CANVEY ISLAND YOUTH PROJECT Charity Number: 1063643
2022-2023
Yellow Door Youth Hub, Poplar Road, Canvey Island, Essex, SS8 7BN Tel: 01268 683431/01268 514792 - Email: info@cyp yellowdoor.org.uk - Website: www.cyp yellowdoor.org.uk
| Registered Charity Number: | 1063643 | 1063643 | ||
|---|---|---|---|---|
| Postal Address: | Canvey Island Youth Project | |||
| Yellow Door Youth Hub | ||||
| Poplar Road | ||||
| Canvey Island | ||||
| Essex SS8 7BN | ||||
| Phone and Fax: | 01268 683431/01268 514792 | |||
| Website: | www.cyp-yellowdoor.org.uk | |||
| Email address: | info@cyp-yellowdoor.org.uk | |||
| @cypyellowdoor | ||||
| @cypyellowdoor | ||||
| @cypyellowdoor | ||||
| Management Committee: | Sue Benson (Chair) | Anna Bakonyvari (Treasurer) | ||
| Ray Ferne | Carolin Voight (Secretary) | |||
| StephaniePrior | Kevin Leigh | |||
| Lee Morris | ||||
| Volunteers: | Sue Richardson | Ella Kempton | ||
| Tigerlily Wolfgang | Jessica Jeffreys | |||
| Stuart Clayton | Hayley Ashby | |||
| Jessica Phillips | Erika Carter De Frieta Galiano | |||
| Leah Bright | Cameron List | |||
| Coral Clarke | Brodie Parkes-Balrd | |||
| Harry Lavallin | Aimee Leigh Morgon | |||
| Elle Brown | Molly Cameron-Jones | |||
| Staff: | Alex Dobinson | Manager | ||
| Tina Loughlin | Senior Counsellor | |||
| Bernie Saxby | Next Level Lead | |||
| LindseySmith | Senior Youth worker | |||
| Ellie Bright | Youth Worker/Mentor | |||
| Charis Boyd | Counsellor | |||
| Lexi KirbyRichards | Youth Worker(Left 09/06/2022) | |||
| Jane Kelly | Youth Worker/Mentor | |||
| KerryCarter | Youth Worker/Mentor | |||
| Paige Rawlings | Administrator/Advice Worker | |||
| Ryan Jewell | Kickstart(Youth worker)Left 11/04/2022 | |||
| Alfie Mileman | Kickstart(Food Bank)Left 15/05/2022 | |||
| Jelani Lyons | Counsellor(Left 31/10/2022) | |||
| Ben Dobinson | IT Support(Short term contract) | |||
| Kerys Gowland | Youth Worker | |||
| EmilyPowell | Apprentice Youth Worker | |||
| Samuel Clarke | Sports Coach | |||
| Jasmine Reynolds | Apprentice Sports Coach | |||
| Independent Examiner: | MWS Accountants | |||
| Bankers: | BarclaysBank, CanveyIsland |
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THE OBJECTS OF CANVEY ISLAND YOUTH PROJECT
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To help educate persons, primarily aged between 11-25, to develop their physical, mental and spiritual capacities in order that they may grow to full maturity as individuals and members of society
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To relieve poverty and sickness amongst young people by establishing and developing a counselling, advice and information service.
THE AIMS OF CANVEY ISLAND YOUTH PROJECT
We aim to make a positive difference to the lives of Young People by helping them;
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Increase their confidence and self-esteem
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Improve their social and life skills
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Increase their knowledge and understanding.
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Improve their health and wellbeing
And in so doing help them achieve their full potential in education, employment, family life and society.
OUR MISSION
To help young people overcome the difficulties and problems they face and enable them to achieve their full potential in life, health/wellbeing, education, employment and relationships.
Working both independently and in partnership with other institutions for the mutual benefit of the wider community and young people.
SUMMARY OF CANVEY ISLAND YOUTH PROJECT (YELLOW DOOR)
Canvey Island Youth Project was established in July 1992. Our constitution was adopted on the 19th of September 1996 when we became an unincorporated organisation. We became a registered charity on 29th July 1997. Charity Number 1063643
We are a local charity based in South East Essex. We work with young people between the ages of 11 and 25, especially those who are disadvantaged because of often-interrelated issues such as learning difficulties, behavioural problems, family issues, poverty, and mental health problems.
We aim to help them by offering a range of services and activities, which focus on young people’s health and wellbeing. The services include one-to-one advice, information and support, Counselling and Mentoring. Small well-being groups for social skills and anxiety. Activities include a performing arts group, a youth club, a youth group for quieter young people, an LGBT Club and a sports club. We also work with young people through detached and outreach work and offer educational workshops on substance misuse issues.
Our aim is to enable the young people who use our service to develop the knowledge, life skills and confidence needed to make informed choices and to manage their sometimes very challenging life circumstances. In so doing, helping them achieve their full potential in education, employment, family life and society.
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Health and Wellbeing (YIAC)
Our Health and Wellbeing Services worked with 444 young people and families.
| All Services | Counselling | Mentoring | Advice & Support |
Small **Groups ** |
|
|---|---|---|---|---|---|
| Total Young People | 446 | 192 | 63 | 176 | 20 |
| Male | 160 | 55 | 20 | 74 | 10 |
| Female | 290 | 135 | 41 | 95 | 10 |
| Parent | 69 | 2 | 0 | 67 | 0 |
| LGBTQ | 46 | 27 | 12 | 0 | 0 |
| Physical Disability | 4 | 0 | 1 | 0 | 0 |
| Learning Difficulty | 17 | 8 | 1 | 8 | 0 |
| Global delay | 4 | 2 | 0 | 5 | 0 |
| ASD | 37 | 31 | 7 | 37 | 4 |
| ADHD | 17 | 14 | 1 | 18 | 3 |
| Ethnic Minority | 29 | 9 | 2 | 18 | 0 |
Issues young people faced
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Other issues young people services included risky behaviours, overstimulation, risky behaviour online, psychosomatic seizures, PDA, Paranoia, Non-Verbal, Motivation/Revision, Mindset, Insomnia, Body Image Bipolar, Schizophrenia, Paranoia, anti-social behaviour, addiction, debt.
