CHARITY OF ROBERT PHILLIPS ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31 MARCH 2022 Charity of Robert Phillips. Civic Centre, High Street. Esher, Surrey, KT10 9SD (Registration no.. 106331210)
CHARITY OF ROBERT PHILLIPS Contents Legal and Administrative Detsils Trustees, Report Independent Examlners Report Statement of Financial Activities Ststement of Flnancial Poslts'on Noles to the Accounts 10
CHARITY OF ROBERT PHILLIPS Legal and Administrative Details Charity Registration number - 106331210 The Charity is governed by a Scheme from the Charity Commissioners for England and Wales 5ea18d on 23rd April 1991. Charity Trustees for the year ended 31 March 2022 are as follows: _ Trustees appointed by Elmbridge Borough Council:. Trustees appointed by Surrey County Council.. - Bary Cheyne (Chaimian) Christine Cross Melvyn Mills Margaret Hicks Rachael Lake Tony Samuels The principal address for the Charity is as follows: _ Clerk to the Trustees Charity of Robert Phillips cjo Surrey County Council Woodhatch Pla 11 Cockshot Hill Reigate Surrey RH2 8EF The address of other relevant organisations are as foll0v.. - Moya Tytherleigh Clerk to the Trustees clo Surrey County Council WoodhatGh Place 11 Cock5hot Hill Reigate Surrey RH2 8EF Thomas Dunkiey Treasurer to the Charity clo Finance Surrey County Councll Woodhatch Place 11 Cockshot Hill Reigate Surrey RH2 8EF Specific restrictions lo the operation of the Charity are as follows'.- The Charity is speufically restricted in its operation to the geographic area of the Ancient Parish of Walton-on-Thames and the neighbourhood thereof. The Truste88 shall not apply income or propety of the Charity direcdy in the relief of rates, taxes or other public funds but may apply income or property in supplementing r81ief or assistance provided out of public funds.
CHARITY OF ROBERT PHILLIPS Annual Report of the Board of Trustees of the Charity of Robert Phillips for the Year to 31 March 2022 The Board of Trustees present their report for the year ended 31 March 2022. The members of the Board, togelher with their appointing body. are listed in the attached note on legal and administrative details. Trustees are appointed for a term of four years. The Annual Meets'ng is usually held in June. Objects, Organisation and Activities The Charity 15 established to allocate grants in respect of: . (a) the provision of land and buildings to be setued upon trust for use for the purpose of a public library or public museum or any similar charitable purpose, or the maintenance of any such institution. andlor Ib) the promotion of edutstion in the appreciation of music, drama and the fine arts. When the Charity became active in 1992 the Trustees agreed that in the early years they would disburse the income but not the capital of the Trust and they therefore tend to favour c8tegory (bl. The Scheme goveming the administration of the Charity specifies that the Trust is for the benefit of the inhabilants of Waltonwon-Thames and the neighbourhood thereof. For the purposes of clarity, the Trustees nomialty interpret this as the geographical area of the Ancient Parish of Waltonwon-Thames (Walton, Hersh8m and part of Oallands), which was in existence during Robert Phillips, lifetime. The Charity is organised as a selection panel that consider grant applications on a quarterly basis. In order to assist with the determination of applications, the Trustees have established some policies, one ofwhich governs the allocation of funding in respect of the purchase of musical instruments and requires that beneficiaries have attained the Royal Schools of Music Grade Vl qualification as confirmation of musical ability and commitment. Such grants are allocated subject to a condition requiring notification in the event of the instrument no longer being required within a peri(xl of five years from the date of the grant in order that other beneficiaries may be offered the opportunity to have an instrument. Each school within the Charity's geographical area is welcome to submit an application for a scholarship grant per academic year to provide musiclperfomiing arts lessons for its most deseNing pupil(s) residing in the Ancient Parish (see later- Music and Arts Education Grant Scheme.
