REGISTERED COMPANY NUMBER: 03375306 REGISTERED CHARITY NUMBER: 1063463
KINGS HEATH PLAYCARE
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2020
Kings Heath Playcare
Contents of the Financial Statements for the Year Ended 31 August 2020
| Page | |
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| Report of the Trustees | 1 to 3 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 10 |
| Detailed Statement of Financial Activities | 11 |
Kings Heath Playcare
Report of the Trustees for the Year Ended 31 August 2020
The trustees present their report with the financial statements of the charity for the year ended 31 August 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Principal activity and constitution
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 23 May 1997.
The principal object of the company is to provide wraparound and holiday childcare facilities for primary school children, and the training and development of childcare staff.
Method of appointment or election of trustees
Kings Heath Playcare is governed by a Board of Trustees.
Under the requirements of the Articles of Association the trustees are appointed for an unlimited term. However, one third of them are required to retire by rotation at the Annual General Meeting at which they may be re-elected. The Board of Trustees may appoint trustees to fill vacancies or additional trustees, but they must stand for re-election at the following Annual General Meeting.
New trustees may be appointed by the charity by ordinary resolution at the Annual General Meeting in accordance with the notice required by the Articles of Association, or if recommended by the Board of Trustees.
Due to the nature of the charity’s work, the trustees are generally parents of children attending the scheme or are employees of Kings Heath Primary School.
The trustees seek to ensure that the Board of Trustees reflects the needs of the scheme where possible, which includes trustees with experience of working with children and child protection, as well as trustees with traditional business skills. The Board of Trustees also aim to ensure that a senior member of the leadership team at Kings Heath Primary School is represented on the Board. In the event of particular skills being lost due to retirements, individuals are approached to offer themselves to serve as trustees.
All trustees give their time voluntarily and received no benefits or expenses from the charity other than those disclosed in Note 3.
Due to the Covid-19 pandemic no AGM could be held before the accounts were finalised. As a result, all trustees remain until an AGM can be held.
ACHIEVEMENT AND PERFORMANCE
The scheme has continued to operate at close to capacity, with waiting lists existing for much of the year even with increased numbers of places offered at both infant and junior sites. Additional one off funding has been obtained which enabled Playcare to provide support for children with additional needs during the summer holidays. Funding opportunities will continue to be pursued. Training has continued during the year with Playcare taking advantage of free training from the Local Authority and paying fo r additional courses as necessary. Staff training included training around ‘feeling valued’ as an employee.
This year Playcare recruited three new members of staff in the roles of Bank Play Worker’s. Their support has been fundamental in the running of provisions during Covid-19, where we have succeeded in remaining open and delivering a provision in crucial times to these parents that identified as key workers.
Our organisation received an interim inspection from Ofsted, where the inspector was pleased with the implemented actions following on from our previous inspection.
Staff have received updated mandatory training related to first-aid, safeguarding and child protection and food hygiene. The staff will be carrying out further training to enhance their skills and knowledge in the sector.
These activities are undertaken for the public benefit. The trustees have given due consideration to the Charity Commission’s guidance on Public Benefit requirement under the Charities Act 2011. Both the infa nt and junior sites benefitted from cash from the reserves in order to buy new games and toys, which were chosen by the children.
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Kings Heath Playcare
Report of the Trustees - continued for the Year Ended 31 August 2020
FINANCIAL REVIEW
Total income for the year was £216,027 (2019: £224,895) of which £216,027 was unrestricted (2019: £224,895) and £Nil was restricted (2019 £Nil).
Total funds carried forward at the year end were £159,681 (2019: £154,425) of which £159,681 was unrestricted (2019 £154,425) and £Nil were restricted (2019: £Nil).
Going concern
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
Reserves policy
The charity maintains unrestricted reserves of about 3 to 6 months expenditure. The trustees believe that this will enable the charity to continue operations in the event of a significant drop in income and would be sufficient to cover winding up costs in the event that the charity decided to stop operating.
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Kings Heath Playcare
Report of the Trustees - continued for the Year Ended 31 August 2020
REFERENCE AND ADMINISTRATIVE DETAILS Registered charity number
1063463
Registered office address
Kings Heath Primary School Valentine Road Kings Heath Birmingham B14 7AJ
Trustees
Ms L Southworth (resigned 1 May 2020) Ms C Manzotti Ms E West Mr D Moore Ms L Tattum Ms R Wenban-Smith (appointed 1 January 2020, resigned 1 May 2021)
Company secretary
Mr D Moore
Independent examiner
Sian Kelly ACMA Inform Accounting Limited 4 Emmanuel Court Reddicroft Sutton Coldfield West Midlands B73 6AZ
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland”.
