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2023-03-31-accounts

CHARITY OF ROBERT PHILLIPS

ANNUAL REPORT AND ACCOUNTS

YEAR ENDED 31 MARCH 2023

Charity of Robert Phillips, Woodhatch Place, 11 Cockshot Hill, Woodhatch, Reigate, RH2 8EF (Registration no: 1063312)

CHARITY OF ROBERT PHILLIPS

Contents
Legal and Administrative Details 2
3
Independent Examiners Report 6
Statement of Financial Activities 8
Statement of Financial Position 9
Notes to the Accounts 10

1

CHARITY OF ROBERT PHILLIPS

LEGAL AND ADMINISTRATIVE DETAILS

Charity Registration number - 1063312

The Charity is governed by a Scheme from the Charity Commissioners for England and Wales sealed on 23[rd] April 1991.

Charity Trustees for the year ended 31 March 2023 are as follows: -

Trustees appointed by Elmbridge Borough Council: - Barry Cheyne Christine Cross Melvyn Mills

Trustees appointed by Surrey County Council: - Margaret Hicks Rachael Lake (Chairman) Tony Samuels

The principal address for the Charity is as follows: -

Clerk to the Trustees Charity of Robert Phillips c/o Surrey County Council Woodhatch Place 11 Cockshot Hill Reigate Surrey RH2 8EF

The address of other relevant organisations are as follows: -

Moya Tytherleigh Thomas Dunkley Clerk to the Trustees Treasurer to the Charity c/o Surrey County Council c/o Finance Woodhatch Place Surrey County Council 11 Cockshot Hill Woodhatch Place Reigate 11 Cockshot Hill Surrey RH2 8EF Reigate Surrey RH2 8EF

Specific restrictions to the operation of the Charity are as follows:-

The Charity is specifically restricted in its operation to the geographic area of the Ancient Parish of Waltonon-Thames and the neighbourhood thereof.

The Trustees shall not apply income or property of the Charity directly in the relief of rates, taxes or other public funds but may apply income or property in supplementing relief or assistance provided out of public funds.

2

CHARITY OF ROBERT PHILLIPS

ANNUAL REPORT OF THE BOARD OF TRUSTEES OF THE CHARITY OF ROBERT PHILIPS FOR THE YEAR TO 31 MARCH 2023

The Board of Trustees present their report for the year ended 31 March 2023.

The members of the Board, together with their appointing body, are listed in the attached note on legal and administrative details.

Trustees are appointed for a term of four years. The Annual Meeting is usually held in June.

Objects, Organisation and Activities

The Charity is established to allocate grants in respect of: -

When the Charity became active in 1992 the Trustees agreed that in the early years they would disburse the income but not the capital of the Trust and they therefore tend to favour category (b).

The Scheme governing the administration of the Charity specifies that the Trust is for the benefit of the inhabitants of Walton-on-Thames and the neighbourhood thereof. For the purposes of clarity, the Trustees normally interpret this as the geographical area of the Ancient Parish of Walton-on-Thames (Walton,

The Charity is organised as a selection panel that consider grant applications on a quarterly basis. In order to assist with the determination of applications, the Trustees have established some policies, one of which governs the allocation of funding in respect of the purchase of musical instruments and requires that beneficiaries have attained the Royal Schools of Music Grade VI qualification as confirmation of musical ability and commitment. Such grants are allocated subject to a condition requiring notification in the event of the instrument no longer being required within a period of five years from the date of the grant in order that other beneficiaries may be offered the opportunity to have an instrument.

an application for a scholarship grant per academic year to provide music/performing arts lessons for its most deserving pupil(s) residing in the Ancient Parish (see later Music and Arts Education Grant Scheme.

With regard to applications for funding in respect of educational courses of more than one year, the Trustees do not want to make ongoing financial commitments and, accordingly, if applicants seek funding for such courses, it will be necessary for separate applications to be made in respect of each year of the course at the appropriate time. Applications are considered on their individual merits and grants are dependent upon satisfactory references and evidence that applicants have successfully progressed to the next stage of their course.

In the event of the Trustees being minded to offer funding to a school or other organisation where only some of its pupils/members reside in the Ancient Parish, proportional funding is allocated to reflect the percentage of eligible pupils/members.