CHARITY OF ROBERT PHILLIPS Each school within the Charity's geographical area is welcome to submit an application for a scholarship grant per academic year to provide musiclperforming arts lessons for its most deserving pupills) residing in the Ancient Parish (see later- Music and Arts Education Grant Scheme. With regard to applications for funding in respect of educational courses of more than one year. the Trustees do not want to make ongoing financial commitments and, accordingly, if applicants seek fijnding for such courses, it will be neGessary for separate applications to be made in respect of each year of the course at the appropriate time. Applications are considered on their individual merits and grants are dependent upon satisfactory references and evidence that applicants have successfully progressed to the next stsge of their course. In the event of the Trustees being minded to offer funding to a school or other organisats'on where only some of its pupilslmembers reside in the Ancient Parish, proportional funding is allocated lo reflect the percentage of eligible pupilslmembers. To ensure that the best use is made of charitable funds. a standard time limrt applies to all grants thal, if unclaimed after one year from alloGqtion, will expira unless special arrangements have been agreed previously with the Trustees. Review of Progress and Achievements Statement of Public Benefit The Trustees of Charity of Robert Phillips have paid due regard to the guidance on public benefit produced by the Charity Commission and are Confident that the work of the Trust meets all the criteria for public benefit. Grants There were g fomial grant applications considered by the Trustees over the course of the year. Unfortunately. 3 of the 9 applications reoived did not meet the criteria of the Charity's scheme. During this financial year. grants totalling £16,969.22 wer8 allocated to 6 successful applicants. Music and Arts Education Grant Scheme During the financial year, 4 local schools have taken advantage ofthe Music and Aris Education Granl Scherne, which has enabled several of their tslented and deserving pupils to receive music lessons. The total expenditure for 2021122 was £6,200. The Annual allocation to each school that qualified under the Music and Arts Education Grant Scheme was revised in March 2021. Therefore, the allocations are as follows: Infant Schools Junior Schools £600 per annum £1,000 per annum
CHARITY OF ROBERT PHILLIPS Primary Schools: - Key Stage 1 - Key Stage 2 Secondary Schools: - He8thside School £2,000 per annum Walton Leigh School £2.000 per annum - Three Rivers Academy £3.000 per annum £600 perannum £1.000 per annum Finances The attached financial statements show the current state of finances, which the Board consider to be sound. The accounts Gomply with current statutory requirements and with the requirements of the Charity's goveming document. Investments Blackrock Investment Management (UK) Limited. 33 King William Street, London, EC4R 9AS continued as fund managers for the Charity with holdings in the BlackRock Charities Growth and Income Fund. Thi5 fund airns to deliver long-term capital gr0h and a sustainable income distribution. The capital value of the Trust has changed from £2,467,975 to £2,607.883 over the year. The Independent Examiner Romit Ba5u of DSK Partner5 LLP, Chartered Accountants, DS House, 308 High Street, CrOyd, CRO 1NG
CHARITY OF R08ERT PHILLIPS Thanks The Trustees wish to thank the following officers who have assisted them throughout the year 2021122.. Representing the Clerk to the Trusteés: Moya Tytherleigh Representing the Charity Treasurer: Alrnas Sharif - CF Strategic Finance (Corporate), Surrey County Council Nicola O'connor Strategi¢ Finance Business Partner (Corporate), Surrey County Council Their adv1 and hard work has been much appreciated. Signed..... .(Chairman)
CHARITY OF ROBERT PHILLIPS Independent Examinerfs Report to the Trustees of Charity of Robert Phillips I report to the charity trustees on my examination of the accounts of Charity of Robert Phillips for the year ended 31 March 2022. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carying out my examination I have followed all applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confimi that no material matters have corne to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Tfust are required by section 130 of the Act,. or the accounts do not accord with those records. or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a rnatter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Romit Basu FCA DSK Partners LLP DS House, 308 Hlgh Stree( Croydon, CR01NG Date= 2511112022
CHARITh OF ROBERT PHILLIPS STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022 Total Funds 2021122 Total Funds 2020121 Unrestrictsd Fund Endowment Fund Income and Ex enditu Incoming Resources Inv8strm&nt Income 66.249 66,249 68.505 Totsl Incoming Resources 66,249 66.249 68,505 Resources Ex ended DireGI Charitabl8 Expanses: Grants other Expenditure.. Publicity and Adminislrdtion 19,132 19.132 7,504 1.482 1.482 1,018 Total R8sources Expended 20,614 20,614 Net Incoming Resources Before Transfer 45.635 45.635 59,983 Transfer Btheen Funds Net Irkcoming Resourc85 for the Year 45.635 45.635 59,983 other Rec nised Gains and Lo8se8'. Unrealised Gain l (Lossl on Investrr*nl Assets 139.908 139,908 436,590 Net Movement in Funds 45,635 139.908 185.543 496,573 Balances Brought Forwar(l at 1 April 407.580 2.467,975 2.875.555 2,378.982 Balances Carried Forward at 31 March 453.215 2,607.883 3.061,098 2,875,555
CHARITY OF ROBERT PHILLIPS STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2022 2021122 2020121 Assets Investments {Note2) Current Assets.. Cash at Bank Debtor Current Liabilities.. . Creditor 2,607,883 2.467,975 404,649 49,214 392,152 16,076 16481 {6481 Net Assets 3,061,098 2 875.555 Funds of the Chari Endowment Fund (Nole21 Unreslricted Fund (Nol82) 2,607,883 453,215 2,467,975 407,580 3 061.098 2.875.555 Signed.. airperson) Date .
