Charity number: 1063731 COLCHESTER GATEWAY CLUBS UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024
COLCHESTER GATEWAY CLUBS CONTENTS Page Reference and administralive details of the charity, ils Trustees and advisers Trustees, report Independenl examlner's report Stalement of financlal activities Balance sheet 10 Notes to Ihe financlal statements
COLCHESTER GATEWAY CLUBS REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MAY 2024 Trustees V Scriven, Chair S Cadogan, Treasurer S Hill, Secretary L Warland (resigned 29 August 2023) J Southgate M Lemon S Anderson J Ackerman M Hudson, Co-opted Treasurer {appointed 1 November 2023) Charlty reglstered number 1063731 Princlpal olflce Kingsland 86 London Road Colchester Essex C03 9DW Senlor management team V Gamble and A Hudson, Charty Managers Ac¢ounlanls Griffin Chapman 4 & 5 The Cedars Apex 12 Old Ipswich Road Colchester Essex C07 7QR Bankers Metro Bank PLC One Southampton Row London WCIB SHA Page 1
COLCHESTER GATEWAY CLUBS TRUSTEES. REPORT FOR THE YEAR ENDED 31 MAY 2024 The Trustees present their annual report together with the financial statements of the charity for the 1 June 2023 to 31 May 2024. The trustees have adopted the provisions of the Statement of Recommended Practice {SORPI "Accounting and Reporting by Charities" IFRS 102} in preparing the annual report and financial slatemenls of the charity. The financial statements have been prepared in accordance with the accounling policies set out in notes to the accounts and comply with the charity's governing document, the Charilies Acl 2011 and Accounting Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. Where compliance wilh legislation or accounting standards is inconsistent with the requirement to give a true and fair view, this is slated in the notes lo Ihe accounts and the Trustees conclude thal the financial statements give a true and fair view. The charily was eslablished on 1st June 1997 following the splii from Essex County Council of the Thursday Galeway Club, and is established under a constitution dated 31 st May 1997, updated 21 st October 2018. The trust is affiliated to the National Federation of Galeway Clubs. The Irust became a regislered charity on 31st July 1997. Page 2
COLCHESTER GATEWAY CLUBS TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2024 Objeclives and activities a. Policies and objeclives The charity is established to enable people with learning disabilities to access leisure and social activities in the community and for opportunities for personal development including self advocacy. The charity campaigns for and with people with learning disabilities for the rights of people with learning disabilities and works with other organisations and groups for the benefit of people with learning disabilities. These objects are supported by entrance fees, donations and fundraising activities, together with income from weekends and trips away. In setting objectives and planning for activities, the Trustees have given due consideration lo general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit- running a charity (PB2)'. Achievements and performance a. Main achievements of Ihe charity Gateway remains a forerunner in third sector services for people with learning disabilities and their family and carers. Our clubs and activities continue to grow. and our Advocacy and Supporl Service is second lo none. Page 3
COLCHESTER GATEWAY CLUBS TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2024 Achievements and pertomiance (continued) b. Review of activities Our services remain vitally important for the health and wellbeing of the Learning Disabled community. Clubs Gateway members benefit from an activity every day of the week. On Mondays, our Roy Clarke Award Scheme uses Old Healh Community Centre to run activities. Tuesdays there is a vibrant evening social club held at Kingsland Church. Wednesdays there is a wellbeing club held at Cadows in Claclon and on Thursdays Ihere is a Ukulele Club in Old Heath, and an active Club at Foxash in Lawford. Fridays there is a regular art club, and an evening social club held at Foxash Social Club Lawford. Gateway hires venues locally, ensuring that our clubs and are activities are besi placed to support those who need us most. Advocacy The Advocacy and Support team continue lo work across the area visiting the most vulnerable in their homes and finding solutions to problems. They often help to apply for benelits and resources which have a massive impact upon the individuals and families. We now have four advocales and a support worker, working to capacity across the area. Members Committee We have an active Members Committee, who not only contribule to decisions about the direction of work, but they also volunteer al Clubs and special events. Our members commitlee changes periodically so that anyone wanting to have a role wilhin the committee can have a chance. Roy Clarke Award Scheme (RCASI A year into the scheme and we have seen many people attend our courses. learning a new skill. helping their community, writing slories. The award is named after our late