Reglstered number: 03364165 Charity number: 1063842 Action for Borstal Community Project (A company limited by guarantee) Unaudlted Trustees. report and financial statements for the year ended 31 March 2025
Contents Page Reference and adminlstrative detsils of the Charity, its Trustses and advisers Trustees, report Independent examinerfs report Slatement of flnancial activities Balance sheet Notes to the financlal statements 8-17 Reference and administraliva details of the Charity, its Trustses and advisers for the yoar ended 31 March 2025 Trustees S A Tranter, Chair A G Kew C Mccann (resigned 15 March 2023) E M Mcveigh L Beckett (8ppointed 20 December 2022) Company reglstered number 03364165 Charity registered number 1063842 Registered office 13 & 14 Mercury Close Borstal Rochester Kent ME1 3AT Accountants Ant Accounting, Innovation Centre Medway, Maidstone Road, Chalham, MES 9FD Bankers CAF Bank Limlted 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Independent Examlner lan Bhola Ant Accounting, Innovation Centre Medway, Maidston8 Road
Trustees. report for the year ended 31 March 2026 The Trustees present their annual report togeiher with Ihe financial statements of the Charity for the year from 1 Aprll 2024 to 31 March 2025. The Annual report serrfes the purposes of both a Trustees, report and a Directors, report under company law. The Trustees confirm that the Annual report and financial statements of the Charity comply with the current statutory requirements. the requirements of the Charity's goveming document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Repu1¢ of Ireland (FRS102) (effectlve 1 January 2019). Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companles Act 2006 (strateglc Report and Directors, Report) Regulations 2013 has been omitted. Objectlves and actlvltles a. Pollcies and objectives The objects of the Charity are the advancement of educatlon, the preservation and prolectlon of health, the relief of poverty, sickness and distress 8nd the provision of support for Ihe benefrt of local children, parents and other residents of Borstal and Rochester, Kent. The Trustees confirm that they have refeffed to the guidance contained in the Charity Commission's gener81 guidance published by the Charity Commission relating to public tonefrt, including the guidance 'Public beneflt: running a charity (PB2)' when reviewing the Charity's aims and objectives and in planning future aGtiviti8s for the year. b. Volunteers The trustees volunteered according to thelr skllls and tlme, helplng wllh provldlng advlce and some practlcal help on sile, such as fittinglinst81ling items and minor repairs. Achievefflents and performance Results for the year The Charity has received income during the financial year of £102,705 (2024: £73,236), whilst incurring expenditure totalling to £108.059 (2024.. £80,763), This led to total reserves decreasing from £9.876 to £4,522. Of this £90 (2024.. £5,444) is the Ch8rity's unresIrfed reseprfes. with £4,432 {2024'. £4,432) being held as restricted funds at the Balance sheet date. b. Revlew of actlvltles Various small events outside of normal VrkIng hours were arranged to improve engagement with parenls and children. The core income and expenditur8 is fairly reliable and pr8dictable, so holding high reserves should not be necessary. However, the Trustees believe a comfortable level at the current time would be £40,000- something the Charity is not quite achieving. It has been eremelY difficuh to increase income during the past year, but as 2024125 progresses they hope to begin increasing the level of reserves up to £40,000, before embarking on any significant new additional expenditure. The Trnstees continue to explore potenti81 new sources of funding to improve reseNes and help future developments. The Trustees, staff and children are also very grateful to MHS homes for thelr ongoing maintenance of the building and extemal facilities.
