# **Tibenham Community Hall Charity Number 1064012 Receipts and Payments Accounts Year ended 31 December 2023** 



TIBENHAM COMMUNITY HALL
TRUSTEES, REPORT 2023
Charity No. 1064012
Pristow Green Lane, Tibenham, NR16 IPX
This report sets out the Objectlves of the Trustees in managing Tlbenham
Community Hall and describes how we have gone about deliverlng and meeting
these objectives in 2023.
Trustees
The Hall is managed by a Bc>ard of Trustees. Normally four Trustees are appointed, who also form part of
the Hall Management Committee (HMC). As at 31 December 2023. Tracy Lilley. Alan Harris. Lorna Pyke and
Julie Lipman were registered as Trustees with the Charity Commission. Additional members of the
Committee were Twdy Thomas, Julie Harris and Heather Foster.
The Committee normally meets on a six-weekly cycle. although actual meeting timings vary according to the
needs of upcoming events. It is part of our management style that the Committee is a democratic group
where everyone's views are respected and taken into account
No trustee receives remuneration and no trustee expenses were paid.
Objectives
To manage Tibenham Communty Hall for the use of all inhabitants of Tibenham and the surrounding
area without distinction.
To provide a v￿lCOMIng environment for people to gather for Socialising. Learning and Well-being.
To provide a wide range of opportunities for leisure and Well-being for all, through both our own
resources and bought in servI￿s.
To provide a venue for Events, Parties. Weddings. Teaching and Conferences and a range of sporting
activities.
To provide a Hub of information relating to Health and Well-being for the use of everyone in the Village
and the surrounding area.
To increase the footfall and demographic of people using and visiting the Hall.
To maintain the new playground at the Hall to provide a facility for children and adults.
To widen the age range of people using the Hall, using the Arts as a medium for expanding the range
of activities on offer.
To offer services which allow those who are feeling lonely and isolated to have a safe space to meet
and socialise with others from Tibenham and the surrounding villages.
To offer support and advice on the use of computers, laptops or mobile phones for engaging with
digital platforms.
Provide support and the opportunity to leam and operate lighting and audio systems.
To achieve these Objectives, the Management Committee uses several paths.
Regular activities pmvided by the Hall..
Note- we believe that all events and activities contribute to the well-being of all users of the Hall.
Sports- Weekly sessions are provided by the Hall for Badminton, Short Mat Bowls and a Light
Exercise Class to help improve frtness. strength and mobility.
Leisure - Quiz nights. Bingo. Craft Club and other events throughout the year.
Live Music - engagement of bands and singers to provide musical entertainment from a broad range
of genres. Annual Musical shows.
Saturday Café - a monthly café. which is one of our larger regular events. brings in good numbers of
people and provides a wide range of snacks and light lunches. including vegetarianlvegan meal
options.
Open-Door Coffee Morning - This runs weekly as part of our identified well-being activities. It includes
a well-established and growing 'Digital Buddies, group which aims to assist people with ac￿SsIng
digitsl services, as many have limited knowledge or experien￿ of how these services operate.
Weekly Social Nights - Offering a safe and welcoming social space for both family and friends to meet
on a regular basis (introduced in response to the closure of the village's Public House in 2022).
Annual Events - Events to promote social gathering, including a Produce Show and Harvest Supper,
Family Fun Day, Craft Fayres.

