BURGOYNE HEIGHTS PRE-SCHOOL
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2021
Registered Charity No: 1063353
BURGOYNE HEIGHTS PRE-SCHOOL
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30TH JUNE 2021
INDEX
| Page | |
|---|---|
| 1 & 2 | Annual Report of the Executive Committee |
| 3 | Independent Examiner's Report |
| 4 | Statement of Financial Activities |
| 5 | Balance Sheet |
| 6 & 7 | Notes to the Financial Statements |
BURGOYNE HEIGHTS PRE-SCHOOL
ANNUAL REPORT OF THE EXECUTIVE COMMITTEE FOR THE YEAR ENDED 30TH JUNE 2021
The pre-school is governed by its constitution and is a registered charity, number 1063353. Its address is Burgoyne Heights Community Centre, Alamein Close, Burgoyne Heights, Guston, Dover, Kent CT15 5LY.
Executive Committee
The Executive Committee has general powers of management over the affairs of the pre-school and was made up of three officers. Each person was elected at the Annual General Meeting.
The Executive Committee elected at the Annual General Meeting on 24th February 2021 was as follows: L Inglis Chairman N Ellse Secretary S Pearce Treasurer
The object of the pre-school shall be to provide or assist in the provision of education and recreational facilities in the interests of social welfare for children who are under statutory school age and who reside mainly in the Burgoyne Heights area of Dover, Kent.
Progress during the year
The pre-school has faced several challenges this year. It was expected that the changeover of battalions within the army would increase the number of children attending the pre-school. Due to COVID-19 this has been put on hold again until 2022. As a result of this and our rural location numbers have remained low. The pre-school is now taking children from the age of 18 months.
In January 2021 it was decided to apply for grants and donations to refurbish the garden area. Work commenced in June 2021 and was completed in July 2021. All grass was removed and replaced with artificial grass and rubber pathways, including centre lines to represent a roadway and a crossing point. A timber shelter and play tower were also installed. The project was completed at a total cost of £13,920. A deposit of £6,960 was paid prior to commencement and the balance paid upon completion. The full cost of the project has been included in this years accounts.
The pre-school has taken advantage of the Coronavirus Job Retention Scheme during this period. As one full time member of staff left in July 2020 the pre-school was able to maintain staff hours when it re-opened in September.
The pre-school has continued to maintain a strict budget, especially with the national living wage and pension legislation. The rent abatement continued during the year. It is hoped that this will continue as any increase would have a substantial effect on the sustainability of the pre-school. Negotiations are still ongoing with the Ministry of Defence.
Due to the continuing financial pressures on the pre-school during the year the committee has decided to maintain the funds set aside to pay staff redundancy costs, in line with the Pre-School Learning Alliance and KCC guidance, should the playgroup need to cease operating.
The pre-school has continued its programme of staff development. Emphasis has been placed on staff undergoing professional training and obtaining recognised professional qualifications.
The aim of the pre-school is to continue providing the excellent service to the the local community which has been reflected in the Ofsted reports achieved since 1995.
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BURGOYNE HEIGHTS PRE-SCHOOL
ANNUAL REPORT OF THE EXECUTIVE COMMITTEE (CONTINUED) FOR THE YEAR ENDED 30TH JUNE 2021
Statement of the Committee's responsibilities
The committee is required to prepare annual financial statements and in preparing these financial statements, the committee is required to:
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select suitable accounting policies and then apply them consistently.
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make judgements and estimates that are reasonable and prudent.
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prepare the financial statements on a going concern basis unless it is inappropriate to presume that the organisation will continue.
The committee is responsible for keeping proper accounting records. They are also responsible for safeguarding the assets of the organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the Executive Committee
Date:
Chairman
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INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF
BURGOYNE HEIGHTS PRE-SCHOOL
I report on the financial statements of the charity for the year ended 30th June 2021, which are set out on pages 4 to 7.
Respective responsibilities of the Executive Committee and Examiner
The Executive Committee is responsible for the preparation of the financial statements. The Executive Committee consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act
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to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the Charities Act
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to state whether particular matters have come to my attention
Basis of Independent Examiner's Report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
In connection with my examination, no matter has come to my attention to indicate that:
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accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
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the financial statements do not accord with the accounting records.
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where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirement under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102).
