Lighthouse Christian Books and Café
Trustees’ Annual Report
For the period 1[st] January, 2022 to 31[st] December, 2022
Reference and administra�on details:
Charity name: Lighthouse Chris�an Books and Café The charity’s previous name: New Crea�on Chris�an Book and Coffee Shop Registered charity number: 1063924 Charity's address: Lighthouse 13 Bampton Street Tiverton Devon Postcode: EX16 6AA Phone Number 01884 255769 Email Address office@lighthouse�verton.org.uk Web-site www.lighthousetiverton.org.uk
Names of the charity Trustees who managed the charity during the period:
Trustee name Office (if any) 1 Mrs Holly Haig 2 Mr Rikky Apps Treasurer 3 Mr Bruce Gove� 4 Mrs Val Bloxham
Major changes made during the year
At the beginning of June, Miss Grace Sanders le� the post of Assistant Shop Manager and it remained vacant for the rest of the year.
Structure, governance and management
The Trust’s governing document is a Trust Deed dated 12[th] June, 1997 as amended on 9[th] December, 2019 to allow the Charity to change its name from New Crea�on Chris�an Book and Coffee Shop to Lighthouse Chris�an Books and Café. This cons�tutes the charity as a Trust. Any new Trustee is selected by exis�ng Trustees.
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TAR – 2022
Lighthouse Christian Books and Café
Trustees’ Annual Report
For the period 1[st] January, 2022 to 31[st] December, 2022
The charity’s organisa�onal structure and rela�onship with any related par�es.
The overall management of the charity is carried out by the Trustees while the day-to-day running is carried out by the shop’s Manager, and when we have one, the Deputy/Café Manager.
The Trustees are responsible for:
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1 managing the assets of the Trust, which include the furnishings and equipment in the shop, café, kitchen, office and storage areas;
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2 the lease and liaising with the landlords about the condi�on of the building (the landlords are responsible for external repairs to the property);
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3 maintain the internal parts of the property, including repairs and decora�ons, etc.;
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4
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The Manager and Deputy/Café Manager are together responsible for:
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1 the day to day running of the Trust’s business;
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2 stock control; 3 supervising the team of volunteers.
The shop’s Manager deals mainly with the book shop while the Deputy/Café Manager deals mainly with the café although they will depu�se for each other when necessary.
The Trustees usually meet regularly (approximately every two months) as a Management Commi�ee and the Manager and Deputy/Café Manager will a�end the mee�ng as necessary (at least for part of the mee�ng). Following prayer together, they review the immediate past performance, the current situa�on and decide on any future development.
If any ma�ers turn up between mee�ngs these are normally dealt with by email and ra�fied at the next mee�ng. As the premises are rented the Trustees keep in contact with the landlords as to the condi�on of the building.
Objec�ves and ac�vi�es
Summary of the objec�ves of the charity as set out in its governing document:
To advance the Chris�an faith, in par�cular by the distribu�on of Bibles and other Chris�an literature and of other Chris�an goods; and such other charitable purposes as the Trustees shall determine.
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TAR – 2022
Lighthouse Christian Books and Café
Trustees’ Annual Report
For the period 1[st] January, 2022 to 31[st] December, 2022
Summary of the main ac�vi�es undertaken for the public benefit in rela�on to these objec�ves:
The Charity was established to provide Chris�an resources for members of Tiverton and district churches and fellowships, Sunday Schools and Youth Fellowships; as an outreach to the people of the area and to spread the Gospel (Good News) of Jesus Christ to the general public.
It fulfils these aims by running a book shop and café in Tiverton, which is normally open five and a half days a week.
The book shop stocks Chris�an books, CDs, DVDs, gree�ngs cards and other gi�s, including fair-traded goods. Wherever possible, our stock is obtained from Chris�an suppliers and most of it carries some form of Chris�an message. There is also a second-hand book sec�on selling Chris�an books, CDs and DVDs that have been donated.
The café supplies hot and cold drinks, all day snacks and light lunches. Most of the food is prepared and cooked on the premises. As well as an in-doors sea�ng area, there is the Harbour , a courtyard behind the shop, which can be used by the café’s customers when the weather is suitable.
The Charity also a�ends external events, such as the Mid-Devon Show, and will visit local churches and other events, when invited, to provide a stand selling books and other goods.