Chairperson. Roy Clarke and we are hoping that the coming year will see this scheme recognised throughout the city and surrounding areas. Holding a safety course in both Colchesler and Clacton and a health course in Colchesler has been a great achievement for the Charity and I thank all those involved in making this idea a thriving reality. Respite We continue to receive money from Colchester Catalyst Charity to disperse for respite. This service has been seen as a litesaver by many lamilies in urgent need of a break and unable to access statutory services. Holidays We were delighted to offer our Wild Duck Holiday in Norfolk and Women's Wellbeing Holiday in Mersea again this year, which were very successful. They were enjoyed by our members and provided much needed respite to families and a chance to try out new things for many of our members who attend. c. Fundraising actlvltles and income generation We continue to apply for granls to fund our activities. This year we have been far more focussed in our approach, applying for just 9 granls, wilh 6 being awarded. Part of our focus has been to secure funding for the Advocacy and Support Service from a single source and we are very grateful to the national Lottery Community Fund which has awarded us a three-year grant. This takes away the previous pressure of applying for and reporting on multiple grants throughout the year. Our priority and locus tor the next financial year are to secure funding for core costs Page 4
COLCHESTER GATEWAY CLUBS TRUSTEES. REPORT {CONTINUED) FOR THE YEAR ENDED 31 MAY 2024 Achievemenls and performance {conlinued) We would like to thank the following for their generous grants which have enabled us to continue offering our services to people wilh Learning Disabilities and their families- _ Community 360 & Tendring CVST Live Well Funding Community 360 Hyperlocal Fund Essex Community Foundation Essex Association of Local Councils Grassroots Mencap Together Fund National Lottery Community Fund Finally, my thanks go to everyone who has supported the charity this year and to the club staff, Advocacy and Support staff and volunteers for their hard work and dedication to the charity- Without their support we could not be the great service that we are. Special thanks go to the Managers, Administrator and the Trustees for their tireless work. d. Inveslmenl policy and performance The Trustees acknowledge the need to consider maximising any potential for income from reserves held by the charity, however they also acknowledge the requiremenl lo ensure these funds are invested in low risk opportunities. Financial review a. Financial review and Reserves policy The attached financial stalements show the current state of Ihe finances. which the committee consider to be sound. In the year ended 31 May 2024, there was an in year deficit of £3,621. Expenditure exceeded income in this year, as a result of actively spending monies accrued over previous years in line with the charitable objectives. The charity's policy on reserves is to maintain adequate funding to enable the continuance of the charity for a minimum of three months. Three months of unrestricted costs is roughly £30,000. These free reserves are maintained on deposit. Ignoring the designated funds, unrestricted funds at 31 May 2024 were £55,910. By removing fixed assels of £2,897, which would need to be disposed of to release funds, this leaves free rerserves of £53,013 ai year end. Details of reserves are shown in notes 15 and 17 to the accounts. The trustees acknowledge that reserves being carried fOard are higher than the reserves policy levels aimed for. In this year and the next: there has and will be a continued move towards increased activity levels, with the aim of making besl use of these excess reserves. Page 5
COLCHESTER GATEWAY CLUBS TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2024 b. Going concern After making appropriate enquiries, Ihe Truslees have a reasonable expectation that the charity has adeqL6ate resources to continue in operational existence for the foreseeable fulure. For this reason. they continue to adopt the going concern basis in preparing the financial statemenls. c. Financial rlsk management objectives and policies The charity trustees have given consideration to the major risks to which the charity is exposed and satisfied themselves that procedures are established in order to manage those risks. The trustees review the risks the charity may face on a regular basis. The establishment of policies and procedures are designed to mitigate those risks identified and to minimise any potential impact on the charity should any of these risks materialise. Struclure, governance and managemenl a. Conslltutlon The trustees form the managing committee, whose members are elected and appointed on an annual basis. with the officers being elected from the membership of the managing committee. The Annual General Meeting is held in OctoberlNovember each year. Co-opted truslees can attend meetings but have no voting rights and there is no requirement to attend. b. Meihods of appointmenl or election of