Trustees, Annual Report for the period Peri¢>J start date 01 Q9 Period end date 31 08 2022 2023 From Section"A" Reference'and'administration'details Charlty name St Agatha's Parent Staff Association Other names charity is known by Reglstered charity number (If any) 1063493 Charity's principal address St Agatha's RC Primary School St Agatha's Drive, Kingslon Upon Thames Surrey Postcode Kf2 Names of the charity trustees who manage the charlty Dates actod If not forwhol• •ar Tru¥tg9 namg oirie• Irf any) Nam? of pèrsort lor bodyl entltted toa olnt trustee Ifan R Walson Chair SepL 2019- Feb 2022 pt ?0'19- Feb 2022 eb 2022- Sept 2022 Feb 2022- June 2022 Sept 2022 - Present Feb 2022 - Present N Nilsen Vice ChairlTreasurei Co-chair Treasurer J Handley L Sealon C Davison Secretary Treasurer L Wilkinson V Matthews Chair Feb 2022- March 2024 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the ¢harlty, If any, (for example, any4¢UStodlan trustees) Name Dates acted if not for whole ear TAR arch 2012 Names and addresses of advlsers {Optional Inforniatlon) e of adviser Name Address Name of chief executive or names of senior staff members (Opllonal Infom)atlon) Section B Structure", overnance and mana ement Descrlption of the charlty's trusts Conslitution Type of governing document leg. trust deed, eonslitulion) How the charity is constituted (eg. Irusl. associalion. compaTryl Association Trustee selection methods (eg. appointed by, elecled byl All parents arKI leachers of St Agatha's Catholic Primary school are automatically members of the organis3tion. Trustees are elected from the membership. Additlonal governance Issues (Optlonal Informatlon) You may choose to include additional infotmation. where relevant. about.. policies and procedures adopted for the induction and training of trustees.. the charity's organisational structure and any wider ne￿Ork with which the charity works., relationship wtth any related parties- tTUStees' consideration of major risks and the system and procedures to manage them. Section C ectives, and activitiesMWAmW CHARITABLE PURPOSE {'OBJEcrs') The object of the association (the oblects) is to advance the education of pupils in the school in particular by.. 2.1 Developing effective relationships between the staff, parents and others associated wtlh the school. 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. Summary of the objects of the charity set out in its governlng document TAR Mard) 2012 Summary ofthe maln actlvltles undertaken for the publlc benefit In relatlon to these objects (include withln th15 section the statutory declaration that trustees have had regard to the guldance Issued by the Charlty Commlssion on publlc benefit) The main activities undertaken are the organisation and running of various fundraising events and social occasions which bring the s¢hool communty together. These include (but are not limiled to) events such as Summer and Christmas Fairs, a welcome back to school Social Event, the School Disco, a Fireworks night. a school Quiz night. regular cake sales, Good as New Uniform sales. tea towel and Christmas memento fundraisers etc. The trustees declare Ihat t*py ￿lave throughout their activities, had regard to the guidance issued by the charity commission on public benefit. Additlonal detalls of objectlves and acllvlties {Optlonal information} You may choose to include further stalements. where 'relevanl, about: policy on grantmaking: policy programme related investment- conlribution made by volunteers. TAR March 2012 Section D. Achievements and performance-- ' Summary of the maln achievements of the charity during the year With the monies raised from the organisation of a number of successful fundraising évents held throughout the course of the year (to name a few. the Summer fair, the Christmas fair. the Fireworks night, the Quiz night and the school Disco), as well as various charitable donations re¢eNed from individuals l organisations, the PSA charity has helped St Agatha's school this year by contributing towards I fully fundlng a number of significant projects l initiatives l events. During the 1°, school term of the year. the final installments were paid off for a new storage shed as well as the new playground structure for the Early Years outdoor area which were both installed in the previous year. Additionally. the charity was able to fund the replacement and renewal of the garden fence that separates the astro and th8 back garden as well as pay for various improvements to the Early Years outdoor area (painting of exiemal walls, purchasing of outdoor discovery tsbles and cushions, replacement of outdoor planters) and also purchase of additional classroom resources. Further lo this, the charity also funded a number of children's events such as the Christmas pantomime and Tiny Tunes Christmas shows, as well as made a significant contribution towards the KS2 Christmas Theatre trips and arrange.d varioL1S social events for the school community, such as the Welcome back evenl and the Wellness Week Coffee moming. TAR March 2012 Section E- Financial review . The charity has an emergency reserves account with a balance of £5.6k. The Treasurer looks to maintain enough money in the current bank account to fund forthcoming expenses for events and donations to the school. Brief statement of the charity's policy on resev4es Detalls of any funds materially In deficlt NONE Further finan¢lal review detalls (Optional infomiatlon) You may choose to include addilional information. where relevant about= the charity's principal sources of funds (including any fundraising): how expenditure has supported the key objectives of the charity: investment policy and objectives including any elhical inveslment policy