Trustees, report Icontinued) for the year ended 31 March 2025 Financial review a. Going concem After m8king appropriate enquiries, thè Trustees still have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable fL5ture. For this reason, they continue to adopt the going concem basis in preparing the financial statements. Further details regarding the adoption of the going concem basis can be found in the acGounting policies. b. Res•rv•8 policy The Trustees have considered the level of reserves they need to hold to enable them to meet thelr charltable objectives. The TTustees are continu811y reviewing the services provided and the funding they are receiving. The core Income £nd expendlture Is falrly reliable and predictable, 50 holding high reserves should not be necessary. However, the Trustees believe a comfortable level at the current time would be £40,000 - something the Charlty Is not quite achieving. It has been extremely difficult to increase Income during the past year, but as 2025 progresses they hope to begin increasing the level of reserves up to £40,000, before embarkino on any significant new additional expenditure. The Trustees continue to explore potential new sources of funding to improve reserves and help future developments. Structuroty gov•manco and management . Conslltutlon Action for Borst81 Communhy Project Is registered as a chartiable cA>mpany Ilmlted by guarantee and was set up by a Memorandum of Association dated 1 May 1997. The Charity is constituted under a Memorandum of Assoclatlon and Is a registered charity, number 1063842. b. Methods of appointment or election of Trustees The management of the Charity is the responslbility of the Trustees who are elected and co opted under the tenns of the Articles of Association. c. Enquiries Any enquiries concerning the Charrty should be addressed to the prlnclpal office at 13 & 14 Mercury Close. Borstal, Rochester, Kent, ME13AT. d. Financial risk management The Trustees have assessed the major risks to which the Charlty is exposed and are satisfied that systems and procedures are in place to mitigate exposure to the major risks. Plans for future periods The Trustees hope to secure further funding and build reseFves to ensure the vital work of the project continues. This includes new grants and section 106 contributions from local developments.
Trustees. report (continued) for the year ended 31 March 2025 Information on fundraising practices The Charity has not undertaken any significani fundraising activities during the financial year however, the Pre- school held a few small events to help finance materials for the children. Statement of Trustees. responsibilities The Truste8s (vtho are also the Directors of the Charity for the purposes of company law) are responsible for preparing the Trustees, report and the financial statements in accordance wrth applicable law and Unrted Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must nol approve Ihe financial staternents unless they are salisfied thal they give 8 true and fair view of the state of affairs of the Charfty and of Its income and application of resources. including its Income and expenditure, for that period. In preparing these financial statements, the Trustees are required to: select sultable accounting policies and then apply them consistently; observe the methods and principles of the Charities SORP (FRS 102)., make judgements and accounting estimates that are reasonable and prudent: state whether appllcable UK Accounting Standanls (FRS 102) have been followed, subject to any material departures dlsclosed and explained in the flnanclal statements; prepare the financial statements on the going concern basis unless it is inappropriate io presume th8t the Charity will contlnue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose wlth reasonabl8 accuracy at any time the financlal position of the Charity and enable them to ensure that the financial statements comply wlth Ihe Companies Acl 2006. They are also responsible for safeguarding the assets of the Charity and hence for taklng reasonable steps for the pVentiOn and detection of fraud and other irregularities. Approved by oNler of the members of the 808rd of TNstees and sioned on thelr b8half by., 8 A Tranter Trustee Date:
Independent examiners report for the year ended 31 March 2025 Independent examinerfs report to the Trustees of Action for Borstal Community Projecl (Yhe Charity) I report to the Charity Trustees on my examlnatlon of the accounts of the Charity for the year ended 31 March 2025 Responsibilitios and basis of report As the Trustees of the Charity (and Its Dlreciors for the purposes of company law) you are responsible for the preparation of the accounis in accordance with the reqU1MentS of the Companies Aci 2006 (Ihe 2006 Act'>. Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carrled out under sectlon 145 of the Charlties Ad 2011 {'the 2011 Act?. In carrylno out my exarnination I have followed the Directions given by the Ch8rity Cornmission under section 145(5)(b) of the Independent èxaminefs statement I have completed my examination. l Conftmi that no Matte have come to my attenlion in connection with the examination giving me cause to believe.. accounting reconls were not kept in respect of the Charity as required by section 386 of the 2006 Act. or the accounts do not accord wlth those reco*s. or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than 8ny requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an Independent examination- or the accounts have not been prepared In accor(18nce with the methods 8nd princlples of the Statement of Recommended Practice for accountlng and Frfjrt1ng by charities lapplicable to chadtles preparing their accounts in accorrlance with the Financial Reporting Standard appllcable in the UK and Republic of Ireland (FRS 102)]. I have no concems and have come across no other rnatters in connectlon wlth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Ian Bhola Ant Accountlng Ltd, Innovatlon Centre Medway, Maldstone Rd, Chatham. Kent. ME5 9FD Dated: /of Sh/0
Statement of financial activities (incorporating income and éxpenditure account) for the year énded 31 March 2025 Restricted funds 2026 Unrestricted Total funds Tolal funds funds 2025 2025 2024 Note Income from: Donations and legacies 101,452 101,452 71.191 Charitable aciivlties Investments 1,148 106 1,148 105 1,855 190 Total income 102,705 102,705 73,236 Expenditure on: Charitable activities 108,059 108,069 80,103 Total expenditure 108.059 108,059 80,103 Net movement In funds 16,354) 16,354 (6.867) Reconcillatlon of funds: Total funds brought forward 4,432 9.876 15,364) 16.743 {6,867> Net movement in funds (6,364 Total funds carried fOard 4,432 90 4,522 9,876 The Statement of financial activities Includes all gains and losses recognised in the year. The notes on pages 8 to 17 fonn part of these financial st8ternents.
