Trustees’ Annual Report
Woodland Village Hall For the year ended: 24/25
1. Reference and Administrative Details
Charity name: Woodland Village Hall Charity number: 1063591
Registered address: Woodland Village Hall, Woodland, Bishop Auckland, County Durham, DL13 5RH
Trustees during the year: Louise Newton – Chair Patricia Kingsnorth Brian Abbott
2. Structure, Governance and Management
Woodland Village Hall is governed by its constitution and managed by a committee of trustees. Trustees are appointed in accordance with the governing document and meet regularly to oversee the management and operation of the hall.
The trustees collectively manage the day-to-day running of the hall, including bookings, finances, maintenance, and compliance with health and safety requirements. New trustees are supported informally to help them understand their roles and responsibilities.
The trustees review potential risks to the charity, including financial sustainability, building maintenance, and safeguarding, and take appropriate steps to manage these risks.
3. Objectives and Activities
The objective of Woodland Village Hall is to provide a community facility for the benefit of local residents, offering a safe, inclusive, and accessible space for social, recreational, educational, and community activities.
During the year, the hall was used for community meetings, social events, regular clubs and classes, private hires, fundraising activities, and live entertainment. These activities promote community engagement and help reduce social isolation within the village.
4. Achievements and Performance
During the year, Woodland Village Hall continued to be a valued community asset with regular use by local groups and residents.
The trustees were pleased to be able to make a donation towards a playground for
Woodland Parish Council, supporting the wider village community.
The annual Woodland Show was very successful, raising over £1,500, and remains the hall’s main source of income. In addition, regular events with bands and entertainment raised a further £1,500, covering the hall’s energy costs.
The trustees are grateful for the continued support of volunteers and members of the local community.
5. Financial Review
Expenses increased during the year, as expected, due mainly to ongoing repair works to the roof and floor, resulting in significant capital expenditure. These costs were largely covered by grant funding. Income during the year came primarily from hall hire, fundraising events, and the Woodland Show.
The trustees consider the charity’s financial position to be stable. The hall holds reserves in excess of the required £2,000 to ensure essential running costs, including lighting and oil, can be met.
6. Plans for the Future
With the majority of planned repairs now completed, there are no major works planned for the foreseeable future.
The trustees intend to continue successful fundraising activities, build reserves during the coming year, capitalise on savings, and explore possible investment opportunities to support the long-term sustainability of the hall.
7. Statement of Trustee Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and regulations. They confirm that proper accounting records have been kept and that the accounts give a true and fair view of the charity’s financial position. 8. Approval This report was approved by the trustees on: 28/12/2025 Signed: ________ Name: Louise Newton ~ Position: Chair of Trustees
Woodland Village Hall Accounts 01/04/24 to 31/03/25 Payments and Receipts Payments Committee e enses claims Ener C08ts electric, oil Communications internet hone TV licenee web81te Cleanin Woodland Show e ital works Bands entertainment Water rates refu8e collection insurance CCTV service etc Pla ound donation to Woodland PC Miscellaneous TOTAL £ pounds 1,572.13 2 253.71 732.50 3 190.42 1405.02 12,690.00 1480.00 1760.68 i 000.00 2 621.56 28,706.02 en8e8 Receipts Grant8 Hall rental Woodland show income hli ht8 events Other event8 Recreation ound rental Miscellaneous TOTAL £ pounds 20 300.00 5 487.00 1,824.49 1,004.34 1998.18 165.00 83.40 30 862.41 Submitted by Brian Abbott Treasurer IA)Ui8e Newton Chairwoman 1910512025 Approved by 1910512025 Audited by Eric Wilson 1910512025
Woodland Village Hall Bank Reconciliation 18t April 2024 to 318t March 2025 Assets as at 0110412024 Bank current account 01104124 Cash in hand Add recei ts Less ment8 Overall Total brou ound8 9 664.33 125.00 30 862.41 -27,706.02 12,945.72 ht forward Bank current account 31103125 Cash in hand Overall total 12 690.49 255.23 12,945.72 a88et8 3110312025 Submitted by: Brian Abbott Treasurer Louise Newton Chairwoman 1910512025 Approved by: 1910512025 Audited by: Eric Wi18on 1910512025
Woodland Village Hall Accounts 01/04/24 to 31/03/25 Payments and Receipts Payments Committee e enses claims Ener C08ts electric, oil Communications internet hone TV licenee web81te Cleanin Woodland Show e ital works Bands entertainment Water rates refu8e collection insurance CCTV service etc Pla ound donation to Woodland PC Miscellaneous TOTAL £ pounds 1,572.13 2 253.71 732.50 3 190.42 1405.02 12,690.00 1480.00 1760.68 i 000.00 2 621.56 28,706.02 en8e8 Receipts Grant8 Hall rental Woodland show income hli ht8 events Other event8 Recreation ound rental Miscellaneous TOTAL £ pounds 20 300.00 5 487.00 1,824.49 1,004.34 1998.18 165.00 83.40 30 862.41 Submitted by Brian Abbott Treasurer IA)Ui8e Newton Chairwoman 1910512025 Approved by 1910512025 Audited by Eric Wilson 1910512025
Woodland Village Hall Bank Reconciliation 18t April 2024 to 318t March 2025 Assets as at 0110412024 Bank current account 01104124 Cash in hand Add recei ts Less ment8 Overall Total brou ound8 9 664.33 125.00 30 862.41 -27,706.02 12,945.72 ht forward Bank current account 31103125 Cash in hand Overall total 12 690.49 255.23 12,945.72 a88et8 3110312025 Submitted by: Brian Abbott Treasurer Louise Newton Chairwoman 1910512025 Approved by: 1910512025 Audited by: Eric Wi18on 1910512025