Other regular events run by private gmups/hirers at the Hall."
Camera Club. Stained Glass Class, Line Dancing, Yoga Class, Choir Group and Private Badminton.
Tibenham Wl is well established in the Hall and sometimes assists with Hall events, as well as running
its own programme of meetings and events.
It is still the case that community support is vital for many of our residents and those from the surrounding
communities. There are very few facilities in our village - no shop, post office. doctors surgery, no bus route
and at present no pub- just the Community Hall and the Church (and the latter currently only holds services
once a month).
Partners
There continues to be a good working relationship with the Parish Council. who own the land on which the
Hall is built. The Parish Council also provides financial support to the Committee for maintaining the grounds
and this year supported us with a grant of £500 towards the cost of the new footpath and lighting project. A
representative from the Hall Management Committee regularly attends Parish Council meetings. The parish
Council also provides a grant each year of £300 to assist with the grounds maintenance costs.
A twice-yearly leaflet"Tibenham Tidings., jointly written by the Hall Trustees and the Parish Council, is
circulated to all residents of Tibenham to inform them of what is going on in the village. A member of the
Committee also edits the Parish NeV￿letter covering Tibenham and two adjacent villages. The HMC
regularly contributes to the Parish Newsletter to inform people of what is happening at the Hall.
Maintenance
The Facilities Management Officer normally provides an updated report on maintenance to every Committee
meeting. ensuring a well-kept and safe environment. This role has been carried out by the Chairman in the
absence of a Maintenance Officer, with an independent person carrying out maintenance inspections. A
spreadsheet-based maintenance system helps keep everything up-to4ate. All services are maintained in
line with the relevant legislation and all regular servicing is carried out as required. There is a programme of
Capital Maintenance to keep the Hall in good Condition.
The Hall currently contracts a cleaner who maintains the cleanliness of the Hall to a very high standard.
The Committee are actively seeking to find a volunteer to take over the full Maintenance Officer role.
Finance
The Treasurer ensures that the Management Committee runs a sound and compliant finance system, while
seeking value for money on expenditure. Reports are made to the Committee at every meeting to provide a
transparent system that keeps everyone up-to-date. The Treasurer andlor Chair ensure that items that are
bought in - Insurance, Electricity, Oil, Gas etc - are price-checked at renewal to ensure value for money.
The Capital Programme spreadsheet is revised annually to reflect works completed and reprioritising futu
works. This is read in conjunction with the Financial Strategy.
The Committee makes an Annual Report on Finance and an Annual Return on the Charity to the Charity
Commission. The accounts are independently checked by an external Sour￿ when necessary.
At the year end the charity had cash funds of £39.820 along with fixed assets. The charity's policy is to hold
reserves sufficient to enable the charity to operate for a period without income, should it be ne￿Ssary. The
year end position enables this.
GrantslDonations Received
The Hall received a grant of £200 from Norfolk County Council {via Tibenham Parish Council) to support its
Coronation celebrations.
The Parish Council also contributes £300 annually towards the cost of grass cutting.
As part of the Governments Warm Space scheme, we received a grant of £1500.00 which enabled us to
extend our Well-Being sessions through the Winter and provide a light lunch of soup and rolls to our visitors.
We also received a private donation to cover the cost of the external lighting to the Car Park and several
smaller private donations throughout the year.

Challenges
The Hall is lucky that it has a very motivated Committee at present, but it still relies heavily on a regular team
of volunteers to allow us to operate all the services and activities we currently offer. Our main concern is the
age of its members 2nd recognises the need to atlrad younger members to continue the work that we are
currently doing. The Committee is always actively seeking for additional help and could possibly do more if
we had more active supporters. Attracting new and younger people who are willing to be involved in the
running of the Hall is our priority. to safeguard the Hall for future generations.
Economic challenges in 2023 proved difficult - the current economic climate has put pressure on maintaining
the Hall with the cost of electricity, oil, gas. food and all general supplies continuing to be unpredictable. We
continue to monitor these costs and try to achieve 'best value for money, where possible. Unfortunately, it
has been necessary to increase costs for hire of the Hall and charges for some events during 2023. to
ensure that these costs are being covered sufficiently.
The Open-Door Coffee Morning. held every Thursday, has grown in popularity throughout the year and
continues to provide a welcoming space for those who need support and social contact. However, well-being
remains a challenge as the format of NHS and other voluntary sector services constantly changes. Many
people have concerns over the growing need to access services via electronic means, rather than face-t(
face, and the digital skills of many of our users are often very limited. The Digital Buddies group continues to
thrive and with the help of local volunteers, has set up regular sessions, as part of its Drop in Coffee
mornings. to assist people with, for example. online banking, NHS appointments or online shopping via their
smart phones. laptops and tablets.
The group have recently purchased a range of computers and equipment from it's
Well-Being reserves to assist with this programme.
Access to a reliable broadband service has been a Challenge for many years. We have recently had instslled
a Starlink Satellite broadband facility, provided free of charge by Norfolk County Council for 2 years, which
has allowed us to offer free internet ￿nnectIOn to all users of the Hall. The need for hyperfast full fibre
broadband is becoming more and more critical and we continue to campaign to enable this to become a
reality for the whole village in the future.
Capital Expenditure
We believe the Hall is on a very sound financial footing and with the benefit of recent Government grants and
recent very successful fundraising events we have been able to undertake some major improvement works
to further enhance the facilities that we are able to offer.
In September we installed a much-needed footpath and external lighting to make access to the Hall easier
for some of our less mobile visitors using trolleys'lwheelchairs and also for parents Wlth buggies. Crossing
the gravellgrass area at the Hall and also having to negotiate the Highway (no footpaths or lighting) had
become a real problem. With the help of local business. volunteers and contractors the new path and lighting
was installe(l. this was partially funded by a private donation.
The need for more storage space, highlighted in last years report, had become ever more pressing in 2023.
Although planning permission has been granted for a new extension. it has proved very difficult to obtain the
necessary funding to build it in a realistic time frame. A temporary solution was sought with the installation of
screens protecting chairs at the rear of the Hall but unfortunately this proved to be far from ideal. An
alternative option had to be sought. It was therefore agreed to build a range of storage cupboards at the rear
of the Hall to allow for the storage of chairs, tables and some sporting equipment. This has been warmly
welcomed by many of our regulars, negating the need for heavy lifting of furniture on a regular basis. As part
of this construction, we have also been able to incorporate a new audiollighting area thus freeing up further
space in other areas of Ihe Hall. Although we have slightly reduced the floor space it still allows all our
activities and events to take place comfortably.