Registered number: 03364165 Balance sheet as at 31 March 2025 2026 2024 Note Fixèd assèts Tangible 8ssets Current assets 10 1,S27 1,107 Debtors 170 176 Cash at bank arKI in hand 6.849 9,923 6,019 10,099 Credltors: amounls falling due withln one year 12 (1,614 (1.330) Net current assets 4,SOS 8,769 Tolal net assets 6,032 9,876 Charlty funds Restrlcted funds Unrestricted funds 13 13 4,432 90 4432 5.444 Total funds 4,522 9,876 The Charity was entitled to exemption from audbt under section 477 of the Companies Act 2006. The members have not required the companyto obtain an audit for the year In questlon In accordance wlth sectlon 476 of Companies Act 2006. The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements hav8 been prepared in accordance with the provisions applicable to entities subject to the srnall companies regime. The financial statements were approved and authorised for issue by Ihe Trustees and signed on their behalf S A Tranter Trusiee Date: The notes on pages 8 to 17 fonTt part of Ih6se financial statements.
Notes to the financial statements for the year ended 31 March 2026 General inforn)allon Action for Borstal is a company limited by guarantee and is incorporated in England & Wales with the registration number 03364165. The address of the registered office Ss 13 & 14 Mercury Close, Borstal, Rochester, Kent, ME1 3AT. Accounting policies 2.1 Basis of preparation of financial s&eMentS The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting 8nd ReFx)rting by Ch8rities: St8tement of Recommended Practice applicable to charlties preparing their accounts In accordance with the Financial Reporting Standard applicable inthe UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Action for Borstal Community Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities a initially recognised at historical cost or transaction value unless Olherwise *ated in the relevant accounling FM)Iicy. The financial statements are prepared on a going concem basis under the historical cost convention, modified io include certain iiems ai fair value. The financial statements are pr8s8nted in sleding, which is the functional CuencY of the Charity and rounded to the nearest 2,2 Going concern The Trustees assess whether the use of golng concern is appropriate i,e. whether there are any material uncertainties related to events or conditions that may Gast significant doubt on the ability oflhe Charity to continue as 8 going concem. The TNslees make this assessmenl In respect of a perlod of at least one year from the date of authorisation for Issue of the financial statements and have concluded that the Charity has adequate sOUrceS lo continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to contlnue as a going concem, thus they continue to 8dopl the going concern b8sls of accountlng In preparlng the fln8nd81 statements. 2.3 Income All inGome is recognised once the Charity has entlllement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of finanGial activities on a receivable basis. The b818nce of income recelved for specific purposes but not expended during the perlod is shown In the relevantfunds on the Balance sheet. Where income is received in advance of entitlement of receipt. its recognition is defer and included in creditors as deferred income. Where entitlement occurs before income is received. the income is accrued. On receipt. donated professional seiceS and facillties are recognised on Ihe basis of the value of the gift to the Charity which is the amounl It would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market: a corresponding amount is then recognlsed In expenditure in the period of receipt. Income tax recoverable in re18tion to donaiion5 received under Gift Ai(1 or deeds of covenant Is recognised at the time of the donation.