Trustees The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the constitution. c. Organisalional structure and decision-making policies All organisalional and decision making is made by the truslees at regular trustee meetings. All decisions are made by majority vote and the administrator is consulted beforehand. The members committee continues to meet once a monlh and actively takes part in decision making. d. Related party relationships The charity is aff iliated lo Royal Mencap and works in co-operalion with Stepping Stones and Colchester CVS amongst other bodies. Any related party transactions falling under the Chairy SORP definition are reported in the notes to the accounts. e. Financial rlsk management The Trustees have assessed the major risks to which the chariiy is exposed. in particular those relaled to the operations and finances of the charity, and are satisfied Ihat systems and procedures are in place to mitigate exposure to the major risks. Page 6
COLCHESTER GATEWAY CLUBS TRUSTEES. REPORT {CONTINUED) FOR THE YEAR ENDED 31 MAY 2024 Stalemenl of Trustees. responsibilities The Trustees are responsible for preparing the Trustees. report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England & Wales requires Ihe Trustees to prepare financial statemenls for each financial which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for thal period. In preparing these financial statements, the Trustees are required to: select suitable accounting policies and then apply them consistently. observe the methods and principles of the Charities SORP (FRS 102). make jLidgments and accounting estimates that are reasonable and prudent" state whether applicable UK Accounting Standards IFRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on Ihe going concern basis unless it is inappropriate to presume Ihat the charity will continue in business. The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy al any lime the financial position of the charity and enable them lo ensure that the financial slalements comply with the Charities Act 2011, the Charity (Accounts and Reports} Regulations 2008 and the provisions of the constitulion. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of Trustees and signed on their behalf by: V Scriven Chair of Trustees Date: S &2+ Page 7
COLCHESTER GATEWAY CLUBS INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MAY 2024 Independent examiner's report to the Trustees of Colchester Gateway Clubs {'the charity.) I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 May 2024. As the Trustees of Ihe charity you are responsible for the preparalion of the accounts in accordance with the requirements of the Charilies Act 2011 ('the 2011 Act')- I report in respect of my examination of the chariws accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5}{b) of the 2011 Act. Independent examlner's slatemenl I have completed my examination. I confirm that no matters have come to my attenlion in connection with the examination giving me cause to believe that in any material respect- accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act- or the accounts do not accord with those records- or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other mallers in connection with the examinalion to which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. This report is made solely lo the charity's Trustees: as a body, in accordance wilh Part 4 of the Charities {Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state lo the charity's Trustees those matters l am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body. for my work or for this report. Signed.. Dated: 7 AJoV¢Prtkn &2* CERTIFIED ACCOUNTANT Mr D Aldworth Griffin Chapman 4 & 5 The Cedars Apex12 Old Ipswich Road Colchester Essex C07 7QR Page 8
COLCHESTER GATEWAY CLUBS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2024 Unrestricted funds 2024 Restricted funds 2024 Toial funds 2024 Total funds 2023 Note Income from: Donations and legacies Charilable activities Other trading activities Investments 146,669 148,715 74,535 2,057 5,592 111,980 59,562 2,351 2,828 74,535 2.057 5,592 Total income 84,230 146.669 230,899 176, 721 Expenditure on.. Charilable activities 121,815 112.705 234,520 214,30S Tolal expenditure 121,815 112.705 234,520 214,309 Net movement in funds (37,585) 33,964 (3,621) (37,588) Reconciliation of funds: Total funds brought forward Net movement in funds 109,245 (37,585) 34,209 33.964 143,454 {3,621) 181,042 (37,588) Total funds carrled forward 71,660 68.173 139,833 143,454 The Statement of financial activities includes all gains and losses recognised in the year. The notes on pages 11 to 26 form parl of these financial statements. Page 9