“My relationship with my mum is amazing now that I have learned to communicate how I feel. I am so much happier; this has helped so much.” Female 16
“It was really helpful. I have learned to control my anger and deal with my emotions. I am socialising more and actually talking to my mum about things” Female 15
“I feel like I am a better version of me. This has helped me so much and I will always ” Male 16
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Our Advice and Support Workers also support young people with the following issues;
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Advice and Support Issues
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Advice and Support Issues
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Parent Support was also given to 67 parents and carers.
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Behaviour Issues
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Violent Self-harm Impulsive, Disordered eating Agressive Crimminal
Behaviour Issues
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DB16 was an anxious client who had difficulty managing change and was awaiting a diagnosis of Autism Spectrum Disorder. During counselling sessions, she received a confirmed diagnosis, and a significant focus was placed on understanding how this diagnosis related to her other presenting issues. We explored her struggles with ASD symptoms and strategies to manage them, such as listening to music on her train rides home to deal with sensory overload and college-related stress. Additionally, we provided a safe space for her to process the meaning of her diagnosis and manage stress during challenging times like GCSE exams, results day, and the first day of college.
Feedback from DB16: "Thank you so much for everything. I now feel more confident in myself, and I will miss you."
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Mental Health Issues
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Anxiety Depression Phobia Easting Disorder Trauma OCD
Mental Health Issues
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Counselling
This year, our Counselling service saw a rise in referrals for anxiety, low mood, and school refusal. Counselling supported these young people through CBT to develop new skills such as how to form positive relationships, to set boundaries, to manage stress or anxiety and to adapt their mindset. All these skills and tools helped them reduce their anxiety, increase their confidence and self-esteem, and gave them skills and tools that will be useful to them for many years to come.
Another significant trend was an increase in clients with neurodivergent conditions, particularly ASD and ADHD. Some of them were undiagnosed. Counselling helped them understand how their conditions affected their lives and why certain issues were more challenging for them. We also upskilled ourselves about these conditions to provide tailored support.
Self-esteem difficulties also became more prevalent due to the societal pressures young people face, especially through social media. We worked with these clients to challenge their insecurities and encourage them to diversify their social media feeds to reduce comparisons. It was crucial to let them know they were not alone in feeling this way.
In addition, family environments have played a significant role in our clients' lives. Some came from supportive families, but even in these cases, we've identified behaviours at home that contribute to their issues. For example, clients struggling with anger often came from families where emotions and needs were not communicated well, leading to frustration. We've worked on teaching these clients emotion regulation and communication skills, but sometimes, it was important to help them recognise what they can and can't control in their environment.
Lastly, we've encountered many clients who felt let down by their school environments. Some had experienced bullying and believed the school was mishandling the situation, while others felt the school was overly restrictive. Counselling validated their feelings while encouraging them to explore solutions and communicate their concerns with school authorities or parents.
Chari Boyd, Counsellor.
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Mentoring
In the past year, our one-on-one mentoring program for young people aged 11 to 25 has continued to provide invaluable support. Our unique blend of therapeutic guidance and coaching has created a safe and supportive environment for mentees to express themselves, manage emotions, and foster resilience. Through personalised coaching, we've empowered them to set and achieve their goals, equipping them with essential life skills and decision-making abilities. The impact of our program is evident in the improved self-esteem, emotional regulation, and significant progress towards educational and career aspirations reported by our participants. As we look ahead, our commitment remains unwavering in empowering young people on their journeys toward personal growth and success through therapeutic and coaching support.
Kerys Gowland, Mentor.
Advice and Support
Over the past year, our advice and information service has supported 174 short-term clients and 64 long-term clients. Workers provided job and employability guidance, assistance with education access and upskilling, sexual health support, aid for homelessness and benefits, and advocacy services. Our approach was versatile, encompassing one-on-one sessions, group work, and collaborations with multiple agencies. We extended our reach beyond our hub, engaging with schools and colleges during various events and initiatives.
We also provide parents with advice and support, with the aim of empowering parents with the tools and knowledge needed to navigate their roles effectively, ensuring the well-being and success of their children.
Kerry Carter, Advice and Support Worker.
Small Group Work
Hope Box
Hope Box is a course designed to support young people’s mental well-being through discussions and creative means. This can include symptoms of anxiety, low mood, relationship issues, unhelpful thinking, stress, and confidence. Every young person is given a small box to decorate and fill with items and ideas that can support them in achieving better mental well-being. Each session is tailored specifically based on the young people’s needs and age group. Hope Box runs between 4-6 sessions per project and is designed to be informal, cooperative, and engaging.
Throughout this year, we have seen many young people flourish and grow in their ability to express and cope with their feelings. One young person who attended Hope Box came due to bullying and anxiety surrounding their peer relationships. This would often consume their thoughts and be affecting their life at school and home. We were able to work with them by working through unhelpful thinking and building up coping strategies when they felt stressed or anxious. During the course, the young person became much more positive and expressed how talking about their feeling and utilizing the strategies had helped them. Their parent left a review saying, “I can’t thank you enough for the difference you made in such a short time.” After Hope Box, they also expressed an interest in joining QT to socialize with new peers. Since then, they have been an active member at Yellow Door.
