REGISTERED COMPANY NUMBER: 03375306 REGISTERED CHARITY NUMBER: 1063463
KINGS HEATH PLAYCARE
Report of the Trustees and Unaudited Financial Statements for the Year Ended
31st August 2023
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|KINGS|HEATH|PLAYCARE|
|Contents|of the|Financial|Statements|
|YEAR ENDED|31|AUGUST|2023|
|CONTENTS|PAGE|
|Report|of the|Trustees|1to7|
|Independent|Examiner's|Report|8|
|Statement of Financial|Activities|9|
|Balance|Sheet|10|
|Notes|to|the|Financial|Statements|11|to|14|
|Detailed|Statement of Financial|Activites|15|
----- End of picture text -----
Kings Heath Playcare Chair's Annual Report for AGM Covering September 2022 - August 2023
Chair’s Report — prepared by collaboration of Scheme Manager and Trustees, Chair is currently vacant
We are delighted to once again be able to host to another AGM this year in November 2023. This Chair’s reports covers the information we would like to share with families and interested parties covering the period September 2022- August 2023.
|
Kings Heath Playcare is a provision for wraparound childcare for Kings Heath Primary School term time and for city wide access of holiday childcare provision. Registered charity 1063463 and a company registered in England and Wales 3375306.
Current trustees 2022/23:
Chair, vacant
Treasurer, Leanne Tattum
Hannah-Mae Bridger
Julian Jarvis
Emily West
William Bradlow
Matthew Jones
Courtney Campbell
Page 1
Kings Heath Playcare Chair's Annual Report for AGM Staffing Covering September 2022 - August 2023 We would like to say thank you to all the staff including our Manager, Jo Hill, for all their incredible hard work and dedication in providing a safe and enjoyable environment for the children at scheme throughout the 2022 - 2023 school year and all that involved and for providing care before and after school, and also holiday club.
This year has been a busy one with changes in its organisational structure, saying goodbye to staff and recruiting new staff along the way.
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|Current|staffing|
|°|24 members|of staff|— varying hours|
|°|1|manager|
|°|2 coordinators|(then reducing to|||coordinator as of|January 2023)|
|©|15|play workers|
|°|6|bank|staff|
|Recruitment|
|°|Due to our movements|in|staff|with 2 long term staff|members|leaving with plans of|moving to|
|warmer climates, we have recruited 2 new staff|covering on the infants and|juniors site. We have|
|also recruited|a further support worker|in a bank position.|
|Training|
|.|Staff|carried out training in the fields of|Pediatric|First aid, Child protection & safeguarding,|Health|
|&|safety,|further Allergy awareness, Autism and ADHD, changes with EYFS, Compliance training|
|and many others accessed via our|Noodle Now online training provider.|
----- End of picture text -----
Page 2
Kings Heath Playcare Chair's Annual Report for AGM Covering September 2022 - August 2023
Trustees
We have welcomed three new Trustees this year, Matthew Jones, Courtney Campbell and William Bradlow. Dan Moore has left the Trustees after more than three years of support, and we thank him for all his efforts.
Recruiting new Trustees over the years has been challenging. We are in need of more trustees to ensure that Playcare can provide quality childcare and continue to run. The more parents who can join us and commit to Playcare, the lighter the load for us all and the more balanced our consensus decision can be.
As a group we believe that the Chair of the Board of Trustees is required to have professional experience of an education or childcare setting, to be able to advise Playcare with an informed view. The current cohort of trustees do not have this experience, however we anticipate welcoming a new Trustee with the relevant experience in Autumn 2023. Our current interim chair is from a medical background.
Your support is vital for Playcare to operate speak to any of us at the AGM or contact us or Jo Hill Scheme manager if you are interested in joining our board or would like further information. Your support is vital for Playcare to operate.
We continue to work with school on an ongoing basis, with Mark Court and Adrian Broadbelt as key contacts, as well as with staff at the Community Centre. We thank them for their ongoing support.
Page 3
Kings Heath Playcare Chair's Annual Report for AGM Covering September 2022 - August 2023
Term time and holiday usage
In term time most places are full, and some sessions have waiting lists.
Term time Usage for 2022/ 2023
We offer places to children in all year groups. The Infants operate from the school site including rooms in the house, the school halls and playgrounds. The Junior children meet in the mornings in the large school hall and they walk to the Community Centre in the afternoons Monday to Thursday. On Friday all children are accommodated at the school site.