There is a Room Downstairs which is available for individuals or groups to use, free of charge. It is used for various mee�ngs during the year. It is also the loca�on of the second-hand book sec�on and provides an overflow area for the café.
The charity also provides a place of opportunity for Chris�an service in the bookshop and café, a sanctuary and place of refreshment for body, mind and spirit, a place of prayer, an outlet for Fairtrade goods and, wherever possible, monetary support for other Chris�an Chari�es and ventures.
Achievements and performance
Summary of the main achievements of the charity during the year:
Finally, a�er two years of various government lock-downs and other restric�ons, including “social distancing”, due to Covid-19, we were looking forward to a full year’s trading in 2022. We were hopping to get back to normal and complete our first full year in our new premises. However, for various reasons it did not go quite to plan.
It is therefore difficult to compare the year’s trading with previous years for the following reasons:
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TAR – 2022
Lighthouse Christian Books and Café
Trustees’ Annual Report
For the period 1[st] January, 2022 to 31[st] December, 2022
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it was only the third full year of trading in the new premises, and the previous two years had been disrupted due to Covid-19;
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during the Covid-19 outbreak, some of our customers had resorted to buying from the internet and not all returned to buying from us again a�er the end of all restric�ons;
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despite the li�ing of all restric�on and the reduc�on in the number of people being infected with Covid-19, some customers, especially at the beginning of the year, were s�ll reluctant to mingle with other people;
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the invasion of Ukraine by Russia in February cause a sharp rise in energy costs which fuelled an excep�onal jump in infla�on, to over 10%. This had a knock-on effect to our costs and also affected the spending power of our customers.
Trading was slower than hoped for, and we ended the year with a deficit of £11,813 (the accounts are set out on pages 7 and 8). During the year we had to put the cafe prices up quite considerable to match infla�on. We were able to meet the deficit out of the charity’s reserves. The Trustees thank God that in previous years He has supplied a surplus of income that has allowed us to con�nue trading during this difficult year. We believe that as long as He wants the shop to con�nue trading in Tiverton He will provide for our financial needs, but we also realise that we have a responsibility to make sure that the business is run as efficiently as possible.
We, the Trustees, give thanks to the employees who not only carry out their du�es but go over and beyond what they are employed to do. And we also give thanks to the many volunteers who help in so many ways, serving in the shop, wai�ng in the café and working in the kitchen.
Next, we give thanks to the many local people who support us by using the book shop and café, giving dona�ons and praying for the work.
Lastly, we would like to give glory to the Lord, who has watched over first New Crea�on and now Lighthouse for the last 35 years, providing all their needs.
Financial review
Brief statement of the charity’s policy on reserves:
As part of their area of responsibility, the Trustees have established a Reserve Policy requiring reserves of approximately six months expenses, and this has been calculated as £25,000.00.
At present the charity has excess of this in its reserves.
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TAR – 2022
Lighthouse Christian Books and Café
Trustees’ Annual Report
For the period 1[st] January, 2022 to 31[st] December, 2022
Details of any funds materially in deficit:
This is not applicable as accounts are prepared on a Receipts and Payments basis. Declara�on
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s Trustees
Signature: Full Name: Richard Apps Posi�on: Trustee – Treasurer Date: 19[th] August, 2023
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TAR – 2022
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LIGHTHOUSE CHRISTIAN BOOKS AND CAFÉ
I report on the accounts of the charity for the year ended 31 December 2022 which are set out on pages 7 and 8.
Respec�ve responsibili�es of trustees and examiner
The charity’s trustees are responsible for the prepara�on of the accounts. The charity’s trustees consider that an audit is not required for this year under sec�on 144(2) of the Chari�es Act 2011 (the 2011 Act) and that an independent examina�on is needed.
It is my responsibility to:
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examine the accounts under sec�on 145 of the 2011 Act;
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follow the procedures laid down in the general Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the 2011 Act; and
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state whether par�cular ma�ers have come to my a�en�on.
Basis of independent examiner's report
My examina�on was carried out in accordance with the general Direc�ons given by the Charity Commission. An examina�on includes a review of the accoun�ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts, and seeking explana�ons from you as trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those ma�ers set out in the statement below.
