| 

REGISTERED COMPANY NUMBER: 03343059 (England and Wales) REGISTERED CHARITY NUMBER: 1063289 

## REPORT OF THE TRUSTEES AND 

## FINANCIAL STATEMENTS 

FOR THE YEAR ENDED 31 MARCH 2025 

## FOR 

## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

Xeinadin Audit Limited Statutory Auditors and Chartered Accountants 24 Lammas Street 

Carmarthen Carmarthenshire SA31 3AL 

**==> picture [2 x 6] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>




PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [293 x 210] intentionally omitted <==**

**----- Start of picture text -----**<br>
Page<br>Reference and Administrative Details 1<br>Report of the Trustees 2 to 21<br>Report of the Independent Auditors 22 to 25<br>Statement of Financial Activities 26<br>Balance Sheet 27<br>Cash Flow Statement 28<br>Notes to the Cash Flow Statement 29<br>Notes to the Financial Statements 30 to 49<br>Detailed Statement of Financial Activities 50 to 51<br>**----- End of picture text -----**<br>




PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

| \ 

## REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2025 

TRUSTEES HD Murray (resigned 26.5.25) C Crichton (resigned 17.3.25) AE Sangster CF Incledon JDM Tucker N D O'Connor (resigned 19.8.24) LI Hamilton (appointed 19.8.24) (resigned 14.11.24) H V McLeod-Baikie (appointed 20.8.24) AJ Mander (appointed 16.4.25) AJ Phelan (appointed 14.11.24) 

COMPANY SECRETARY JC Bickerton REGISTERED OFFICE 36-38 High Street Haverfordwest Pembrokeshire SA61 2DA REGISTERED COMPANY 03343059 (England and Wales) NUMBER REGISTERED CHARITY 1063289 NUMBER AUDITORS Xeinadin Audit Limited Statutory Auditors and Chartered Accountants 24 Lammas Street Carmarthen Carmarthenshire 8A313AL BANKERS Unity Bank Unity Trust Bank pic Four Brindleyplace Brimingham B1 2JB SOLICITORS Hains & Lewis Penffynnon Hawthorn Rise Haverfordwest Pembrokeshire SA61 2BQ 

**==> picture [2 x 4] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>


Page 1 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## The County Voluntary Council for Pembrokeshire 

Pembrokeshire Association of Voluntary Service has a heart for the community in Pembrokeshire. We have a strong reputation for working with the vibrant community and voluntary sector across the County, delivering vital services and support to those in need. We encourage and support volunteers, we help third sector organisations fulfil their potential and we catalyse community action through grant funding. We are a trusted voice and we engage on policies and initiatives with local and national government, the health board and the business sector. 

The Pembrokeshire Community Hub continues to place itself as the starting point for community services for residents, visitors to the county and professionals. During this period, the Hub has handled over 4800 enquiries spanning food, finance, community activities/social connections, benefits, debt advice, care and support as well as digital connectivity. Our team of eight Community Connectors bring a preventative, community-based, citizen centred approach to improving health and wellbeing in Pembrokeshire, beginning with a 'What Matters’ conversation and often involving social prescribing linked to the 5 Ways of Wellbeing. This place-based and person-centred way of working, as part of multi-disciplinary teams around GP surgeries, handled over 1350 referrals from health, social care, voluntary sector as well as self-referrals. The Community Connectors worked with individuals and their families to co-create a strengths based wellbeing plan leading to over 2600 introductions being made to appropriate community activities, groups and services. From the many voluntary groups that draw on PAVS' support in setting up and running their organisations, we hear wonderful feedback: “your amazing advice has helped us through a difficult period", "your training is first class". We are recognised for delivering a professional service in managing and administering grant funding on behalf of public and private sector organisations, not least because it delivers impact across our community. As the fund holder for Invest Local- a Building Communities Trust programme - our development officer in Hubberston and Hakin facilitates the implementation ofthe community's Driving Change Plan. 

Our work to promote volunteering, through outreach across the community and working alongside volunteer-involving organisations, has led to innumerable examples ofhow this enriches individuals and their communities. 

Feedback, consultation, collaboration and co-production are embedded in how PAVS works with individuals, voluntary/community organisations and stakeholders from public/statutory and private sector organisations. Our work in partnership with our local authority and health board brings PAVS' advice, expertise and insight in shaping policy and the delivery of public services. We convene many networks and forums with community and voluntary organisations, both on a geographic and thematic basis, to share best practice, forge connections and strengthen the delivery of services. With the wider network of Third Sector Support Wales and counterparts across the third sector, we contribute to the development of policy at a regional and national level. Our 28 staff bring a wealth of experience and expertise, passionate about our work, striving for excellence in everything we do. Our annual tumover, slightly over £2m, is largely derived from grant funding that we administer on behalf of public and private sector organisations. Notwithstanding constrained public sector funding, challenges relating to poverty and wellbeing, the reducing number of volunteers and growing pressures on the third sector, there is more we can do, to build and strengthen community organisations. 

Page 2 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## OBJECTIVES AND ACTIVITIES 

## Strategic Aims and Objectives 

The Association was established in 1997 as the County Voluntary Council for Pembrokeshire. It promotes any charitable purpose for the public benefit of the community, and particularly the advancement of education, the protection of health and the relief of poverty, distress and sickness. Its membership is made up of voluntary and community groups and social enterprises (collectively known as "the third sector") operating in Pembrokeshire. In its work the Association promotes and organises co-operation in the achievement of these aims and, to that end, brings together representatives of third sector organisations and statutory authorities within Pembrokeshire. During the year, the Board has overseen delivery of the second year of the Association's 5-year strategic plan. Outputs, outcomes, and annual targets have been agreed for each of the strategic priorities, together with a delivery plan for 2024-25. Performance reports have been presented quarterly at Board meetings. Further information is provided in the following sections. 

The PAVS Strategic Plan 2023-2028 sets out the following vision, mission, strategic commitments, values, and strategic priorities. An overview of progress made during the year under review is shown for each strategic priority. We also set out key aspects of our work as part of our partnership with Third Sector Support Wales. Our Impact Report summarises key activities for the period. 

These activities have contributed to PAVS' mission and strategic aims as determined by the Board of Trustees, delivered public benefit, and contributed to the national Well-being Goals as set out in the Well-being of Future Generations (Wales) Act 2015 and overseen locally by the Pembrokeshire Public Services Board. 

PAVS Vision: Sustainable voluntary groups and active volunteers, creating thriving, inclusive and connected communities across Pembrokeshire 

Mission: To deliver excellent services that connect, enable, inspire and advocate for communities, groups, volunteers and individuals 

## In delivering its Vision and Mission, PAVS commits to: 

- Working with other organisations - building relationships, collaborating, co-producing solutions to difficult issues - Facilitating and enabling the third sector to do what they aspire to do - Understanding and championing volunteering to enhance community life 

- Developing a positive and constructive relationship with the private sector 

- Broadening our membership base and strengthening the voice ofthe sector 

- Using our regional entity to generate income from new sources 

- Working in a sustainable way that protects the environment for future generations - Being fair, inclusive, and accessible in all that we do. 

## We adhere to: 

- Excellence: We will commit to ongoing professional development, ensure accountability and transparency, and do our very best at all times 

- Inclusiveness: We will adhere to best practice equality, diversity, and inclusion standards, ensuring that our work is fully accessible and open to all 

- Enthusiasm: We will actively encourage and enable the people and groups who come to us for support to achieve their ambitions, goals, and dreams 

- Innovation: We will embrace new technology and initiatives, encourage out-of-the-box thinking, and proactively seek out ways to change and improve our practice 

- Collaboration: We will work together as a staff team and with partners in the third, public, and private sectors to co-produce new ideas, influence policy and practice, and deliver high quality services 

- Kindness: We will always be prepared to listen and will behave towards each other and everyone we work with in a way that is considerate, non-judgmental, compassionate, and caring. 

Page 3 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## PAVS Strategic Priorities 

## Strategic Priority 1: Engagement and Influencing 

## Our objectives are to: 

- Be visible leaders in co-produced solutions to challenging issues - poverty, housing, care and support, climate change, etc 

- Build a strong narrative based on community research, evidence drawn from our members, and learning from. people with lived experience 

- Be an advocate for the sector using our networks locally, regionally, and nationally to influence policy and practice - Champion equality, diversity, inclusivity. and fairness to ensure everyone's voice is heard. 

## Overview of progress 2024-25 

A strong ethos of partnership working between PAVS, the Local Authority, Hywel Dda UAB, Public Health Wales, PLANED and other organisations continues through the Healthier Pembrokeshire and Strengthening Communities Strategic and Operational Groups. 

This was recognized with a Working in Partnership Award at the 2025 West Wales Health and Care awards by the West Wales Regional Partership Board. This year, the spotlight was on “Integrated Community Care”, emphasising the importance of collaborative and accessible care within our local communities. PAVS received the Award in partnership with Pembrokeshire County Council and Health Board colleagues for our role in supporting the development of this new way of working. 

## Feedback from the Board of Social Care Wales 

In February 2025, PAVS hosted a visit by the Board of Social Care Wales who were keen to hear about the Strengthening Communities programme. In their feedback to Pembrokeshire County Council following the meeting, the SCW Chair and Chief Executive said: 

"We were really pleased to see the focus on person centred care and evidence-based practice and particularly struck by the strength of the partnerships and relationships you have developed in Pembrokeshire, particularly with the Health Board and third sector". 

As part of our Strengthening Communities programme, we have worked collaboratively with the Local Authority and Health Board to examine our whole system approach, in particular around discharge from hospital and avoiding admission, along with supporting people to stay well at home. This collaboration has focused - through normative learning and workshop style training - on considering better and more efficient ways of working, putting citizens at the heart of our thinking. and decision making. 

## Engagement and Co-production 

The Strengthening Communities programme successtully applied for Shared Prosperity Funding (SPF) during this period to help PAVS and our partners step up our collective ambitions for Engagement and Co-production in Pembrokeshire. Working closely with the Co-production Network for Wales, PAVS championed co-production in Pembrokeshire, establishing an Engagement & Co-production Practitioners Network, organising training and events, sharing learning, and building the skills and capacity of the Network which quickly grew to a membership of 80 practitioners across the sectors. 55 people received ‘Introduction to Co-production’ training from PAVS, delivered face to face in community venues, demonstrating a real commitment to a co-produced way of working. 

Page 4 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## Feedback from participants of Co-production training 

"Co-production doesn't need to be complex. It's having the opportunity to have good conversations & listening". "Really appreciate discussing this material as an organisation with colleagues. This is the practice of delivering positive change together". "Brilliant insight into how to actively co-produce, with an opportunity to put ideas into practice". The SPF funding also allowed us to engage a number of high-quality consultants to help on specific topics, which we would not otherwise have had the chance to do, leaving a legacy of useful mformation and resources for the sector. This included engagement and co-production with the community in and around the development of community-led and person-centred approaches to care, support and wellbeing. This involved finding out what matters to people, what assets they have in their community, what their needs are for current and future care & support, and presenting this in a format that can be used in future support and service planning by key stakeholders. In practice, this included working this year with St David's and Crymych Town & Community Councils to develop their Community Wellbeing Plans, and work in north-east Pembrokeshire around a new service model for the Bro Preseli Day Centre. We also commissioned a piece of engagement work in and around the Fishguard area centred around the development of an Integrated Health & Wellbeing Hub. All 3 pieces of work have received excellent feedback and will be used in future service planning and developments. 

PAVS continues to deliver the Carers Support West Wales project, which is in its third year. A steering group facilitated by PAVS undertakes a regular review of the content to ensure that the one-stop shop website for unpaid carers is up-to-date and continues to be promoted and used by unpaid carers of all ages. The website is part of the West Wales strategic priority to support Carers to become digitally included, Between Ist April 2024 and 31st March 25, there were a total of 187,687 visits to the CSWW website, which is a 294% increase from the recorded visits in 2023-24. This reflects the level of ongoing promotion and demonstrates the website is becoming more established and recognised across the region as a source of information. This work is led by the Strengthening Communities Programme Manager, who for the duration of the reporting period, also held the role of Vice Chair of the West Wales Carers Development Group. 