COLCHESTER GATEWAY CLUBS BALANCE SHEET AS AT 31 MAY 2024 2024 2023 Note Fixed assels Tangible assets 12 2.946 1,023 2,946 1,025 Current assets Debtors Cash at bank and in hand 13 857 138.600 1,228 193. 772 139,457 195,000 Creditors- amounts falling due within one year 14 (2,570) (52,569) Nel current assets 136,887 142,431 Total assets less currenl liabilities 139,833 143,454 Nel assets excluding pension asset 139,833 743,454 Total nel assels 139,833 143,454 Charity funds Restricted funds Unreslricted funds 15 15 68.173 71,660 34,209 109,245 Tolal funds 139,833 143,454 The financial statemenls were approved and authorised for issue by the Trustees and signed on their behalf by.. V Scriven Chair of Trustees Date: AloV.-L 202* The notes on pages 11 to 26 form part of these financial statements. Page 10
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 General informalion The charity is unincorporated and is registered in England and Wales with the Charities Commission. Accounling policies 2.1 Basis of preparation of financlal statements The financial stalements have been prepared on an accruals basis in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in Ihe United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice. The financial statements have been prepared under the historical cost convention with items recognised al cost or transaction value unless OtheISe stated in the relevant notes to these accounts. The financial statements have been prepared to give a 'true and fair, view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view,. This departure has involved following the Accounting and Reporting by Charilies.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Stalement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. Colchester Gateway Clubs meets the definition of a public benefrt entity under FRS 102. The presentation currency is £GBP. 2.2 Income All income is recognised once the chartty has entitlement lo Ihe income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance ol entitlement of receipt, its recognition is deferred and included in creditors as deterred income. Where entitlement occurs before income is received, the income is accrued. On receipt, donated professional seNices and facilities are recognised on the basis of the value of the gift to the charity which is the amount it would have been willing io pay to oblain services or facilities of equivalent economic benefit on the open market. a corresponding amount is then recognised in expenditure in the period ol receipt. Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion ol the seNice. Page11
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Accounting policies (continued) 2.3 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable thal a transfer of economic benefits will be required in settlement and the amount of Ihe obligation can be measured reliably. Expenditure is classified by activity. The cosls of each activity are made up of the total of direct costs and shared costs, including support cosls involved in undertaking each activity. Direcl costs attributable to a single activity are allocated directly to that activity. Shared costs which conlribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the charitrfs objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. 2.4 Government grants Government grants are included in the Statement of financial activities on a receivable basis. 2.5 Interest receivable Interest on funds held on deposit is included when receivable and the amoLJnt can be measured reliably by the charity. this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposiled. 2.6 Tanglble fixed assets and depreciation Tangible fixed assets are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognilion, under the cost model, tangible fixed assets are measured at cosl less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost. At each reporting date the charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determ ined lo be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, Depreciation is provided on the following basis: Fixtures and fittings 250/0 Straight line Page 12
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Accounting policies (continued) 2.7 Debtors Trade and other debtors are recognised al the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid nel of any trade discounts due. 2.8 Cash at bank and In hand Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity ol three months or less from the date of acquisition or opening of the deposit or similar account. 2.9 Liabilities and provlsions Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost. 2.10 Financial instruments The charity only has financial assets and financial liabilities ol a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and SLAbsequently measured at their settlement value wilh the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. 2.11 Pensions The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the lund in respect of the year. 2.12 Fund accountlng General funds are unrestricted funds which are available for use at Ihe discrelion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is sel out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes lo the financial statements. Investment income, gains and losses are allocated to the appropriate fund. Page 13