Current provision numbers, for Sep 22 — Aug 23, are per day 95 places in the mornings and 120 places in the afternoon each split over seven pods. We have waiting lists for certain year groups throughout the year and do our best to reduce these on an ongoing basis.
Note: for Sep 23 — Aug 24 we anticipate increasing to 96 places in the mornings and 130 in the afternoon again each split over seven pods.
Holiday usage
Holiday provision continues to be popular, we offer have 40 Full Day places and the daily cost continues to be competitive with other holiday clubs in the local area. We welcome children from across the city, and have seen significant uptake from the wider south Birmingham area, with many children who attend several holiday sessions throughout the year. We are pleased to be able to open Playcare throughout the summer once again, after two years when the school site itself was closed for two weeks during the holidays. We received feedback with parents being pleased with our continued delivery of provision throughout the whole of the summer as this assisted working parents greatly and provided transition sessions for new children joining our provision in readiness of school in September.
Community Centre
The future of the Community Centre seems a lot more positive with more groups accessing and hiring it there seems to be more stability around its future.
Jo has met with the management at the Community Centre where issues of concern were addressed. These included heating, internal and external lighting. Additionally, we discussed safety and access to the Centre during session times.
Page 4
Kings Heath Playcare Chair's Annual Report for AGM Safeguarding and Ofsted Covering September 2022 - August 2023 Safeguarding continues to be our main priority and is always on the trustee’s agenda and the agenda when meeting with Jo or the coordinators. We take our role in safeguarding all the children who use Playcare as paramount to the service we offer.
We are registered and inspected by Ofsted and information about this, including the full Ofsted report of our most recent inspection in July 2021 and ‘Met’ status, can be found on the scheme website.
Designated Safeguarding Leads
We had 3 DSLs with this being reduced to 2 when one of our coordinators left. Their training is updated periodically with further training being cascaded by the DSL’s to the staff to the team. Safeguarding being paramount in our setting has led to it being a weekly agenda item at full staff team meetings with concerns being recorded and acted upon in line with legislation and guidance.
Risk assessments
As part of ensuring the safety of all our children, we ask staff to share risk assessments with us periodically and to share information about how these are updated annually. Staff routinely complete risk assessments, these too are discussed at team meetings.
Parent communication
The website continues to be a key information point for our parents and families with all documentation regarding scheme made available here. We also use email to share our newsletter, key updates and managing place allocation via emails and our website.
Policy update
Policies have continued to be updated this year, with adaptation as required. As a board of trustees, it is our | role to support Jo as scheme manager to create, review and implement scheme policies. Policies are developed in collaboration with both the school and the Community Centre’s policies and procedures.
Page 5
Kings Heath Playcare Chair's Annual Report for AGM Covering September 2022 - August 2023
ee
Leanne Tattum is our treasurer. Playcare also have a bookkeeper, Sally Wainwright, in place to support the dayto-day management of parent balances, manage payments and cashflow in partnership with the Scheme Manager.
All staff received a 6% pay rise in light of the current economic climate, along with a small Christmas bonus.
In light of the increasing cost of living and on-going economic challenges, the academic year 2022/23 funds were increased to both the infant and junior provision for sourcing food and activities.
To accommodate increasing costs, we increased fees to cover financial obligations of increases in rent, food cost and staff wages for the academic year 2022/23. Morning sessions increased to £4.60, afternoon sessions increased to £11.20, combined fees for both sessions to £14.00.
We understand the impact that increasing fees can have on scheme users, we took the increase of fees into careful consideration. This enables us to ensure staff were fairly remunerated and sufficient funds were available for healthy snacks alongside activities for the children in our care, whilst also safeguarding the future of scheme we have had to make these increases.
GDPR — General Data Protection Regulation
We have a policy which covers all issues around GDPR. Staff have worked hard on ensuring that Playcare is compliant with the regulations. Emily West is our link trustee and we thank her for her support in this.
Page 6
Kings Heath Playcare Chair's Annual Report for AGM Covering September 2022 - August 2023
In the next 12 months
We look forward to another successful year for Playcare, accommodating the families of KHPS during term time and continuing to offer competitively priced holiday care for families from the wider area.
