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2023-12-31-accounts

Group logo

Trustees Annual Report From 2022 – 2023 year reported

1 Reference and Administration Details

Charity Name: 3[rd] Itchen North Scout Group

Charity Number: 1063370 Scout registration 306101 Principal Address: 19 Brook Road, Bitterne, Southampton SO186AZ

1.1 Trustees

Michael Drake, Group Chair Neil Anderson Group Secretary Andrew Travis Group Treasurer Christopher Draper Group Scout Leader Iwona Beckingham Mark Eastman

2 Structure, Governance and Management

2.1 Governing Document

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.

2.2 Group Scout Council

The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:

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Group logo

Trustees Annual Report From 2022 – 2023 year reported

2.3 Constitution

The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.

It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents.

2.4 Trustee Selection

The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution .

2.5 Group Executive Committee

The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.

The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:

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Group logo

Trustees Annual Report From 2022 – 2023 year reported

2.6 Risk and Internal Control

The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:

These are the minimum risks that should be considered, your Group may have other particular risks that would need to be added.

2.6.1 Injury to Leaders, Helpers, Supporters or Members

The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.

In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.

2.6.2 Damage to Buildings, Property or Equipment

The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

2.6.3 Reduced Income from Subscriptions and Fund Raising

The Group is primarily reliant upon income from subscriptions and hall hire. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.

2.6.4 Reduction or Loss of Leaders

The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.

2.6.5 Reduction or Loss of Members

If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.

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Group logo

Trustees Annual Report

From 2022 – 2023 year reported

3 Objectives and Activities

The primary objective of the Group is that of the Scout Association generally, namely:

‘To actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

The activities of the Group are:

4 Achievements and Performance

Brief summary of key activities of the Group as a whole and any key governance activities.

Fundraising

New sections / group development

Building projects

Community engagement

The executive has supported the sections and the group by helping and funding camps, and also subsidising additional camps and trips for the members to attend.

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Group logo

Trustees Annual Report

From 2022 – 2023 year reported

With the continuation of modernising of the 4 toilets and the purchase of 2 gas cookers this has made the hire of the hall more attractive and more adaptable for what the community needs, to make us more efficient and secure and smart heating system has been installed and a security system has been installed over the year, with the final installation of a defibrillator onto the outside of the hall.

From what has been raised through the hall hire there has been a modernisation on equipment, 3 gas griddles,2 camping fridges and tents which has enabled the donation of excess equipment to other groups that need more equipment.

4.1 Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

5 Financial Review

5.1 Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £26,000

The Group held reserves of approximately £32,000 against this at year end. ( This includes additional funds allocated for the flat roof repair, scheduled refurbishment of the hall floors and final payment due for the external activities awning being installed. )

5.2 Investment Policy

The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

6 Optional section for any future significant activities or major projects

We are aware our disabled lift is obsolete and although we are managing to keep this maintained at the moment we have a back up plan for getting this replaced if required.

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Group logo

Trustees Annual Report

From 2022 – 2023 year reported

7 Declaration

The trustees declare that they have approved the trustees report above.

Signed on behalf of the charity’s trustees:

Signature: Date: Full Name: Christopher Draper Date : 30/05/24 Position: Group Scout Leader ~ \ ee Signature: Michael Drake Date : 14[th] April 2024 J ZL 14° A Full Name: Michael Drake Position: Group Chair

If either the GSL or Group Chair roles are vacant the signatories can be other members of the Group Executive

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3rd ITCHEN NORTH

Updated :- 31 December 2023

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INCOME 2023 2022 EXPENDITURE 2023 2022
ANNUAL SUBS 17,495.00 14,775.00 SCOUT CAPITATION 5,148.00 3,329.30
SECTION EXPENSES 2,678.85 1,837.18
COURSES 844.00 -
FROM SECTIONS - 1,806.50 INSURANCE 3,092.92 3,079.41
HALL HIRE 18,836.50 9,077.50 EQUIPMENT 702.60 2,397.62
MISC. INCOME 2,319.56 595.00 RIFLES - -
GIFT AID 5,470.04 - MISC. 51.44 1,051.74
CAMPS / TRIPS 8,682.29 5,787.00 HALL MAINTENANCE 8,608.40 8,259.85
HALL DEPOSITS - - RATES - 202.24
CAMPS/TRIPS 13,742.59 6,328.86
MEMB SHACKLET 1,842.00 1,510.30
INTEREST 198.22 13.10 MUSIC LIC - 236.72
DONATIONS ( in ) 405.18 2,695.16 UTILITIES 4,853.84 2,312.57
UNIFORM/BADGES 1,775.41 1,276.10
- -
DONATIONS (out )
REFUNDS - -
GoCardless fees 1,048.37 741.41
TOTAL 53,406.79 34,749.26
GROUP
GRAND TOTAL 53,406.79 34,749.26 TOTAL 44,388.42 32,563.30
TOTAL INCOME 53,406.79 34,749.26
TOTAL EXPENDITURE 44,388.42 32,563.30
NETT YEAR 9,018.37 2,185.96 GRAND TOTAL 44,388.42 32,563.30
BALANCE B/FWD1/01 23,274.14 21,088.18 ACC. RIFLES 602.40 369.78
BALANCE AT 31/12 32,292.51 23,274.14 ACC SQUIRRELS 81.11 119.54
ACC BEAVERS 120.06 120.36
ACC CUBS 78.82 115.64
ACC SCOUTS 53.07 120.42
ACC INVESTED 15,889.66 12,488.83
ACC BARCLAYS 14,513.55 7,229.42
ACC HALL HIRE 953.84 2,710.15
TOTAL 32,292.51 23,274.14
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£ - Variance

0000001

LT70000S- Scnrtineer'$ Report to the Trustees Vuly Scrutineer's Re Itchen Nort ort to the Trustees of the roup Scout Council I report on the accounts of the 3rd Itchen North Scout GROUP for the year ended 31" December 2023. As the Group's trustees you are responsible for the preparation of the accounts: you consider that neither the audit nnr indpnpndpnt pxamin2tinn rpniiirpmpntq nf thp C.haritipg Art ?011 apply. It IE my re£pon4ibilty withnijt rarrying out an audit or independent examination to scrLrtinise the accounts and to report to you. In accordance with the direttions given in the Group's constitution, I have scrutinised the records and the accounts In my opinion the accounts are in accordance with the records produced to me and comply with the constitution. Name: ...............Karen Hartley....................................................... Address: ..........22 Rowbourgh Road ........ . ..Bitterne.............................................................. ..S018 4RS..................................................................... Date: ...........23tn Febuary 2024 ................................................................. Scout Hall Andrew Travis Mark Eastman Arc￿,=al Dr=k=