**Group logo** **Trustees Annual Report From 2024 - 2025 year reported** ## **1 Reference and Administration Details** Charity Name: 3[rd] Itchen North Scout Group Charity Number: 1063370 Scout registration 306101 Principal Address: 19 Brook Road, Bitterne, Southampton SO186AZ ## **1.1 Trustees** Michael Drake, Group Chair Neil Anderson Group Secretary Andrew Travis Group Treasurer Christopher Draper Group Scout Leader Iwona Beckingham ## **2 Structure, Governance and Management** ## **2.1 Governing Document** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association. ## **2.2 Group Scout Council** The Group Scout Council is the electoral body to which the Group Trustee Committee is accountable. Membership of the Group Scout Council is open to: - Scouters - Group Active Support Managers and members - Colony Pack and Troop Assistants - Skills Instructors - Administrators - Advisers - Patrol Leaders - All Parents of Beavers, Cubs and Scouts - Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Trustee Committee or the Group Scout Council - Explorer Scout Leaders (if stated in a Partnership Agreement) _**.**_ - the District Commissioner and District Chair are ex-officio members of the Group Scout Council. Page 1 of 6 **Group logo** **Trustees Annual Report From 2024 - 2025 year reported** ## **2.3 Constitution** The Group is a trust established under the Policy, Organisation and Rules of the Scout Association. It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents. ## **2.4 Trustee Selection** The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution _**.**_ ## **2.5 Group Trustee Committee** The Group is led by a Group Scout Leader and managed by a Group Trustee Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group. The Trustee Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. Members of the Trustee Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to: - Comply with the Policy, Organisation and Rules of The Scout Association - Protect and maintain any property and equipment owned by and/or used by the Group - Manage the Group finances. - Provide insurance for people, property and equipment. - Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities. - Promote and support the development of Scouting in the local area. - Manage and implement the Safety Policy locally - Ensure that a positive image of Scouting exists in the local community. - Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees - Ensure that Young People are meaningfully involved in decision making at all levels within the Group - The opening, closure and amalgamation of sections as necessary. - And all other duties as set out in Policy, Organisation and Rules. ## **2.6 Risk and Internal Control** The Group Trustee Committee has identified the major risks to which they believe the Group is exposed which are: ## **These are the minimum risks that should be considered, your Group may have other particular risks that would need to be added.** Page 2 of 6 **Group logo** **Trustees Annual Report From 2024 - 2025 year reported** ## **2.6.1 Injury to Leaders, Helpers, Supporters or Members** The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries. In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy. ## **2.6.2 Damage to Buildings, Property or Equipment** The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. ## **2.6.3 Reduced Income from Subscriptions and Fund Raising** The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently. ## **2.6.4 Reduction or Loss of Leaders** The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections. ## **2.6.5 Reduction or Loss of Members** If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. ## **3 Objectives and Activities** The primary objective of the Group is that of the Scout Association generally, namely: ‘To actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ ## The Values of Scouting As Scouts we are guided by these values:  Integrity - We act with integrity; we are honest, trustworthy and loyal. Page 3 of 6 **Group logo** **Trustees Annual Report From 2024 - 2025 year reported** - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we cooperate with others and make friends. ## The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The activities of the Group are: - The provision of the Scouting programme for 4 –14 year old members ## **4 Achievements and Performance** - Each section has received a substantial donation from the group to fund additional activities and to keep the overall costs of the activities they are providing so as many children can attend without having to worry about the financial burden. - Renovations to the hall has been a key player to making this a comfortable space - Supporting Local Rifle Club - As a trustee we have sponsored 4 Explorers £500 towards a scouting trip to America - The group has raised and ringfenced the funds to replace the current lift which is nearing end of life and essential to enable disabled and impaired mobility access to the upper floor of the hall. ## _**Community engagement**_ The trustee Committee has supported the sections and the group by helping and funding camps, and also subsidising additional camps and trips for the members to attend. Proactively advertised and modernised the hall which included the replacement of all the double glazing, decorated the hall throughout and supplied new equipment such as fridge freezers, cookers, and the fixing of the lift this made the hall more attractive for hiring. There has been a purchase of equipment e.g. tents/cooking equipment, this has given the opportunity of donating our older equipment to other scout groups. Page 4 of 6 **Group logo** **Trustees Annual Report From 2024 - 2025 year reported** ## **4.1 Public benefit statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **5 Financial Review** ## **5.1 Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Committee ensures that the group holds the equivalent to 12 months running costs in reserve. ## **5.2 Investment Policy** The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. ## **6 Optional section for any future significant activities or major projects** We are aware our disabled lift is obsolete and although we are managing to keep this maintained at the moment we have a back up plan for getting this replaced if required. ## **7 Declaration** The trustees declare that they have approved the trustees report above. Signed on behalf of the charity’s trustees: ## **Signature:** **Date:** Page 5 of 6 **Group logo** **Trustees Annual Report From 2024 - 2025 year reported** Full Name: Christopher Draper Position: Group Scout Leader ## **Signature: Michael Drake** **Date** : Full Name: Michael Drake Position: Group Chair _**If either the GSL or Group Chair roles are vacant the signatories can be other members of the Group Executive**_ Page 6 of 6 **3rd ITCHEN NORTH** **Updated :- 31 December 2025** **----- Start of picture text -----**
INCOME 2025 2024 EXPENDITURE 2025 2024
ANNUAL SUBS 18,685.00 18,500.00 SCOUT CAPITATION 6,466.00 6,600.00
SECTION EXPENSES 2,649.27 3,008.79
COURSES - 425.00
FROM SECTIONS - - INSURANCE 2,860.30 3,251.93
HALL HIRE 33,390.38 19,245.22 EQUIPMENT 1,161.15 2,941.61
MISC. INCOME 223.00 2,700.84 RIFLES - -
GIFT AID - - MISC. - -
CAMPS / TRIPS 7,846.68 9,660.03 HALL MAINTENANCE 6,457.63 15,376.06
RATES - 107.28
CAMPS/TRIPS 8,822.30 11,337.63
MEMB SHACKLET 2,646.00 1,005.00
INTEREST 290.47 222.16 MUSIC LIC 373.74 472.55
DONATIONS ( in ) - 100.00 UTILITIES 4,316.08 5,221.32
UNIFORM/BADGES 1,037.25 1,142.88
- -
DONATIONS (out )
REFUNDS - -
GoCardless fees 1,077.75 1,105.86
TOTAL 60,435.53 50,428.25
GROUP
GRAND TOTAL 60,435.53 50,428.25 TOTAL 37,867.47 51,995.91
TOTAL INCOME 60,435.53 50,428.25
TOTAL EXPENDITURE 37,867.47 51,995.91
NETT YEAR 22,568.06 - 1,567.66 GRAND TOTAL 37,867.47 51,995.91
BALANCE B/FWD1/01 30,724.85 32,292.51 ACC. RIFLES 664.31 1,120.35
BALANCE AT 31/12 53,292.91 30,724.85 ACC SQUIRRELS 28.52 14.95
ACC BEAVERS 33.26 124.06
ACC CUBS 82.66 119.75
ACC SCOUTS 28.57 129.86
ACC INVESTED 40,179.61 14,460.98
ACC BARCLAYS 11,387.75 14,034.16
ACC HALL HIRE 919.19 719.06
TOTAL 53,323.87 30,723.17
**----- End of picture text -----**
0000001 LT71￿)005- S(Y￿￿nee￿$ Reportto tht Trusteès Uulv Scrutineerfs Report to the Trustees of the Itchen North Group Scout Council I report on the accounts of the 3rd Itchen North Scout GROUP for the year ended 3151 December 2025. As the Group'5 trustees you are responsible for the preparatiorb of the accounts.. you consKler that neither the audit nor independent examination requirements of the Charitles Art 2011 apply. It is my responsibility without carrying out an audrt or independent examination to scrutinise the accounts and to reF￿ to you. In accoTdance with the direct¢ons given in the Group'5 constitution. I have scrutinised the records and the accounts In my opinion the accounts are in accordance with the record5 prothced to me and comply with the tonstrtution. Name: ..-........... Tim Lirtott..........................................-.-.-.-. Address.. .......... 22 Rowbourgh Road .............-..........-....... Bittcrne............................-._..._..-.....-.-..-.....- . S018 4RS....................-......................-.......... Dato: ..........041h Febfuary 2026.............-.....................-...-... Scout Hall Andrew Travis Mark Eastma Micheal Drake Iwona Bcckingham Christopher Draper Neil Anderson