This year PAVS continued to play a key role with partners in tackling poverty in Pembrokeshire. This included working with partners to organize the 2nd Pembrokeshire Tackling Poverty Summit, delivering the Live Well for Less cost of living support project and sitting on the Steering Group of the Words to Action research project developed from previous PAVS research into 'Addressing Poverty’ in 2023. That research formed part of the development of the Pembrokeshire Tackling Poverty Strategy. PAVS was also awarded funding from the UK Shared Prosperity Fund via Pembrokeshire County Council for Live Well for Less - an integrated programme offering individuals and families seamless access to a wide range of community-based support services designed to help people maximise their income and reduce their outgoings. It was developed as a poverty preventions programme, with the aim of helping people develop their capacity, capability, and confidence to take positive steps to manage their finances more effectively and cope with the ongoing cost of living crisis. The Live Well for Less programme aimed to help individuals and families take positive steps to maximise their income and reduce their expenditure by implementing simple energy saving measures in their homes, accessing benefits & funds to which they are entitled, reviewing household finances, improving budgeting skills, using online services (banking, shopping, budgeting tools), preparing low-cost nutritional meals, and providing a single point of contact for information, advice, and support available in the community through the Pembrokeshire Community Hub. In total, 552 people were reached through the project. 349 people were supported to engage with life skills. 122 people attended training sessions. 40 local events or activities were supported. 60 households were supported to take up energy efficiency measures. 280 people completed a course and 188 people engaged with life skills following interventions. 

## Feedback from Live Well for Less project recipients 

T really enjoyed the cooking demo. I especially liked making the dressing as I'm not very good at them. Eating the meal together was an unexpected bonus. I'm glad I came. Thank you.’ 

Page 5 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

"The gentleman who visited me was great. Very polite and explained very clearly why the radiator reflectors would help me save some money on my energy bill, and how they worked." 

"Excellent support/very knowledgeable & helpful/very satisfied with comms & responsivencss/mostly built up her confidence/am more confident using pe & mobile phone” 

"J can't thank Peter enough, when I received the email from the school it jogged my memory, but I had no clue what to do. Peter explained everything and emailed me a presentation outlining what I needed to do. I have now located the Trust Funds for my three children and as suggested transferred them into Junior ISAs”. 

"Since my partner died I have been lost, grieving overtook my life, he handled all the bills and I didn't know what to do. Peter visited me several times and explained everything to me, I am getting more confident every day, but know that I can still call him if I need to". 

PAVS also continued to take a lead role on Keep Warm, Keep Well in Pembrokeshire, chairing the Steering Group for a third year and coordinating activity across the sectors to support people through cost of living challenges, particularly over the winter. This included administering small grants for the continued provision of community warm spaces. PAVS continues to coordinate activity to mark important awareness days including Carers Week, Social Prescribing Day and National Fuel Poverty Awareness Day. 

Strengthening Communities programme staff started attending 2-day Strengths Based Collaborative Communication training. The Community Connector Team Leader has trained to become a Mentor and presented to senior leaders in the local authority and health board on this strengths-based approach and working collaboratively to support the needs of our population. 

PAVS continues to support with the development of Most Significant Change in Pembrokeshire, a participatory method which involves generating and analysing personal accounts of change and deciding which of these accounts is the most significant - and why. Community Connectors and Hub staff were trained as story gatherers. 

Engaging the third sector in strategic planning, public service design and delivery, policy issues and consultations continues to be a key element of PAVS' work. Over the year, PAVS staff have been active in representing and supporting the third sector, including: 

- Locally: through the Pembrokeshire Public Services Board; Healthier Pembrokeshire Strategic and Operational Boards 

- Regionally: through Regional Partnerships for advocacy, unpaid carers, people living with dementia 

- Nationally: involvement with Resourceful Communities Partnership and Community Movement Cymru as well as with Third Sector Support Wales and Wales Council for Voluntary Action which are vehicles for engaging with the Welsh Government 

- Sector and Thematic Issues: collaboration on prevention and early intervention on homelessness, food poverty and cost of living crisis 

- Networks: facilitating a number of networks forging opportunities for the third sector to work with statutory partners to support p eople living with dementia, children and families, bereavement and unpaid carers. 

## Strategic Priority 2: Active Citizenship 

## Our objectives are to: 

- Encourage and enable more people of all ages to get mvolved in voluntary action and help out in their communities - formally and informally 

- Raise the profile of volunteering as a contributor to personal development and individual wellbeing 

Page 6 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

- Expand our membership base as a network of people who want to keep in touch, support our work, and be a strong voice for the sector 

- Improve our online and offline communications and ensure they are appropriate and accessible to all. 

## Overview of Progress 2024-25 

PAVS continues to promote volunteering and encourage individuals to offer their time and talents through a comprehensive volunteering information and guidance service (often referred to as ‘brokerage’ or ‘matching’). Delivered by Volunteering for Pembrokeshire (ViP) - our local volunteer centre based in PAVS - the team also provides best practice guidance and support to volunteer involving organisations. The matching service provided by the Volunteer Centre supports individuals to find a role that interests them and supports the organisations looking for volunteers. The team also provides guidance to businesses looking for team volunteering, or to implement an Employer Supported Volunteering (ESV) scheme. During the period, 39 individuals were placed into volunteering and over 100 were supported to explore volunteering roles. On the Volunteering Wales website, 143 people registered their interest in volunteering for a role in Pembrokeshire, enabling them to find volunteering opportunities for themselves. Regular volunteering outreach sessions were held in Fishguard in conjunction with Futureworks, as well as a programme of events at leisure centres, libraries and supermarkets and with JobCentrePlus, including an event aimed at those 50+. The second, annual, youth volunteering fair was held at Pembrokeshire College in October. 

Significant support was provided to the Pembrokeshire Volunteer Organisers Network (PVON) members and volunteering projects via the Doing the Small Things' programme, funded by the UK Shared Prosperity Fund. This included the development of a toolkit/guide (to support the recruitment of informal volunteers) and 1-2-1 project support. Some 90+ volunteers were recruited in over 40 different roles. Thanks to SPF funding we were also able to offer Mental Health First Aid training for free to those supporting/ managing volunteers and a number of social media courses with ProMo Cymru to help groups to raise their profile. 

The Volunteering for Pembrokeshire recognition scheme processed 7120 hours of volunteer time which equates to an estimated value of £71,200. Some 38 certificates were issued in recognition of the contribution made by volunteers. 

PAVS continued to work on the development of A Volunteering Strategy for Pembrokeshire with counterparts across the third, public and private sector, in anticipation of its launch in June 2025. 

## Support to Pembrokeshire County Council with their Employer Supported Volunteering scheme 

During the year the team hosted 3 online volunteering fairs, which were promoted to PCC staff, which they could attend during their workday to connect with local voluntary organisations. We also provided encouragement and signposting to one staff member to help her find volunteering locally as she was new to the area. She had volunteered previously but just wanted some local information. We connected her with a local Guide group as she had previously volunteered with them elsewhere. 

She said...'I started a new job and moved to Pembrokeshire and wanted to get involved in the local community and get back into volunteering. I wanted a reason to get out of the house and do something. I also wanted to meet local people outside of work..my employer encourages staff to volunteer through their ESV scheme. One of the challenges with Guides is attending the camps as the set-up is done on a Friday, which can be hard when you work full time. I knew being able to use my ESV hours would give me that time to help set up the camp without having to use up my annual leave... I really value the time to attend training and camps during my normal working day... I am happier, and I get a lot of personal fulfilment, I really feel a part of something. I really value having those interactions with people outside of my family or work, I am also learning a lot about the area I have moved into and what people think about the area.’ 

Page 7 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

Through a number of workstreams, PAVS supports and enables the voluntary sector and community organisations to thrive. Many of these organisations are members of PAVS and over the year, the membership increased from 115 to 124; arefreshed membership proposition has been developed with the expectation that the membership will expand over the coming year. Raising the profile of the third sector and communicating the transformative impact that volunteers and voluntary/community organisations make, helps to build and support the sector and encourage funding. As part of its communications plan, PAVS has continued to develop its website, Padlets, social media platforms, newsletters and offline/media, linking with national, regional and local campaigns. We continue to grow our following across all media streams. Strategic Priority 3: Sustainable Funding Our objectives are to: - Take advantage of our regional entity to enable us to explore new markets and develop new products for existing markets - Build up a network of delivery partmer organisations and associates who can be mobilised to deliver contracts/chargeable services - Offer a range of chargeable services that will reduce operating costs for participating organisations - Work with private and public sector partners to develop sustainable funding streams to invest in voluntary and community action Overview of Progress 2024 - 25 Regrettably the regional trading entity established by the three West Wales County Voluntary Councils remains dormant due to lack of resources across the partnership. PAVS' Board remains committed to the regional entity but is also focused on the potential for chargeable activities and fundraising within the County. PAVS continues to build up a strong local network of associates and delivery partners through its funded programmes, which could provide the basis for income generation. Recognising the challenging fiscal outlook for the public sector, PAVS continues to focus on its strong relationships with a range of private sector entities. Our partnerships with Bluestone National Park Resort, South Hook LNG and Port of Milford Haven continue, through our administration of their community funds and the wider opportunities that this affords with community groups. PAVS continues to be proactive and open to potential emerging relationships with others. Third Sector Infrastructure Partnership Agreement PAVS is a delivery partner within Third Sector Support Wales (TSSW), which comprises 19 County Voluntary Councils (CVCs) and Wales Council for Voluntary Action (WCVA). TSSW delivers the Third Sector Infrastructure Partnership Agreement on behalf of Welsh Government and assists the Welsh Government in the delivery of its long-term aim to build a Wales that is prosperous and secure; healthy and active; ambitious and learning, and united and connected. The Partnership Agreement for 2024-25 includes four pillars of activity: Volunteering, Sustainable Funding, Good Governance, and Engagement and Influencing. Given some of these pillars mirror PAVS Strategic Objectives and progress has been reported above, the following sections provide information on: Third Sector Support; other elements of our Strengthening Communities programme; and Business Services. 

Page 8 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

In common with other CVCs, PAVS reports on a quarterly basis to TSSW with qualitative and quantitative data collected on a bespoke Customer Relationship Management System and case studies. In addition, regular monitoring meetings are held with the Welsh Government Third Sector Support Unit and PAVS provides monitoring and performance reports to project steering groups established to oversee delivery of specific funded programmes of work that contribute to the achievement of the outcomes set out in the Core Services Framework of the Partnership Agreement. 

PAVS has performed well against the KPIs and made a strong contribution to the overall performance of the TSSW partnership in Wales during 2024-25 despite the ongoing challenges presented by the cost of living crisis and strained public finances. 

## Redberth Croft CIC - funding guidance and governance support from PAVS 

Redberth Croft CIC recently became incorporated as a Community Interest Company. It is a community farm in Pembrokeshire providing wellbeing activities and skills-based outdoor experiences for individuals with additional needs, unpaid carers and veterans. The organisation focuses on green health initiatives, including horticulture, conservation projects, and traditional craft skills. 

They sought advice from PAVS staff in the Third Sector Team on a range of issues spanning governance, funding applications, new projects (business planning), micro enterprise incubation and becoming a Day Opportunities Provider in order to develop sustainable income stream. 

With support from PAVS' Social Enterprise Development Officer, the organisation became a member of the Pembrokeshire Social Enterprise Network and went on to achieve grant support from a range of funding sources for activities, improving facilities and the growth of the organisation. Redberth Croft CIC says "we have received valuable support from PAVS. Their guidance and mentoring were instrumental in navigating the process of becoming an approved day opportunities provider. With PAVS' support guiding us through funding applications and governance structures, we have a strong foundation to support our community effectively. We still see ourselves as a new enterprise and we really hope with continued support from PAVS we will be able to continue the great work we have started and reach our potential. 

## Third Sector Support 

Sustainable Funding: this area of work covered the distribution of grants and the delivery of information, training, development and support services to help voluntary and community groups and social enterprises in Pembrokeshire secure the funding they need to achieve long-term sustainability. Over this reporting period, PAVS managed the award and distribution of £516,224 to local and regional voluntary and community groups, third sector organisations and social enterprises. This amounted to seven different funding opportunities managed by PAVS with sixteen funding rounds (four of the funds had more than o ne deadline). The fund distribution is as follows: 

- £369,839 in small grants was allocated to 164 applicants, including grants awarded by Bluestone Community Foundation & the Port ofMilford Haven. 

- £146,385 distributed to third sector delivery partners through PAVS managed funds 

- In addition to the funds reported above, PAVS supported the South Hook LNG Community Fund with the award of 30 grants to local groups. 

A new partnership between PAVS & the Port of Milford Haven launched a reshaped version of the Port of Milford Haven Community Fund in June 2024. PAVS received Expressions of Interest from groups to the Bluestone Community Events opportunity to host a session at the Blue Lagoon and raise funds. Five groups hosted highly popular sessions generating just over £17,000 in unrestricted funds. 