CHARITY OF ROBERT PHILLIPS Notes to the Accounts Year Ended 31 March 2022 Accountin Policies Basis of preparing the financial statements The financial statements of the charitable company. which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charilies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019),. Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Companies Ad 2006. The financial statements have been prepared under the historical Cost convention. Unrealised Gains on Investment Assets for Chari Use The investments are included al markel value. The differen in value is staled in the accounts a5 an unrealised gainlloss on revaluation. Curren The financial statements are prepared in sterling which is also the funclional currency of the company and rounded to the nearest pound. Income All income is recognised in the Statement of Financial Activities once the charity has ents'tlernent to the funds, it is probable that the income will be received, and the amount can be measured reliably. enditure Liabilities are recognised as expenditure as soon as there is a legal or onstructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlements and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be direclly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources. Trustee's Remuneration and Benefits There were no trustees, remuneration or other benefrts for the year ended 31 March 2022 norfor the year ended 31 March 2021. 10
CHARITY OF ROBERT PHILLIPS Trustees, ex enses There were no trustees, expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021. Debtors 2022 2021 Accrued interest on deposits Investment income 1,710 47,504 1,715 14,361 49,214 16,076 Creditors 2022 2021 IE Fee 648 648 10. Investments and Reconcilialion of Funds All of the clear inrne andlor the funds of the Charity can be applied under the terms of the trust deed, therefore all of the funds of the Charity are considered to be unrestricted, it has been analy5ed between capital and revenue funds to enable a clear understanding of the operation of the Charity. The capital fund is invested by our Fund Managers, BlackRock Investrnent Management (UK) Limited. For the year, the fund was invested into one Charity Authorised Investment Fund, the BlackRock Charities Growth and Income Fund. A schedule of holdings has been produced by the Fund Managers and is attached at the end ofthe noles. The revenue fund is Guwently held as ¢ash and used to fijnd the grant giving activities of th& Tnjst. At 31 March 2022, £244.910 in this fund is invested in two separate one and three year fixed term bonds with Nationwide Intemational Limited. The rernainder is held by Surrey County Counal for administrative purposes and interest is paid to the Trust on the daily balances.