Paige Rawling – Hope Box Lead
“I'm back to my old self, everything is so much better. I feel like I have been through so many stages and now I am me again.” Male 15
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Social Skills
During this year, our Social Skills Group worked with young people between 11 and 16 on their interpersonal skills. These groups of 4 young people focused on various essential social skills. including mastering eye contact, encouraging open-ended questions for richer conversations, and understanding the significance of nonverbal communication. Workers used targeted activities such as worksheets and confidence-building games to help build skills and address issues like social anxiety and confidence barriers. The groups also used client-led sessions, allowing young people to take part in activities that were aligned with their interests, including board games, sports, and arts and crafts. Many young people honed their social abilities and developed confidence and selfesteem, which enabled them to transition into larger group settings like our QT club.
Ellie Bright – Social Skills Group Lead.
Early Intervention workshop
During the year we also ran an early intervention group and a revision club. The early intervention group was a sixweek programme for young people whose behaviour made them vulnerable to becoming involved with crime or antisocial behaviour. It used sport, activities, and informal
education to develop young people’s confidence and knowledge to develop new skills. The culmination of the course was a trip to a breakout room to use and develop their new team working skills. The young people who finished the course said they felt it gave them improved confidence, knowledge, and social skills.
Revision Club
The revision club was attended by 3 to 4 young people whose home environment made it difficult for them to study. The young people who attended said it gave them the space and support that they needed to work towards their exams.
Case Studies
When LB14 first started attending our clubs and activities he was often rude, withdraw and sometimes aggressive. He struggled to connected with other young people and contact would often end up in an argument or fight. However, he seems to like coming to sports club and youth club and attended regularly allowing staff to develop a trusting relationship with him, to help him with his behaviour and to slowly build friendships within the clubs. He became more active in sports, and in doing so began to become less confrontational Health and Wellbeing Outcome for Counselling, Mentoring, Small Groups and longand was able to work better in the teams. During one of our trips, he took on a leadership term advice and support. role, remaining calm in an intense situation, but also encouraging and helping others in the Total Number of young people 307 process. He is now a leader in games and trip, a passionate attendee, a polite client, and an amazing friend to others that join.
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| Health and Wellbeing Outcome |
Number of clients that achieved Outcome |
Achievement of outcome as percentage of all clients. |
Clients who have started, have achieved and are consistently achieving the outcome. |
Clients who have started, have achieved and are consistently achieving the outcome. |
Clients who have started, have achieved and are consistently achieving the outcome. |
|---|---|---|---|---|---|
| Outcomes | Started | Achieving | Consistently Achieving |
||
| Indicators of Outcomes | |||||
| Increased Confidence and self esteem |
225 | 73% | 27 | 57 | 141 |
| Taking Part in new activities | 218 | 71% | 37 | 51 | 130 |
| Making Healthier Choices | 115 | 63% | 24 | 30 | 61 |
| Self Acceptance | 187 | 61% | 31 | 50 | 106 |
| Improved Social and Communication Skills |
253 | 82% | 32 | 66 | 155 |
| Able to express needs to others |
245 | 80% | 32 | 74 | 139 |
| Has improved relationships | 210 | 68% | 46 | 54 | 110 |
| Less lonely and isolated | 181 | 59% | 31 | 52 | 58 |
| Increased Life Skills | 268 | 87% | 39 | 33 | 85 |
| Reported increased **knowledge ** |
266 | 87% | 41 | 34 | 87 |
| **Applies new Knowledge ** | 255 | 83% | 50 | 77 | 128 |
| Able to cope with Emotions | 236 | 77% | 52 | 71 | 113 |
| Improved Health and Wellbeing |
256 | 83% | 51 | 33 | 70 |
| Reported improved health and wellbeing |
256 | 83% | 51 | 33 | 70 |
86% of young people who accessed our health and wellbeing services achieved at least one positive outcome.
Young People and Parents supported by our Advice and Support service gained benefits and housing, accessed other services, and reported increased well-being due to the support given.
A young person has attended yellow door, during sessions, it was disclosed lack of money, homelessness, and need for benefit support. Presented needs included advocacy, homelessness support, and they were in receipt of an incorrect benefit entitlement. Through one-to-one support as well as multiagency work with Castle point council, DWP, Doctors surgery, Chess homelessness, Shelter and the NHAS within 24 hours days the young person was in emergency accommodation. The next 10 days included further support which included referrals for community mental health team, seeking local food banks, soup kitchens and immediate resources. This within itself had improved the overall wellbeing of the young person, improving access to clean clothes, healthy meals, as mental health support. Continual contact and advice and support work maintained which observed and implemented engagement in a back to work programme and upskilling within 4 weeks. The young person reported improve management of money and feeling a greater sense of support.
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Youth Work and Activities
224 young people attended our clubs and activities this year. We ran clubs r throughout the week during term time and three days during the holidays. Our young people also had trips to mega zone, bowling, the cinema, escape room and what tylers county park.
Sports Club
Sports club is a 2 hour session held every Friday from 4pm till 6pm. We deliver various types of sports and games to young people to help benefit their physical and mental well-being. Encouraging sports participation from a young age helps increase motivation, confidence, discipline and respect as well as many other traits and skills to help them grow throughout life. Sports club helps young people develop their social skills by communicating and working with new people to help achieve their task in the given sport.
Jasmine Reynold – Sports Apprentice
Next Level
Our performing arts clubs is one of our oldest clubs, starting in 2013. Over the years the club has seen many young people grown in confidence as they perform songs and write and perform plays. This year thanks to the Jack Petchey foundation some of our young people had the opportunity to go to London and see a play. For some of our young people this was their first tine they had been to London. They all said they had a great experience.
