Lighthouse Christian Books and Café
## Trustees’ Annual Report
For the period 1[st] January, 2021 to 31[st] December, 2021
## Reference and administra�on details:
Charity name: Lighthouse Chris�an Books and Café The charity’s previous name: New Crea�on Chris�an Book and Coffee Shop Registered charity number: 1063924 Charity's address: Lighthouse 13 Bampton Street Tiverton Devon Postcode: EX16 6AA Phone Number 01884 255769 Email Address office@lighthouse�verton.org.uk Web-site www.lighthousetiverton.org.uk
**Names of the charity Trustees who managed the charity during the period:**
**Trustee name Office (if any)** 1 Mrs Holly Haig 2 Mr Rikky Apps Treasurer 3 Mr Bruce Gove� 4 Mrs Val Bloxham
## Major changes made during the year
At the end of July, the vacant post of Assistant Shop Manager was filled by Miss Grace Sanders.
## Structure, governance and management
The Trust’s governing document is a Trust Deed dated 12[th] June, 1997 as amended on 9[th] December, 2019 to allow the Charity to change its name from New Crea�on to Lighthouse. This cons�tutes the charity as a Trust. Any new Trustee is selected by exis�ng Trustees.
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**TAR - 2021**
Lighthouse Christian Books and Café
## Trustees’ Annual Report
For the period 1[st] January, 2021 to 31[st] December, 2021
## **The charity’s organisa�onal structure and rela�onship with any related par�es.**
The overall management of the charity is carried out by the Trustees while the day-to-day running is carried out by the shop’s Manager, and when we have one, the Deputy Manager.
The Trustees are responsible for:
- 1 managing the assets of the Trust, which include the furnishings and equipment in the shop, café, kitchen, office and storage areas;
- 2 the lease and liaising with the landlords about the condi�on of the building (the landlords are responsible for external repairs to the property);
- 3 maintain the internal parts of the property, including repairs and decora�ons, etc.;
- 4
The Manager and Deputy Manager are together responsible for:
- 1 the day to day running of the Trust’s business;
- 2 stock control; 3 supervising the team of volunteers.
The shop’s Manager deals mainly with the book shop while the Deputy Manager deals mainly with the café although they will depu�se for each other when necessary.
The Trustees usually meet regularly (approximately every two months) as a Management Commi�ee and the Manager and Deputy Manager will a�end the mee�ng as necessary (at least for part of the mee�ng). Following prayer together, they review the immediate past performance, the current situa�on and decide on any future development. However, during 2021 there were fewer mee�ngs due to government restric�on caused by the coronavirus pandemic.
If any ma�ers turn up between mee�ngs these are normally dealt with by email and ra�fied at the next mee�ng. As the premises are rented the Trustees keep in contact with the landlords as to the condi�on of the building.
## Objec�ves and ac�vi�es
## **Summary of the objec�ves of the charity as set out in its governing document:**
To advance the Chris�an faith, in par�cular by the distribu�on of Bibles and other Chris�an literature and of other Chris�an goods; and such other charitable purposes as the Trustees shall determine.
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**TAR - 2021**
## Lighthouse Christian Books and Café
## Trustees’ Annual Report
For the period 1[st] January, 2021 to 31[st] December, 2021
## **Summary of the main ac�vi�es undertaken for the public benefit in rela�on to these objec�ves:**
The Charity was established to provide Chris�an resources for members of Tiverton and district churches and fellowships, Sunday Schools and Youth Fellowships; as an outreach to the people of the area and to spread the Gospel (Good News) of Jesus Christ to the general public.
It fulfils these aims by running a book shop and café in Tiverton, which is normally open five and a half days a week.
The book shop stocks Chris�an books, CDs, DVDs, gree�ngs cards and other gi�s, including fair-traded goods. Wherever possible, our stock is obtained from Chris�an suppliers and most of it carries some form of Chris�an message. There is also a second-hand book sec�on selling Chris�an books, CDs and DVDs that have been donated.
The café supplies hot and cold drinks, all day snacks and light lunches. Most of the food is prepared and cooked on the premises.
The Charity also a�ends external events, such as the Mid-Devon Show, and will visit local churches and other events, when invited, to provide a stand selling books and other goods.
There is a _**Room Downstairs**_ which is available for individuals or groups to use, free of charge. It is used for various mee�ngs during the year. It is also the loca�on of the second-hand book sec�on. The charity also provides a place of opportunity for Chris�an service in the bookshop and café, a sanctuary and place of refreshment for body, mind and spirit, a place of prayer, an outlet for Traidcra� goods and, wherever possible, monetary support for other Chris�an Chari�es and ventures.
## Achievements and performance
## **Summary of the main achievements of the charity during the year:**
With 2020 being the first full year in the charity’s new premises and with a new name; the trustees were hoping to see an increase in trade. But it turned out to be a stop-start year due to the outbreak of Covid- 19 and various government lock-downs and other restric�ons, including “social distancing”. So they were looking forward to a new year and a new start in 2021.
