## **Calne & District Link Scheme Annual General Meeting 17 July 2024 Trustees Report** 

The Lead Co-ordinator will give more detail in her Co-ordinators report, but we are in urgent need of additional drivers so, if you know of anyone who would be interested in volunteering for us, please let the co-ordinators know. 

Up to the calendar year-end 2023 we, as volunteers, drove 68,536 miles and did 3,649 trips. We gave up 8,077 hours of our time. This is a 10% increase in miles; a 7% increase in the number of trips and a 9% increase in hours. 

We have attended local groups: the Calne Health & Social Care Forum, the Voices & Dementia group. I have attended Wiltshire Link Chairs’ meetings through the year, organised by Community First. 

I am proud to report that the Calne Link Scheme received an Award at the Calne Civic Awards ceremony, which Steve Stott & I attended on 15 March. 

The Trustees discussed the carrying of children under the age of 12, which ruling was questioned again by one of our volunteers. We will continue this ruling for the following reasons: 

- Legislation states that children under 12 (or less than 135cm tall) must use a car seat, and 

- the Trustees are not prepared to give the responsibility to volunteer drivers to transport such a child, with a risk of injury that could result whilst that child is sitting in a car seat that might be incorrectly installed (either by the child’s parent or a Link volunteer driver). 

During general discussion at a recent Drop In, some drivers stated their agreement with this decision. 

We continue our involvement in the ‘Warm Spaces’ initiative, drawing on the funds given by a donor in 2022, allowing Calne Link to offer free transport to the Methodist Church. 

There will, again, be an Annual in October, for any interested volunteers and partners. 

The Trustees give their thanks, as always, to the commitment of all volunteers in making it possible to continue our amazing service. Especially included in this are the committee and, especially, our dedicated co-ordinators, who do a great job and without whom we could not function. 

_Fran Creasey 17 July 2024_ 



|Donations individmals<br>ana a Me||Donations individmals<br>ana a Me||
|---|---|
|Bank Interest _Tt<br>ABEae2)<br>AnsTogether<br>SSS aeneae a<br>—~Te<br>WarmSpaces||
||Pte pn<br>arenenna<br>OOD|
|Expenses<br>notfakes|2<br>SOB<br>56296.|
|pati?|...<br>Sa<br>a<br>1<br>on|ai Sece SHO<br>297.00<br>a<br>ns<br>a<br>a<br>ee42<br>172.00<br>a<br>iesaason BA<br>780|
|_Sn|as<br>wa<br>00|
|enon<br>Ete|af RevelsoverPayments"<br>tomas|
||al|
|el<br>_._..leyds|BankTreasrersAccoumt,<br>peenOO|



0 keep accounting recordsin accordance with section 130 of the Charities Act 2011; andA a ccs © Prepare accounts which accord with the accounting records and comply Seis eerote nich It my opinion, tention should be dawn inorder to enable a proper understanding ofthe accounts to be ached. 

an o'sia a|LSA 

S000G601 



## Link Audit 2024 

Response ID : HFCaxkJ3 

IP address : 81.157.27.183 

Start time : Jan 01, 2025 16:21:06 

Completion time : Jan 22, 2025 19:04:12 

Time taken : 21 days 2 hrs 43 mins 

Collector : Link Audit 2024 (Test) (Testing Sums) 

Welcome to the Link Audit 2024. Community First is trialling a new format for the Link Audit which will allow us to streamline the process and make it easier to complete. 

If you would like to save your progress and continue later please use the small button in the top right corner (from page 2). 

Please note you will need to enter a value in each field, enter 0 if not applicable. Sums will calculate as you move into the next field 

. 

## **Q1. Please select your Link Scheme name from the dropdown** 

Calne Link Scheme 

**Region** North Wiltshire 

## **HEALTH-RELATED JOURNEYS** 

This section to be completed by the Co-ordinator or person keeping the records. Please see Guidance Notes 

## **Q2. District Hospitals** 

_Please input the number of journeys to district hospitals in the labelled boxes below. If you have not made any trips to a particular hospital, please enter 0._ 

|▪|Great Western Hospital – Swindon|Great Western Hospital – Swindon||742|
|---|---|---|---|---|
|▪|Royal United Hospital – Bath|||190|
|▪|Salisbury Hospital – Salisbury|||0|
||||o||
|•|**Total for District Hospitals:**|||932|



1 



## **Q3. Community Hospitals / Treatment Centres** 

_Please input the number of journeys to community hospitals/treatment centres in the labelled boxes below. If you have not made any trips to a particular hospital or treatment centre, please enter 0._ 

|▪|Chippenham Community Hospital|118|
|---|---|---|
|▪|Devizes Community Hospital|3|
|▪|Melksham Community Hospital|21|
|▪|Savernake Hospital – Marlborough|22|
|▪|Trowbridge Community Hospital|2|
|▪|Warminster Community Hospital|1|
|•|**Total for Community Hospitals / Treatment Centres:**|167|



## **Q4.  Other hospitals e.g. Out of County, Private & Specialist.** 

_Please input the number of journeys to Other hospitals this includes Out of County, Private and Specialist hospitals._ 

147 

## **Q5. Dental Care** 

_Please input the number of dental journeys below. This is the total for both Private & NHS Dentists.  Please enter a value in the box, if there were no journeys enter 0._ 

78 

## **Q6.  GP Surgeries** 

_Please indicate how many journeys you made to GP Surgeries in each of the ICB areas. Please refer to page 3 of the guidance notes, this contains a table with the various GP Surgeries and the area they are located in.  If no journeys were made please enter 0._ 

|▪|North East Wiltshire|333|
|---|---|---|
|▪|Sarum|0|
|▪|West Wiltshire|41|
|•|**Total for GP Surgeries:**|374|