Page 9 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

Tt should be noted that funding rounds were significantly oversubscribed with 324 applications received, compared with 153 in the previous financial year and £838,151 of funding was requested compared with £553,840 in 23 - 24. 

This continues to demonstrate the demand for funding and mandate for PAVS to identify and enable investments in the third sector, The level of submissions represented significant work for PAVS to process applications and take them to the assessment panel. PAVS completed eligibility checks on all applications to ensure applicants met fund requirements; addressing information and governance gaps led to groups being more robust for future opportunities and reinforced the importance of the role of PAVS in delivering funding opportmities as a development tool. Demand evidenced both the commitment from the sector to take advantage of funding opportunities and need for funding. In addition to fund management, staff responded to 328 enquiries relating to sustainable funding advice and support to proups. Staff have organised, facilitated and contributed to Iocal and regional events including information sessions on specific grants, Funding Wales and updates on a range of topics relating to sustainable funding including making grant applications, fundraising and developing chargeable services. 

Some 52 organisations attended 4 online Funding Information sessions delivered by Children in Need, Creating Connections Fund, Doing the Small Things Fund & Funding Wales. 

## Our growing relationship with the Port of Milford Haven - reshaping their Community Fund. 

The Port of Milford Haven Community Fund, relaunched in June 2024 under a new partnership agreement with PAVS, provides financial assistance to groups across the county. A review of Fund priorities, achievements of previous funding arrangements and aspirations for future delivery were reflected in a reshape of the Ports Community Fund documentation produced by PAVS. 

The collaboration brings together resources to broaden access to funding opportunities to the diverse PAVS network of groups, with the reinvigorated Fund sitting alongside other community support offered by the Port, including educational initiatives and encouraging staff participation in community activity. 

PAVS provides third party facilitation of the grant process involving a cross section of staff from across the Port of Milford Haven. From relaunch the Fund has received a steady flow of applications and enquiries from potential applicants with 67 applications received to three rounds. Good Governance: this area of work covers capacity building and development support services provided to voluntary and community groups and social enterprises across the County to ensure that third sector personnel, volunteers, managers, and trustees have the knowledge and skills they need to operate sustainably, fairly, legally and safely. Highlights inclu de: 

- providing direct advice, information, and support to 208 organisations covering a wide range of govemmance issues including legal structures, all stages of organisational development from set-up through to dissolution, trusteeship, health and safety, HR, finance property, asset transfers, Welsh Language, safeguarding, policy development, etc. Support was provided to a number of charities that restructured as Charitable Incorportated Organisations (CEOs) during the year. This conversion offers enhanced liability protection for trustees and reduces their regulatory burdens. 

- delivering an open programme of 32 training and information sessions attended by 313 participants, delivered both online and face to face by PAVS staff members and partner organisations including Safeguarding, Roles and Responsibilities of Trustees, Social Value, Co- Production, Employment, effective use of digital tools and social media, Food Safety, First Aid & Financial Management etc - PAVS coordinates the Pembrokeshire Community Buildings Forum which has 283 members, during the year two face to face meetings were organised covering topics such as funding, licencing, public lottery, hall updates, online platforms, access issues, and volunteering. In addition, 20 community building email bulletins were circulated to the Forum. 

Page 10 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

Social Enterprise support is provided to the care and wellbeing sector via the Catalyst for Care project. During the year 85 enterprises received support with governance, financial planning and measuring Social Return on Investment. The Pembrokeshire Social Enterprise network was established, with three network events organised with approximately 40 organisations attending each. An exciting project to encourage and inspire enterprises to form themed alliances with the aim fo win service delivery contracts was completed. Regional workshops were delivered, and an online toolkit was created which is now hosted on the Welsh National Commissioning Board & WCVA websites. This work continues to build momentum. 

## Y Filtir Sgwar CBC 

This new CIC was established as the positive outcome of the Lottery funded Preseli Care project, which aimed to transform social care in North Pembrokeshire. The PAVS Social Enterprise officer provided support to incorporate the CIC and liaise with the local authority, identify revenue streams, governance, funding , policy development and to understand their roles and responsibilities as Directors. The CIC runs a Community Care Hub in Crymych and provides a range of day care services and social activities. Aithough still in infancy this enterprise continues to grow and be supported by PAVS. 

## Third Sector Networks 

PAVS continues to facilitate a number of thematic networks to encourage greater collaboration, shared learning and partnership working. Networks focus on unpaid Carers, older people, bereavement, day opportunities, children & families, and, new for this reporting period, women's health. The women's health network was formed following PAVS staff identifying a gap in provision and coordination of information, advice and support in this area. Our Third Sector Health & Wellbeing Facilitator continues to build relationships and connections with people across the Third Sector Health & Wellbeing networks. This year there were 374 network members from across Health, Local Authority & third sector. The Facilitator also attends several strategic partnership boards in areas such as support for unpaid Carers, Older People, Learning Disabilities, etc. and has facilitated several discussions regarding gaps in support, including women's health. As a result, the Pembrokeshire Women's Health Network was launched this year with 45 members. The Network is discussing services that support women’s health and wellbeing, identifying gaps, challenges, setting priorities and proposing solutions. A Padlet has been created to share available services and a Women's Health & Wellbeing Roadshow is being planned. The network is also working with women with Learning Disabilities and colleagues in the Health Board to improve the cervical screening experience and uptake. 

Established in 2024, the new Women's Health and Wellbeing Network in Pembrokeshire, facilitated by PAVS, provides a platform for discussing and addressing specific health concerns, raising awareness, and advocating for improved health services & support for women and girls. The group comprises of around 50 women from diverse sectors and backgrounds, including various age groups, ethnicities, religions, sexual orientations, women with disabilities, individuals living with chronic illnesses, unpaid caregivers, professionals, and business owners. It increased awareness of local services, highlighting gaps and duplication, and opportunities for potential collaboration., e.g Dignity Project subscription program planning to support maternity pads for new mums. "The network has given C the opportunity to voice her opinions, to actually have her voice heard, and raise awareness of the needs of those with lived experience who are often otherwise excluded from society. A valuable and empowering group!" - T.T. Pembrokeshire People First Connected Communities: 

The Supportive Communities (Age & Dementia Friendly) element of our Strengthening Communities programme is contributing to the transformation of health and social care in Pembrokeshire by embedding dementia awareness, early intervention and community connection at the heart of local support. Over 200 people received Dementia Friends training this year from the Supportive Communities Development Officer, including local school children. There were 72 groups offering dementia and age friendly activities on our weekly What's On guide which was sent to 166 people on a weekly mailing list. Increased community awareness and earlier recognition of dementia signs and symptoms have supported earlier intervention and signposting to appropriate services working alongside the Community Connector team. 

Page 1] 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

"T felt seen for the first time in months" - After attending a coffee session, an unpaid Carer described the emotional relief of being in a space where she didn't have to explain or justify her partners behaviour - she was met with understanding. The Wednesday Club Games morning Saundersfoot. 

"My husband smiled at the music - he hasn't done that in weeks" During the Living Memories Group in Narberth, an unpaid carer said that her husband had responded visibly to a familiar song creating a heartwarming moment for them both. She saw a glimpse of her husband as she had known him before. 

"The Dementia Friend session you gave to our staff has enabled us to view our services from a different perspective and make all our staffmore aware ofwhat to do when helping those with Dementia" Pembrokeshire Coast National Parks. 

## The Pembrokeshire Community Hub 

The Pembrokeshire Community Hub continues to place itself as the starting point for community services for residents, visitors to the county and professionals. During this period the Hub has handled over 4800 enquiries spanning food, finance, community activities/social connections, benefits, debt advice, care and support as well as digital connectivity. In partnership with the Local Authority and Health Board, the Hub has organized 11 Keep Well community events, attended by 273 people. The Keeping Weil Events are designed for people to stay well and healthy for longer and to support people in self-managing conditions and improving their quality of life at home and in the community. The Hub have also attended a number of other wellbeing events at various partners venues around the County, Once again the Hub organized and supported the Community Zone at Pembrokeshire County Show where 22 local organisations/community groups showcased their services to over 3000 visitors. The Hub and Community Connectors also support other ¢ ommunity events such as the Llanrhian Winter Warmers lunch. The Hub has also arranged for the installation of 11 digital information touch screens across Pembrokeshire, including 9 in GP surgeries. The information on these screens is managed centrally by Hub staff from PAVS. There have been over 2500 touch screen exposures/clicks. The Pembrokeshire Community Hub acted as the single point of contact again for Keep Warm, Keep Well support initiatives, which this year included the SPF funded Live Well for Less project. Work has continued this year to explore the Hub's role in working with the Local Authority Contact Centre and Adult Social Care to ensure callers access the most appropriate service first time. The Hub continued to support the Ukrainian refugee community in parmership with the Pembrokeshire County Council Resettlement team. 

The Hub also supported statutory parmers and community groups in response to Storm Darragh in December. This included providing a signposting service to people seeking hot meals, directing people to foodbanks as well as delivering food parcels and warm packs and visiting vulnerable people identified by their friends and family. The Hub and Community Connectors continued work to ensure that potential Local Authority Day Opportunities clients are provided with the full range of community options available to them to better inform their decision-making process. 

The Pembrokeshire Community Hub worked with Emergency Planning colleagues from across the region on a simulated train crash response. We lent the exercise our Starlink system, ensuring a consistent internet signal for emergency workers from many different agencies. The Pembrokeshire Community Hub continues to build its digital offer via the Pembrokeshire Community Hub website, in partnership with Made Open, which now has nearly 20,000 active users of the online platform. 

PAVS successfully secured finding for the next 3 years for Elemental, the referral management system used by the Community Connectors and the Hub to record and manage social prescribing referrals for the Community Connector service. During this period, over 1500 enquiries were added to the system. 

The Community Connector service is a preventative, community-based, citizen-centred approach to improving health and wellbeing in Pembrokeshire, beginning with a What Matters conversation and often involving social prescribing linked to the 5 Ways to Wellbeing and working closely in a place-based way as part of rnulti-disciplinary teams around GP surgeries. The Connectors often provide signposting support io individuals to maintain their independence at home and within their communities for as long as possible. The Community Connector comprises of eight practitioners working in six integrated community health areas across Pembrokeshire. This includes a Community Connector for Children, Young People and Fami lies to ensure that we provide a service to everyone in the community. 

Page 12 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

During the last year, over 1350 referrals were received from across health, social care, voluntary sector and self referrals. The Community Connectors worked with individuals and their families to co-create a strengths-based wellbeing plan leading to over 2600 introductions being made to appropriate community activities, groups and services. People were supported to access other services such as befriending, income maximization, energy advice etc. 91% of people reported achieving their personal outcome as a result of working with a Community Connector. The Connectors have supported 154 people to become digitally included. The Community Connector Speed Network was relaunched in March to coincide with National Social Prescribing Day involving over 40 practitioners. 

## Community Connectors - Opening Doors 

"You have transformed my life! I was desperate for help, but just didn't know where to lock and when I was referred to you, you were everything I was looking for. You opened doors for me, I felt life was not possible and you made me realise that there were options that would make life easier. You have been there to answer questions and have no end of information. You have helped me to access practical solutions to manage my living situation and have transformed both mine and my son's life!’ 

I'm awake! "Mrs M who is 78 and lives alone. She is disabled and can't leave the house without support. She has direct payments and used to have a PA but she left and she has been trying really hard to find someone else with no luck. After my visit - I put an enquiry into the Microenterprise Carers website, also referred her to the community OT. She had 3 responses and one who worked out, also a quick response from the OT. She said "I can't believe how fast and brilliant you have been - you're like a bullet! Life is looking up, I've got my confidence back and I'm awake now". She has been trying to find a PA but had no luck - she now has a new person started and she can get out of the house for the first time in months.” Community Connector, on behalfof[Mrs][ M] 

## Digital Inclusion 

As part of the Pembrokeshire Digital Connections programme, in partnership with the Local Authority, the Connect IT digital tablet loan scheme continues to be an integral part of the Strengthening Commumities programme in Pembrokeshire, facilitated by the Community Connectors and the ‘Digi Coach’. This includes tablets for unpaid Carers. RIF Funding has helped during this reporting period to add 35 tablets to our stock. We try to support people who need specialist help: for example if they are visually or hearing impaired, or have another disability which means they have heightened barriers to accessing the loan scheme, or working essential basic technology in their homes such as televisions and telephones. One team member has signed up to begin a ‘Digital Learning Practitioner’ Apprenticeship Level 3, to train to teach individuals and groups how to use technology. Community Connectors and the Digi Coach delivered a week- long programme of events as part of 'Get Online Week’ in October m commumity venues to give digital advice and sign people up to the loan scheme where needed. 