Notes to the financial statements for the year ended 31 March 2026 Accounting policies (continued) 2.4 Expenditure Expenditure is recognised once there is a leg81 or constructive obligation to transfer economic benefit lo a Ihird party, it is probable that a transfer of economic benefits wlll be required In settlement and the amount of the obligation can be measured reliably. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. 2.6 Interest receivable Interest on funds held on deposit is Included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the instttution with whom the funds are deposited. 2.6 Taxation The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporalion tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or c8Pital gains received within categories covered by Chapter 3 Part 11 of the Cory)oration Tax Act 2010 or Section 258 of the Taxatlon of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. 2.7 Tangible fixed assets and depreciatlon Tanglble fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated deprecÉation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended WrkIng condition should be included in the measurement of cost, At each reporting date the Charity assesses whether there is any indication of Impaiment. If such indication exists, the recoverable amount of the asset is delermined to be the higher of its fair valu8 less costs to sell and rts value in use. An impairment loss is recognised where the carylng amount exceeds the recoverable amount. Dèpreciation is ch8rged so as to 8IIoc8te the cost of tangible fix8d assets less their residual value over their estimated useful lives, using the stralght-line method. Office equipment 20% straight Ilne 2.8 Debtors Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid. 2.9 Cash at bank and In hand Cash at bank and in hand includes cash and short-temi highly liquid investments a short maturity of three months or less from the date of acquisition or opening of the deposlt or similar account,
Notes to the financial statements for the year ended 31 March 2025 Accounting policies (continued) 2.10 Liabilities and provisions Liabilities are recognised when there is an obligation at the Balance sheet date as a resull of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be esiirnated reliably. Liabillties are recognised al the amounl that the Charity anticipates it will pay to settle the debt or the amount It has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the oblig8tion. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, dlscounted at the pre-tax discount rate that reflects the risks specific to the liabiltty. The unwinding of the discount is recoonised in the Statement of financial activities as a finance cost. 2.11 Flnancial instruments The Charity only has financial assets and financlal liabilities of a kind that qualify as basic financi81 instrurnents. 8asic financial instruments are initially CogniSed at transaction value and subsequently measured at their settlement value. 2.12 Pensiong The Charity operates a defined contribution pension scheme and the pension charge represent5 the amounts payable by the Charity to the fund in respect of the year. 2.13 Fund accountlng General funds 8re unrestricted funds whlch are available for use at the discretion of the Trustees In furtherance of the general objectives of the Charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific Trstrictions imposed by donors or which h8ve been raised by the Charity for particular purposes. The costs of raising and admlnisterino such funds are charged agalnst the speclfic fund. The alrn and use of each restrlcted fund is set out In the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Critical accounting estimates and areag of judgemenl Estimates and judgements are continually evaluated and are based on historical experience and otherfactors, including expectations of future events that are believed to be reasonable under the circumslances. The Charlty does not currenlly have any signific4nt accounting estimates or areas of judgement.
Notes to the financial statements for the year ended 31 March 2025 Income from donations and legacies Restricted Unrestricle Total funds d funds 2025 2025 funds 2025£ Total funds 2024 Donations 17,634 17,634 19.097 Govemment grants 83,818 83,818 52,094 101,452 101,462 71,191 Incom• from charitable actlvfties Unrestricte Total d funds 2025 funds 2025 Total funds 2024 Fees recelvable 1,148 1,855 Investment income Unrestricte Total d funds 2025 funds 2025 Tot81 funds 2024 Bank interest receivable 105 105 190
Notes to the financial statements for the year ended 31 March 2025 Analysis of expenditure by activities Direct costs 2025 Support costs 2025 Totsl Tolal funds funds 2024 2025 Charitable adivities 105,416 2,643 108.069 80,103 Analysis of direct cosls Total Total funds 2025 funds 2024 Staff costs Depreciation Rent and rates Heat and light Telephone and intemet Insurances Bank charges Sundry expenses Equipment Decorating costs 78.617 100 16,834 3,798 696 687 60 1,316 48,988 100 17,488 2,857 98Q 591 60 1.055 5791 106 416 77,911
Notss to the financial statements for the year ended 31 March 2026 Analysis of expenditure by activities Icontinued) Analysis of direct costs (continued) The decorating costs of £200 (2024". £200) relale to re*ricted expenditure in the year. All remaining dired costs expenditure in 2025 are from unrestricted funds. Analysis of support costs As restated Total Total funds 2026 funds 2024 Independent examlners fees Payroll fees Consuttancy fees Professional support costs 1,500 900 1,143 1.292 2,643 2,192 All of the support costs, in both 2024 and 2025, were from unrestricted funds. Staff costs 2025 2024 Wages and salaries Social securlty costs Pension costs 73,756 3,361 673 48,594 74,429 48,958 The average number of persons employed by the Charity dudng the year was as foll0v.. 2026 No. 12 2024 No. 12 No employee received remuneratlon amounting to more than £60.000 in either year. Total remuneration and benefit5 received by key management personnel. including employerfs national insurance contributions. amounted to £8,118 (2024: £6,118).