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any matter which the examiner believes should be drawn to the attention of the reader to gain a proper understanding of the financial statements.
Mr M J Bell MJB & Co Accountancy Services 45 Balfour Road Walmer Deal Kent CT14 7HY Date:
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BURGOYNE HEIGHTS PRE-SCHOOL STATEMENT OF FINANCIAL ACTIVITIES INCOME AND EXPENDITURE FOR THE YEAR ENDED 30TH JUNE 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Funds | Funds | Funds | Funds | ||
| Notes | £ | £ | £ | £ | |
| Incoming Resources | |||||
| Kent County Council Funding | 2 | - | 93,971 | 93,971 | 78,847 |
| Other Grants Received | - | 8,905 | 8,905 | - | |
| Parent and Other Donations | 7,029 | - | 7,029 | 11,322 | |
| Coronavirus Job Retention Scheme | |||||
| Grants Received | - | 1,328 | 1,328 | 4,138 | |
| Interest Received | 5 | - | 5 | 18 | |
| Fundraising | 85 | - | 85 | 2,089 | |
| Photographs | 62 | - | 62 | 40 | |
| ----------- | ----------- | ----------- | ----------- | ||
| Total Incoming Resources | 7,181 | 104,204 | 111,385 | 96,454 | |
| ----------- | ----------- | ----------- | ----------- | ||
| Resources Expended | |||||
| Direct charitable expenditure | |||||
| Wages and Pension | - | 87,292 | 87,292 | 82,151 | |
| Training | 72 | 928 | 1,000 | 96 | |
| Materials and Expenses | - | 3,294 | 3,294 | 3,489 | |
| Cleaning and Repairs | 6,422 | 8,178 | 14,600 | 962 | |
| ----------- | ----------- | ----------- | ----------- | ||
| 6,494 | 99,692 | 106,186 | 86,698 | ||
| Other expenditure | |||||
| Telephone | 1,467 | - | 1,467 | 1,260 | |
| Redundancy Costs | - | - | - | 6,561 | |
| Rent and Service Charges | 4,983 | - | 4,983 | 4,912 | |
| Postage, Stationery and Computer Expenses | 1,568 | - | 1,568 | 1,176 | |
| Professional Fees | 1,448 | - | 1,448 | 1,242 | |
| Insurance and Registration Fees | 1,029 | - | 1,029 | 1,012 | |
| Bank Charges | 92 | - | 92 | 157 | |
| Sundry Expenses | 427 | - | 427 | 20 | |
| Depreciation of Equipment | 1,372 | 335 | 1,707 | 1,739 | |
| ----------- | ----------- | ----------- | ----------- | ||
| Total Resources Expended | 18,880 | 100,027 | 118,907 | 104,777 | |
| ----------- | ----------- | ----------- | ----------- | ||
| Net Incoming/(Outgoing) Resources | |||||
| for the Year | (11,699) | 4,177 | (7,522) | (8,323) | |
| Funds brought forward | 64,525 | 22,787 | 87,312 | 95,635 | |
| ----------- | ----------- | ----------- | ----------- | ||
| Funds carried forward | 52,826 | 26,964 | 79,790 | 87,312 | |
| ======= | ======= | ======= | ======= |
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BURGOYNE HEIGHTS PRE-SCHOOL STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET AS AT 30TH JUNE 2021
| 2021 | 2020 | |||||
|---|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | ||
| FIXED ASSETS | ||||||
| Equipment | 3 | 9,654 | 9,843 | |||
| ----------- | ----------- | |||||
| 9,654 | 9,843 | |||||
| CURRENT ASSETS | ||||||
| Bank Account | 48,694 | 45,992 | ||||
| Deposit Account | 4 | 32,939 | 31,716 | |||
| Cash In Hand | 5 | 5 | ||||
| Debtors and Prepayments | 159 | 156 | ||||
| ----------- | ----------- | |||||
| 81,797 | 77,869 | |||||
| ----------- | ----------- | |||||
| CURRENT LIABILITIES | ||||||
| Creditors and Accruals | 11,661 | 400 | ||||
| ----------- | ----------- | |||||
| 11,661 | 400 | |||||
| ----------- | ----------- | |||||
| 70,136 | 77,469 | |||||
| ----------- | ----------- | |||||
| 79,790 | 87,312 | |||||
| ======= | ======= | |||||
| FUNDS | ||||||
| Unrestricted | 52,826 | 64,525 | ||||
| Restricted | 5 | 26,964 | 22,787 | |||
| ----------- | ----------- | |||||
| 79,790 | 87,312 | |||||
| ======= | ======= |
These financial statements were approved by the Executive Committee on
Chairman
Treasurer
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BURGOYNE HEIGHTS PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2021
1. ACCOUNTING POLICIES
a) Basis of Accounting
These financial statements have been prepared under the historical cost convention and on the accruals basis, in accordance with the Charities Statement of Recommended Practice (FRS102).