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Accounting policies (continued) 2.13 Redundancy costs Redundancy costs and termination payments are charged to the income slatement in the year in which an irrevocable commitment is made to incur the costs. Crltical accounting eslimates and areas of judgment Estimates and judgments are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed lo be reasonable under the circumstances. Critical accounting estimates and assumptions: The charity makes estimates and assumptions concerning the future. The resulting accounting estimates and assumptions will, by definition, seldom equal the related actual results. However, there are no estimates and assumptions that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year. Page 14
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Income from donalions and legacies Unrestricted Restricted funds funds 2024 2024 Total funds 2024 Donations Grants Government grants 2,046 2,151 141.359 3,159 4,197 141,359 3,159 Total 2024 2,046 146,669 148,715 Unrestrictea funds 2023 Restrictea funds 2023 Total funds 2025 Donations Grants Government grants 6,468 5.000 1,200 98,433 879 7,668 103,433 879 Total 2Q23 11,468 100,512 111,980 Income from charitable activilies Unreslricted funds 2024 Total funds 2024 Weekends Trips Entrance fees 4,692 69,843 4,692 69,843 Total 2024 74,535 74,535 Page 15
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Income from charitable activities (continued) Unrestrictea funds 2025 Total funds 2025 Weekends 30 30 Trips Entrance fees 3,048 56,484 3,048 56,484 Total 2025 59,562 59,562 Income from Oiher trading activilies Income from fundraising evenls Unrestricted funds 2024 Total funds 2024 Fundraising events 2.057 2,057 UnrestriGteo funds 2023 Total funds 2023 Fundraising events 2,351 2,351 Investment income Unrestricled funds 2024 Total funds 2024 Deposit interest 5,592 5,592 Page 16
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Investment income {conlinued) Unrestricteo funds 2023 Total funds 2023 Deposit inlerest 2,828 2,828 Analysis of expendlture by actlvltles Aclivities undertaken direclly 2024 Support costs 2024 Total funds 2024 Fundraising activities Trips, weekend and other events Club activity costs RCASIAdvocacy & Support projects Other support costs 140 140 4,135 8,278 23,347 198,620 4,135 8,278 23.347 198,620 Toial 2024 35,900 198,620 234,520 Page 17
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Analysis of expenditure by aclivilies (continued) Activities undertaken directly 2023 Support costs 2025 Total funds 2023 Fundraising activilies Trips, weekend and olher events Club activity costs RCASIAdvocacy & Support projects Other support costs 30/ 307 5,598 5, 623 24.089 5,598 5, 623 24, 089 178, 692 178,692 Total 2023 35,67? 178,692 214,309 Analysis of support cosls Tolal funds 2024 Totgl funds 2023 Staff costs Depreciation on fixed assels Respite care and activities Legal and professional Rent 158,729 603 13,729 5,453 9.197 186 160 2,007 141,159 1, 196 12,620 8,437 22/ Telephone Repairs & equipment Printing and stationery Course fees and expenses Insurance Payroll fees Sundry expenses Governance costs Travel expenses 418 1,281 385 1,197 834 1,158 5,268 99 1,212 1,119 6,276 3,898 464 198,620 178,692 Page 18
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Independenl examiner's remuneration 2024 2023 Fees payable to the charivs independent examiner for the independenl examination of the charitvs annual accounts Fees payable to the charity's independent examiner in respect of- All other setvices not included above 400 400 1,880 1,880 10. Slaff costs 2024 2023 Wages and salaries Social security cosls Contribution to defined contribution pension schemes 152,325 3.979 2,425 735,614 3,387 2, 158 158,729 141, 159 100/0 of the salary cosls for key management are included wilhin governance costs rather than in staff costs above. Governance costs also include accountancy and independent examination fees. Payroll and pension related costs are attributed between restricted and unrestricted funds in line with the activity being worked on by stall members. The average number of persons employed by the charity during the year was as follows: 2024 No. 2025 No. Management Adminislrator Club Assistants Advocates Support workers 10 17 15 Page 19
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 10. Staff costs (conlinued) No employee received remuneration amounting to more than £60,000 in either year. The key management personnel of the charity comprises those listed on page 1. The total amount of employee benefits (including employer pension contributions received by key management for their services to the charity was £29.878 (2023: £16,784). Trustees, remuneration and expenses During the year, no Trustees received any remuneration or other benefits (2023 - £NIL). During the year ended 31 May 2024, no Trustee expenses have been incurred (2023 - £NIL). 12. Tangible fixed assels Fixtures and fittings Cost or valuation At 1 June 2023 10,693 2.526 Additions At 31 May 2024 13,219 Depreciation At 1 June 2023 Charge for the year 9,670 603 At 31 May 2024 10,273 Net book value At 31 May 2024 2,946 At 31 May 2025 1,023 Page 20