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 27[th] August 2021 and signed on its behalf by:
Ms L Tattum - Treasurer
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Independent Examiner’s Report to the Trustees of Kings Heath Playcare
We report on the accounts for the year ended 31 August 2020 set out on pages 5 to 11.
Respective responsibilities of trustees and examiner
The charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charit ies Act 2011 (the 2011 Act)) and that an independent examination is required.
Having satisfied ourselves that the charity is not subject to audit under company law and is eligible for independent examination, it is our responsibility to:
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examine the accounts under Section 145 of the 2011 Act
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to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to our attention.
Basis of the independent examiner’s report
Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention:
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(1) which gives us reasonable cause to believe that, in any material respect, the requirements
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to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
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(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sian Kelly ACMA Inform Accounting Limited 4 Emmanuel Court Reddicroft Sutton Coldfield West Midlands B73 6AZ
27[th] August 2021
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Kings Heath Playcare
Statement of Financial Activities for the Year Ended 31 August 2020
| Unrestricted funds Not es £ INCOME FROM Fees from playcare provision 194,632 Awards and grants 3,384 Bank interest received 52 Other income 17,959 Total 216,027 EXPENDITURE ON Charitable activities 2 207,357 Governance costs 3,414 Total 210,771 NET INCOME/(EXPENDITURE) 5,256 Transfers between funds - Net movement in funds 5,256 RECONCILIATION OF FUNDS Total funds brought forward 154,425 TOTAL FUNDS CARRIED FORWARD 159,681 |
2020 2019 Restricted funds Total funds Total funds £ £ £ - 194,632 221,982 - 3,384 2,870 - 52 43 - 17,959 - - 216,027 224,895 - 207,357 212,302 - 3,414 1,752 - 210,771 214,054 - 5,256 10,841 - - - - 5,256 10,841 - 154,425 143,584 - 159,681 154,425 |
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CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
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Kings Heath Playcare
Balance Sheet At 31 August 2020
| Unrestricted funds Not es £ FIXED ASSETS Tangible assets 5 595 CURRENT ASSETS Debtors 6 8,372 Cash at bank 164,506 172,878 CREDITORS Amounts falling due within one year 7 (13,792) NET CURRENT ASSETS 159,086 TOTAL ASSETS LESS CURRENT LIABILITIES 159,681 NET ASSETS 159,681 FUNDS 9 Unrestricted funds: General fund Restricted funds TOTAL FUNDS |
2020 2019 Restricted funds Total funds Total funds £ £ £ - 595 - - 8,372 11,947 - 164,506 184,137 - 172,878 196,084 - (13,792) (41,659) - 159,086 154,425 - 159,681 154,425 - 159,681 154,425 159,681 154,425 - - 159,681 154,425 |
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For the financial year ending 31 August 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Trustees responsibilities
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
The trustees acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees on 27[th] August 2021 and were signed on its behalf by:
Ms L Tattum - Treasurer
The notes form part of these financial statements
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continued...
Kings Heath Playcare
Notes to the Financial Statements for the Year Ended 31 August 2020
1. ACCOUNTING POLICIES
Statutory information
Kings Heath Playcare is a charitable company limited by guarantee and is incorporated in the United Kingdom (England and Wales). The registered office address and operational address is Kings Heath Primary School, Valentine Road, Kings Heath, Birmingham, B14 7AJ.
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, as modified by the revaluation of certain assets.
Income
Income is brought into account when it is more likely than not that the economic benefit of the income will accrue to the charity.
Expenditure
This is recognised when a liability is incurred, or a constructive obligation arises, that results in the payment being unavoidable. Liabilities are recognised as soon as an outflow of economic benefit is considered more likely than not under the legal or constructive obligation committing the charity to pay out resources.
Governance costs
These are the costs associated with the general running of the charity and its strategic management, rather than the costs of its charitable activities and day to day management.
Taxation
The charity is exempt from tax on its charitable activities.
Tangible fixed assets and depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
– Computer equipment 33.3% straight line
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Public benefit entity
The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy/note.
Going concern
Based on the monetary assets and human resources available at 31 August 2020, the trustees believe that the charity is a going concern.
VAT
Since the charity is not VAT registered, all input VAT is charged with the expenses to which it refers.