In addition to this, we will continue our use of Noodle Now, the online training subscription provision for staff. Topics we anticipate covering are;
-
. Children’s Mental Health, Children experiencing Bereavement, Understanding Children’s Emotions, Working in Partnership with Parents, Staff Mental Health.
-
: Changes in the Early Years Foundation Stage, Encouraging positive behaviour, Safeguarding & Child Protection, British Values.
-
‘ Refresher for Designated Senior Leads in Safeguarding, Health & Safety, Risk Assessment completion, Fire Safety Training.
-
First Aid and Safeguarding will be carried out as part of the induction for new staff with regular update training being accessed when available and necessary.
We would like to thank you all for showing your support for Playcare and the ongoing work of the scheme
Page 7
INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF KINGS HEATH PLAYCARE
As the Charitv Trustees of the Trust. vou are responsible for the preperation of the accounts in accordance with the requirements of the Charities Act 2011.
We report in respect of the examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrving out the examination. we have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
We have completed the examination and can confirm that no material matters have come to our attention in connection with the examination which give us cause to believe that. anv material respect
**** Accounting records were not kept in accordance with section 130 of the Act or
**** The accounts do not accord with the accounting records
We have no concerns and have come across no oher matters in connection with the examination to which attention should be drawn to enable a prover understanding of the accounts to be reached
Stoven Priflins
S AND E ACCOUNTING
Page 8
KEEPING IT SIMPLE AND EFFICIENT 28" April 2024
Kings Heath Playcare Valentine Road Kings Heath Birmingham B14 7AJ
Dear Sirs
Re Independent Accountants Review Report for 2022 2023 Kings Heath Playcare Charity No: 1063463
We write to you in connection to your instruction to conduct an independent review of the financial records for the above.
As the Charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
We report in respect of the examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out the examination, we have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
We have completed the examination and can confirm that no material matters have come to our attention in connection with the examination which give us cause to believe that, any material respect
**** Accounting records were not kept in accordance with section 130 of the Act or
**** The accounts do not accord with the accounting records
We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to enable a proper understanding of the accounts to be reached
Trusting that you are happy with our service we look forward to working with you again next year, but if you do have any questions, please do not hesitate to contact us.
|
Yours sincerely
Steve Phillips MAAT
|
----- Start of picture text -----
88A
HENWICK
ST ROAD
WORCESTERJOHNS
07885 477970
SANDEACCOUNTING@HOTMAIL.CO.UK
----- End of picture text -----
----- Start of picture text -----
tse
Mir gleag
C2 fo
a, a7,
: yf!
OF ayyy RD i ;
4 -
:
----- End of picture text -----
KINGS HEATH PLAYCARE STATEMENT OF FINANCIAL ACTIVITIES
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|FOR THE YEAR|ENDED|31|AUGUST|2023|
|Unrestricted|Restricted|Total|Total|
|Funds|Funds|Funds|Funds|
|2023|2022|
|Note|£|£|£|£|
|INCOME|FROM|
|Fees|from|playcare|provision|291,759|291,759|276,697|
|Awards|and|Grants|
|Bank|Interest|Received|5|5|13|
|Other|Income|
|TOTAL INCOME|291,764|291,764|276,710|
|EXPENDITURE|
|Charitable|activities|2|288,202|288,202|269,479|
|Governance|costs|3,492|3,492|6,800|
|TOTAL EXPENDITURE|291,694|291,694|276,279|
|NET INCOME/(EXPENDITURE|70|70|431|
|Transfer|between|funds|-|-|-|
|NET MOVEMENT|IN|FUNDS|70|70|431|
|RECONCILIATION|OF|
|FUNDS|
|Total|funds|brought|forward|132,076|132,076|131,645|
|TOTAL FUNDS CARRIED|132,146|132,146|132,076|
|CONTINUING OPERATIONS|
----- End of picture text -----
All income and expenditure has arisen from continuing activities.