Young Volunteers
Our young volunteer continued to grow in strength and confidence this year. They helped out in clubs, supported other young people and raised funds for the Yellow Door.
Youth Club and QT Club
In youth clubs we aim to create a safe space for young people to engage with staff, informal education, and have a space to unwind. Youth Club is Universal and QT Club is for young people who need a calmer space. Young people often engage one to one with staff during these sessions, due to feeling relaxed in the environment. These conversations have led to further support including apprenticeship guidance, smoking and vaping education, health and wellbeing education, and ways to communicate and unwind. This flexibility allows for sessions to be focused around the young people’s current needs, dealing with issues as they come up. This also has allowed for a trusting relationship to be built between staff and young people. The clubs offer lots of activities every week, with young people enjoying sport, cooking, arts and crafts, pool tournaments, poster making, karaoke and dancing. This has built confidence and social skills among the young people. Youth club is an open club, meaning those hard-to-reach populations are engaging within the services, and gaining a level of support, whilst QT is invitation only ensuring young people who could find youth club overwhelming can still benefits from a club. A lot of young people in both clubs have gone onto becoming our young volunteers supporting us in sessions.
Kerys Gowland – Youth Club Lead
“It has really helped me understand that I am normal! I am good enough! I shouldn't compare myself to others, we are all different. I am so much more confident in myself now. I'm doing really well.” 15 Female
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Holiday Club
Our Holiday Clubs and Trips have been a resounding success, exemplifying our commitment to providing a wellsupported environment for young people, particularly those from low-income households and recipients of FSM. These programs offer an array of activities aimed at promoting physical and mental well-being, along with fostering social and life skills. Our Christmas Holiday Club, with the theme "Christmas Traditions," encouraged discussions on diverse cultural celebrations, allowing young people to voice their opinions and share their experiences. We engaged in creative competitions, developed communication skills, and built a sense of community. The Christmas Dinner session brought a heartwarming experience, offering a festive meal and gifts, further strengthening relationships. The Positive Thinking at New Year theme prompted discussions on resolutions and unhelpful thinking, fostering a positive mindset and teamwork. We provided hands-on experiences like making mocktails, cupcakes, and art projects. Our Cinema Trip and Meal outing provided a democratic process for movie and meal selection, promoting self-advocacy and choice. The impeccable behavior displayed during the trip showcased the young people's respect for their community and the Yellow Door. Overall, these programs have not only been enjoyable but have also facilitated personal growth, peer support, and skill development, with participants eagerly anticipating future opportunities.
Kerry Carter – Youth Worker
“Your Food was actually yummy.” Young Persons comment on Holiday Clubs Hot Food.
“Thanks Alex for contacting me, BT16 is now starting an apprenticeship. Just wanted to say thanks to the Yellow Door. BT16 had great times there it really helped him.”
Cookery Sessions in Clubs
We offered informal, interactive teaching for cookery in small groups with emphasis on building of confidence through peer support. Learner centred approach with group problem solving and collaboration. Participants eat food prepared. Between 25 and 30 young people took part per day split into groups of 6 for practical activities. Sessions were well attended with equal boys and girls taking part, age range from 11 to 17. Cookery and kitchen skills varied with the groups. Some attendees were studying GCSE food technology and enjoyed helping out younger or less experienced members of the group. Participants made Chicken fajitas and homemade pizza. Young people tried new foods: avocado and prepared sweet peppers.
Clare Mitchell, Radish Cookery
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Outreach and Detached Work
Our outreach and detached teams work with over 374 young people over the year and had a total for 80 sessions at Waterside Skate Park and Second Avenue, Canvey Island.
| Outreach | |
|---|---|
| Number of Contacts | |
| Under 11 Female | 386 |
| Under 11 Male | 483 |
| 11 to 18 Female | 226 |
| 11 to 18 Male | 539 |
| Over 18 female | 104 |
| Over 18 Male | 57 |
| Total Number contacts | 1795 |
Waterside Skate Park Outreach
Our outreach team have diverse skills and backgrounds and are specifically trained in detached youth work. Young people attending the skate park come from a range of backgrounds and social-economic groups from Canvey Island and South East Essex, with the majority coming from the local council estates called the Avenues and the Saints. We worked at identifying the young people into groups. Those of a young age group just wishing to play in the skate park. A mid-young age group interested in scooters and skating and identifying themselves as part of the skate
culture. An older group that used the Skate Park as a cultural meeting point to hang out. Each group had different needs and challenges. A significant part of our role was identifying these needs and challenges
and facilitating interventions for these groups, using different methods and approaches. Such as sports, craft activities for younger groups, bringing in coaches and professionals for middle groups, providing informal advice and support, and building trusting relationships with older groups. We offer informal education to all groups at an appropriate age level, including substance misuse, relationships, social skill, awareness of gangs, grooming and suspicious adults. We also offered a safe haven for young people if they needed to talk or report a problem. Some of the young people were often at Skate Park all day without money or sustenance, so we also provided food and drink, including wraps, water, juice, fruit and snack. We also brought in professional trainers and skaters to support some session.
Skate Jam
We ran two Stake Jam thanks to funding from Canvey Big Local and Active Essex. They were both great community Events with over 200 young people and their families attending.
Lindsey Smith – Senior Youth Worker
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Avenues Outreach
The avenue continues to be one of our favourite session every week we would park up in the middle of the Avenue council estate after school with arts and craft and sports activities. Children and Young people could just walk out of the houses and have access to fun activities and a safe space.