The shop had only been open for two days a�er the Christmas break when the government introduced a third lock-down, which meant it had to stop trading immediately on 5[th] January. With the experience of the two previous lock-downs the trustees were able to carry on with very limited trading by taking orders by phone or email and pos�ng or delivering the goods.
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**TAR - 2021**
Lighthouse Christian Books and Café
## Trustees’ Annual Report
For the period 1[st] January, 2021 to 31[st] December, 2021
The shop’s Manager was furloughed part-�me, and they were again able to recover some of her wages under the Covid-19 Job Reten�on Scheme. They were also able to claim under the Small Business Grant Scheme again.
The full lock-down came to an end in mid-April and the book shop was able to recommence trading again on 12[th] April, subject to various government restric�ons, including social distancing. It was not un�l 17[th] May that the café was able to reopen, albeit with a limited menu and reduced sea�ng.
Following the li�ing of most government restric�ons in mid-July, the full menu and inside sea�ng was reintroduce and by mid-August the Café was fully func�onal.
During July, a contractor was employed to deck-out the rear yard to make a level and safe area to be used as an outside sea�ng area. Suitable table and chairs, and a couple of parasols were bought together with some plants in pots. The area was named the Harbour and opened for customer use in August, providing addi�onal sea�ng for use in fine weather.
It is difficult to compare the year’s trading with previous years for the following reasons:
1. it was only the second full year of trading in the new premises, and the previous year had also been disrupted due to Covid-19;
2. the interrupted nature of the trading with the shop closed for a total of 14 weeks at the beginning of the year;
3. the café was closed for a total of 20 weeks, and when re-opened was only able to offer a very limited service with a limited menu for another 12 weeks;
4. due to Covid-19, some of the customers were reluctant to leave their homes or mingle with other people.
However, despite all the disrup�ons to trading during the year they managed to end the year with a deficit of only £11,370 (the accounts are set out on pages 7 and 8). Most of this came from costs incurred in construc�ng and the fi�ng out the Harbour, which cost £10,400. They were able to meet the deficit out of the charity’s reserves. The Trustees thank God that in previous years He has supplied a surplus of income that has allowed them to con�nue trading during this difficult year. They believe that as long as He wants the shop to con�nue trading in Tiverton He will provide for their financial needs, but they also realise that they have a responsibility to make sure that the business is run as efficiently as possible.
The Trustees give thanks to the employees who not only carry out their du�es but go over and beyond what they are employed to do. And they also give thanks to the many volunteers who help in so many ways, serving in the shop, wai�ng in the café and working in the kitchen.
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**TAR - 2021**
Lighthouse Christian Books and Café
## Trustees’ Annual Report
For the period 1[st] January, 2021 to 31[st] December, 2021
Next, they give thanks to the many local people who support them by using the book shop and café, giving dona�ons and praying for them.
Lastly, they would like to give glory to the Lord, who has watched over first New Crea�on and now Lighthouse for the last 33 years, providing all their needs.
## Financial review
## **Brief statement of the charity’s policy on reserves:**
As part of their area of responsibility, the Trustees have established a Reserve Policy requiring reserves of approximately six months expenses, and this has been calculated as £25,000.00.
A second reserve fund of £10,000 has been put aside to cover any shor�all in income to meet the increased rent as a result of the reloca�on. This has been assessed as enough to cover the remainder of the period up to the first break-point, when there is an opportunity to exit the lease. At present the charity has excess of this in its reserves.
## **Details of any funds materially in deficit:**
This is not applicable as accounts are prepared on a Receipts and Payments basis.
## Declara�on
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s Trustees
Signature:
Full Name: Richard Apps Posi�on: Trustee - Treasurer Date: 23[rd] September, 2022
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**TAR - 2021**
## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LIGHTHOUSE CHRISTIAN BOOKS AND CAFÉ
I report on the accounts of the charity for the year ended 31 December 2021 which are set out on pages 7 and 8.
## **Respec�ve responsibili�es of trustees and examiner**
The charity’s trustees are responsible for the prepara�on of the accounts. The charity’s trustees consider that an audit is not required for this year under sec�on 144(2) of the Chari�es Act 2011 (the 2011 Act) and that an independent examina�on is needed.
It is my responsibility to:
- examine the accounts under sec�on 145 of the 2011 Act;
- follow the procedures laid down in the general Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the 2011 Act; and
- state whether par�cular ma�ers have come to my a�en�on.
## **Basis of independent examiner's report**
My examina�on was carried out in accordance with the general Direc�ons given by the Charity Commission. An examina�on includes a review of the accoun�ng records kept by the charity and a comparison of the accounts presented with those records. It also includes considera�on of any unusual items or disclosures in the accounts, and seeking explana�ons from you as trustees concerning any such ma�ers. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those ma�ers set out in the statement below.
