# TY GWYN HOLIDAY PLAY SCHEME 

# ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 17 JUNE 2025 

Registered charity number 1063920 

Trustees’ Annual Report for the period 

Period start date Period end date 18 June 2024 To 17 June 2025 

From 

## Section A 

## Reference and administration details 

Charity name|Ty Gwyn Holiday Play Scheme 

## Registered charity number ieestey 

## Charity's principal address |Ty Gwyn Special School 

Vincent Road 

Names of the charity trustees who manage the charity 

2[Seanwad|| 3 | Hayley Norris **|** Resigned 31/07/2025 6 | Paul Dockree |_| Appointed 04/02/2026 

## Section B Structure, governance and management 

## Description of the charity’s trusts 

Type , Constitution adopted 14 May 1997 as adopted 4 July 1997 as amended of governing document on 01 June 2020. How the charity is constituted Unincorporated 

Trustee selection methods Elected by existing committee members 

a Ty Gwyn Holiday Play Scheme Annual Report and Accounts 

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Section C Objectives and activities<br>**----- End of picture text -----**<br>



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To provide facilities during the school holidays for the daily care,<br>recreation and education of children with severe learning difficulties who<br>Summary of the objects of the attend Ty Gwyn Special School.<br>charity set out in its<br>governing document<br>Ty Gwyn Holiday Play Scheme is a charity that provides play and<br>recreational activities in some of the half term holidays for pupils of Ty<br>Gwyn School from aged between 5 years and 19 years old. These<br>activities take place in a safe and supportive environment.<br>The main activities of the charity are :<br>1. Arts, crafts and play to help explore creativity.<br>2. Sports and games, including swimming.<br>Summary of the main 3. Music and Dance. . _ ;<br>activities undertaken for the 4. Day trips to different location giving children a chance to explore<br>public benefit in relation to new environments.<br>these objects (include within<br>this section the statutory<br>declaration that trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit) .<br>Declaration<br>The trustees confirm that they have had regard to the guidance issued by<br>the Charity Commission on public benefit.<br>**----- End of picture text -----**<br>


eee eee ee Ty Gwyn Holiday Play Scheme Annual Report and Accounts 

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Section D Achievements and performance Summary of the main Sustaining Vital Play Opportunities for Children in Cardiff achievements of the chariY On 14 June 2021, the charity was awarded a three-year grant from the during the year National Lottery Community Fund, which enabled the delivery of essential play provision for children in Cardiff. This funding ended prior to the current financial year, creating a temporary gap in external funding. In response, and in line with their commitment to maintaining vital services, the trustees took the strategic decision to utilise unrestricted reserves that had been built up over a number of years. These reserves were deliberately accumulated to provide financial resilience and were applied during the year to ensure continuity of provision and avoid disruption to children and families Impact of Our Play Scheme During the year we provided access toa tailored play scheme across four school holidays. This initiative has been invaluable to families, offering a safe, engaging, and enriching environment for. Our provision has included: e Specialist Physical Therapies — Ensuring children receive much-needed therapeutic support during school holidays. e Exciting Trips — Visits to Penarth, Cardiff Bay, Barry Island, and St Fagans, broadening children’s experiences and social engagement. e Creative & Sensory Play — A variety of arts and crafts, messy play, and outdoor activities to foster creativity, independence, and joy. Plans for Future Activity Following a transitional period in which unrestricted reserves were used to fund activities, the charity was successful in securing a new grant from the National Lottery Community Fund totalling £500,000 over four years, with funding commencing in April 2025. This funding provides a stable foundation for the continuation and development of the play scheme in the coming years. The trustees intend to build on the success of the programme, maintaining core provision while exploring opportunities to enhance the range and reach of activities offered. . The scheme continues to bea lifeline for children and families, contributing significantly to wellbeing, development and social inclusion, and the trustees remain committed to its long-term sustainability. 


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Pr<br>Ty Gwyn Holiday Play Scheme Annual Report and Accounts Page 3<br>**----- End of picture text -----**<br>


Section E Financial review 

||The charity reported a deficit of£50,057 forthe yearended 17 June|
|---|---|
|Brief statement ofthe charity's|2025. At the year end, the charity held bank balances of£61,001.|
|policy on reserves||
||The year to 17 June 2025 represents a transitional funding period forthe|
||charity. In the previous financial year, the charity benefited from|
||significant funding under the National Lottery Community Fund “People|
||and Places 3” programme. This grant concluded prior to the start ofthe|
||current financial year and, as a result, there was a temporary gap in|
||secured funding.|
||In order to maintain continuity of services and avoid disruption to children|
||and families, the trustees took the decision to utilise unrestricted|
||reserves, which totalled £89,244 at 18 June 2024, to support activities|
||between June 2024 and March 2025. This planned use of reserves|
||resulted in the deficit reported forthe year.|
||The charity was subsequently successful in securing a new grant from|
||the National Lottery Community Fund totalling £500,000 over a four-year|
||period. The first tranche ofthis fundingwas received on 11 April 2025|
||and will support the charity’s activities going forward.|
||The trustees are satisfied that, with the new funding in place, the charity|
||is well positioned to continue delivering its services and that the level of|
||reserves remains appropriate in light of its current commitments and|
||futureplans.|