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Kings Heath Playcare
Notes to the Financial Statements - continued for the Year Ended 31 August 2020
2. EXPENDITURE ON CHARITABLE ACTIVITIES
| Staff related costs External training Facilities Legal, professional and other outside services Financial and insurance Bad debts Supplies Activities, trips, games and play equipment Marketing and website Administration expenditure |
2020 £ 173,236 - 12,645 11,656 1,204 - 4,721 2,177 294 4,838 210,771 |
2019 £ 154,555 160 24,366 9,398 1,595 1,631 7,747 6,644 781 7,177 214,054 |
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3. TRUSTEES' REMUNERATION AND BENEFITS
During the year ended 31 August 2020 there were no trustee expenses (2019: Nil).
4. STAFFING COSTS
| Salaries and wages Social security costs Employers pensions |
2020 £ 169,639 2,116 1,481 173,236 |
2019 £ 149,499 1,717 3,339 154,555 |
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The average number of employees during the year was 20 (2019: 13) of which 8 was full time (2019: 1).
The charity has an Auto Enrolment Pension Scheme which opened on 1 April 2017.
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Kings Heath Playcare
Notes to the Financial Statements - continued for the Year Ended 31 August 2020
| 5. TANGIBLE FIXED ASSETS COST OR VALUATION At 1 September 2019 Additions At 31 August 2020 DEPRECIATION At 1 September 2019 Provided during the year At 31 August 2020 NET BOOK VALUE At 31 August 2020 At 31 August 2019 6. DEBTORS Trade debtors–amounts owed for playcare fees Prepayments and accrued income Other debtors |
2020 £ 7,825 547 0 8,372 |
Fixtures & Fittings £ - 827 827 - 232 232 595 - 2019 £ 10,878 1,069 0 11,947 |
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7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Overpayments and amounts received in advance from parents Taxation and social security Accruals and deferred income Other creditors |
2020 £ - - 3,843 9,474 475 13,792 |
2019 £ 1,557 28,555 659 9,747 1,141 41,659 |
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Kings Heath Playcare Notes to the Financial Statements - continued for the Year Ended 31 August 2020
8. SHARE CAPITAL
The company is limited by guarantee and does not have any share capital.
In the event of the company being wound up the members would be required to contribute an amount not exceeding £1.
9. MOVEMENT IN FUNDS
| Unrestricted funds General fund Restricted funds None TOTAL FUNDS Net movement in funds, included in the above are Unrestricted funds General fund Restricted funds None TOTAL FUNDS |
At | 01.09.19 Net movement in funds Transfers between funds At 31.08.20 £ £ £ £ 154,425 5,256 - 159,681 - - - - 154,425 5,256 - 159,681 follows: Incoming esources Resources expended Gains and losses Movement in funds £ £ £ £ 216,027 (210,771) - 5,256 - - - - 216,027 (210,771) - 5,256 |
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| as r |
10. CONTINGENT LIABILITIES
As at 31 August 2020 there were no contingent liabilities (2019: Nil).
11. RELATED PARTY TRANSACTIONS
Kings Heath Playcare is based at Kings Heath Primary School and takes all its term time pupils from the school. Ms S Hanson is the Headteacher of the school.
Kings Heath Primary School charges the charity for a share of utility and caretaking costs on a regular basis. In addition to this it charges for ad hoc hall hires, copying and equipment purchased via the school. Costs during the year were £NIL (2019: £11,099).
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Kings Heath Playcare
Detailed Statement of Financial Activities for the Year Ended 31 August 2020
| INCOME Incoming resources from charitable activities Fees from playcare provision Awards and grants Bank interest received Other income Total incoming resources EXPENDITURE Charitable activities Supplies Activities, trips, games and play equipment Salaries and wages Social security costs Employers pensions Staff training Rent and rates Light and heat Insurance Cleaning Repairs and renewals Computer running costs Printing, postage and stationery Marketing and website Telephone Sundry expenses Legal and professional fees Licences and subscriptions Bank charges Bad debts Depreciation Governance costs Accountancy Total resources expended Net income/(expenditure) |
2020 £ 194,632 3,384 198,016 52 17,959 216,027 4,721 2,177 169,639 2,116 1,481 - 12,632 - 490 13 - 273 1,473 294 1,856 695 8,242 309 714 - 232 207,357 3,414 210,771 5,256 |
2019 £ 221,982 2,870 224,852 43 - 224,895 7,747 6,644 149,499 1,717 3,339 160 13,255 11,099 506 13 - 168 979 781 1,921 3,048 8,105 602 1,088 1,631 - 212,302 1,752 214,054 10,841 |
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This page does not form part of the statutory financial statements
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