We have continued to invest in the audio and lighting equipment which supports many of the events we are
able to offer, this has also provided us with the facility to be able to offer training in the operation of the
equipment to local teenagers. Not only is this supporting their current education but is allowing them to get
involved with and actively take part in many of our community events. This will hopefully encourage them to
continue to be involved in the future. The new equipment is also available to hire by any of our users giving
us an additional income stream.
General Statement
Footfall in 2023 has continued to be high. On average each week over 160 people attend our different
groups and activities. with many more attending our one-off events throughout the year. We are a small
village with an approximate population of 480 $0 these attendance figures are very encouraging.
The Committee has been working hard to provide an enhanced programme of events throughout the year.
introducing new musical events and lectures which have been extremely well attended and enjoyed by all.
We have increased numbers attending our regular Bingo nights and the Quiz nights continue to be popular.
The Autumn Produce Show and Harvest Supper were again very well supported.
Summer 2023 saw a fantastic celebration day for King Charles'111 Coronation. We were able to live stream
the event on our large screen and our volunteers provided a free light lunch for all those attending. A chance
for those who may have other4vise been on their own to meet up with friends to watch this momentous
occasion together.
The Family Fun Day was once again well attended and enjoyed by all the Communty. On the same day we
celebrated our 20 years anniversary with photos. memorabilia and a cake!
Our regular sporting activities of Badminton, Short Mat Bowls and Light Exercise continue to thrive with
numbers increasing. We have been able to invest in new equipment for the Light Exercise Class and also
purchase a new mat for the Short Mat Bowls group. The Craft Club continues to meet four times a month.
The opening of our licensed bar on a twice monthly basis continues to be popular. gtving the space and
opportunity for families and friends to meet up following the closure of the village pub. We offer a safe place
for everyone to get together and we have board games, toys and table tennis for both children and adults. In
the Summer months we also make use of the outside space.
Our playground offers additional space for children to play it is open all year round. weather pemiitting. and
offers free access for all.
We continue to offer our Saturday Café serving light lunches once a month and have re￿ntlY welcomed 2
new regular volunteers to help in the Kitchen. We freshly prepare and cook. where possible, all meals on the
premises. and try to offer a varied menu to include a vegetarian option. The Hall has a 5-Star Rating for
Hygiene from the local Council.
Summary
In summary. 2023 has been a very successfvl year at the Hall and we have welcomed many new visitors of
all ages and backgrounds. In carying out our activities we have taken into account the Charity Commission
guidance on public benefit.
We have had a few challenging hurdles to overcome this year but believe that the enthusiasm and
dedication of both the Committee and its volunteers has allowed us to provide a strong plaffonn for us to
further develop and grow in the future. We would like to thank everyone for their continued support.
Tracy Lllley
Chairman,
Tlbenham Community Hall Management Committee
23 April 2024

