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2022-12-31-accounts

Group logo

Trustees Annual Report

From 2021 – 2022 year reported

1 Reference and Administration Details

Charity Name: 3[rd] Itchen North Scout Group

Charity Number: 1063370 Scout registration 306101 Principal Address: 19 Brook Road, Bitterne, Southampton SO186AZ

1.1 Trustees

Michael Drake, Group Chair Neil Anderson Group Secretary Andrew Travis Group Treasurer Christopher Draper Group Scout Leader Iwona Beckingham Mark Eastman

2 Structure, Governance and Management

2.1 Governing Document

The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of the Scout Association.

2.2 Group Scout Council

The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:

Page 1 of 6

Group logo

Trustees Annual Report

From 2021 – 2022 year reported

2.3 Constitution

The Group is a trust established under the Policy, Organisation and Rules of the Scout Association.

It has a constitution agreed by the Group Scout Council, but which is subservient to its governing documents.

2.4 Trustee Selection

The trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association and the Group’s constitution .

2.5 Group Executive Committee

The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.

The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:

Page 2 of 6

Group logo

Trustees Annual Report

From 2021 – 2022 year reported

2.6 Risk and Internal Control

The Group Executive Committee has identified the major risks to which they believe the Group is exposed which are:

These are the minimum risks that should be considered, your Group may have other particular risks that would need to be added.

2.6.1 Injury to Leaders, Helpers, Supporters or Members

The Group supports compliance with the Safety Policy and ensures appropriate risk assessment; elimination, reduction and control measures are taken to reduce the likelihood of any injuries.

In addition, through membership fees, the Group contributes to the Scout Association’s national accident insurance policy.

2.6.2 Damage to Buildings, Property or Equipment

The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

2.6.3 Reduced Income from Subscriptions and Fund Raising

The Group is primarily reliant upon income from subscriptions and fund-raising. The Group holds adequate reserves to ensure the continuity of activities should there be a major reduction in income. The committee could also raise the value of subscriptions to increase the Group income either temporarily or permanently.

2.6.4 Reduction or Loss of Leaders

The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of volunteers to an unacceptable level, then there would have to be a contraction, consolidation or closure of activities or sections.

2.6.5 Reduction or Loss of Members

If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.

Page 3 of 6

Group logo

Trustees Annual Report

From 2021 – 2022 year reported

3 Objectives and Activities

The primary objective of the Group is that of the Scout Association generally, namely:

‘To actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

The activities of the Group are:

4 Achievements and Performance

Brief summary of key activities of the Group as a whole and any key governance activities.

Fundraising

New sections / group development

Building projects

Community engagement

The executive has supported the sections and the group by helping and funding camps, and also subsidising additional camps and trips for the members to attend.

Page 4 of 6

Group logo

Trustees Annual Report

From 2021 – 2022 year reported

Proactively advertised and modernised the hall which included the replacement of all the double glazing, decorated the hall throughout and supplied new equipment such as fridge freezers, cookers, and the fixing of the lift this made the hall more attractive for hiring.

The group has purchased hoodies for each section member and replaced a large a number of tents, which gave us the opportunity to donate the older tents to other scout groups in need.

4.1 Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

5 Financial Review

5.1 Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £22,000

The Group held reserves of approximately £23,000 against this at year end.

5.2 Investment Policy

The Group's Income and Expenditure is very small and as a consequence, does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

6 Optional section for any future significant activities or major projects

We are aware our disabled lift is obsolete and although we are managing to keep this maintained at the moment we have a back up plan for getting this replaced if required.

7 Declaration

The trustees declare that they have approved the trustees report above.

Signed on behalf of the charity’s trustees:

Page 5 of 6

Group logo

Trustees Annual Report

From 2021 – 2022 year reported

Signature: Date: 19/10/23 Full Name: Christopher Draper Position: Group Scout Leader Signature: Date : 19/10/23 Full Name: Michael Drake Position: Group Chair

If either the GSL or Group Chair roles are vacant the signatories can be other members of the Group Executive

Page 6 of 6

3rd ITCHEN NORTH 3rd ITCHEN NORTH Updated :-
Saturday, December 31, 2022		 Updated :-
Saturday, December 31, 2022
2021
INCOME 2022 2021 EXPENDITURE 2022 2021
TOTAL
ANNUAL SUBS
FROM SECTIONS
HALL HIRE
MISC. INCOME
GIFT AID
CAMPS / TRIPS
HALL DEPOSITS
INTEREST
DONATIONS ( in )
GROUP
GRAND TOTAL
TOTAL INCOME
TOTAL EXPENDITURE
NETT YEAR
BALANCE B/FWD1/01
BALANCE AT 31/12		 14,775.00
1,806.50
9,077.50
595.00
-
5,787.00
-
13.10
2,695.16		 6,595.00
341.00
175.50
-
-
1,787.00
64.51
16,573.43		 SCOUT CAPITATION
SECTION EXPENSES
COURSES
INSURANCE
EQUIPMENT
RIFLES
MISC.
HALL MAINTENANCE
RATES
CAMPS/TRIPS
MEMB SHACKLET
MUSIC LIC
UTILITIES
UNIFORM/BADGES		 3,329.30
1,837.18
-
3,079.41
2,397.62
-
1,051.74
8,259.85
202.24
6,328.86
1,510.30
236.72
2,312.57
1,276.10		 3,000.60
764.64
-
3,173.94
1,000.78
-
14.00
7,688.60
-
1,695.05
992.10
118.36
1,670.53
804.65
34,749.26
34,749.26
34,749.26
32,563.30
2,185.96
21,088.18
23,274.14		 25,565.50
25,565.50
25,565.50
21,204.66
4,360.84
16,727.34
21,088.18		 DONATIONS (out )
REFUNDS
GoCardless fees
TOTAL
GRAND TOTAL
ACC. RIFLES
ACC SQUIRRELS
ACC BEAVERS
ACC CUBS
ACC SCOUTS
ACC INVESTED
ACC BARCLAYS
ACC HALL HIRE
TOTAL		 -
-
741.41
32,563.30		 -
-
281.41
21,204.66
32,563.30
369.78
119.54
120.36
115.64
120.42
12,488.83
7,229.42
2,710.15
23,274.14		 21,204.66
449.60
100.00
67.65
20.32
51.59
12,521.16
7,877.86
21,088.18
Note:- £
0.00

0000001

LT70(hX15- scr￿￿￿ee￿$ Report totheTru5tEe5 Iluly Scrutineerfs Report to the Trustees of the Itchen North Group Scout Council I report on the ￿COUnts of the 3FJ Itchen North Scout GROUP for the year ended 31# December 2022. A5 the Group's trustees you are responsible for the weparation of the accour)ts'. you consider that neither the audit o¥ independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying eut an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's constitutton, I have scnrtinised the records and the accounts Set out on pages.. In my opinion the accounts are in accordance wrth the Tecord5 produced to me and comply with the constitution. Name.. Address.. ..Karen Hartley-................. ..22 Rowbourgh Road.........--............-.............-..........- ..Bltterne ..... ..S018 4RS............................-.-........-........-............- Date.. ..6th january 2023 .........-............-...........-........---........-. Scout Hall Andrew Travis Mark Eastman Micheal Drake