Page 9
KINGS HEATH PLAYCARE BALANCE SHEET
3ist August 2023
| 3ist August 2023 | |||||||
|---|---|---|---|---|---|---|---|
| Notes | Unrestricted | Restricted | 2023 | 2022 | |||
| Funds | Funds | £ | £ | ||||
| FIXED ASSETS | |||||||
| Tangible assets | 5 | 1,009 | 1,009 | 49 | |||
| CURRENT ASSETS | |||||||
| Debtors | 6 | 5,621 | 5,621 | 10,930 | |||
| Cash atbank | 136,070 | 136,070 | 140,233 | ||||
| 141,691 | - | 141,691 | 151,163 | ||||
| CREDITORS: Amounts falling | 7 | ||||||
| due within oneyear | (10,554) | (10,554) | (19,136) | ||||
| NETCURRENT ASSETS | 131,137 —eee—oeoEOoOoSeS |
- Oe |
131,137 SSS |
132,027 ——<—<—<—— |
|||
| TOTAL ASSETS LESS | |||||||
| CURRENTLIABILITIES | 132,146 | - | 132,146 | 132,076 | |||
| NETASSETS | — | 132,146 | - ——S= |
132,146 OOOO |
132,076 ———————eee |
||
| FUNDSOFTHE CHARITY | |||||||
| Unrestrictedfunds | 9 | 132,146 | 132,076 | ||||
| General fund | |||||||
| Restricted Funds | |||||||
| TOTALFUNDS | 132,146 ——_——— |
132,076 aS |
For the financial year ending 31 August 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees Responsibilities
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
The trustees acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
----- Start of picture text -----
The financial statements were approved by the Board of Trustees on 3rd October 2024 and were signed on its behalf by:
Uattaive 16ls|2024
Ms L Tattum - Treasurer
----- End of picture text -----
Page 10
Notes to the financial Statements For the year ended 31 August 2023
Kings Heath Playcare
- ACCOUNTING POLICIES
Statutory information
Kings Heath Playcare is a charitable company limited by guarantee and is incorporated in the United Kingdom (England and Wales). The registered office address and operational address is Kings Heath Primary School, Valentine Road, Kings Heath, Birmingham, B14 7AJ.
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.
Income
Income is brought into account when it is more likely than not that the economic benefit of the income will accrue to the charity.
Expenditure
This is recognised whena liability is incurred, or a constructive obligation arises, that results in the payment being unavoidable. Liabilities are recognised as soon as an outflow of economic benefit is considered more likely than not under the legal or constructive obligation committing the charity to pay out resources.
Governance Costs
These are the costs associated with the general running of the charity and its strategic management, rather than the costs of its charitable activities and day to day management.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer equipment — 33.3% straight line
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Public benefit entity
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy/note.
4. ACCOUNTING POLICIES (continued)
Going concern
Based on the monetary assets and human resources available at 31 August 2023, the trustees believe that the charity is a going concern.
VAT
Since the charity is not VAT registered, all input VAT is charged with the expenses to which it refers.
Page | 1
Kings Heath Playcare
Notes to the financial Statements 2. EXPENDITURE ON CHARITABLE ACTIVITIES
| 2023 | 2022 | |||
|---|---|---|---|---|
| if | £ | |||
| Staff related costs | 225,250 | 209,293 | ||
| External training | 2,030 | 1,598 | ||
| Facilities | 33,370 | 33,720 | ||
| Legal, professional and other outside services | 2,794 | 2,257 | ||
| Financial and insurance | 1,961 | 1,962 | ||
| Depreciation | 336 | 273 | ||
| Supplies | 10,403 | 9,469 | ||
| Activites, trips, games and play equipment | 3,785 | 5,480 | ||
| Marketing and Website | 596 | 294 | ||
| Adminstration expenditure | 7,677 | 5,133 | ||
| 288,202 | 269,479 |
| 3. | TRUSTEES' REMUNERATION AND BENEFITS |
|---|---|
| During the yearended31 August2023 therewereno trustee expenses (2022: Nil). | |
| 4. | STAFFINGCOSTS |
| 4. STAFFING COSTS |
||||
|---|---|---|---|---|
| 2023 | 2022 | |||
| £ | ee | |||
| Salaries andwages | 217,359 | 204,008 | ||
| Social security costs | 4,417 | 3,133 | ||
| Employers pensions | 3,474 | 2,152 | ||
| 225,250 | 209,293 |
The average number of employees during the year was 21 (2022: 21) of which 9 were contracted all year round (2022: 9). Remaing staff are bank contracts or term time only
The charity has an Auto Enrolment Pension Scheme which opened on | April 2017.