To ensure that the best use is made of charitable funds, a standard time limit applies to all grants that, if unclaimed after one year from allocation, will expire unless special arrangements have been agreed previously with the Trustees.

3

CHARITY OF ROBERT PHILLIPS

Statement of Public Benefit

The Trustees of The Charity of Robert Phillips have paid due regard to the guidance on public benefit produced by the Charity Commission and are confident that the work of the Trust meets all the criteria for public benefit.

Review of Progress and Achievements

Grants

There were 10 formal grant applications considered by the Trustees over the course of the year. Unfortunately, 5 of the 10 this financial year, grants totalling £21,569 were allocated to 5 successful applicants.

Music and Arts Education Grant Scheme

During the financial year, 6 local schools have taken advantage of the Music and Arts Education Grant Scheme. The total expenditure for 2022/23 was £9,000.

The Annual allocation to each school that qualified under the Music and Arts Education Grant Scheme was revised in March 2021. Therefore, the allocations are as follows:

Infant Schools £600 per annum Junior Schools £1,000 per annum Primary Schools: - Key Stage 1 £600 per annum - Key Stage 2 £1,000 per annum Secondary Schools: - Heathside School £2,000 per annum - Walton Leigh School £2,000 per annum - Three Rivers Academy £3,000 per annum

Finances

The attached financial statements show the current state of finances, which the Board consider to be sound. governing document.

Investments

Blackrock Investment Management (UK) Limited, 33 King William Street, London, EC4R 9AS continued as fund managers for the Charity with holdings in the BlackRock Charities Growth and Income Fund. This fund aims to deliver long-term capital growth and a sustainable income distribution.

The capital value of the Trust has changed from £2,607,883 to £2,364,287 over the year.

The Independent Examiner

Romit Basu of DSK Partners LLP Chartered Accountants DS House 306 High Street Croydon CR0 1NG

4

CHARITY OF ROBERT PHILLIPS

Thanks

The Trustees wish to thank the following officers who have assisted them throughout the year 2022/23:

Representing the Clerk to the Trustees: Moya Tytherleigh

Representing the Charity Treasurer: Thomas Dunkley - CF Strategic Finance (Corporate), Surrey County Council

Their advice and hard work has been much appreciated.

Signed: 19/12/2023 Dated:

5

CHARITY OF ROBERT PHILLIPS

HISTORIC BUILDINGS TRUST LIMITED

Independent examiner's report to the trustees of Surrey Historic Buildings Trust ('the Company') I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's report

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Romit Basu FCA DSK Partners LLP D S House 306 High Street Croydon Surrey CR9 1XS

19/12/2023

6

CHARITY OF ROBERT PHILLIPS

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

Income and Expenditure
Incoming Resources (Note 4)
Investment Income
Total Incoming Resources
Resources Expended
Direct Charitable Expenses:
Grants (Note 11)
Other Expenditure:
Publicity and Administration (Note 12)
Total Resources Expended
Net Incoming Resources Before Transfer
Transfer Between Funds
Net Incoming Resources for the Year
Other Recognised Gains and Losses
(Note 10):
Unrealised Gain /(Loss) in Investment
Assets (Note 10)
Net Movement in Funds
Balances Brought Foward at 1 April 22
Balances Carried Forward at 31 March 23		 Unrestricted
Fund
£
389
81,305
81,694
21,569
2,955
24,524
57,170
-
57,170
-
57,170
453,215
510,385		 Endowment
Fund
£
-
-
-
-
-
-
-
-
-
- 243,596
243,596
2,607,883
2,364,287		 Total
Funds
2022/23
£
389
81,305
81,694
21,569
2,955
24,524
57,170
-
57,170
-243,596
-186,426
3,061,098
2,874,672		 Total
Funds
2021/22
£
-
66,249
66,249
19,132
1,482
20,614
45,635
-
45,635
139,908
185,543
2,875,555
3,061,098

8

CHARITY OF ROBERT PHILLIPS

STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2023

Assets
Investments (Note 10)
Current Assets
Cash at Bank
Debtor (Note 8)
Current Liabilities
Creditor (Note 9)
Net Assets
Funds
Endowment Fund (Note 10)
Unrestricted Fund (Note 10)
Total Fund		 2022/23
£
2,364,287
473,844
37,561
-1020
2,874,672
2,364,287
510,385
2,874,672		 2021/22
£
2,607,883
404,649
49,214
-648
3,061,098
2,607,883
453,215
3,061,098

Signed:. (Chairperson) 19/12/2023 Date:.. ...