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 13. Deblors 2024 2023 Due within one year Other debtors Prepayments and accrued income 299 558 1.228 857 1,228 14. Crediiors: Amounts falling due within one year 2024 2023 Accruals and deferred income 2,570 52,569 Deferred income is made up of incoming resources from grants and funding which qualify for deferral under the Charity SORP. Page 21
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 15. Slaternenl of funds Slatement of funds - current year Balance at 1 June 2023 Balance at Income Expendilure 31 May 2024 Unreslricted funds Designated lunds Designated Fund Contingency Fund 2,750 13,000 2,750 13,000 15,750 15,750 General funds General Funds - all funds 93,495 84,230 (121,815) 55,910 Total Unrestricled funds 109,245 84.230 (121,815) 71,660 Restricted funds Restricted Funds - other National Lollery Community Fund 34,209 105,205 41,464 (93,973) (18.732) 45,441 22,732 34.209 146,669 {112,705) 68,173 Total of funds 143,454 230,899 (234,520) 139,833 The designated fund is for new projects and has been set aside by the trustees lo provide for new project expenditure as and when it arises. It is represented by cash held at the bank. The contingency fund is set aside by the trustees for future contingencies and is represented by cash held al the bank. There have been no events this year that have required this fund to be called upon. Remaining transfers represent the net effect of restricted funds being used to cover allowable expenditure and core cosls and unrestricled funds, being used lo cover costs within projects funded by restflcted grants and other receipts. The National Lottery Communily Fund reserve represents grant funding through the RC London and South East Region programme. Page 22
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 15. Stalement of funds (continued) Slalement of funds - prior year Balance al l June 2022 Transfers Balance al in/oul 31 May 2023 Income Expenditure Unrestricted funds Designated funds Designated Fund Contingency Fund 2, 750 13,000 2, 750 13,000 15,750 15, 750 Balance al l June 2022 Transfers Balance al in/oul 31 May 2025 Income Expenditure General funds General Funds - all funds 85,699 76,209 (79,413) 11,000 93,495 Total Unrestricted funds 101.449 76,209 (79,473) 11,000 109,245 Restricted funds Restricted Funds - all funds 79,593 100,512 (134,896) (11,000) 34,209 Total of funds 181,042 176,721 (214,309) 143,454 Page 23
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 16. Summary of funds Summary of funds - curreni year Balance al 1 June 2023 Balance at Income Expenditure 31 May 2024 Designated funds General funds Restricled funds 15,750 93,495 34,209 15.750 55,910 68,173 84,230 146,669 (121,815) (112,705) 143,454 230,899 (234,520) 139,833 Summary of funds - prior year Balance a¢ l June 2022 Transfers Balance al in/oul 31 May 2023 Income Expenditure Designated funds General funds Restricted funds 15.750 85,699 79.593 15,750 93,495 34,209 76,209 100,512 (79,413) (134.896) 11.000 (11,000) 181,042 176,721 (214,309) 143,454 17. Analysis of nel assets belween funds Analysis of net assels belween funds - current period Unrestricled Restricted funds funds 2024 2024 Toial funds 2024 Tangible fixed assets Current assets Creditors due within one year 2,897 68,763 49 70,694 {2.5701 2,946 139,457 (2,570) Total 71,660 68,173 139,833 Page 24
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 17. Analysis of net assets between funds (conlinued) Analysis of net assets beeen funds - prior period UnrestriGtea funds 2025 Restricteo funds 2023 Total funds 2023 Tangible fixed assets Current assets Creditors due within one year 634 389 1,023 195,000 (52,569) 711,180 (2.569) 83,820 (50.000) Total 109,245 34,209 143,454 Page 25
COLCHESTER GATEWAY CLUBS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 18. Pension commitTnents The charily operates a defined contribution pension scheme. The assets of the scheme are held separately from those of Ihe group in an independently administered fund. The pension cost charge is included in restricted expenditure and represents contributions payable by the charity to the fund and amounted to £2,425 (2023 - £2,158}. There were no amounts payable to the fund at the balance sheet date. 19. Relaled party Iransactions During the year, the spouse of the Charity Manager was employed by the charity on a full time contract basis, on standard terms, as a Finance Administrator. During the year, a family member of the Trustee. M Lemon, provided dance sessions to the Charity at a total cost 01 £120. There were no donations received from trustees in the year (2023= £25}. 20. Funds received as an agent The charity receives funds from Golchester Catalyst charity on behalf of applicants to cover eligible respite costs. Grants and other receipts received during the year totalled £11.500 and related outgoings were £15,776. The balance carried forward of a surplus of £87 (2023= surplus of £4,363) is held as agent for Colchester Catalyst charity, for future distribution. These amounts are included in the figures within the charitys Slalement of Financial Aclivilies and Balance Sheet. Page 26