM)
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End AGM - 7.00pm
Chairperson’s report for AGM 26.10.23
Under the circumstances of the economic pressures the country is under, | think, as a committee and the girls in the setting, the fundraising has not been too bad.
Gina & team have worked hard with the Christmas activities, nativity, Christmas cards and decorations and raised £162.50.
The disco that was organised with Laura & Gina made £133.00.
The jumble sale which helped to clear out lots of people’s cupboards made £230 and not only raised funds but brought the community back together. Thanks to the forest Upcycling centre who took all of the left-over jumble, Laura, Craig, Gina & Steve for helping at the jumble and to those who helped with storing and sorting the jumble.
Our Christmas & Easter raffles made £422, which gave some great prizes.
| would like to take this opportunity to say thank you to all who contributed prizes and sold tickets.
On the tougher note, we had some allegations made about a staff member which led to investigations, verbal & written warnings. This was tough on the setting and staff, thankfully this has now all been sorted.
Now on an exciting note — in May the setting had a very important visitor. Following a walk around and some questions, Mitcheldean Early Learners was awarded” OUTSTANDING” by Ofsted. A massive well done to everyone involved. | even managed to get this mentioned in a Sun online article.
A special thank you to all those involved in general repairs and getting the outside area to the stage it is now. | am looking forward to the fundraising this year, so its time to get into gear and get going after all we finally need to finish the “Forest Fun” area.
Megan Blewitt
Chairperson
MITCHELDEAN EARLY LEARNERS EARLY YEARS MANAGER'S REPORT AGM 2023
In the autumn term we started the year with 14 children raising to 22 at the end of the autumn term and starting the new year with 29 children on the books.
We have supported a family, working alongside other agencies, under safeguarding.
We had several children that we were supporting with ‘My plans’ and helping them with Early Help referrals. SENCO has also supported children with sight, physical and hearing as well as monitoring for speech.
Staff training included in-house training on ‘Transitions’, Sarah being up to date with basic courses, : We had a busy festive season, finishing with a party, and SANTA appeared with his helpers. The New Year bought in new numbers.
As we approached Easter and the summer term, activities such as ‘Beach’ week and ‘sports’ week had a normal look about them with parent s joining in.
We were now working with other professionals to support 3 children on ‘my plans’, 1 which we were working to get an E.H.C.P, as well as others with speech.
We had visits from ‘Paddington’, children being curious where he would be travelling to next, the children were also interested in the caterpillars.
As we approach the end of term, R5's had visits from Miss Wing and visits into the school. We had a graduation party with parents.
We have worked with other professionals over the past year:-
Staff from other settings, to ensure continuity of care.
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» The Early Years Team
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Social Care Team Professionals
Our thanks go to the people above for their help, support and guidance.
Special thanks go to:
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Mrs Oshun and staff at Mitcheldean Endowed Primary School for their continued
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support as always
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» Father David and the ladies at St Michaels and All Angels Church.
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» Santa Craig - for everything he has done over the year
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» Steve Etter for his support with all things technological, and all the other jobs Steve does for us.
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Our fantastic committee, led by Meg, who have been supporting us in so many ways throughout the year.
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Our brilliant staff, to ensure we are still striving to be the best we can be
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» Laura, thank-you for keeping us all going, we still couldn't do it without you
We hope the committee are staying with us for the next year and we welcome new members. It has been another very challenging year, .... However, as always, the children make it worthwhile.
To end ona high we had our visit from OFSTED, and they affirmed what we all knew,we are outstanding!
Here's to the next 12 months! GinaA & Paula
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Treasurer/business manager’s report AGM 26" October 2023
This last year has been a very challenging one with the economic crisis affecting us not only in our own day to day expenditure (refreshments, admin, consumables etc) but also by families not being able to afford to send their children to Early Learners until they qualify for either the 2 year or the 3 & 4 year Nursery Education Grant. We have increased our income from the Nursery education funding and additional children’s fees, but this has been negatively impacted by the increase in the National Living wage. Cash flow has meant that funds have had to be transferred to and from the savings account to cover the wages run prior to receipt of the grant funding.