- b) Income
Income, other than grants, is recognised when received. Grants are recognised once the conditions for receipts have been complied with, but not before receipt.
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c) Depreciation
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Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost less estimated residual value over their expected useful lives as follows:
Equipment
15% reducing balance
- d) Taxation
No provision is made in the financial statements for taxation, as the Committee is of the opinion that all the pre-school's trading is of a charitable nature and therefore outside the scope of taxation.
2. KENT COUNTY COUNCIL FUNDING
The funding received from Kent County Council is made up of three elements. Training grants and grants for specific expenditure are received after the costs have been incurred and have therefore been treated as unrestricted. Funding based upon qualifying children attending the pre-school is received in advance. This is to contribute towards the running costs of the pre-school and is therefore treated as restricted.
3. TANGIBLE FIXED ASSETS
| FIXED ASSETS | |
|---|---|
| Equipment | |
| £ | |
| Cost: | |
| At 1st July 2020 | 40,952 |
| Additions | 1,518 |
| ----------- | |
| 42,470 | |
| ----------- | |
| Depreciation: | |
| At 1st July 2020 | 31,109 |
| Charge for Period | 1,707 |
| ----------- | |
| 32,816 | |
| ----------- | |
| Net Book Value: | |
| At 30th June 2021 | 9,654 |
| ======= | |
| At 1st July 2020 | 9,843 |
| ======= |
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BURGOYNE HEIGHTS PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30TH JUNE 2021
4. BANK DEPOSIT ACCOUNT
Due to the current situation with decreased numbers of children attending the pre-school and increased costs in respect of rent and service charges for the property, the Committee have decided to set aside funds to pay staff redundancy costs, should the pre-school need to cease operating.
| 5. RESTRICTED FUNDS |
Balance at | Balance at | Movement in Resources | Movement in Resources | Balance at |
|---|---|---|---|---|---|
| 1st July | 2020 | Incoming | Outgoing | 30th June 2021 | |
| £ | £ | £ | £ | ||
| Kent County Council Fund | 20,563 | 93,971 | 89,459 | 25,075 | |
| Coronavirus Job Retention Scheme Fund | - | 1,328 | 1,328 | - | |
| Kent Community Foundation Fund-No.2 | - | 3,360 | 3,360 | - | |
| Guston Parish Council Fund | - | 3,000 | 3,000 | - | |
| KCC System Leadership Fund | - | 1,818 | 1,818 | - | |
| Go Fund Me Fund | - | 727 | 727 | - | |
| Kent Community Foundation Fund | 719 | - | 108 | 611 | |
| Jack Hewitt Fund | 51 | - | 8 | 43 | |
| Royal Ghurka Regiment Fund | 768 | - | 115 | 653 | |
| Kent County Council Fund - No.1 | 397 | - | 60 | 337 | |
| Dover District Council Fund | 71 | - | 11 | 60 | |
| Kent County Council Fund - No.4 | 218 | - | 33 | 185 | |
| ----------- | ----------- | ----------- | ----------- | ||
| 22,787 | 104,204 | 100,027 | 26,964 | ||
| ======= | ======= | ======= | ======= |
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a) The Kent County Council Fund is represented by cash at bank at the year end.
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b) The Kent Community Foundation Fund-No.2, Guston Parish Council Fund and KCC System Leadership Fund were provided to contribute towards the cost of renovating the garden area.
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c) The Go Fund Me Fund was provided to contribute towards the running costs of the pre-school.
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d) The Kent Community Foundation, Jack Hewitt, Royal Ghurka Regiment, Kent County Council - No.1, Dover District Council and Kent County Council - No.4 funds are all represented by fixed assets.
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