adopted. .Section' F. Section GV. 'Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Signature(s) Full name(s) Posltion (eg Secretary. Chair, etcl Chloe Davison a Wilkinson Secretary Treasurer Date 2510212024 TAR March 2012 ST AGATHA'S pARE￿r STAFF ASSOCIATION YEAR ENDED 31 AUGUST 2023 STATEMETrif OF FINANCIAL ACTMTIES Notes 2023 2022 INCOMING RESOURCES Fundraising events Bank interest received 39,800 59 39,159 Total Income 39,858 39,161 RESOURCES EXPENDED Direct charitable expenditure Childrens, events Sch(￿1 purchases 1.305 18.603 19.907 1.885 23.862 25.747 Other expenditure Fundraising Management expenditure 17.505 564 18.069 13.291 8S4 14,145 Total expenditure 37.977 39.892 NEf INCOMEI(EXPENDtTURE) FOR THE YEAR 1.881 731 OPENING NEf ASSETS 32.476 33.365 CLOSING NET ASSETS 34.358 32.476 ST AGATHA'S PARENT STAFF ASSOCIATION YEAR ENDED 31 AUGUST 2023 STATEMENT OF ASSEfs AND UABILMES Notes 2022 MONEfARY ASSErs Debtors & Prepayments 1,126 Bank and Cash Balances Bank accounl Cash on hand 31,524 76 31,61)0 76 34.412 Ixher Creditorn & Deferred Income 61 Net assets CarTrfed FoTward .358 31.538 34.413 31,599 Chanlylaw requires the trustees to prepare 8co)unts for each financial year. In preparing these acc£)unts. the trustees are required lo select suitsble aC￿Unting Folioes and Ihen ap￿Y them consistently. The trustees are responsible for keeping proper acrxjunting reco￿$ and for Saleguarding the assets of Ihe Charity. Chair Treasurer ELi1x HEwl£ LIN) A et￿24 On behav of the Cornmittee ST AGATHA'S PARENf ￿AFF ASSOCIATION YEAR ENDED 31 AUGUST 2023 NOTES TO THE sfATEMEKf OF FINANCIAL ACTivmES BASIS OF PREPARATION 1.1 Accounting poficieg The financkql stalements have been prepared under the hlstorThl cost convention in awdance wth applicable accounting standards. Accounting and Repoiting by Charities- Statement of ReC￿MeThded P¥actice (SORP 2005) and the Charilies ACL 12 There have been rL) changes to the accounting poliaes slnce last year. 1.3 No charrfJes have been made to the accounts for previous years. 1.4 ACCOUNTING POLICIES Recognilion of incoming resources These are included in th? Statement of Flnancial Actiwties then Ihe charity becthnes entitled lo the resources. the trustees are virlually certain they will re￿1v6 the resour￿ and the monelaryvalue can be measured wilh suffic4ent reliabl￿ty. Incoming resources with related expendilure Where incoming resources have related expenditure. the incoming wources and relaied expenditure are reported gross in the Statement of Financial Accounts. Tax ￿claImS on donat#Ms andgifts In￿mIng resource5 from tax reclaims are included in the Ststement of Financial Aoxunts at the sarne time as the gift to which they ielale. Volunteerhelp The value of any volunlary help reoNed is not Included in the accounts. atsytyrecognition Llabifilies are recognised as soon as there is a legal or construdive obfigation Committing the tharity to pay out resources. ST AGATHA'S PARENT STAFF ASSOCIATION YEAR ENDED 31 AUGUST 2023 NOTES TO THE STATEMENT OF FINANCIAL ACTMTIES 2 FUNDRAISING EVEKrs 2023 NEr 2022 NEr INCOME EXPENSES Christmas fair Fireworks night Donations Unrfomi sales Quiz ni9hl Summer fair Welcome Social Fundraiser 2022 Anniversary Ball School Lotto Other fundraising events- Tea To Disco 10,518 4,000 2,812 2.203 449 11,562 1.449 4.560 3,257 5,958 743 2.812 a203 440 5.660 353 2,031 2.843 1.892 5.902 1.096 5.243 502 2.714 2.264 1.827 39,800 714 921 1,045 17,505 2,000 1.343 782 22.295 13.299 3 SCHOOL PURCHASES 2023 2022 Digital upgrade Playground & garden Repairs Equipment 12.979 10.883 8.923 5,835 3.845 18.603 23.862 ST AGATHA'S PARENT STAFF ASSOCIATIOM YEAR ENDED 31 AUGUST 2023 NOTES TO THE STATEMENT OF FINANCIAL ACTIVMES 4 MANAGEMENT EXPENDMIRE 2023 2022 AGM expenses. slationery. accountsncy. bank charge NCPTA subscriK)tlon 424 140 20 123 143 5 CHILDREN'S EVEI 2023 2022 KS1 & KS2 Xmas Events 2022 Year 6 leavers party 1.305 1.305 434 6 DEBTORS & PREPAYMEp¥rs 2023 2022 In￿me rocelved after year end 250 250 1.126 7 CREDtroRS & DEFERRED INCOME 2023 August School lottery pize 58 58 8 COMMrrMENTS 2023 21J22 Digital upgrade Nursery Playground Replacement 12.979 10.883 8.923 8.923 12.979 A fotsl of £17.846.92 has been committed for th8 replacernent of the Nursery Playground EquipmenL A payrnenl schedule VRS agreed th8 school to pay this in 4 Inslallments of £4461.73. Two instsllments were paid in the 2021-2022 FY and the final 2 instsllments are to be paid in the 2022-2023 FY. ## **ST AGATHA’S PARENT STAFF ASSOCIATION YEAR ENDED 31 AUGUST 2023** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ST AGATHA’S PARENT STAFF ASSOCIATION** I report on the accounts of the St Agatha’s Parent Staff Association for the year ended 31 August 2023, which are set out on pages 5 to 9. ## **Respective responsibilities of the trustees and examiner** The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act), as amended by s.28 of the Charities Act 2006) and that an independent examination is needed. It is my responsibility to: - examine the accounts (under Section 43 of the Act, as amended); - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 43(7)(b) of the Act, as amended); and - to state whether particular matters have come to my attention. My examination was carried out with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts. ## **Independent examiner’s statement** In the course of my examination, no matter has come to my attention; - (1) which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that: - i. Proper accounting records are kept (in accordance with section 41 of the Act); and - ii. Accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Janet Knapton ACA** **26/02/2024** **2 Chestnut Road, Kingston Upon Thames. KT2 5AP**