Working together
This year we continue to support Canvey Big Local as their Local Trust Organisations. We worked with Thames 21 with projects such as photography and young peoples workshops to encourage flood resilience. We were visited by the high sheriff and many other groups and organisation interested in the we do and knowledge we have of local area. We supported Essex County Council with a free reusable menstrual products project. We were supported by many local groups, organisations and businesses. Thank you to Rotary, Halifax, Paul from the YOT team, Morrisons, Sainsburys and many more. We continue to build strong ties with local schools, colleges and youth groups, we gave educational works on drugs, alcohol and gangs, we did a carousel day at Corneilus, assemblies at Castle View, workshops and events at USP and Southend College and provided work placements for Appleton, Castle View, SEEVIC and Southend College.
Manager Report
Once again it has been an amazing and challenging year with our small and hard-working team providing a wealth of help and support to young people in Castle Point and its surrounding area. The team have been fantastic in
their ability to adapt to the challenges of covid, the cost of living and the many struggles and problems young people are facing. We have continued to build and develop our organisations strength and capacity which we hope will enable us to continue to support young people in the years to come.
Alex Hawkins - Manager
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Charity number: 1063643
CANVEY ISLAND YOUTH PROJECT
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
CANVEY ISLAND YOUTH PROJECT
CONTENTS
| Page | |
|---|---|
| Independent examiner's report | 2 |
| Statement of financial activities | 3 |
| Balance sheet | 4 |
| Notes to the financial statements | 5 - 15 |
| Reference and administrative details of the Charity, its trustees and advisers |
| Trustees | Ms S Benson, Chair |
|---|---|
| Mr K Leigh | |
| Ms C Voight (appointed 23 September 2022) | |
| Ms S Prior | |
| Mr R Ferne | |
| Mr L Morris (appointed 23 September 2022) | |
| Ms A Bakonyvari, Treasurer | |
| Charity registered number 1063643 Principal office Yellow Door Youth Hub Poplar Road Canvey Island Essex SS8 7BN Accountants MWS Kingsridge House 601 London Road Westcliff-on-Sea Essex SS0 9PE |
CANVEY ISLAND YOUTH PROJECT
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 1
CANVEY ISLAND YOUTH PROJECT
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023
Independent examiner's report to the Trustees of Canvey Island Youth Project ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 2 October 2023 C Smith ICAEW
Kingsridge House, 601 London Road, Westcliff-on-Sea, Essex SS0 9PE
Page 2
CANVEY ISLAND YOUTH PROJECT
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and grants 2 Other trading activities 3 Investments 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 201,601 - - 201,601 256,026 256,026 (54,425) 181,815 (54,425) 127,390 |
Unrestricted funds 2023 £ 11,913 11,962 201 24,076 900 900 23,176 69,895 23,176 93,071 |
Total funds 2023 £ 213,514 11,962 201 225,677 256,926 256,926 (31,249) 251,710 (31,249) 220,461 |
Total funds 2022 £ 268,588 26,296 15 |
|---|---|---|---|---|
| 294,899 | ||||
| 243,883 | ||||
| 243,883 | ||||
| 51,016 | ||||
| 200,694 51,016 |
||||
| 251,710 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 5 to 15 form part of these financial statements.
Page 3
CANVEY ISLAND YOUTH PROJECT
BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 14 Unrestricted funds 14 Total funds |
6,000 268,318 274,318 (63,194) |
2023 £ 9,336 9,336 211,124 220,460 220,460 127,390 93,070 220,460 |
6,000 351,612 357,612 (118,350) |
2022 £ 12,448 |
|---|---|---|---|---|
| 12,448 239,262 |
||||
| 251,710 | ||||
| 251,710 | ||||
| 181,815 69,895 |
||||
| 251,710 |
The financial statements were approved and authorised for issue by the Trustees on 02 October 2023 and signed on their behalf by:
Ms S Benson (Chair of Trustees)
Ms A Bakonyvari (Trustee)
The notes on pages 5 to 15 form part of these financial statements.
Page 4
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Canvey Island Youth Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
1.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
1.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
1.4 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
Page 5
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following bases:
Motor vehicles - 25% reducing balance - Fixtures and fittings 25% reducing balance
1.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
1.9 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
1.10 Pensions
Page 6
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
2. Income from donations and grants
| Grants National Lottery Children in Need Essex Community Foundation Charitable Trust Grants Other Government Grants Total Grants Donations Total 2022 |
Restricted funds 2023 £ 75,809 35,623 20,648 33,706 35,815 201,601 - 201,601 262,191 |
Unrestricted funds 2023 £ - - - - - - 11,913 11,913 6,397 |
Total funds 2023 £ 75,809 35,623 20,648 33,706 35,815 201,601 11,913 213,514 268,588 |
Total funds 2022 £ 51,086 35,123 - 116,617 59,365 |
|---|---|---|---|---|
| 262,191 | ||||
| 6,397 | ||||
| 268,588 | ||||
Page 7
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
3. Income from other trading activities
Income from fundraising events
| Fundraising activities Total 2022 |
Unrestricted funds 2023 £ 11,962 26,296 |
Total funds 2023 £ 11,962 26,296 |
Total funds 2022 £ 26,296 |
|---|---|---|---|
4. Investment income
| Unrestricted funds 2023 £ Bank interest 201 Total 2022 15 |
Total funds 2023 £ 201 15 |
Total funds 2022 £ 15 |
|---|---|---|
5. Analysis of expenditure on charitable activities
Summary by fund type
| Expenditure Total 2022 |
Restricted funds 2023 £ 256,026 243,163 |
Unrestricted funds 2023 £ 900 720 |
Total 2023 £ 256,926 243,883 |