## Business Services 

The PAVS Business Services team provide financial, HR, health and safety, IT, governance, premises and administrative support, with specialistHR and IT support being commissioned from external providers. PAVS has an office base on the High Street in Haverfordwest. The fully accessible ground floor houses the Pembrokeshire Community Hub, offices and meeting rooms used by Citizens Advice Pembrokeshire, together with flexible hot desk space, a reception area, and a meeting room that can be used by third sector organisations. During the year, four third sector organisations were co-located with PAVS - Citizens Advice Pembrokeshire, Advocacy West Wales, Volunteering Wales and The Wallich with others making regular use of the ground floor meeting room on a chargeable basis. 

Page 13 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

PAVS continues to work with pariners around place-based models of working across six localities in Pembrokeshire. The lease on the PAVS building expires in August 2027 and there is interest in looking at the potential to create shared spaces across the County, as well as maintaining a presence in Haverfordwest, co-located with third sector counterparts and key statutory partners. A Premises Working Group was established in 2024, reporting regularly to the Board on options. 

PAVS remains committed to working in an equitable and inclusive manner with all stakeholders, groups, and communities. Staff have been offered accessibility awareness and EDI training. Work is ongoing to update policies and enhance workforce development in this area. PAVS is a dementia friendly organisation and teams have achieved 

Investors in Carers awards for their work. 

The PAVS Business Services team ensure that health and safety requirements are adhered to and that standards required under the Green Dragon Environmental Management Scheme are maintained. Systems are in place to support remote 

working, and during the year PAVS staff have continued to work on a hybrid basis, in the office, in the community, and at home. Monthly in-person staff development sessions took place during the year under review as a way of maintaining a whole team ethos and approach across the Association. 

Funding for the Business Services team primarily comes from core funding provided by Welsh Government and Pembrokeshire County Council together with unrestricted income earned through project management, membership, and fundholder work. Regular emails and newsletters are sent to members and stakeholders to keep them updated of PAYS’ work and opportunities. 

## FINANCIAL REVIEW 

## Financial position 

Total funding received has increased by £254,040 or 13.8%. Expenditure during the year amounted to £1,975,739, an increase of £33,928 or 1.7% over the previous year. 

The SOFA shows an increase of £94,764 on unrestricted reserves during the year after transfers. Unrestricted funds as at 31 March 2025 were £517,186. 

Page 14 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## FINANCIAL REVIEW 

## Reserves policy 

The Reserves Policy was reviewed and agreed by the Board in June 2024. The policy provides a framework for a proactive and dynamic approach to building and utilising reserves in order to achieve the Association's strategic objectives, based on a robust analysis of opportunities, threats, assets and liabilities and an assessment of working capital requirements based on projected income and outgoing resources. 

Given ongoing financial challenges presented by short-term funding, the Board continues to recognise the need to build adequate free reserves for the Association realised through sound management of available resources, making sensible provision for the future and to cover any deficit in funds for activities for which future funding may not be secured. 

## The reserves target is set on the basis of the reserves policy and takes into account: 

- redundancy payments for eligible staff 

- pension strain liability payments for redundant staff aged over 55 years 

- - salary in lieu of notice 

- three months’ overheads/running costs 

- potential deficit in resources for restricted projects 

- core activity that may not be funded in future 

- potential risk of funding being reclaimed 

- repair or replacement of assets 

When setting the required minimum level of reserves for 2024-2025, the Board takes into account the likelihood of the liabilities becoming due based on financial projections, cashflow forecasts, security of funding, and risk assessments. The Board also considers the need to build and/or designate reserves to: 

## - deliver the Association's strategic objectives 

- provide sufficient working capital to manage retrospective payments 

- expand service delivery to meet the needs of third sector organisations 

- invest in new income generating opportunities 

- achieve externally accredited quality and environmental standards 

Taking these items into account on a managed risk basis, the Association's target level of free reserves in 2024-2025 set at £281,000. 

is 

The Local Government Pension Scheme (LGPS) provider has confirmed that it will not seek to recover the liability shown on the balance sheet and that liabilities will be recovered through the contribution rate in future years, together with an annual lump sum payment for past service deficit. Trustees are aware that, following a valuation exercise in 2019, the Past Service Deficit (PSD) payment is no longer expressed as a monetary amount but as a percentage of pay, and the LGPS contribution rate for the period 1st April 2022-31st March 2025 is confirmed as being 24%. This information has been used as the basis for financial forecasts and forward budgets. The Board closed the LGPS to new employee entrants and staff recruited to the Association during the year have been enrolled on the NEST (National Employment Savings Trust) pension scheme at an employer contribution rate of 5%. The Trustees are aware of the financial risks posed to the Association by the increasing costs of the LGPS pension fund, particularly in relation to up-front payments for redundant staff aged over 55 years. The Trustees recognise their obligations under the pension auto-enrolment regulations and have complied with the requirements of the Pensions Regulator in this regard. Membership of the LGPS presents an ongoing risk to the Association because of pension strain liability payments that may become due in the event ofredundancy. The matter is kept under close review. 

Total reserves at year end were £994,879, of which £477,693 related to restricted funds which are earmarked for specific projects (see note 18). This leaves £517,186 in unrestricted funds and as free reserves. 

Page 15 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## FINANCIAL REVIEW 

This exceeds the target of free reserves of £281,000 by £236,186. The trustees consider that in the prevailing climate of economic and political uncertainty which has triggered the current cost of living crisis, it is appropriate to hold reserves in excess of the target at this time. The Trustees will also consider releasing free reserves to help the Association achieve its strategic objectives. 

The LGPS fund is currently in surplus. Whilst a Defined Pension Scheme deficit is usually recognised in full, a surplus can be recognised as an asset on the balance sheet to the extent that an organisation is able to recover the surplus either through reduced contributions in the future or refunds from the scheme. In order not to distort the charity's overall financial position, the Board has made the decision not to reflect the surplus on the Balance Sheet and the financial position at 31 March 2025 excludes this amount. See Note 19 of the financial statements for further information. 

Page 16 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## FINANCIAL REVIEW 

## Going concern 

The Trustees are of the view that the actions being implemented and those that are planned to be taken are sufficient to secure the future of the Association in the longer term. Many funders still remain unable or unwilling to commit to funding agreements of more than one year in duration and this makes it difficult to plan for the future. However, it is pleasing to report that our relationship with Welsh Government through the Third Sector Support Wales partnership agreement remains strong and a new multi-year agreement came into place from 2025-2028, representing a 7% increase. Although public sector funding is under pressure, Welsh Government remains committed to the third sector and it is likely that core funding for Third Sector Support Wales will continue in the coming years. However, in view of the Senedd elections in 2026, the trustees are keeping this under review. 

The Welsh Government Regional Integration Fund (RIF) offers funding on a multi-year basis - 2 years for new projects (under the Accelerated Fund) and 3 years for existing programmes (under the Embedded Fund). PAVS has secured RIF funding for a programme of work entitled Strengthening Communities, which includes a number of projects led by PAVS. For the period 2024-2025, the value of the programme increased by 4%. Work is being undertaken with the Regional Partnership Board to plan future funding for the successor programme to RIF. 

The Shared Partnership Fund is being replaced by a Local Growth Fund and Pride in Place Fund. At the time of writing, there are only limited details available on the scope ofthese funds. 

Over the years, PAVS has developed a positive and constructive working relationship with statutory partners. This relationship will stand the Association in good stead in terms of securing ongoing funding for elements of work funded from statutory grants. Funding for restricted projects has been confirmed for 2025-2026. PAVS has earned an excellent reputation for grant administration, managing funds, and taking the lead on third sector collaborative delivery partnerships. This provides a solid foundation for future income generation. 

PAVS strategic plan includes a key objective around developing stronger relationships with the private sector with a view to earning unrestricted income through offering a range of chargeable services including grant administration, support for employer-supported volunteering, delivering corporate social responsibility, and community engagement. The regional entity owned by the CVCs in West Wales is available should regional contracts be secured. The strategic plan also includes an objective around increasing membership and potentially creating a range of chargeable services available to members at a discounted rate. Work has already been undertaken on a revised membership offer to increase membership 450 members over the five year period ofthe Strategy. 

The Board receives financial updates at each of its meetings including quarterly management accounts, reports on progress towards achieving a balanced budget at year end, and plans for securing future funding. Actions taken include making funding bids; securing contracts; increasing income generation and controlling operating costs. Risks are identified and raised in Board papers for discussion and agreement on appropriate mitigation or avoidance measures to be taken. The Association continues to work extremely closely with its funding partners, members and stakeholders at a local, regional and national level to sustain and, where possible, increase current funding levels. 

PAVS has successfully managed the succession process for senior management posts in the organisation, including the appointment of a new Chief Executive Officer who took over from the previous Chief Officer in August 2024. 

PAVS has prepared detailed financial projections for the 3-year period from Ist April 2025 - 31st March 2028. On this basis, the assessment of the Trustees is that the Charity remains a going concern. 

Page 17 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## FUTURE PLANS 

PAVS remains committed to securing sufficient resources to continue to deliver the full range of volunteering, funding, development, representation, and engagement services to meet the needs of voluntary and community groups, social enterprises and volunteers in Pembrokeshire. The Association is also committed to embedding the Pembrokeshire Community Hub within the third sector and to the Community Connector service to improve individual and community wellbeing. 

## Specific plans for the future include: 

- Delivering PAVS 5-year strategy with a particular focus on strengthening relationships with the private sector and enhancing PAVS membership base 

- Building effective relationships with an increased number ofprivate sector organisations, statutory partners and funders for the benefit of the Pembrokeshire third sector 

- Continuing to work with partners to embed the Pembrokeshire Community Hub within the third sector, with a planned programme of outreach provision and a network of active Hub volunteers 

- Encouraging and supporting more people to volunteer - both formally and informally 

- Contributing to the development of social enterprises and third-sector led services that improve individual and community well-being 

- Working with partners to measure social value and the outcomes and impact of community-led action, and build an evidence base for investment in preventative community action. 

## STRUCTURE, GOVERNANCE AND MANAGEMENT 

## Governing document 

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. 

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. 

The organisation is a registered charity, registered on 3 July 1997, and also a company limited by guarantee, incorporated on 1 April 1997. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £10. 

Page 18 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## STRUCTURE, GOVERNANCE AND MANAGEMENT 

## Recruitment and appointment ofnew trustees 

The Board of Trustees governs the Association. A Pembrokeshire County Council nominated representative sits as an adviser to the Board. The full Board meets at least quarterly with additional meetings scheduled as required. 

The Trustees constitute Directors of the charity for the purposes of the Companies Act 2006 and Trustees of the charity for the purposes of the Charities Act 2011, and under the Company's Articles are known as members of the Board of Trustees. Trustees are elected at the Annual General Meeting of the Association or appointed soon after by the Board. The number of Frustees for the Association may not be less than three and shall not be more than ten. Seven Trustees are nominated and elected by the membership of the Association for a three year term - each member organisation having a named representative, allowing one vote per full member organisation. Three Trustees are appointed by the Board, also for a three year term, through an open and competitive recruitment process to the posts of Chair, Vice-Chair and Trustee with Special Responsibility (TSR) for Fmance. Trustees can serve for a maximum of three tens. One third of elected and appointed Trustees will retire from office at each Annual General Meeting, with retirement by rotation according to length of office. Where Trustees were elected at the same time, retirement may be determined amongst them, or by lot. If vacancies created by retiring Trustees cannot be filled, those Trustees may, if willing, be deemed to have been re-appointed, unless the meeting resolves not to fill the vacancy, or unless a resolution for the reappointment of the Trustee is put to the meeting and lost. Trustees also have the power to appoint further members to the Board of Trustees during the year provided that the total number oftrustees does not exceed ten. Dennis O'Connor was elected to the Board at the 2023 AGM but stood down in August 2024. In addition, during the year Ceri Crichton retired on 17 March 2025 and Lloyd Hamilton (who was appointed on 19 August 2024) on 14 November 2024. Two new trustees, Ashleigh Phelan and Helen McLeod-Baikie, were elected at the AGM. PAVS is extremely grateful to all Board members for their hard work and commitment to the Association during the year under Teview. 