Independent examiner's statement
In connec�on with my examina�on, no ma�er has come to my a�en�on:
- which gives me reasonable cause to believe that, in any material respect, the requirements to keep accoun�ng records in accordance with sec�on 130 of the 2011 Act; and
to prepare accounts which accord with the accoun�ng records and comply with the accoun�ng requirements of the 2011 Act have not been met; or
- to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the accounts to be reached.
John Anderson BA CPFA 23[rd] August 2023
Meadowside High Street Halberton Tiverton EX16 7AG
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LIGHTHOUSE CHRISTIAN BOOKS AND CAFÉ Reg Charity No: 1063294
RECEIPTS AND PAYMENT ACCOUNTS - 2022
RECEIPTS AND PAYMENTS ACCOUNT – 2022
| 1 January, 2022 to 31 December, 2022 Receipts £ £ Sales Goods – General 18,596.38 Goods – Bibles 2,109.51 2,110.37 Second-hand Books 1,094.44 Vouchers (net) 15.50 15,857.59 39,783.79 Donations 7,679.47 Grants 0.00 Other Income 18.05 47,481.31 Interest HSBC 68.75 Barclays 0.00 68.75 TOTAL RECEIPTS 47,550.06 Payments £ £ Purchases Bookshop 14,737.99 Café 2,872.35 17,610.34 Merchant Services charges 545.16 Gifts/Adverts 400.00 Insurances 1,134.50 Print, Stationery and Postage 224.13 Rent 10,749.96 Repairs, Renewals and Capital Outlay 1,513.51 Employee costs 23,853.09 Utilities Electricity Supply 872.13 Gas Supply 503.49 Phone and Internet 422.97 Water Supply 302.85 Business Rates 282.80 2,384.24 Subscriptions and Licences 227.54 Sundries 261.99 Administration 287.53 Bank Charges 171.03 TOTAL PAYMENTS 59,363.02 Surplus/Deficit £ Total Receipts 47,550.06 Total payments 59,363.02 TOTAL SURPLUS/DEFICIT -11,812.96 Goods – 3rdWorld Café |
1 January, 2021 to 31 December, 2021 |
|---|---|
£ £ 17,222.49 1,171.03 1,687.19 565.99 76.58 7,125.38 27,848.66 3,784.25 16,097.00 422.56 48,152.47 6.24 0.00 6.24 48,158.71 £ £ 11,618.96 1,371.62 12,990.58 504.95 195.00 1,042.81 203.47 10,749.96 12,183.96 18,555.25 424.26 730.91 467.67 355.98 400.19 2,379.01 217.21 278.19 210.82 17.60 59,528.81 £ 48,158.71 59,528.81 -11,370.10 |
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LIGHTHOUSE CHRISTIAN BOOKS AND CAFÉ Reg Charity No: 1063294
RECEIPTS AND PAYMENT ACCOUNTS - 2022
MEMO: TRADING ACCOUNT
| 1 January, 2022 to 31 December, 2022 £ £ Sales 39,783.79 Cost of Sales Opening Stock 5,500.00 Purchases 17,610.34 Closing Stock 5,500.00 17,610.34 Gross Profit 22,173.45 Margin [profit as a percentage of 'cost of sales'] 125.91% |
1 January, 2021to 31 December, 2021 | |
|---|---|---|
£ £ 27,848.66 6,500.00 12,990.58 5,500.00 13,990.58 13,858.08 99.05% £ £ 3,169.34 0.00 3,169.34 59,012.25 0.11 531.93 62,713.63 5,500.00 200.00 5,700.00 68,413.63 0.00 68,413.63 74,083.73 -11,370.10 62,713.63 as at 31 st December 2021 |
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| ASSETS & LIABILITIES ASSETS £ £ HSBC Current Account 6,538.12 Less - cheques not presented 0.00 6,538.12 HSBC Deposit Account 44,081.00 Barclays Bank Savings Account 0.11 Petty cash (Cash retained) 281.44 Total Cash [see reconciliation below] 50,900.67 Stock Book Shop 5,500.00 Coffee Shop 200.00 5,700.00 Total Assets 56,600.67 LIABILITIES Creditors 0.00 Net Funds 56,600.67 CASH RECONCILIATION Cash brought forward 62,713.63 Cash Movement -11,812.96 Cash Carried forward 50,900.67 as at 31 stDecember 2022 |
Prepared by Rikky Apps Trustee 22 August, 2023
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