CHARITY OF ROBERT PHILLIPS Investments and Reconciliation of Funds Continued Fixed Asset InvÉb4tmp.nts 2021122 2020121 uoted Inveslmenls Market Value at 1 April Net Unrealised Gainsl{Lossesl Market Value at 31 March 2,467.975 139.908 2.607.883 2,031,385 436,590 2.467,975 Original Cost 765,433 765,433 unstrICted Fund Balance 0110412021 SurplusllDeficitl For Year Balance 3110312022 Surrey County Counal Nationwide International Llmited Revenue Fund 163,065 244.515 407,580 45,240 395 45.635 208,305 244,910 453,215 Endowment Fund Balan 0110412021 Unreallsed Gain Balance 3110312022 Capital Fund 2,467,975 2,607,883 Anal sis of Net Assets Beeen Funds Investments Net Current Assets Net Current Assets Revenue Fund at 31March EndowTnent Fund at 31 Marth 453,215 453,215 2,607.883 2,607,883 Total Funds 2,607,883 453,215 3 061098 12
CHARITY OF ROBERT PHILLIPS 12. Grants Paid During 2021122 nine grants were paid to individuals, clubs, schools and local organisations totalling £19,132. Of those, 4 School Music and Arts Educ8tion grants were paid, valued at £5,600. bl Material grants that require disclosure are: 2022 2021 Grants Paid Bell Farm Primary School The Parochial Church Council of St. Peter's Upstage Theatre Company Ltd Elmbridge Mencap Ashley COE Primary School Grovelands Primary School Heathside School Hersham PCC - Parochial Church Council Oatlands School Promenade Choirs St Marls Church Walton on Thames PCC Cleves Academy Trust 1,000 725 1,000 750 10,057 1,600 1,000 2,000 805 1,000 1,000 600 4,099 1,000 19,132 7,504 Future commitments of grants of £86,000 which are cornmitted but not yet paid are not recognised as sundry creditors because whilst they are approved for payment, they may not be taken up. Grants approved in one year may not be paid until the following or subsequent years. to be met from future income. 13
WORKIRO SIGNATURE CERTIFICATE Document Name CORP Annual Report 2021-22 .pdf Matthew Taylor {matthew.taylor@ds kllp.com) 13 September 2022 8:08:52 UTC fe82854a-18854b364)cdb.768ed24450a4 Crèator Date Icjentifier Signers Thomas.Dunkley@s urreycc.gov.uk E-mail Thoma$.Dunkley@surreycc.gov.uk 15 September 2022 15:42:09 UTC Signed IP address 212.219.23.97
TAKING CARE OF BUSINESS 7&VWW.d$kllfvcom DSK Charter8(l AG¢ouhtont$ Bu$ins# AOvl>ors stotutory Aud1ror Chartered Tox Pri¥ate and Confidential 3h Augurt 21 Mr. Thomas Dunkley Finanti31 Strategy and Reporting Team Surrey County Council Woodhat¢h Place, 11 Cockshot Hill. Reigate, SurrÈy, RH2 8EF Owref.. P5101CHAR4799 Email.. priyesh.Shl3@d5kllp.cC¥ BY SECURE PORTAL ONLY Dear Sir5 and Madam5. The Charity of Robert Philips {Re8lstèred Charlty Number: 10633121 Letter of Representation - Year Ended 31" March 2022 During thè course of your Independent Examination to our financial statements for the period ended 31. March 2022, the following representations were made to you by management and trustee5. l. We have fijlfilled our responsibilities as trustee5 for preparlng financial statements, in accordance with the applicable financial reporting framework,. Charities Act 2011 and FRS 102 that give a true and fabr vfjew and for making accurate representations to you as independent examiner. 2. We confim) that all accounting records have been made available to you for the purpose of your independent examination, in accordance with your terms of engagement, and that all the transactlon5 undertaken by the Charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all management and trustees, meetings, have been made available to you. We have given you unrestricted access to persons within the Charity in order to obtain independent examination evidence and have provided any additional Information that you have requested for the purposes of your independent examination. 3. We confimi that Significant assumptlons used by us in making accounting estlmates, including those measured at fair value, are reasonable. 4. We confirm that all known actual Dr possible litigation and claims whose effects should be considered when preparing the financial statements have been disclosed to the independent examSnation and accounted for and disclosed in according with the applScable financial reporting framework FRS 102. 5. We confirm that thEre have been no events slnce the Statement of FSnancial Position date which requi disc105ing or vjhich would materially affect the amounts in the accounts. other than those already disclosed or Included In the accounts. HEthDOFFICE REONALoFF1cEs D S HOUS8, 306 High StreeL Surrey, Croy¢Jory CRD ING I T: 020 3995 7700 .163 Herne Hill, London, SE24 9LR I T.. 020 3995 7700 . 75 Park Lone, Croydorn Surrey, CR9 IXS I T.. Q20 8686 7942 IcA•w CARTERED ACCOUNTANT5 CKirtered Insii¢u of Taxati Cio R41¥ted to¢QmYthAudltwth In thou andralat•d loy u ie ol inve5ttrient tnJfÉss octilIeS by t in$titutèolChorf•red 4¢¢0untont$ sn Ènpland & Wolo R8gist8r8d with tho Cttart8r8d Intltuto ol Toxohon a9 0 fmoftrtr•d fox DSK is Ihe trading namv ol D8K partngrg LLP. i% ¢1 mited Llobility partnerspond i% r8gistotl and Wa595 undel rEgiSleied Thumber 0¢42523B. Inspection at thq iègl#tei¢d ofllco. ¢giStoroa offl¢g'. D S Hous•, 30e str*aL ciofftf4Swrgy CROING.