## Induction and training of new trustees 

New Trustees undergo an induction session to brief them on their legal obligations under charity and company law; the content of the Memorandum and Articles of Association; the Board and decision-making processes; the business plan and recent financial performance of the charity. During the induction process new Trustees meet key employees and other trustees. Trustees are encouraged to attend appropriate training events where these will facilitate their role. 

## Appointment of key management personnel 

A Chief Officer is appointed by the Trustees to manage the day-to-day operations of the charity. To facilitate effective operations, the Chief Officer has delegated authority, within terms of delegation approved by the Trustees, for operational matters including finance, employment, and contractual agreements with funders. 

A Business Operations Manager is appointed by the Board and Chief Officer to provide senior management support to the Chief Officer and to act as Governance Officer to the Board. 

In 2023-2024, the Board took the decision to move away from National Joint Committee (NJC) pay scales due to funding pressures and the need to maintain control of salary decisions. The Board decided to award a 3% increase to PAVS staff in the year 2024-2025. This increase has been built into the budget and, where necessary, agreements have been reached with funders to cover the increased salary costs on restricted projects. The Board continues to monitor NIC salary agreements and keep PAVS salary scales under review. 

Page 19 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## STRUCTURE, GOVERNANCE AND MANAGEMENT 

## Related parties 

The Association has a close relationship with its members. This relationship is not exclusive, and non-member organisations ofthe voluntary sector are able to access PAVS' services. 

In addition, there is a strong relationship with Pembrokeshire County Council (PCC) and Hywel Dda University Health Board (HDUHB), together with other statutory agencies, in order to further the interests of the third sector, and to ensure that opportunities for joint working and collaborative ventures are maximised. 

The Welsh Government (WG); Third Sector Support Wales (Wales Council for Voluntary Action and County Voluntary Councils in Wales); West Wales Regional Partnership Board; PLANED (Pembrokeshire Local Action Network for Enterprise and Development); Public Health Wales; South Hook LNG; Bluestone Community Foundation and Building Communities Trust are also significant partners in PAVS' work, with increasing emphasis on a regional and collaborative approach to the provision of services to the sector. PAVS has an established working relationship with the County Voluntary Councils (CVCs) in Ceredigion (CAVO) and Carmarthenshire (CAVS). CVC staff work collaboratively to ensure there is third sector representation on regional partnerships including health, social care and well-being; safeguarding; learning and skills; economic development and community safety. 

## Risk management 

The trustees have a duty to identify and review the nsks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks to which the charity is exposed, as identified by the Trustees, are monitored closely by the Board who identify and agree mitigating actions. PAVS risk register contains strategic risks which are monitored by the Board and operational risks which are monitored by the Senior Management Team. Categories of risk include governance, financial, external, compliance, and operational with likelihood and impact being used as the bases for assessing the severity of the risk. The register also includes mitigation actions and control measures together with an assessment of residual risk. 

The main risks identified by the Board include public sector budget cuts potentially affecting funding for PAVS, premises management and location once the lease comes to an end in 3 years’ time, public profile/reputational risk, and business contingency planning. Risk mitigation actions have been agreed in each case and these will be monitored by the Board. 

PAYS continues to make every effort to secure additional funding, generate income and reduce overhead costs in order to provide enhanced volunteering support and maintain/expand delivery of funding, governance, organisational development, engagement, and connected communities services. Actions include making appropriate fimding applications; bidding for contracts where these do not conflict with member interests; renting out meeting rooms and office space within the PAVS building; offering chargeable services; providing project management for third sector consortia; and continually reviewing contracts to ensure best value is achieved. 

The Association has a comprehensive set of Financial Regulations which include the Finance Policy; Financial Management Controls and Procedures; Schedule of Delegated Financial Authority; Reserves Policy; Procurement Policy and Bribery and Fraud Policy. STATEMENT OF TRUSTEES' RESPONSIBILITIES The trustees (who are also the directors of Pembrokeshire Association of Voluntary Services tor the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

Page 20 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 

## STATEMENT OF TRUSTEES' RESPONSIBILITIES- continued 

Company law requires the trustees to prepare financial statements for each financial year. Under that law, the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). 

Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to 

- select suitable accounting policies and then apply them consistently; 

- - observe the methods and principles in the Charities SORP; 

- make judgements and estimates that are reasonable and prudent; 

- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. 

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 

## In so far as the trustees are aware: 

- there is no relevant audit information ofwhich the charitable company's auditors are unaware; and 

- the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. 

## AUDITORS 

The auditors, Xeinadin Audit Limited, will be proposed for re-appointment at the forthcoming Annual General Meeting. Approved by order ofthe board oftrustees on vataPAS)Bie ts and signed on its behalfby: 

Page 21 



## REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## Opinion 

We have audited the financial statements of Pembrokeshire Association of Voluntary Services (the ‘charitable company’) for the year ended 3] March 2025 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). 

## In our opinion the financial statements: 

- give a true and fair view of the state of the charitable company's affairs as at 31 March 2025 and of its incoming resources and application ofresources, including its income and expenditure, for the year then ended; 

- - have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and - have been prepared in accordance with the requirements ofthe Companies Act 2006. 

## Basis for opinion 

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)} and applicable law. Our responsibilities under those standards are further described in the Auditors’ responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. 

## Conclusions relating to going concern 

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation ofthe financial statements is appropriate. 

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue. 

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report. 

## Other information 

The trustees are responsible for the other information, The other intormation comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon. 

Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. 

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. 

## Opinions on other matters prescribed by the Companies Act 2006 

- In our opinion, based on the work undertaken in the course ofthe audit: - the information given in the Report of the Trustees for the financial year for which the financial statements are prepared is consistent with the financial statements; and 

- the Report of the Trustees has been prepared in accordance with applicable legal requirements. 

Page 22 



## REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## Matters on which we are required to report by exception 

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Report of the Trustees. 

- We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion: 

- adequate accounting records have not been kept or returns adequate for our audit have not been received from branches not visited by us; or 

- ° the financial statements are not in agreement with the accounting records and returns; or 

- certain disclosures of trustees’ remuneration specified by law are not made; or 

- we have not received all the information and explanations we require for our audit; or 

- the trustees were not entitled to take advantage of the small companies exemption from the requirement to prepare a Strategic Report or in preparing the Report of the Trustees. 

## Responsibilities of trustees 

As explained more fully in the Statement of Trustees' Responsibilities, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. 

In preparing the financial statements, the trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so. 

Page 23 



## REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## Our responsibilities for the audit of the financial statements 

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from frand or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis ofthese financial statements. 

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below: 

## Extent to which the audit was considered capable of detecting irregularities, including fraud 

We identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and then design and perform audit procedures responsive to those risks, including obtaining audit evidence that is sufficient and appropriate to provide a basis for our opinion. 

Identifying and assessing potential risks related to irregularities In identifying and assessing risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, we considered the following: 

- the nature ofthe industry and sector, control environment and business performance including the design ofthe Charity’s remuneration policies and performance targets; 

- results of our enquiries ofmanagement about their own identification and assessment ofthe risks of irregularities 

- any matters we identified having obtained and reviewed the Charity's documentation oftheir policies and procedures relating to: 

   - identifying, evaluating and complying with laws and regulations and whether they were aware of any instances ofnoncompliance; 

   - - detecting and responding to the risks of fraud and whether they have knowledge of any actual, suspected or alleged fraud; 

- the internal controls established to mitigate risks of fraud or non-compliance with laws and regulations; 

- - the matters discussed among the audit engagement team regarding how and where fraud might occur in the financial statements and any potential indicators of fraud. 

As aresult of these procedures, we considered the opportunities and incentives that may exist within the organisation for fraud and identified the greatest potential for fraud in relation to revenue recognition. In common with all audits under ISAs (UK), we are also required to perform specific procedures to respond to the risk of management override. 

We also obtained an understanding of the legal and regulatory frameworks that the Charity operates in, focusing on provisions of those laws and regulations that had a direct effect on the determination of material amounts and disclosures in the financial statements. The key laws and regulations we considered in this context included the Charities Act 2011 and Companies Act 2006. 

In addition, we considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which may be fundamental to the Charity's ability to operate or to avoid a material penalty. These included compliance with Health and Safety legislation, Employment legislation and Data protection laws (including General Data Protection Regulation (GDPR)). 

## Audit response to risks identified 

As aresult of performing the above, we identified revenue recognition as a key audit matter related to the potential risk of fraud. 

## Our procedures to respond to risks identified included the following: 

- reviewing the financial statement disclosures and testing to supporting documentation to assess compliance with provisions of relevant laws and regulations described as having a direct effect on the financial statements; 

- - carrying out walkthrough, transaction testing or proof in total on all material income and expenditure streams; > enquiring of management concerning actual and potential litigation and claims; 

Page 24 



## REPORT OF THE INDEPENDENT AUDITORS TO THE MEMBERS OF PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

performing analytical procedures to identify any unusual or unexpected relationships that may indicate risks of material misstatement due to fraud; 

- reading minutes of meetings of those charged with governance and the senior management team; 

- Jn addressing the risk of fraud through management override of controls, testing the appropriateness ofjournal entries and other adjustments; assessing whether the judgements made in making accounting estimates are indicative of a potential bias; and evaluating the business rationale of any significant transactions that are unusual or outside the normal course of business, 

We also communicated relevant identified laws, regulations, and potential fraud risks to all engagement team members and remained alert to any indications of fraud or noncompliance with laws and regulations throughout the audit 

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms patt of our Report of the Independent Auditors. 

## Use of our report 

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed. 

## Aéiralin Ge! Yel 

Mark Jones BSc FCA (Senior Statutory Auditor} for and on behalf ofXeinadin Audit Limited 

Statutory Auditors and Chartered Accountants 

24 Lammas Street 

Carmarthen 

Carmarthenshire 

SA313AL Date:Sl 22s... 

**==> picture [3 x 10] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>


Page 25 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [460 x 447] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|313.25|31.3.24|
|Unrestricted|Restricted|Total|Total|
|funds|funds|funds|funds|
|Notes|£|£|£|£|
|INCOME AND ENDOWMENTS FROM|
|Donations and|legacies|2|-|1,100|1,100|5,132|
|Charitable|activities|5|
|Third|Sector|Support|253,909|293,303|§47,212|376,853|
|Connected Communities|-|561,100|561,100|$29,354|
|Policy & Engagement|-|287,557|287,557|252.683|
|Grants|for Distribution|.|$82,614|582,614|624,090|
|Other trading|activities|3|60,078|3,845|63,923|43,903|
|Investment income|4|46,235|-|46,235|3,686|
|Total|360,222|1,729,519|2,089,741|1,835,701|
|EXPENDITURE ON|
|Charitable|activities|6|
|Third Sector Support|268,091|223,198|491,289|365,229|
|Connected|Communities|118,845|§07,119|625,964|559,379|
|Policy & Engagement|60,977|281,285|342,262|315,690|
|Grants|for Distribution|-|516,224|516,224|701,513|
|Core|-|:|:|-|
|Total|447,913|1,527,826|1,975,739|1,941,811|
|NET INCOMEAEXPENDITURE)|(87,691)|201,693|114,002|(106,110)|
|Transfers between|funds|18|182,453|(182,453)|-|.|
|Net movement in funds|94,762|19,240|114,002|(106,110)|
|RECONCILIATION OF FUNDS|
|Total|funds|brought forward|422,422|458,455|880,877|986,987|
|TOTAL FUNDS CARRIED FORWARD|517,184|477,695|994,879|880,877|

**----- End of picture text -----**<br>


The notes form part ofthese financial statements 

Page 26 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## BALANCE SHEET 31 MARCH 2025 — 

**==> picture [460 x 324] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|31.3.25|31.3.24|
|Unrestricted|Restricted|Total|Total|
|£|£|£|£|
|Notes|funds|funds|funds|funds|
|CURRENT ASSETS|
|Stocks|14|252|-|252|225|
|Debtors|15|18,966|243,521|262,487|340,928|
|Cash|at bank and in hand|576,795|241,964|818,759|795,258|
|596,013|485,485|1,081,498|1,136,411|
|CREDITORS|
|Amounts|falling due within one year|16|(78,827)|(7,792)|(86,619)|(255,534)|
|NET CURRENT ASSETS|517,186|477,693|994,879|880,877|
|TOTAL ASSETS LESS CURRENT|
|LIABILITIES|517,186|477,693|994,879|880,877|
|NET ASSETS|517,186|477,693|994,879|880,877|
|FUNDS|18|
|Unrestricted|funds|517,186|422,422|
|Restricted funds|477,693|458,455|
|TOTAL FUNDS|994,879|880,877|

**----- End of picture text -----**<br>


These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime. 