Premises costs have increased slightly — luckily, we had signed up to a fixed rate deal for our electricity just before the energy price increase which has helped us maintain our utility expenditure.
Fundraising is downa little on last year but due to everyone’s economic situation there is a limit to what fundraising we can do.
Grants that we were eligible to apply to have been very few this year and unfortunately, we have not been successful with obtaining any grant funding which would have helped our financial position but we will keep looking.
Overall, we have madea loss this year but | think in view of the points made above we were lucky to keep this down at the amount that we did.
The Outstanding Ofsted inspection will hopefully help us to recruit more children for the next academic year and onwards.
Laura Wintle
Business manager
| Charity Name |
Charity | Number | Number | |||||
|---|---|---|---|---|---|---|---|---|
| Receipts and payments accounts forthe period | ||||||||
| Period Start date......1.9.22.......ccccccccsscees | Period end date.. | 31.8.23 | — | |||||
| RECEIPTSANDPAYMENTS | si | |||||||
| Receipts | Previousyear | Currentyear | ||||||
| £ | p | £ | p | |||||
| Nursery Education Funding Free for3&4 | £49,205.37 | £59,539.65 | ||||||
| Nursery Education Funding Newfor 2 | £0.00 | £0.00 | ||||||
| Children's fees | £8,145.38 | £10,822.25 | ||||||
| Milk Refund | £73.24 | £186.52 | ||||||
| Othergrants (specify) deprivation fund | £5,000.00 | £0.00 | ||||||
| Grant... | £0.00 | £0.00 | ||||||
| GRENE cosvssicausssnieiazs tissavers scnenesrance | £0.00 | £0.00 | ||||||
| Fundraising | £1,127.53 | £1,072.55 | ||||||
| Donations Interest Other Receipts |
£250.00 £2.28 £5,902.84 |
£175.00 £64.66 £8,192.07 |
(£7300 transfers fromsa | |||||
| Sub total Income from sale ofequipment |
£69,706.64 £0.00 |
£80,052.70 £0.00 |
||||||
| Payments | Previousyear | Current year | ||||||
| £ | p | £ | p | |||||
| Emplyment costs ( Gross pay and employers NIC) | £63,904.98 | £63,738.46 | ||||||
| Training costs | £658.42 | £321.48 | ||||||
| Premises costs (rent, heat etc) | £4,794.44 | £4,803.90 | ||||||
| Subscriptions | £366.45 | £368.50 | ||||||
| Insurance | £0.00 | £648.18 | ||||||
| Admin costs (post, tel etc) | £595.26 | £792.69 | ||||||
| Refreshments (inc milk) | £278.51 | £353.99 | ||||||
| Consumables (paint, paperetc) | £2,218.03 | £2,378.29 | ||||||
| Fundraising costs (details overleaf) | £3.00 | £54.87 | ||||||
| Otherexpenditure (details overleaf) | £1,491.54 | £8,090.93 | (£7300 transfers backto | |||||
| SubTotal Equipment (toys, books etc) |
£74,310.63 £1,511.97 |
£81,551.29 £1,557.69 |
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| TOTALEXPENDITURE | (B) | |||||||
| NETOF RECEIPTSAND PAYMENTS | (A-B =C) | -£6,115.96 | -£3,056.28 | |||||
| Cash funds* incl.depositA/c LAST yearend | (D) | £16,595.02 | ||||||
| Cash funds* incl.deposit4/cTHIS yearend | (C+D) | £6,115.96 | £13,538.74 | |||||
| STATEMENTOF | OFASSETSAND | LIABILITIES | as at 31.8.23 | |||||
| *note:cashfunds include reserve/contingency/deposit accounts | ca | £1,687.24 | ||||||
| pe | £307.71 | |||||||
| CURRENT VALUE | sav | 11543.79 | ||||||
| Cash funds (agree with balance ofreceiptsand payments a/c) | E | £13,538.74 | ||||||
| Debtors (money owed to the charity on the period end date) | F | |||||||
| Value of buildings and equipment (currentor | ordeprechiated value) | G | £10,000.00 | |||||
| Liabilities (loans and any othermoneyowed on the period end date) | H | £0.00 | ||||||
| Net assets | (E-F+G-H) | as at 1.9.22 | ||||||
| ca | 3199.35 | |||||||
| Signed on behalfofthe trustees (committee) | pe | 416.54 | ||||||
| SignedMe aie pate...MeL...4122 |
Bot. | Role_Chrormpeaom | bld | 12979.13 |