DSK 6. We tan confirm that we are aware that a related party of the charity is a person or organlsatlon which either Idirectly or indirectly) contro15, has joint control of, or significantly influences the charity or vice ver5a and. a5 a result. will include shareholder5 las a guide, more than 20 per cent of the voting rights), trustees, other kev management, close family and other business interests of the previous. We confirm that the related party relationships and transactions set out below are a complete list of such relationships and transactions and that we a not aware of any further lated parties or transactions. 7. We tonfirm that all related party relationships and trdnsactions have been accounted frtrr and disclosed in accordance wlth the appllcable flnanclal reportlng framework FAS 102. 8. We confimi that the Charlty has had, at no tSme during the year, any arrangement, transactlon or agreement to provide credit facilities lin¢luding loans, quasi-loan5 or credrt transactions) fortrustees, not to guarantee or provide security for such matters, except as disclosed in the financial statement5. 9. We confirm that the Charlty has not contracted for any capltal expenditure or othei financSal commitments other than as disclosed In the financlal statemenis. 10. We confirm that we are not aware of any posslble or actual Instance of non-compllance wh those laws and regulations which provide a legal framework within which the Charity conducts its bu5ines5 and which are central to the charity'5 ability to conduct its busine55, except as explained to you and as disclosed In the financial statements. 11. We acknowledge our rèsponsibility forthe design and implementation of controls to prevent and detect fraud. We confifrn that we have disclosed to you the results of our risk assessment of the risk of fraud in the buslness. We also confirm the completeness of disc105ure of deficiencies in internal control of which we are aware. 12. We confirm that there have been no actual or suspetted instantes of fraud involving management or employee5 who have a significant role in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegation5 of fraud by former employees, regulators or others. 13. We confirm that. having considered our expectation5 and intention5 for the next thirteen months, and the avallability of the working capltal, the Charity is a going concern. 14. There are no unadjusted misststements to the financial statements. 15. We confirm that all donations made and investments made are in accordance with the charity'5 Stated objectives. 16. We conftrm that all cash held in variuus bank accounts are in the name of the charity and are due to be expended in accordance with its charitable artivities. 17. We confirm the balance as per our SAP report as at 3151 March 2022 is £175,163.98.
DSK 18. We acknowledge our le8al responsibllitles re8ardlng disclosure of InfOatIon to you as independent examiners and confirm that.. SO far as each trustee is aware, there is no relevant independent examination Information of which vou as independent examiners are unaware- and Each trustee has taken all the steps that they ought to have taken a5 a trustee to make themselves aware of any relevant independent examination Inforniation and to establish that you are aware of that informatlon. We confirm that the above representatlons are made on the basis of enquiries of management and staff with relevant knowledge and expertise land. where appropriate, of supporting documentation) sufficient to satisfy ourselves that we can properly make these representations to you and that to the best of our knowledge and belief they accurately reflect the representations made to you by the trustees during the course of your independent examlnatlon. Yours faithfully, Signed If of the board of trustees by: Trustee... f/. 32
WORKIRO SIGNATURE CERTIFICATE Document Name Letter of Represenlatlon - CRP 31.3.22.pdf Matthew Taylor (matthew.taylor@dskllp.com} 13 September 2022 8:08:52 UTC 59344152-2bco4335450c484d8b59c782 Creator Date Identifier Signers Thomas.Dunkley@s urreycc.gov.uk E-mail Thomas.Dunkley@surreyGG.gov.uk 15 Soptembor 2022 15:42:07 UTC Signed IP addiess 212.219.23.97