The ancial tee were approved by the Board of Trustees and authorised for issue on | Mob soe. ad Were signed on its behalf by: CF—— 

The notes form part of these financial statements 

Page 27 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [455 x 257] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|31.3.25|313.24|
|Notes|£|£|
|Cash|flows|from|operating activities|
|Cash generated from|operations|1|(22,734)|(9,749)|
|Net cash used in|operating|activities|(22,734)|(9,749)|
|Cash flows from|investing|activities|
|Interest received|46,235|3,686|
|Net|cash provided by|investing|activities|46,235|3,686|
|Change in|cash and cash|equivalents|in|
|the|reporting period|23,501|(6,063)|
|Cash and|cash equivalents|at the|
|beginning of the|reporting period|795,258|801,321|
|Cash and cash equivalents|at the end|of|
|the reporting period|818,759|795,258|

**----- End of picture text -----**<br>


The notes form part ofthese financial statements 

Page 28 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

. 

## NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 

1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES 

**==> picture [426 x 133] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|31.3.25|31.3.24|
|£|£|
|Net income/(expenditure}|for the reporting period|(as|per the|
|Statement of|Financial Activities)|114,002|(106,110)|
|Adjustments|for:|
|Depreciation|charges|-|2,884|
|Interest received|(46,235)|(3,686)|
|Increase|in|stocks|(27)|(152)|
|Decrease|in|debtors|78,441|129,793|
|Decrease|in|creditors|(168,915)|(32,478)|
|Net|cash used in|operations|(22,734)|(9,749)|

**----- End of picture text -----**<br>


**==> picture [449 x 112] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||
|---|---|---|---|
|2.|ANALYSIS OF CHANGES IN NET FUNDS|
|At|1.4.24|Cash flow|At 31.3.25|
|£|£|£|
|Net cash|
|Cash at bank and in hand|795,258|23,501|818,759|
|795,258|23,501|$18,759|
|Total|795,258|23,501|$18,759|

**----- End of picture text -----**<br>


The notes form part ofthese financial statements 

Page 29 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 

1. ACCOUNTING POLICIES 

## BASIS OF PREPARING THE FINANCIAL STATEMENTS 

The financial statements of the charitable company, which is a public benetit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), Financial Reporting Standard [02 "The Financial Reporting Standard applicable in the UK and Republic of Treland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention. 

Pembrokeshire Association of Voluntary Services meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction values unless otherwise stated in the relevant accounting policy note(s). 

## INCOME 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## EXPENDITURE 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. 

## ALLOCATION AND APPORTIONMENT OF COSTS 

The Association used a flat-rate methodology to calculate apportionment of indirect costs to funds. At the start of each financial year, the Association agrees a fair rate for premises and overheads per full-time equivalent post (37 hours per week). This rate is then consistently applied across the activities delivered by the Association, with costs being calculated on a pro-rata basis for part-time employees. 

All other support costs have been allocated to activities in proportion to the direct gross salary costs incurred for staffworking on those activities. 

## TANGIBLE FIXED ASSETS 

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. 

Fixtures and fittings - 15% on cost Computer equipment - 33.33% on cost and 25% on cost 

The classification of fixed asset is determined by the value of the purchase. Any item of equipment with a value greater than £1,500 is capitalised. Impairment reviews are carried out when necessary. 

## STOCKS 

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. 

Page 30 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 

## 1. ACCOUNTING POLICIES- continued 

## TAXATION 

The charity is exempt from corporation tax on its charitable activities. 

## FUND ACCOUNTING 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion ofthe trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS 

The charity operates a defined benefit scheme for its eligible employees as part of the Dyfed Local Authority Pension Fund. The assets of the scheme are held separately from those of the charity, Pension costs are assessed in accordance with actuarial advice and based on the most recent actuaries valuation of the scheme, which was last carried out on 31 March 2022. These costs are accounted for on the basis of charging the cost of providing pensions over the period during which the charity benefits from employee's services. 

The pension cost for the year ended 31 March 2025 is based on the result of the actuarial valuation of the scheme as at 31 March 2022 using the assumptions as per note 19. 

The charity has opened a defined contribution scheme for new employees. The assets of the scheme are held in a NEST independently managed scheme. Contributions payable to the NEST scheme are charged to the Statement ofFinancial Activities in the period to which they relate. 

2. DONATIONS AND LEGACIES 

## 3. 

|DONATIONS AND LEGACIESAND LEGACIESLEGACIES|DONATIONS AND LEGACIESAND LEGACIESLEGACIES|||
|---|---|---|---|
|||31,3.25|31.3.24|
|||£|£|
|Donations||1,100|5,132|
|OTHERTRADING|ACTIVITIES|||
|||31.3.25|313.24|
|||£|£|
|Membership income||15|3,725|
|Service contracts andtraining|training|22,593|11,049|
|Premisesroomhire||37,470|25,149|
|Countyshowincome||3,845|3,980|
|||63,923|43,903|



**==> picture [2 x 8] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>


Page 31 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

4. INVESTMENT INCOME 

||||31.3.25|31.3.24|
|---|---|---|---|---|
||||£|£|
|Deposit|account|interest|46,235|3,686|



In the prior year, interest income from the deposit account was reported solely on a cash basis, reflecting only the interest amounts paid and returned to the holding account. For the current year, the reporting has been adjusted to include all interest associated with the deposit account, encompassing both interest received and interest accrued under the investment. This change ensures a more comprehensive and accurate representation of the charity’s investment income. 

5. INCOME FROM CHARITABLE ACTIVITIES 

|||313.25|31.3.24|
|---|---|---|---|
||Activity|£|£|
|Grants<br>SLAincome|ThirdSectorSupport<br>ThirdSectorSupport|410,417<br>110,461|240,447<br>88,790|
|Carers onlineplatform|ThirdSectorSupport|26,334|47,616|
|Grants|ConnectedCommunities|28,299|180,893|
|SLA income|ConnectedCommunities|532,801|348,461|
|Grants|Policy&Engagement|202,545|93,034|
|SLAincome|Policy&Engagement|85,012|159,649|
|Grants fordistribution|Grants forDistribution|582,614|624,090|
|||1,978,483|1,782,980|



Grants received, included in the above, are as follows: 

|Grants received,received, included in the above,in the above,the above,above, are asas follows:|||
|---|---|---|
||31.3.25|31.3.24|
||£|£|
|Coresupport(PCC)|16,245|21,245|
|CoreSupport(WCVA)|237,664|202,852|
|Community Connector -Housing(PCC)|24,256|50|
|Catalysts forCare(WWCP)|-|17,600|
|Various funders|-|750|
|SHLNG Sponsorship -VolunteeringEvents|3,300|3,000|
|UKSPF|143,208||
|EnhancingPembrokeshire Grant(PCC)|-|72,843|
|NationalLotteryCommunityFund|-|38,175|
|KeepWarmKeepWell (PCC)|2,500|54,359|
|RCP traininggrant(SCW)|-|40,000|
|Dementia Supportive Communities(PCC)|-|500|
|UkrainianRefugees|1,043|-|
|DigicoachHealthierPembs|500||
|IRCF FishguardEngagement|10,000|=|
||438,716|451,374|



Page 32 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 5. INCOME FROM CHARITABLE ACTIVITIES - continued 

|Grants/funds for distribution:|||
|---|---|---|
||2025|2024|
||£|£|
|PIVOTService (WG<br>RIF)|110,752|320,128|
|PIVOTCare&RepairAdaptations (WG DCP capital)|-|54,937|
|PIVOTHomeFrom Hospital(HDUHB)|-|20,000|
|GwirVolYouthLedGrants(WCVA)|11,650|6,650|
|LDInnovationFund(WGRIF)|"|.|
|Lonelinessand SocialIsolation Grant(WG/PCC)|-|22,727|
|Hubberston&HakinInvestLocal (NationalLottery/BCT)|24,230|68,986|
|SCAF GrantFunding(WGRIF)|71,000|25,000|
|SCAF Grants(PCC)|56,587||
|SCAF Carers(PCC)|17,500||
|PortofMilfordHavenCommunityFund|63,875|-|
|SPFACEDoingthe SmallThings(WG)|71,828|~|
|Small Grants forCarerSupportGroups (PCC)|-|17,500|
|OutdoorConnections CapitalGrant(WGDCPcapital)|61,246|50,831|
|Community Fund(BluestoneFoundation)|46,446|6,180|
|TimeoutforCarers|47,500|31,151|
||582,614|624,090|



Key: BCT Building Communities Trust HDUHB Hywel Dda University Health Board ICF Integrated Care Fund LD Learning Disabilities PCC Pembrokeshire County Council RIF Regional Integration Fund WG Welsh Government WWCP West Wales Care Partnership 

Page 33 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 6. CHARITABLE ACTIVITIES COSTS 

||||Grant|||
|---|---|---|---|---|---|
||||fundingof|||
|||Direct<br>Costs|activities<br>(seenote<br>7)|Support<br>costs (see<br>note 8)|Totals|
|||£|£|£|£|
||Third Sector Support|347,378|33,569|110,342|491,289|
||ConnectedCommunities|472,812|22,748|130,404|625,964|
||Policy&Engagement|175,854|112,402|34,006|342,262|
||Grants forDistribution|13,624|502,600|-|516,224|
|||1,009,668|671,319|294,752|1,975,739|
|7.|GRANTSPAYABLE|||||
|||||31.3.25|31.3.24|
|||||£|£|
||Third Sector Support|||33,569|46,679|
||Connected Communities|||22,748|22,241|
||Policy&Engagement|||112,402|63,767|
||Grants forDistribution|||502,600|701,513|
|||||671,319|834,200|



Please see note 22 for full details ofthe grants awarded in the year. 

## 8. SUPPORT COSTS 

|SUPPORT COSTSCOSTS||||
|---|---|---|---|
|||Governance||
||Management|casts|Totals|
||£|£|£|
|Third SectorSupport|91,278|19,064|110,342|
|ConnectedCommunities|100,689|29,715|130,404|
|Policy&Engagement|42,378|11,628|$4,006|
||234,345|60,407|294,752|



Support costs have been allocated to activities firstly in line with the flat-rate calculation agreed with funders. Any remaining support costs are allocated to activities in proportion to the direct gross salary costs incurred for staff working on those activities. 

**==> picture [2 x 5] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>


Page 34 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

9, NET INCOME/(EXPENDITURE) 

Net income/(expenditure) is stated after charging/(crediting): 

**==> picture [421 x 43] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|31.3.25|313.24|
|£|£|
|Auditors'|remuneration|11,845|10,835|
|Depreciation|- owned|assets|-|2,884|

**----- End of picture text -----**<br>


10. TRUSTEES' REMUNERATION AND BENEFITS 

There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024. 

## TRUSTEES' EXPENSES 

There were no trustees’ expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. 

11, STAFF COSTS 

31.3.25 31.3.24 £ £ Wages and salaries 758,672 651,763 Social security costs 69,334 59,158 Other pension costs 74,400 68,571 902,406 779,492 

The total key management personnel remuneration benefits paid during the year were £76,949, this includes gross salaries, employers national insurance and employer pension contributions. 

The average monthly number ofemployees during the year was as follows: 

**==> picture [418 x 75] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||
|---|---|---|---|
|31.3.25|31.3.24|
|Third|Sector Support|8|7|
|Policy & Engagement|3|4|
|Connected|Communities|12|11|
|Business|Services|>]|5|
|28|27|

**----- End of picture text -----**<br>


No employees received emoluments in excess of £60,000. 