MITCHELDEAN EARLY LEARNERS BUILDING FUND
ACCOUNTS FOR THE YEAR ENDED 31ST AUGUST 2023
----- Start of picture text -----
Receipts Expenditure
interest 64.66 transfer 22.8.23 1,500.00
Other
£64.66 £1,500.00
----- End of picture text -----
BALANCE SHEET AS AT 31ST AUGUST 2023
----- Start of picture text -----
Cash at Bank: Cash at Bank:
Savings Account 12979.13 Savings Account 11543.79
cr interest applied 64.66
outstanding cheque
£13,043.79 £11,543.79
Net Loss for year -£1,500.00
----- End of picture text -----
I have examined the above Income and Expenditure Account and Balance Sheet and find them to be in accordance with the books and records presented to me.
MGAccounts Limited 16 Eastern Avenue GL17 ODF \-10-23 Mitcheldean, Glos
psKes, CHARITY COMMISSION | Independent examiner's report on the | (4) | FOR ENGLAND AND WALES accounts
| Section A | Independent Examiner’s Report | ||
|---|---|---|---|
| Report to the trustees P |
INwemerpenn Cany Lenenacs |
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| On accounts for | the year ended |
Charity no t ©) PNGsr 2ZOZSs (ifany) \OGUO4S |
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| report to the trustees on my examination of the accounts of the above | |||
| charity (“the Trust”) for the year ended : |
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| Responsibilities | and | As the charity's trustees, you are responsible for the preparation of the | |
| basis of report | accounts in accordance with the requirements of the CharitiesAct 2011 | ||
| (“the Act’). | |||
| report in respect of my examination of the Trust's accounts carried out | |||
| under section 145 of the 2011 Act and in carrying out my examination, | |||
| have followed all the applicable Directions given by the Charity Commission | |||
| under section 145(5)(b) of the Act. | |||
| Independent | [The charity's gross income exceeded £250,000 and |
am qualified to | |
| examiner's statement | undertake the examination by being a qualified member of [insert name of | ||
| applicable listed body]]. Delete [ ] ifnot applicable. | |||
| have completed my examination. |
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| come to my attention in connection with the examination (other than that | |||
| disclosed below *) which gives me cause to believe that in, any material | |||
| respect: | |||
| e the accounting records were not kept in accordance with section |
130 | ||
| of the Charities Act; or | |||
| e the accounts did not accord with the accounting records; or |
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| e the accounts did not comply with the applicable requirements |
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| concerning the form and content of accounts set out in the Charities | |||
| (Accounts and Reports) Regulations 2008 other than any requirement that the accounts givea ‘true and fair’ view which is not a matter |
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| considered as part of an independent examination. | |||
| have no concerns and have come across no other matters in connection | |||
| with the examination towhich attention should be drawn in this report in | |||
| order to enable a proper understanding of the accounts to be reached. | |||
| * Please delete the words in the brackets ifthey do notapply. | |||
| Signed: | Date:} ll- lo2 |
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| Name: | MormcA Gam-G&Ss |
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| Relevant professional qualification(s) or body |
fp.ary | ||
| (ifany): | |||
| IER | 1 Oct2018 |
IER
Address:|
(G CAastrecso Avenve
Gros ZU CONDE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
IER
2
Oct 2018