Total 2022 £ 243,883 |
|---|---|---|---|---|
Page 8
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
6. Analysis of expenditure by activities
| Expenditure Total 2022 |
Activities undertaken directly 2023 £ 249,081 216,829 |
Support costs 2023 £ 7,846 27,054 |
Total funds 2023 £ 256,927 243,883 |
Total funds 2022 £ 243,883 |
|---|---|---|---|---|
Analysis of direct costs
| Salaries, pension and national insurance Contractor payments Human resources Telephone and internet Printing, postage and stationery Computer costs Training and supervision Subscriptions and memberships Advertising and promotions Food bank costs Travelling expenses Equipment, materials and event expenditure Small tools, maintenance and repairs Health and safety Sundries Bank charges Cleaning Depreciation Total 2022 |
2023 £ 211,431 6,728 2,124 1,886 1,323 323 2,721 810 1,871 252 532 5,669 8,167 - 1,208 136 788 3,112 249,081 216,829 |
Total funds 2023 £ 211,431 6,728 2,124 1,886 1,323 323 2,721 810 1,871 252 532 5,669 8,167 - 1,208 136 788 3,112 249,081 216,829 |
Total funds 2022 £ 181,713 3,175 - 2,320 1,038 - 4,445 937 981 3,507 345 6,596 5,343 85 724 117 980 4,523 |
|---|---|---|---|
| 216,829 | |||
Page 9
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
6. Analysis of expenditure by activities (continued)
Analysis of support costs
| Salaries pension and national insurance Rent and utilities Insurance Accountancy Total 2022 7. Independent examiner's remuneration |
2023 £ - 3,414 3,532 900 7,846 27,054 |
Total funds 2023 £ - 3,414 3,532 900 7,846 27,054 |
Total funds 2022 £ 20,713 2,453 3,168 720 |
|---|---|---|---|
| 27,054 | |||
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Charity's independent examiner for the independent | ||
| examination of the Charity's annual accounts | 500 | 900 |
8. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2023 £ 191,016 15,424 4,991 211,431 |
2022 £ 184,601 13,467 4,358 |
|---|---|---|
| 202,426 |
The average number of persons employed by the Charity during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| No. | No. | |
| Support | 14 | 14 |
Page 10
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
8. Staff costs (continued)
No employee received remuneration amounting to more than £60,000 in either year.
9. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 31 March 2023, no Trustee expenses have been incurred (2022 - £NIL) .
10. Tangible fixed assets
| Cost or valuation At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors Due after more than one year Other debtors |
Motor vehicles £ 3,425 3,425 685 685 1,370 2,055 2,740 |
Fixtures and fittings £ 24,845 24,845 15,137 2,427 17,564 7,281 9,708 2023 £ 6,000 6,000 6,000 |
Fixtures and fittings £ 24,845 24,845 15,137 2,427 17,564 7,281 9,708 2023 £ 6,000 6,000 6,000 |
Total £ 28,270 28,270 15,822 3,112 18,934 9,336 12,448 2022 £ 6,000 |
|
|---|---|---|---|---|---|
| 6,000 | 6,000 | ||||
| 6,000 | 6,000 |
11. Debtors
Page 11
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
12. Creditors: Amounts falling due within one year
| Other taxation and social security Other creditors |
2023 £ 4,177 59,017 63,194 |
2022 £ 4,177 114,173 |
|---|---|---|
| 118,350 |
13. Financial instruments
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Financial assets | ||
| Financial assets measured at fair value through income and expenditure | 268,318 | 351,612 |
Financial assets measured at fair value through income and expenditure comprise cash at bank and in hand.
Page 12
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
14. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds - all funds Restricted funds Children in Need National Lottery Other Grants Total of funds |
Balance at 1 April 2022 £ 69,895 1,237 - 180,578 181,815 251,710 |
Income £ 24,075 35,623 75,809 90,169 201,601 225,676 |
Expenditure £ (900) (36,860) (50,290) (168,876) (256,026) (256,926) |
Balance at 31 March 2023 £ 93,070 |
|---|---|---|---|---|
| - 25,519 101,871 |
||||
| 127,390 | ||||
| 220,460 |
Page 13
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
14. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds General Funds - all funds Restricted funds Children in Need National Lottery Other Grants Total of funds |
Balance at 1 April 2021 £ 41,181 1,237 43,243 115,033 159,513 200,694 |
Income £ 32,707 35,123 51,086 175,982 262,191 294,898 |
Expenditure £ (3,993) (35,123) (94,329) (110,437) (239,889) (243,882) |
Balance at 31 March 2022 £ 69,895 |
|---|---|---|---|---|
| 1,237 - 180,578 |
||||
| 181,815 | ||||
| 251,710 |
15. Summary of funds
Summary of funds - current year
| General funds Restricted funds Summary of funds - prior year General funds Restricted funds |
Balance at 1 April 2022 £ 69,895 181,815 251,710 Balance at 1 April 2021 £ 41,181 159,513 200,694 |
Income £ 24,075 201,601 225,676 Income £ 32,707 262,191 294,898 |
Expenditure £ (900) (256,026) (256,926) Expenditure £ (3,993) (239,889) (243,882) |
Balance at 31 March 2023 £ 93,070 127,390 |
|---|---|---|---|---|
| 220,460 | ||||
| Balance at 31 March 2022 £ 69,895 181,815 |
||||
| 251,710 |
Page 14
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
16. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Debtors due after more than one year Current assets Creditors due within one year Total |
Restricted funds 2023 Unrestricted funds 2023 £ £ 17,748 (8,412) 6,000 - 162,659 105,659 (59,017) (4,177) 127,390 93,070 |
Total funds 2023 £ 9,336 6,000 268,318 (63,194) 220,460 |
|---|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Debtors due after more than one year Current assets Creditors due within one year Total |
Restricted funds 2022 £ 12,448 6,000 277,540 (114,173) 181,815 |
Unrestricted funds 2022 £ - - 74,072 (4,177) 69,895 |
Total funds 2022 £ 12,448 6,000 351,612 (118,350) 251,710 |
|---|---|---|---|
17. Pension commitments
"The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable to the fund and amounted to £4,991 (2022 - £4,358).