A number of staff work on a part-time basis, the full-time equivalent is 24.2 i.e. Third Sector Support 5.4, Policy & Engagement 2.8, Connected Communities 11.6 and Business Services 4.4 (2024: 22.4 i. Third Sector Support 5.4, Policy & Engagement 4.0, Connected Communities 10.0 and Business Services 4.4) 

Page 35 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [457 x 493] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|12.|COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES|
|Unrestricted|Restricted|Total|
|funds|funds|funds|
|£|£|£|
|INCOME AND ENDOWMENTS FROM|
|Donations and legacies|71|5,061|5,132|
|Charitable|activities|
|Third|Sector Support|219,097|157,756|376,853|
|Connected Communities|-|$29,354|§29,354|
|Policy & Engagement|.|252,683|252,683|
|Grants|for Distribution|-|624,090|624,090|
|Other trading|activities|39,408|4,495|43,903|
|Investment income|3,686|-|3,686|
|Total|262,262|1,573,439|1,835,701|
|EXPENDITURE ON|
|Charitable|activities|
|Third|Sector|Support|212,322|152,907|365,229|
|Connected Communities|88,728|470,651|559,379|
|Policy & Engagement|79,623|236,067|315,690|
|Grants|for Distribution|-|701,513|701,513|
|Core|=|=|-|
|Total|380,673|1,561,138|1,941,811|
|NET INCOME/EXPENDITURE)|(118,411)|12,301|(106,110)|
|Transfers|between funds|131,754|(131,754)|-|
|Net movement|in|funds|13,343|(119,453|}|(106,110)|
|RECONCILIATION|OF FUNDS|
|Total|funds|brought forward|
|As|previously reported|795,080|377,907|1,372,987|
|Prior year|adjustment|(386,000)|:|(386,000)|
|As|restated|409,080|577,907|986,987|
|TOTAL FUNDS CARRIED FORWARD|422,423|458,454|880,877|

**----- End of picture text -----**<br>


Page 36 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

|13.|TANGIBLE FLXEDASSETS||||
|---|---|---|---|---|
|||Fixtures|||
|||and<br>fittings|Computer<br>equipment|Totals|
|||£|£|£|
||COST||||
||At 1 April2024and31March2025|28,074|42,046|70,120|
||DEPRECIATION||||
||At 1 April2024 and31March2025|28,074|42,046|70,120|
||NETBOOKVALUE||||
||At31 March2025|.|=|-|
||At31 March2024|-|-|-|
|14.|STOCKS||||
||||31.3.25|31.3.24|
||||£|£|
||Stocks||252|225|
|15.|DEBTORS:AMOUNTSFALLINGDUEWITHINONEYEAR||||
||||313.25|31.3.24|
||||£|£|
||Trade debtors||6,768|5,752|
||Grantdebtors||248,413|325,458|
||Prepayments||7306|9,718|
||||262,487|340,928|
|16.|CREDITORS: AMOUNTSFALLINGDUEWITHINONEYEAR||||
||||31.3.25|31.3.24|
||||£|£|
||Tradecreditors||11,146|58,948|
||Othercreditors||1,315|1,315|
||Deferredincome||-|4,250|
||Accrued expenses||74,158|191,021|
||||86,619|255,534|



Page 37 

continued... 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 17. LEASING AGREEMENTS 

Minimum lease payments under non-cancellable operating leases fall due as follows: 

||31.3.25|31.3.24|
|---|---|---|
||£|£|
|Withinone year|34,828|35,413|
|Betweenone and fiveyears|45,347|80,174|
||80,175|£15,587|



£79,347 of the above commitment relate to a property lease. 

**==> picture [1 x 6] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>


Page 38 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 

## - continued 

18. MOVEMENT IN FUNDS 

**==> picture [424 x 570] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|Net|Transfers|
|movement|between|At|
|At|1.4.24|in funds|funds|31.3.25|
|£|£|=|£|
|Unrestricted|funds|
|General|fund|422,422|(87,689)|182,453|517,186|
|Restricted|funds|
|Other Project Funds|15,078|1,550|(58)|16,570|
|Catalysts|for Care|12,632|309|(310)|12,631|
|Community Connectors|45,326|71,570|(25,215)|91,681|
|Health and Well-being Facilitator|2,267|5,589|(5,589)|2,267|
|Connect Pembrokeshire|37,409|4,598|(4,598)|37,409|
|Children & Families Connector|2,406|4,938|(4,938)|2,406|
|Invest Local Hubberston & Hakin|101,571|(217)|(20,179)|81,175|
|Community|Connector Housing|-|3,043|(3,043)|-|
|Dementia Supportive Communities|35,454|4|(4)|35,454|
|PIVOT/preventions|84,434|3,334|(3,334)|84,434|
|GwirVol Youth Led|Grant|-|560|(560)|.|
|RIF|Slippage|-|504|(504)|.|
|BFCF Events|1,295|3,915|-|5,210|
|Hubberston & Hakin Development Officer|-|(17,259)|17,259|-|
|Regional LD Innovation Fund|6,318|-|-|6,318|
|Carers|Online Portal|13,355|(479)|(2,633)|10,243|
|Digicoach (Healthier Pembrokeshire)|6,673|(5,099)|-|1,574|
|Connect IT|762|-|-|762|
|Supporting Community Action Fund|-|32,758|(14,509)|18,249|
|Investors|in Carers promotion|2,804|-|-|2,804|
|Caring|Communities Capital Funds|17,249|(1,035)|(69)|16,145|
|Volunteering|for Pembrokeshire|20,248|-|-|20,248|
|Community Hub|28,099|8,395|(11,830)|24,664|
|Outdoor Connections Fund|-|8,433|(8,433)|.|
|National Lottery Fund - Preseli Cares|(30)|1,196|(1,166)|-|
|Active Citizenship & Engagement|- UK|
|SPF|(145)|58,654|(58,509)|-|
|Resourceful|Communities Partnership|-|
|Social|Care Wales|25,250|(21,010)|-|4,240|
|Timeout|for Carers|:|4,750|(4,750)|
|Live Well|for Less|- UK SPF|-|20,530|(20,530)|:|
|Community Hub|Officer|-|(4,440)|4,440|.|
|Community Hub Marketing|:|431|(431)|-|
|Port of|Milford Haven Community|Fund|-|6,663|(6,133)|530|
|UKSPF ACE DTST|Grants|-|6,195|(6,195)|-|
|Ukraine|-|(1,966)|3,330|1,364|
|IRCF Fishguard Engagement|.|100|(100)|-|
|CVDO|.|5,177|(5,177)|é|
|Saundersfoot CC|-|Skate Park|-|-|1,315|1,315|
|458,455|201,691|(182,453 )|477,693|
|TOTAL FUNDS|880,877|114,002|994,879|

**----- End of picture text -----**<br>


Page 39 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 18 MOVEMENT IN FUNDS- continued Net movement in funds, included in the above are as follows: 

**==> picture [428 x 513] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|Tncoming|Resources|Movement|
|Tesources|expended|in funds|
|£|£|£|
|Unrestricted|funds|
|General|fund|360,222|(447,911)|(87,689)|
|Restricted|funds|
|Other Project Funds|9,645|(8,095 )|1,550|
|Catalysts|for Care|71,973|(71,664)|309|
|Community Connectors|340,491|(268,921)|71,570|
|Health and Well-being|Facilitator|39,991|(34,402)|5,589|
|Connect Pembrokeshire|41,812|(37,214)|4,598|
|Children & Families|Connector|40,888|(35,950)|4,938|
|Invest Local Hubberston & Hakin|24,230|(24,447)|(217)|
|Community|Connector Housing|24,256|(21,213)|3,043|
|Dementia|Supportive|Communities|37,960|(37,956)|4|
|PIVOT/preventions|110,752|(107,418)|3,334|
|GwirVol Youth Led Grant|11,650|(11,090)|560|
|RIF|Slippage|7,200|(6,696)|504|
|BFCF Events|17,539|(13,624)|3,915|
|Hubberston & Hakin Development|Officer|(2)|(17,257|}|(17,259)|
|Carers|Online Portal|26,333|(26,812)|(479)|
|Digicoach (Healthier Pembrokeshire)|500|(5,599)|(5,099)|
|Supporting Community Action Fund|145,087|(112,329)|32,758|
|Caring Communities|Capital Funds|-|(1,035)|(1,035)|
|Community Hub|90,333|(81,938)|8,395|
|Outdoor Connections|Fund|61,246|(52,813)|8,433|
|National Lotiery Fund|- Preseli|Cares|7,163|(5,967)|1,196|
|Active|Citizenship & Engagement|- UK.|
|SPF|143,208|(84,554)|58,654|
|Resourceful|Communities|Partnership|-|
|Social|Care Wales|=|(21,010)|(21,010)|
|Timeout for Carers|47,500|(42,750)|4,750|
|Live Well|for Less|- UK SPF|161,658|(141,128)|20,530|
|Community Hub Officer|36,966|(41,406)|(4,440)|
|Community Hub Marketing|16,000|(15,569)|431|
|BFCF|- Grants|28,907|(28,907)|+|
|Port of|Milford Haven Community Fund|63,875|(57,212)|6,663|
|UKSPF ACE DTST Grants|71,828|(65,633|)|6,195|
|Ukraine|1,043|(3,009)|(1,966)|
|IRCF Fishguard Engagement|10,000|(9,900)|100|
|CVDO|39,487|(34,310)|5,177|
|1,729,519|(1,527,828|)|201,691|
|TOTAL FUNDS|2,089,741|(1,975,739|)|114,002|

**----- End of picture text -----**<br>


Page 40 

contmued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 18. MOVEMENT IN FUNDS - continued 

Comparatives for movement in funds 

**==> picture [425 x 547] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||||
|---|---|---|---|---|---|---|---|
|Prior|Net|Transfers|
|year|movement|between|At|
|At|1.4.23|adjustment|in funds|funds|31.3.24|
|£|£|£|£|£|
|Unrestricted|funds|
|General|fund|386,895|“|(118,412)|153,939|422,422|
|Designated fund|-|
|Regional Entity fund|16,685|.|-|(16,685|}|-|
|Designated fund|-|Children|
|& Families fund|5,500|=|(5,500)|-|
|Defined|benefit pension|386,000|(386,000)|-|-|-|
|795,080|(386,000)|(118,412)|131,754|422,422|
|Restricted|funds|
|Other Project Funds|20,973|-|(3,895 )|(2,000)|15,078|
|Catalysts|for Care|13,788|-|5,907|(7,063|)|12,632|
|Community|Connectors|45,326|-|27,003|(27,003 )|45,326|
|Health and Well-being|
|Facilitator|5,346|-|1,397|(4,476)|2,267|
|Connect Pembrokeshire|37,409|-|5,933|(5,933)|37,409|
|Children & Families|
|Connector|3,691|-|3,378|(4,663)|2,406|
|Invest Local Hubberston|
|& Hakin|89,795|.|32,363|(20,587)|101,571|
|Dementia|Supportive|
|Communities|35,704|-|2,749|(2,999)|35,454|
|PIVOT/preventions|94,160|-|(1,726)|(8,000)|84,434|
|Regional Carers|Support|
|Innovation Fund|54,418|-|(48,976)|(5,442)|:|
|GwirVol Youth Led Grant|-|-|310|(310)|-|
|BFCF|Events|1,216|-|195|(116)|1,295|
|Hubberston & Hakin|
|Development|Officer|-|-|(16,882)|16,882|-|
|Regional LD Innovation|
|Fund|6,318|=|:|-|6,318|
|Carers Online Portal|-|-|16,355|(3,000)|13,355|
|Digicoach|(Healthier|
|Pembrokeshire)|6,673|-|-|-|6,673|
|Connect IT|712|-|30|-|762|
|Supporting Community|
|Action Fund|91,563|-|(68,040)|(23,523)|-|
|Investors|in|Carers|
|promotion|3,778|-|(974)|2,804|
|Caring Communities|
|Capital Funds|17,249|-|-|17,249|
|Volunteering|for|
|Pembrokeshire|20,248|-|-|20,248|
|Capital expenditure|2,174|:|(2,174)|.|.|
|Community Hub|26,237|.|AT]|1,385|28,099|

**----- End of picture text -----**<br>


Page 41 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [454 x 200] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||||
|---|---|---|---|---|---|---|
|18.|MOVEMENT IN FUNDS|-|continued|
|Outdoor Connections Fund|1,500|-|3,500|(5,000)|-|
|National Lottery Fund|-|
|Preseli|Cares|(71)|-|5,004|(4,663 }|(0)|
|Keep Warm Keep Well|-|-|99|(99)|.|
|Active Citizenship &|
|Engagement|- UK SPF|-|-|7,774|(7,919)|(145)|
|Resourceful|Communities|
|Partnership|-|Social Care|
|Wales|:|.|29,250|(4,000)|25,250|
|Timeout for Carers|-|-|4,950|(4,950)|-|
|Live|Well|for Less|- UK|
|SPE|-|-|3,857|(3,857)|-|
|Community Hub|Officer|-|:|4,418|(4,418)|:|
|577,907|-|12,302|(131,754)|458,455|
|TOTAL FUNDS|1,372,987|(386,000)|(106,110)|=|880,877|