9

CHARITY OF ROBERT PHILLIPS

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

1. Accounting Policies

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019 Standard applica statements have been prepared under the historical cost convention.

2. Unrealised Gains on Investment Assets for Charity Use

The investments are included at market value. The difference in value is stated in the accounts as an unrealised gain/loss on revaluation.

3. Currency

The financial statements are prepared in sterling which is also the functional currency of the company and rounded to the nearest pound.

4. Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.

5. Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlements and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

6.

31 March 2023 nor for the year ended 31 March 2022.

7.

enses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

10

CHARITY OF ROBERT PHILLIPS

8. Debtors

Accrued interest on deposits
Investment income
9.
Creditors
Accruals		 2023
£
-
37,561
37,561
2023
£
-1,020		 2022
£
1,710
47,504
49,214
2022
£
-648

10. Investments and Reconciliation of Funds

All of the clear income and/or the funds of the Charity can be applied under the terms of the trust deed, therefore all of the funds of the Charity are considered to be unrestricted, it has been analysed between capital and revenue funds to enable a clear understanding of the operation of the Charity.

The capital fund is invested by our Fund Managers, BlackRock Investment Management (UK) Limited. For the year, the fund was invested into one Charity Authorised Investment Fund, the BlackRock Charities Growth and Income Fund. A schedule of holdings has been produced by the Fund Managers and is attached at the end of the notes.

The revenue fund is currently held as cash and used to fund the grant giving activities of the Trust. At 31 March 2023, £248,100 in this fund is invested in two separate one and three year fixed term bonds with Nationwide International Limited. The remainder is held by Surrey County Council for administrative purposes and interest is paid to the Trust on the daily balances.

Fixed Asset Investments
Quoted Investments
Market Value at 1 April 2022
Net Unrealised Gains/(Losses)
Market Value at 31 March 2023
Original Cost		 2022/23
£
2,607,883
(243,596)
2,364,287		 2021/22
£
2,467,975
139,908
2,607,883
765,433 765,433

11

CHARITY OF ROBERT PHILLIPS

Unrestricted Fund
Surrey County Council
Nationwide International Limited
Revenue Fund
Endowment Fund
Capital Fund
Analysis of Net Assets Between Funds
Revenue Fund at 31/03/2023
Endowment Fund at 31/03/2023
Total Fund		 Balance
01/04/2022
208,305
244,910
453,215
Balance
01/04/2022
2,607,883
Investments
2,364,287
2,364,287		 Surplus/(Deficit)
For Year
53,980
3,190
57,170
Unrealised Loss
(243,596)
Net Current
Assets
510,385
510,385		 Balance
31/03/2023
262,285
248,100
510,385
Balance
31/03/2022
2,364,287
Total
510,385
2,364,287
2,874,672

11. Grants Paid

Grants Paid
Ashley CoE Primary School
Bell Farm Primary School
Cleves Academy Trust
Elmbridge Community Link
Elmbridge Mencap
Grovelands Primary School
Heathside School
Hersham PCC - Parochial Church Council
Oatlands Infant School
Oatlands Singers
Promenade Choirs
The Walton And Weybridge Amateur Operatic Society
Treble Clef Choir
Upstage Theatre Company Ltd		 2023
£
1,600
2,200
1,000
3,163
-
1,600
2,000
600
-
-
7,606
1,000
800
-
21,569		 2022
£
1,600
1,000
1,000
-
10,057
-
2,000
725
-
1,000
1,000
-
-
-
750
19,132

12

CHARITY OF ROBERT PHILLIPS

12. Policy and Administratiion.

olicy and Administratiion.
Office Expenses
IT Expenses
Interest Expenses
IE Examiner Fees		 2023
£
1,691
204
40
1020
2,955

13