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Section F Other optional information — None<br>eeacmesnc BB ng or rene ye<br>Section G Declaration<br>The trustees declare that they have approved the trustees’ report above.<br>**----- End of picture text -----**<br>


Signed on behalf of the charity’s trustees: 

Name : Sean Ward Date : 02/04/2026 

ae SE Ee Ty Gwyn Holiday Play Scheme Annual Report and Accounts 

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Independent examiner's report on the accounts 

## Section A 

## Independent Examiner’s Report 

Report to the trustees/ | Ty Gwyn Holiday Play Scheme members of 

On accounts for the year | 17 June 2025 ended 


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Charity no | 1063920<br>**----- End of picture text -----**<br>


- Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: e examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- e to state whether particular matters have come to my attention. 

   - Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

   - Independent examiner's In connection with my examination, no matter has come to my attention statement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: e to keep accounting records in accordance with section 130 of the Charities Act; and 

   - e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

   - 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Signed: | Ashok Aggarwal Name: | Ashok Aggarwal Ashok Aggarwal Aggarwal Relevant professional | ICAEW qualification(s) or body (if any): 

Name: | Ashok Aggarwal Ashok Aggarwal Aggarwal FCA 

Date: | 02/04/2026 

Address: | CHP Accountants Limited, Clifton House, Four Elms Road, Cardiff CF24 1LE 

i Ty Gwyn Holiday Play Scheme Annual Report and Accounts 

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CHARITY NUMBER: 1063920 

## TY GWYN HOLIDAY PLAY SCHEME 

## RECEIPTS AND PAYMENTS ACCOUNTS 

## FROM 18 JUNE 2024 TO 17 JUNE 2025 


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|---|---|---|---|---|---|---|---|
|UNRESTRICTED|RESTRICTED|TOTAL|TOTAL|
|FUNDS|FUNDS|FUNDS|FUNDS|
|2025|2025|2025|2024|
|RECEIPTS|
|Fees|received|22,306|-|22,306|10,304|
|National|Lottery|Community|Fund|
|People|and|Places|3|-|-|-|142,396|
|National|Lottery|Community|Fund|
|People|and|Places|-|78,000|78,000|-|
|Donation|1,000|-|1,000|51|
|TOTAL|RECEIPTS|23,306|78,000|101,306|152,751|
|PAYMENTS|
|Staff salaries|84,687|45,627|130,314|108,766|
|Food,|crafts|and|toys|3,927|487|4,414|7,617|
|Musicians|and|entertainers|3,950|320|4,270|6,050|
|Transport|6,520|1,760|8,280|6,300|
|Insurance|503|-|503|499|
|Training,|subscriptions|and DBS|262|16|278|2,508|
|IT equipment|including|ipads|-|-|-|5,359|
|Payroll fees|517|235|752|1,082|
|Accountancy|fees|-|1,170|1,170|1,170|
|Rent|1,300|-|1,300|3,380|
|Bank Charge|38|44|82|-|
|General|expenses|-|-|-|68|
|TOTAL PAYMENTS|101,704|49,659|151,363|142,799|
|SURPLUS/DEFICIT|(78,398)|28,341|(50,057)|9,952|
|FUNDS AT|18 JUNE|2024|89,244|21,814|111,058|101,106|
|SURPLUS/(DEFICIT)|(78,398)|28,341|(50,057)|9,952|
|FUNDS AT|17 JUNE|2025|10,846|50,155|61,001|111,058|

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Ty Gwyn Holiday Play Scheme Annual Report and Accounts 

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CHARITY NUMBER: 1063920 

## TY GWYN HOLIDAY PLAY SCHEME 

## STATEMENT OF ASSETS AND LIABILITIES 

## FROM 18 JUNE 2024 TO 17 JUNE 2025 


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|---|---|---|---|
|CASH|FUNDS|2025|2024|
|Current|Bank Account|61,001|111,058|
|TOTAL CASH|FUNDS|61,001|111,058|

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## SIGNED ON BEHALF OF THE TRUSTEES 

## Sean Ward 

## Date: 2 April 2026 

Ty Gwyn Holiday Play Scheme Annual Report and Accounts 

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