| 5. TANGIBLE FIXEDASSETS |
|||
|---|---|---|---|
| Fixtures | and | ||
| Fittings | |||
| COSTORVALUATION | £ | ||
| At 1 September2022 | 827 | ||
| Additions | 1296 | ||
| At31 August 2023 | 2123 | ||
| DEPRECIATION | |||
| At 1 September2022 | 778 | ||
| Provided during theyear | 336 | ||
| At 31 August2023 | 1114 | ||
| NET BOOKVALUE | |||
| At 31 August2023 | 1009 | ||
| At | September2022 | ||
| 6.DEBTORS | 2023 | 2022 |
Page 12
Kings Heath Playcare
Notes to the financial Statements
| Kings Heath Playcare Notes to the financial Statements |
||
|---|---|---|
| £ | £ | |
| Trade Debtors - amountsowed for playcare fees | 5,621 | 10,276 |
| Tax and Social Security | 654 | |
| Prepayments and accrued income | ||
| 5,621, | 10,930 | |
| 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
||
| 2023 | 2022 | |
| £ | £ | |
| Trade creditors | 529 | 537 |
| Overpayments and amounts received in advance from parents | 6,128 | 5,650 |
| Taxation and social security | 1,810 | |
| Accruals and deferred income | 2,087 | 12,788 |
| Other creditors | 161 | |
| 10,554 | 19,136 |
- SHARE CAPITAL The company is limited by guarantee and does not have any share capital. In the event of the company being wound up the members would be required to contribute an amount not exceeding £1.
9. MOVEMENT IN FUNDS
|
----- Start of picture text -----
At 01.09.22 Net movement Transfers At 31.08.23
in funds between funds
£ £ £ £
Unrestricted
Funds
General fund 132,076 70 132,146
Restricted Funds
None ene ee
TOTAL FUNDS 3207618218
Net movement in funds, included in the above are as follows:
Incoming Resources Gains and Movement in
Resources expended losses funds
£ £ £ £
Unrestricted
Funds
General fund 291,764 (291,694) 70
Restricted Funds
TOTAL FUNDS 291,764 (291,694) 70
----- End of picture text -----
10 CONTINGENT LIABILITIES As at 31 August 2023 there were no contingent liabilities (2022: Nil).
Page 13
Kings Heath Playcare
11 RELATED PARTY TRANSACTIONS
Notes to the financial Statements
Kings Heath Playcare is based at Kings Heath Primary School and takes all its term time pupils from the school. Mr M Court is the Headteacher of the school.
Kings Heath Primary School charges the charity for a share of utility and caretaking costs on a regular basis. In addition to this it charges for ad hoc hall hires, copying and equipment purchased via the school. Costs during the year were £18,771 (2022: £33,720).
Page 14
Kings Heath Playcare
Detailed Statement of Financial Activities for the Year Ended 31 August 2023
,
| for the YearYear Ended 31 August 2023 | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| INCOME | ||
| Incoming Resources from Charitable Activites | ||
| Fees from playcare provision | 291,759 | 276,697 |
| Awards and Grants | ||
| 291,759 | 276,697 | |
| Bank interest received | 5 | 13 |
| Other Income | ||
| Total incoming resources | 291,764 | 276,710 |
| EXPENDITURE | ||
| Charitable activties | ||
| Supplies | 10,403 | 9,469 |
| Activities, trips, games and play equipment | 3,785 | 5,480 |
| Salaries and Wages | 217,359 | 204,008 |
| Social SecurityCosts | 4,417 | 3,133 |
| Employerspensions | 3,474 | 2,152 |
| StaffTraining | 2,030 | 1,598 |
| Rent and Rates | 33,370 | 33,720 |
| Light and heat | ||
| Insurance | 534 | 684 |
| Cleaning Repairsand Renewals |
545 2,579 |
148 8 |
| Computerrunningcosts | 141 | |
| Printing, postageand stationary | 2,163 | 2,154 |
| Marketingand Website | 596 | 294 |
| Telephone | 2,229 | 1,998 |
| Sundryexpenses | 20 | 825 |
| Legal andprofessional fees | 2,794 | 2,143 |
| Licensesand subscriptions | 114 | |
| BankCharges | 1,427 | 1,278 |
| Bad debts | ||
| Depreciation | 336 | 273 |
| 288,202 | 269,479 | |
| Governance costs | ||
| Accountancy | 3,492 | 6,800 |
| Total resourcesexpended | 291,694 | 276,279 |
| Netincome/(expenditure) | 70 | 431 |
Page 15