Page 15
Charity number: 1063643
CANVEY ISLAND YOUTH PROJECT
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
CANVEY ISLAND YOUTH PROJECT
CONTENTS
| Page | |
|---|---|
| Independent examiner's report | 2 |
| Statement of financial activities | 3 |
| Balance sheet | 4 |
| Notes to the financial statements | 5 - 15 |
| Reference and administrative details of the Charity, its trustees and advisers |
| Trustees | Ms S Benson, Chair |
|---|---|
| Mr K Leigh | |
| Ms C Voight (appointed 23 September 2022) | |
| Ms S Prior | |
| Mr R Ferne | |
| Mr L Morris (appointed 23 September 2022) | |
| Ms A Bakonyvari, Treasurer | |
| Charity registered number 1063643 Principal office Yellow Door Youth Hub Poplar Road Canvey Island Essex SS8 7BN Accountants MWS Kingsridge House 601 London Road Westcliff-on-Sea Essex SS0 9PE |
CANVEY ISLAND YOUTH PROJECT
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2023
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 1
CANVEY ISLAND YOUTH PROJECT
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2023
Independent examiner's report to the Trustees of Canvey Island Youth Project ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2023.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 2 October 2023 C Smith ICAEW
Kingsridge House, 601 London Road, Westcliff-on-Sea, Essex SS0 9PE
Page 2
CANVEY ISLAND YOUTH PROJECT
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| Note Income from: Donations and grants 2 Other trading activities 3 Investments 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ 201,601 - - 201,601 256,026 256,026 (54,425) 181,815 (54,425) 127,390 |
Unrestricted funds 2023 £ 11,913 11,962 201 24,076 900 900 23,176 69,895 23,176 93,071 |
Total funds 2023 £ 213,514 11,962 201 225,677 256,926 256,926 (31,249) 251,710 (31,249) 220,461 |
Total funds 2022 £ 268,588 26,296 15 |
|---|---|---|---|---|
| 294,899 | ||||
| 243,883 | ||||
| 243,883 | ||||
| 51,016 | ||||
| 200,694 51,016 |
||||
| 251,710 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 5 to 15 form part of these financial statements.
Page 3
CANVEY ISLAND YOUTH PROJECT
BALANCE SHEET AS AT 31 MARCH 2023
| Note Fixed assets Tangible assets 10 Current assets Debtors 11 Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds 14 Unrestricted funds 14 Total funds |
6,000 268,318 274,318 (63,194) |
2023 £ 9,336 9,336 211,124 220,460 220,460 127,390 93,070 220,460 |
6,000 351,612 357,612 (118,350) |
2022 £ 12,448 |
|---|---|---|---|---|
| 12,448 239,262 |
||||
| 251,710 | ||||
| 251,710 | ||||
| 181,815 69,895 |
||||
| 251,710 |
The financial statements were approved and authorised for issue by the Trustees on 02 October 2023 and signed on their behalf by:
Ms S Benson (Chair of Trustees)
Ms A Bakonyvari (Trustee)
The notes on pages 5 to 15 form part of these financial statements.
Page 4
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Canvey Island Youth Project meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
1.2 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
1.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
1.4 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
Page 5
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following bases:
Motor vehicles - 25% reducing balance - Fixtures and fittings 25% reducing balance
1.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
1.9 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
1.10 Pensions
Page 6
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies (continued)
1.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
2. Income from donations and grants
| Grants National Lottery Children in Need Essex Community Foundation Charitable Trust Grants Other Government Grants Total Grants Donations Total 2022 |
Restricted funds 2023 £ 75,809 35,623 20,648 33,706 35,815 201,601 - 201,601 262,191 |
Unrestricted funds 2023 £ - - - - - - 11,913 11,913 6,397 |
Total funds 2023 £ 75,809 35,623 20,648 33,706 35,815 201,601 11,913 213,514 268,588 |
Total funds 2022 £ 51,086 35,123 - 116,617 59,365 |
|---|---|---|---|---|
| 262,191 | ||||
| 6,397 | ||||
| 268,588 | ||||
Page 7
CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
3. Income from other trading activities
Income from fundraising events
| Fundraising activities Total 2022 |
Unrestricted funds 2023 £ 11,962 26,296 |
Total funds 2023 £ 11,962 26,296 |
Total funds 2022 £ 26,296 |
|---|---|---|---|
4. Investment income
| Unrestricted funds 2023 £ Bank interest 201 Total 2022 15 |
Total funds 2023 £ 201 15 |
Total funds 2022 £ 15 |
|---|---|---|
5. Analysis of expenditure on charitable activities
Summary by fund type
| Expenditure Total 2022 |
Restricted funds 2023 £ 256,026 243,163 |
Unrestricted funds 2023 £ 900 720 |
Total 2023 £ 256,926 243,883 |
Total 2022 £ 243,883 |
|---|---|---|---|---|
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
6. Analysis of expenditure by activities
| Expenditure Total 2022 |
Activities undertaken directly 2023 £ 249,081 216,829 |
Support costs 2023 £ 7,846 27,054 |
Total funds 2023 £ 256,927 243,883 |
Total funds 2022 £ 243,883 |
|---|---|---|---|---|
Analysis of direct costs
| Salaries, pension and national insurance Contractor payments Human resources Telephone and internet Printing, postage and stationery Computer costs Training and supervision Subscriptions and memberships Advertising and promotions Food bank costs Travelling expenses Equipment, materials and event expenditure Small tools, maintenance and repairs Health and safety Sundries Bank charges Cleaning Depreciation Total 2022 |
2023 £ 211,431 6,728 2,124 1,886 1,323 323 2,721 810 1,871 252 532 5,669 8,167 - 1,208 136 788 3,112 249,081 216,829 |
Total funds 2023 £ 211,431 6,728 2,124 1,886 1,323 323 2,721 810 1,871 252 532 5,669 8,167 - 1,208 136 788 3,112 249,081 216,829 |
Total funds 2022 £ 181,713 3,175 - 2,320 1,038 - 4,445 937 981 3,507 345 6,596 5,343 85 724 117 980 4,523 |
|---|---|---|---|
| 216,829 | |||
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
6. Analysis of expenditure by activities (continued)
Analysis of support costs
| Salaries pension and national insurance Rent and utilities Insurance Accountancy Total 2022 7. Independent examiner's remuneration |
2023 £ - 3,414 3,532 900 7,846 27,054 |
Total funds 2023 £ - 3,414 3,532 900 7,846 27,054 |
Total funds 2022 £ 20,713 2,453 3,168 720 |
|---|---|---|---|
| 27,054 | |||
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Fees payable to the Charity's independent examiner for the independent | ||
| examination of the Charity's annual accounts | 500 | 900 |
8. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2023 £ 191,016 15,424 4,991 211,431 |
2022 £ 184,601 13,467 4,358 |
|---|---|---|
| 202,426 |
The average number of persons employed by the Charity during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| No. | No. | |
| Support | 14 | 14 |
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
8. Staff costs (continued)
No employee received remuneration amounting to more than £60,000 in either year.
9. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 31 March 2023, no Trustee expenses have been incurred (2022 - £NIL) .
10. Tangible fixed assets
| Cost or valuation At 1 April 2022 At 31 March 2023 Depreciation At 1 April 2022 Charge for the year At 31 March 2023 Net book value At 31 March 2023 At 31 March 2022 Debtors Due after more than one year Other debtors |
Motor vehicles £ 3,425 3,425 685 685 1,370 2,055 2,740 |
Fixtures and fittings £ 24,845 24,845 15,137 2,427 17,564 7,281 9,708 2023 £ 6,000 6,000 6,000 |
Fixtures and fittings £ 24,845 24,845 15,137 2,427 17,564 7,281 9,708 2023 £ 6,000 6,000 6,000 |
Total £ 28,270 28,270 15,822 3,112 18,934 9,336 12,448 2022 £ 6,000 |
|
|---|---|---|---|---|---|
| 6,000 | 6,000 | ||||
| 6,000 | 6,000 |
11. Debtors
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
12. Creditors: Amounts falling due within one year
| Other taxation and social security Other creditors |
2023 £ 4,177 59,017 63,194 |
2022 £ 4,177 114,173 |
|---|---|---|
| 118,350 |
13. Financial instruments
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Financial assets | ||
| Financial assets measured at fair value through income and expenditure | 268,318 | 351,612 |
Financial assets measured at fair value through income and expenditure comprise cash at bank and in hand.
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
14. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds - all funds Restricted funds Children in Need National Lottery Other Grants Total of funds |
Balance at 1 April 2022 £ 69,895 1,237 - 180,578 181,815 251,710 |
Income £ 24,075 35,623 75,809 90,169 201,601 225,676 |
Expenditure £ (900) (36,860) (50,290) (168,876) (256,026) (256,926) |
Balance at 31 March 2023 £ 93,070 |
|---|---|---|---|---|
| - 25,519 101,871 |
||||
| 127,390 | ||||
| 220,460 |
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
14. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds General Funds - all funds Restricted funds Children in Need National Lottery Other Grants Total of funds |
Balance at 1 April 2021 £ 41,181 1,237 43,243 115,033 159,513 200,694 |
Income £ 32,707 35,123 51,086 175,982 262,191 294,898 |
Expenditure £ (3,993) (35,123) (94,329) (110,437) (239,889) (243,882) |
Balance at 31 March 2022 £ 69,895 |
|---|---|---|---|---|
| 1,237 - 180,578 |
||||
| 181,815 | ||||
| 251,710 |
15. Summary of funds
Summary of funds - current year
| General funds Restricted funds Summary of funds - prior year General funds Restricted funds |
Balance at 1 April 2022 £ 69,895 181,815 251,710 Balance at 1 April 2021 £ 41,181 159,513 200,694 |
Income £ 24,075 201,601 225,676 Income £ 32,707 262,191 294,898 |
Expenditure £ (900) (256,026) (256,926) Expenditure £ (3,993) (239,889) (243,882) |
Balance at 31 March 2023 £ 93,070 127,390 |
|---|---|---|---|---|
| 220,460 | ||||
| Balance at 31 March 2022 £ 69,895 181,815 |
||||
| 251,710 |
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CANVEY ISLAND YOUTH PROJECT
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
16. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Debtors due after more than one year Current assets Creditors due within one year Total |
Restricted funds 2023 Unrestricted funds 2023 £ £ 17,748 (8,412) 6,000 - 162,659 105,659 (59,017) (4,177) 127,390 93,070 |
Total funds 2023 £ 9,336 6,000 268,318 (63,194) 220,460 |
|---|---|---|
Analysis of net assets between funds - prior year
| Tangible fixed assets Debtors due after more than one year Current assets Creditors due within one year Total |
Restricted funds 2022 £ 12,448 6,000 277,540 (114,173) 181,815 |
Unrestricted funds 2022 £ - - 74,072 (4,177) 69,895 |
Total funds 2022 £ 12,448 6,000 351,612 (118,350) 251,710 |
|---|---|---|---|
17. Pension commitments
"The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable to the fund and amounted to £4,991 (2022 - £4,358).
Page 15