## **Q7. Other Health** 

_Please input the number of journeys to other health services in the labelled boxes below. If you have not made any trips for a particular type of 'other' healthcare, please enter 0._ 

|▪|Opticians|34|
|---|---|---|
|▪|Alternative therapies|318|
|▪|Rehabilitation|5|
|▪|Physiotherapy|0|
|▪|Visits to health trainers|0|



2 



## **Q8. Other health (continued)** 

_If you have made a journey to any other type of healthcare/health service not state above, please input this below. Please enter 0 if you have not carried out any other types of health journey._ 

## **Other health care Journeys** 

||▪|Other 1|Osteopath|22|
|---|---|---|---|---|
||▪|Other 2|Chiropodist|7|
||▪|Other 3|Pharmacy|15|
||▪|Other 4|Physiotherapy|35|
||▪|Other 5|Hearing Specialists|1|
||•|**Total for Other Healthcare Journeys:**||437|
|||**Totals for All Health Related Journeys:**||2135|



**Totals for All Health Related Journeys:** 

## **Q9. Total health-related miles travelled** 

_If recorded separately, please input the total number of miles travelled for health-related journeys._ 

0 

## **NON HEALTH-RELATED JOURNEYS** 

## **Q10. Non health-related journeys** 

_Please record all non health-related journeys. If you have not carried out any journeys please enter 0._ 

1842 

## **Q11. Total non health-related miles travelled** 

_If recorded separately, please input the total number of miles travelled for non healthrelated journeys._ 

0 

## **Q12. Total Miles Travelled** 

If recorded separately the total number of **health related miles** and **non-health related miles** travelled by your Link Scheme has been calculated as . 

If you do not record miles travelled separately, please enter total miles travelled here. 

## 72851 

## **GOOD NEIGHBOUR RELATED TASKS** 

Practical help and support (not journeys) 

## **Q13. Good Neighbour Tasks** 

_Please record the number of Good Neighbour Tasks carried out by your Link Scheme in the box below. If your Link Scheme does not offer a Good Neighbour service, please enter 0._ 

0 

3 



## **ALL JOURNEYS AND TASKS** 

- The total number of **health related journeys** , **non-health related journeys** and **Good Neighbour tasks** (if offered) carried out by your Link Scheme is calculated as 3977 

## **CANCELLED & UNFULFILLED APPOINTMENTS** 

**Q14.** _**If your scheme records the number of Cancelled Appointments please enter it here.**_ 

0 

**Q15.** _**If your scheme records the number of requests you have not been able to fulfil please enter it here.**_ 

0 

## **VOLUNTEERS** 

This section is typically completed by the Secretary or a Committee Member. 

## **Q16. Number of hours worked by volunteers this year including:** 

_Driving and waiting, meetings, preparation time, organising events, fundraising, publicity, volunteer recruitment and Drive Plus assessments._ 

|▪|Total number of hours worked by committee members (excluding treasurer)|10|
|---|---|---|
|▪|Total number of hours worked by treasurer|160|
|▪|Total number of hours worked by co-ordinator(s)|2054|
|▪|Total number of hours worked by drivers|5425|
|▪|Total number of hours worked by recruitment officer(s)|40|
|▪|Total number of hours worked on Practical/ ‘Good Neighbour’ related tasks||
|▪|(if recorded)|0|
|▪|Total of any other volunteer hours worked i.e. not already recorded above|0|
|▪|**Total sum**|**7689**|



## **Q17. Number of volunteers** 

Please enter the number of volunteers carrying out each role, **then enter your total number of unique volunteers** in the boxes below. (Some Link volunteers carry out more than one role. It is important that we do not over-count so please note that if you have volunteers completing more than one role they should only be counted once in the **total** .) 

|than one role they should only be counted once in the **total**.)|than one role they should only be counted once in the **total**.)||
|---|---|---|
|▪ Number of management committee members||9|
|▪ Number of drivers||35|
|▪ Number of co-ordinators||5|
|▪ Number of volunteers in other roles||0|
|▪ Please input the TOTAL number of unique volunteers||35|
||`o`||
|**Q18. Age profile of volunteer drivers**|||
|▪ Total number under 70 years||12|
|▪ Total number aged 70-75 years||6|
|▪ Total number aged 76-79 years||12|
|▪ Total number aged 80 + years||5|



4 



## **Q19. DBS Update Service** 

Are your volunteers aware of the DBS Update Service? (this national online service allows volunteers to keep their DBS check up to date for free and for organisations to check a DBS certificate.) 

Yes 

## **DONATIONS AND EXPENDITURE** 

_To be completed by the Treasurer_ 

**Q20. Mileage rate paid to drivers per mile (in pence)** 45p **Q21. Total expenses paid to volunteers (full year) £** £31203.16 **Q22. Total donations from clients (full year) £** £41899.00 

- Difference 

- • Total donations - Total expenses paid to volunteers = £10695.84. 

## **Q23. Does the Link Scheme claim Gift Aid?** 

Yes 

## **Q24. Please provide the requested figures below:** 

- 

- ▪ Total Link Scheme income £46090.38 ▪ Total Link Scheme expenditure £ £36071.81 ▪ Reserves amount held by the Link Scheme £ £58480.08 

```
o
```

## **FINAL COMMENTS** 

## **Q25. Legal structure** 

_(For information purposes only this information will not be shared in the public domain)_ 

Charity 

## **Q26. Additional Comments** 

Before the audit concludes, do you have any final comments you would like to make?  Please ensure that you press the SUBMIT button to finalise your answers.  You may only SUBMIT your form once. 

None 

5