Tibenham Community Hall
Statement of assets and liabilities at 31 December 2023
Restricted
Designated
Funds
Unrestricted
Total
Total
Funds
Funds
Funds
Funds
2023
2023
2023
2023
2022
Cash Funds
100 Club
Cutrent
Stowe
Well Being
Savings
Totsl cash funds
12,894
18,144
12,894
18,144
5,218
3.552
12
11.134
20.361
5,218
3.458
5,538
15,542
52,575
12
3.458
5,218
31,144
39,820
Asset retained
Property
Other fixed assets
369,696
3.667
369,696
36.000
369,696
12,997
5,621
26,712
Liabilities
IE Fee (including VATI
560
560
535
Signed by onetrustee on behalf of alltrustees
Name:
T Liiiey
Date

Tibenham Communty Hall
Statement of Financial Activities for Year ended 31 Dec 2023
Receipts
Unrestricted
Restricted
Total
Total
Funds
Funds
Fun(is
Funds
Notes
2023
2023
2023
2022
Income from:
GrantslDonations
Charitable Activities:
Hall Hire
3,007
1,587
4,594
8.455
11,793
11,793
8,375
Other activities:
Fundraising Events
100 Club
16,552
3.020
138
119
16,552
3,020
138
18.382
2.565
15
Interest
Other
TV Licence Refund
119
Total recelpts
36,216
37,792
Payments
Fundraising
Publlcity
Maintenance
11,462
420
11,462
420
13,565
1,107
8,705
12,997
14,087
19,336
14,087
23,003
Capital Expenditure
3,667
Totsi payments
48,972
36,374
Surplusl (deficit) in the year
12,756
1,418
Cash funds brought forward
52,575
51,157
Cash funds carried foThYard
39,820
52,575
Notes
Income from GrantslDonations
Tibenham Parish Council
2023
2023
2022
2022
1,350
157
200
Misc Donations
50
Donation - Footpath
Day Centre
SNDC-WinterWarmer
1,587
5,538
2,667
1,500
4,594
8,455

Income from ActivitieslEvents
Hire of Hall
Community Badminton
Light Exercise
"Open Door" Coffee
Luncheon Club
Table Tennis
Short Mat Bowls
Craft and Chat
2023
2023
2022
2022
5,444
344
1,150
3,607
3,443
562
945
2,427
266
13
456
263
920
328
11,793
8,375
Income from Fundralsing
Café
Stalls & Book sales
Raffle
Soclal Nights
Bar at Events
Event Tickets
Musicalshows
LectUreS￿alkS
Live Music
Lunch club
Harvest SupperlProd
Blngo
Quiz
2023
2023
2022
2022
2,387
738
845
4,984
3,594
3,791
229
1,066
6,594
6,603
1,833
580
470
99
376
165
580
16.552
18,382
Expenditure
Fundraising Activities
Barsupplies
Food&Drlnk
Licenses
Professional Fees
Raffle Prizes
100 Club Prizes
Performers
Travel expenses
Hire
Misc Supplies
2023
2023
2022
2022
4,676
1,769
858
1,185
381
1,260
337
7,121
1,208
1,526
224
1.260
1,150
671
662
11.462
250
13,565
Expenditure
Publicity
Advertising
Printing
Stationery
2023
2023
2022
2022
120
242
58
410
612
85
420
1,107

Expenditure
Maintenance
Electricity
Fuell Gas
Insurance
2023
1,785
1,499
985
2,757
2.990
570
203
2023
2022
2022
468
1,462
924
2,259
695
Cleaning
Gardens
PHS
Water
Pest Control
Broadband
Gen Maintenance
511
544
2,243
14,087
2,897
8,705
Capital Expenditure
AudiolLighting
Computers
Footpath
Storage
2023
2023
9,209
2,080
4,609
5,621
Bowls Mat
1,004
166
Misc Expenses
Blackout blindslfilm
314
23.003
100 Club
100 Club Income
100 Club Prizes
2023
2023
2022
2022
3,020
1,260
2,565
1,260
1,760
1,305

## **Independent Examiner’s Report to the Trustees of Tibenham Community Hall** 

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2023. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work or for this report. 

Signed: Joanne Fox BA FCA 

**BW Audit Ltd** Chartered Accountants Norwich 

Date: 30 September 2024