Notes to the financial statements for the year ended 31 March 2026 Trustees. remuneration and expenses During the year, no Trustees received any remuneration or other benefits (2024 - £NIL). During the year ended 31 March 2025, no Trustee expenses have been incurred (2024 - £NIL). 10. Tangible fixed assets Office •quipment Cost or valuation At 1 April 2024 Additions At 31 March 2025 Depreciation Al 1 April 2024 Charge for the year At 31 Marth 2025 Not book value At 31 March 2025 14,646 520 16.166 13,639 100 1,527 1,142 At 31 March 2024 q l. Debtors 2025 2024 Due wlthin one year Other debtors Prepayments and accrued income 170 110 66 176 170 12. Credltors 2026 2024 Due within one year Other Creditors 614 430 614 430
Notes to the financial statements for the year ended 31 March 2025 12. Credltors: Amounts falling due within one year 2025 2024 Accruals and deferred income 900 900 13. statement of funds Statement of funds - current year Balance at 31 March Balance at Aprll 2024 Income Expenditure 2026 Unre8trlcted funds Gener81 funds 102,705 1108.059) 90 Restricted funds Pre-school decoratlng fund 4432 4.432 Total of funds 9,876 104,727 1108,059) 4,522 Restricted funds Pre-school decoratlng furKI - this funding was recelved from the Co-op to enable the Charity to undertake redecoratlon arKI renovation works at the Pre-school.
Notes to the financial statements for the year ended 31 March 2026 13. Stafrment of funds (conlinued Statement of funds - prlor year Balance at 31 March Balance at Transfers 1 April 2023 Income Expenditu inlout 2024 Unrestricted funds General funds Restricted Funds Total Funds 12,311 4,432 16,743 73,236 (80,103) 4,432 9,876 73,236 80,103
Notes to the financial statements for the year ended 31 March 2025 14. Analysis of net assets between funds Restricted Unrestricled funds 2025 funds 2025 Total funds 2025 Tangible Fixed Assets Current Assets Creditors due within one year Tot81 1,527 77 (1,514) 90 1.527 6,019 4,432 4,432 Restricted Unrestricted funds 2024 funds 2024 Total funds 2024 Tangible Fixed Assets Current Assets Creditors due within one year Total 1,107 5,667 (1 ,330) 5,444 1,107 10.099 (1,330) 4,432 4,432 15. Pénslon commltmonts The Charity operales a defined contrfbutlon penslon scheme. The a&15 of the scheme are held separately from those of the Charity In an independenlly administered fund. The pension cost ch8rge represents contrlbutions payable by the Charity to the fund and amounted to £673 (2024 - £364). There was £nil outstanding at the Balance sheet date (2024 - £68). 16. Mambers, Ilability Each member of the Charity undertakes to conlribute to the assets of the Ch8rlly in the event of It being wound up while helshe Is a member, or V*llthin one year after helshe ceases to be a member, such amount as may be required, not exceedlng £10 for the debts and liabilities Gontracted before helshe cease5 to be a member. 17. Related party transactions The Charity has not entered into any lated party transactions during the financlal year (2024.. £NII) and Ihere are no amounts outstanding with any related parties at the Balance sheet date (2024- £Nil).