## **Independent examiner's statement**
In connec�on with my examina�on, no ma�er has come to my a�en�on:
1. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accoun�ng records in accordance with sec�on 130 of the 2011 Act; and
to prepare accounts which accord with the accoun�ng records and comply with the accoun�ng requirements of the 2011 Act have not been met; or
2. to which, in my opinion, a�en�on should be drawn in order to enable a proper understanding of the accounts to be reached.
John Anderson BA CPFA 13[th] October 2022
Meadowside High Street Halberton Tiverton EX16 7AG
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**LIGHTHOUSE CHRISTIAN BOOKS AND CAFÉ** Reg Charity No: 1063294
**RECEIPTS AND PAYMENT ACCOUNTS - 2021**
## **RECEIPTS AND PAYMENTS ACCOUNT – 2021**
|1 January, 2021 to 31 December, 2021
**Receipts**
£
£
Sales
Goods – General
17,222.49
Goods – Bibles
1,171.03
1,687.19
Second-hand Books
565.99
Vouchers (net)
76.58
7,125.38
27,848.66
Donations
3,784.25
Grants
16,097.00
Other Income
422.56
48,152.47
Interest
HSBC
6.24
Barclays
0.00
6.24
TOTAL RECEIPTS
48,158.71
**Payments**
£
£
Purchases
Bookshop
11,618.96
Café
1,371.62
12,990.58
Merchant Services charges
504.95
Gifts/Adverts
195.00
Insurances
1,042.81
Print, Stationery and Postage
203.47
Rent
10,749.96
Repairs, Renewals and Capital Outlay
12,183.96
Employee costs
18,555.25
Utilities
Electricity Supply
424.26
Gas Supply
730.91
Phone and Internet
467.67
Water Supply
355.98
Business Rates
400.19
2,379.01
Subscriptions and Licences
217.21
Sundries
278.19
Administration
210.82
Bank Charges
17.60
TOTAL PAYMENTS
59,528.81
**Surplus/Deficit**
£
Total Receipts
48,158.71
Total payments
59,528.81
TOTAL SURPLUS/DEFICIT
**-11,370.10**
Goods – 3rdWorld
Café|_1 January, 2020 to 31 December, 2020_|
|---|---|
||
_£_
_£_
15,534.85
1,074.01
1,557.57
483.66
100.63
5,488.75
_24,239.47_
7,263.19
11,334.00
24.13
_42,860.79_
67.11
0.00
_67.11_
_42,927.90_
_£_
_£_
12,147.30
1,442.70
_13,590.00_
571.48
124.50
1,261.25
110.39
11,574.21
3,538.80
16,531.97
607.90
810.71
747.96
15.95
168.28
_2,350.80_
194.23
25.00
141.77
0.00
_50,014.40_
_£_
_42,927.90_
_50,014.40_
**_-7,086.50_**|
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**LIGHTHOUSE CHRISTIAN BOOKS AND CAFÉ** Reg Charity No: 1063294
## **RECEIPTS AND PAYMENT ACCOUNTS - 2021**
## **MEMO: TRADING ACCOUNT**
||1 January, 2021 to 31 December, 2021
£
£
Sales
27,848.66
Cost of Sales
Opening Stock
6,500.00
Purchases
12,990.58
Closing Stock
5,500.00
13,990.58
**Gross Profit**
**13,858.08**
Margin
[profit as a percentage of 'cost of sales']
99.05%|_1 January, 2020 to 31 December, 2020_|
|---|---|---|
|||
_£_
_£_
_24,239.47_
_6,500.00_
_13,590.00_
_6,500.00_
_13,590.00_
**_10,649.47_**
_78.36%_
_£_
_£_
9,868.80
_0.00_
_9,868.80_
64,006.01
0.11
208.81
_74,083.73_
_6,500.00_
_200.00_
_6,700.00_
**_80,783.73_**
_0.00_
**_80,783.73_**
_81,170.23_
_-7,086.50_
_74,083.73_
_as at 31_
_st December 2020_|
||||
||**ASSETS & LIABILITIES**
**ASSETS**
£
£
HSBC Current Account
3,169.34
Less - cheques not presented
0.00
3,169.34
HSBC Deposit Account
59,012.25
Barclays Bank Savings Account
0.11
Petty cash (Cash retained)
531.93
**Total Cash**
[see reconciliation below]
62,713.63
Stock
Book Shop
5,500.00
Coffee Shop
200.00
5,700.00
Total Assets
**68,413.63**
**LIABILITIES**
Creditors
0.00
**Net Funds**
**68,413.63**
**CASH RECONCILIATION**
Cash brought forward
74,083.73
Cash Movement
-11,370.10
Cash Carried forward
62,713.63
as at 31
stDecember 2021||
**Prepared by Rikky Apps Trustee 1 July, 2021**
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