**----- End of picture text -----**<br>


Page 42 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 18. MOVEMENT IN FUNDS- continued 

Comparative net movement in funds, included in the above are as follows: 

**==> picture [428 x 448] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in funds|
|£|£|£|
|Unrestricted funds|
|General fund|262,262|(380,674)|(118,412)|
|Restricted|funds|
|Other Project Funds|30,880|(34,775)|(3,895)|
|Catalysts|for Care|89,065|(83,158)|5,907|
|Community Connectors|291,973|(264,970)|27,003|
|Health and Well-being Facilitator|44,773|(43,376)|1,397|
|Connect Pembrokeshire|41,501|(35,568)|5,933|
|Children & Families|Connector|38,001|(34,623)|3,378|
|Invest Local Hubberston & Hakin|68,986|(36,623)|32,363|
|Dementia Supportive|Communities|35,375|(32,626)|2,749|
|PIVOT/preventions|395,065|(396,791)|(1,726)|
|Regional|Carers|Support Innovation Fund|-|(48,976)|(48.976}|
|GwirVol Youth Led Grant|6,650|(6,340)|310|
|BECF Events|6,180|(5,985)|195|
|Hubberston & Hakin Development Officer|-|(16,882)|(16,882)|
|Carers|Online Portal|47,566|(31,211)|16,355|
|Connect IT|50|-|50|
|Supporting Community Action Fund|65,227|(133,267)|(68,040)|
|Investors|in Carers promotion|-|(974)|(974)|
|Capital expenditure|-|(2,174)|(2,174)|
|Community Hub|153,040|(152,563 )|477|
|Outdoor Connections Fund|50,831|(47,331)|3,500|
|National Lottery Fund - Preseli|Cares|38,175|(33,171)|5,004|
|Keep Warm Keep Well|54,359|(54,260)|99|
|Active|Citizenship & Engagement|- UK|
|SPF|8,047|(273)|7,774|
|Resourceful Communities Partnership|-|
|Social Care Wales|40,000|(10,750)|29,250|
|Timeout for Carers|31,15]|(26,201)|4,950|
|Live Well|for Less|- UK SPF|3,945|(88)|3,857|
|Community Hub|Officer|32,599|(28,181)|4,418|
|1,573,439|(1,561,137)|12,302|
|TOTAL FUNDS|1,835,701|(1,941,811)|(106,110)|

**----- End of picture text -----**<br>


Page 43 

continued... 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 

## 18. MOVEMENT IN FUNDS - continued 

**==> picture [422 x 66] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||
|---|---|---|---|
|RESERVES|2024|Movement|2025|
|Restricted funds|458,455|19,238|477,693|
|General fund|422,422|94,764|517,186|
|Total reserves|880,877|114,002|994,879|

**----- End of picture text -----**<br>


## Material funds 

Community Connectors / Connect Pembrokeshire - this fumding will be carried forward and used to further develop and strengthen the social prescribing and information/support service delivered by the PAVS Community Connector team. 

Invest Local - Hubberston & Hakin - this funding is held on behalf of the Hubberston & Hakin Invest Local Community Forum. The original spend profile has not been achieved, primarily due to a delay in securig an asset transfer of Gelliswick Bay. The funds will be carried forward and spent in accordance with the current Driving Change Plan, which is due to be completed in March 2028. 

PIVOT/Preventions - this funding has accrued over successive years and will be released to support future third sector-led preventative and intermediate care activity, as agreed with funders and strategic planning partners. 

Dementia Supportive Communities - this funding will be carried forward and used to provide information, advice and practical support to people living with dementia and their unpaid carers through the work of the Supportive Communities Development Officer 

## TRANSFERS BETWEEN FUNDS 

During the year ended 31 March 2025 the following transfers were made from restricted funds to the general fund as a contribution towards overhead costs: 

**==> picture [360 x 210] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||
|---|---|---|---|
|£|
|Other Project Funds|58|
|Catalysts|for Care|310|
|Community|Connectors|25,215|
|Health and Well-being|Facilitator|5,589|
|Connect Pembrokeshire|4,598|
|Children &|Families|Connector|4,938|
|Invest Local Hubberston & Hakin|20,179|
|Community|Connector Housing|3,043|
|Dementia|Supportive Communities|4|
|PIVOT/preventions|3,334|
|GwirVol Youth Led|Grant|560|
|RIF|Slippage|304|
|Hubberston & Hakin Development|Officer|-17,259|
|Caring Communities|Capital Funds|69|
|Supporting Community|Action Fund|14,509|
|Community Hub|11,830|
|Outdoor|Connections|8,433|
|National Lottery Community Fund|- Preseli|Cares|1,166|

**----- End of picture text -----**<br>


Page 44 

continued... 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 18. MOVEMENT IN FUNDS- continued 

## TRANSFERS BETWEEN FUNDS- continued 

|Timeout forCarers|4,750|
|---|---|
|ActiveCitizenship&Engagement|58,509|
|LiveWell forLess|20,530|
|Carers OnlinePlatform|2,633|
|CommunityHub Officer|-4,440|
|CommunityHubMarketing|431|
|PortofMilfordHavenCommunityFund|6,133|
|UKSPFACEDTSTGrants|6,195|
|Ukraine|-3,330|
|IRCF FishguardEngagement<br>CVDO|100<br>5,177|
|SaundersfootCC - SkatePark|-1,315|
|Total|182,453|



## 19. EMPLOYEE BENEFIT OBLIGATIONS 

## Defined benefit scheme 

Whilst a Defined Pension Scheme deficit is usually recognised in full, a surplus can be recognised as an asset on the balance sheet to the extent that an organisation is able to recover the surplus either through reduced contributions in the future or refunds from the scheme. 

As Pembrokeshire Association of Volunteers does not receive any benefit from the Pension surplus a decision was taken by the Board to not include this in the Financial Statements as it was not a slatuteury requirement and therefore the financial position was shown excluding this amount and the surplus did not distort the organisations overall financial position. 

The Association contributes to the Dyfed Local Government Pension Fund at the rates set by the scheme Actuary and advised to the Scheme Administrator. The scheme is multi-employer defined benefit pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The most recent completed triennial actuarial valuation was performed by an independent actuary for the trustees of the scheme and was carried out on 31 March 2022. 

The main assumptions used in the actuarial valuations are as follows: 

||2025|2024|
|---|---|---|
|Rate ofCPI inflation|2.60%|2.70%|
|Rate ofincrease in salaries|4.10%|4.20%|
|Rateofincreaseinpensions|2.70%|2.80%|
|Discountrate|5.80%|4.90%|



Page 45 

continued... 



PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 19. EMPLOYEE BENEFIT OBLIGATIONS- continued 

The major categories of scheme assets are as follows: 

**==> picture [402 x 213] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|2025|8|2025|2024|2024|
|£|%|£|%|
|Equities|2,650,000|72.5%|2,684,000|72.8%|
|Government|bonds|.|0%|-|0%|
|Other bonds|336,000|9.2%|346,000|9.4%|
|Property|380,000|104%|453,000|12.3%|
|Cash/liquidity|33,000|0.9%|18,000|0.5%|
|Other|256,000|7.0%|184,000|5.0%|
|3,655,000|3,685,000|
|The movement in surplus during the year|is|as|follows:|
|2025|2024|
|£|£|
|Total present value of|benefit obligations|2,617,000|3,011,000|
|Fair value ofplan|assets|(3,655,000|)|(3,685,000 )|
|(Surplus)|(1,038,000 )|(674,000)|

**----- End of picture text -----**<br>


A decision was taken by the Board to not include this in the Financial Statements as it was not a statutory requirement and therefore the financial position was shown excluding this amount and the surplus did not distort the organisations overall financial position. 

## The change in benefit obligation during period the year is as follows: 

**==> picture [402 x 156] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|2025|2024|
|£|£|
|Benefit obligation|at the beginning of|the year|3,011,000|2,958,000|
|Current service|costs|46,000|51,000|
|Interest on pension|liabilities|144,000|142,000|
|Members|contributions|13,000|14,000|
|Past service|costs|(gain)|-|-|
|Actuarial|(gains)/losses|on|liabilities|(419,000 }|(69,000)|
|Curtailments|-|-|
|Settlements|-|-|
|Benefits/transfers|paid|(178,000 )|(85,000)|
|Business|combinations|-|-|
|Benefit obligation|at end of|period|2,617,000|3,011,000|

**----- End of picture text -----**<br>


Page 46 

continued... 



| 

| | 

## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 19. EMPLOYEE BENEFIT OBLIGATIONS- continued 

The change in the plan assets during the year is as follows: 

**==> picture [403 x 145] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|2025|2024|
|£|£|
|Fair value ofplan assets|at the beginning|ofthe year|3,685,000|3,344,000|
|Interest on plan assets|178,000|160,000|
|Actuarial|gains/(losses)|on assets|(91,000)|203,000|
|Administration|expenses|(1,000)|(1,000)|
|Business|combinations|-|-|
|Settlements|.|
|Employer|contributions|49,000|50,000|
|Member contributions|13,000|14,000|
|Benefits/transfers|paid|(178,000)|(85,000)|
|Fair value ofplan assets|at end of|period|3,655,000|3,685,000|

**----- End of picture text -----**<br>


Actual Return on plan assets = £87,000 Experience loss - pension increases = £0 Experience gain - Other = £0 

Analysis of amounts recognised in the Statement ofFinancial Activities: 

**==> picture [403 x 210] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|2025|2024|
|£|£|
|Current service costs|46,000|51,000|
|Past service|costs|-|-|
|Administration|expenses|1,000|1,000|
|Net finance|(interest)/costs|(34,000)|(18,000)|
|Interest on|asset|ceiling|33,000|-|
|46,000|34,000|
|Total|costs recognised|in SOFA|||
|Statement of actuarial|gains and losses:|
|2025|2024|
|£|£|
|Actuarial gains/(losses) on|liabilities|419,000|69,000|
|Actuarial gains/(losses) on|assets|-91,000|203,000|
|Total actuarial|gain/{losses) on defined benefit scheme|328,000|272,000|

**----- End of picture text -----**<br>


At 31 March 2025 £nil (2024: £nil) was outstanding im respect of contributions relating to current service obligations. 

## Defined contribution scheme 

The Charity also operate a defined contribution pension scheme for new employees. During the year ended 31 March 2025 £24,974 was paid into the scheme, at the year end there was a creditor of £nil (2024: £nil). 

: 

Page 47 

continued... 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

20. RELATED PARTY DISCLOSURES 

During the year ended 31 March 2025 transactions took place with the following related parties: 

Jayne Tucker is a trustee. Consultancy services totalling £nil (2024: £1,000) were purchased from this related party. At the year end 31 March 2025 a balance of £nil was owed to the related party (2024: £nil) 

Citizens Advice Pembrokeshire (CAP) is a related party due to having a trustee in common. CAP rent office space from PAVS. During the period that it was a related party, rent of £15,500 (2024: £12,500) was charged to CAP. At 31 March 2025 a balance was not owed by the related party. CAP also paid PAVS a contribution of £3,977 toward their HUB reception team. 

PAVS is the local fund holder for Hubberston & Hakin Invest Local Community Fund. During the year, £19,748 (2024: £19,316) was awarded to PAVS from the fund to fund a Community Development Officer post. The decision was made by the Hubberston & Hakin Community Forum. PAVS does not have a voting right on the forum. 

21. MEMBERS' GUARANTEE 

The charity is a private limited company by guarantee and consequently does not have any share capital. The liability ofmembers in the event of liquidation is limited to £10 per member. 

22. GRANT ADMINISTRATION 

In the year end 31 March 2025, PAVS administered a number of grant schemes on behalf of a range of public and private sector funders, these are as follows: 

Supporting Community Action Fund (SCAF) - a consolidated grant scheme bringing together funding from Pembrokeshire County Council (KWKW, Loneliness & Social Isolation, Small Grants for Carers Support Groups) and the Regional Integration Fund (RIF) to offer small grants to community groups under key themes of addressing poverty, isolation, unpaid carers, wellbeing, etc. 

GwirVol Youth-led Grants - disbursed by Pembrokeshire Youth Bank and funded by Welsh Government via Wales Council for Voluntary Action 

Time Out for Carers - funded by Pembrokeshire County Council to provide community-based and innovative respite options for unpaid carers 

PIVOT - an intermediate care service delivered by third sector organisations, funded by RIF and Hywel Dda University Health Board 

Invest Local programme - delivered by the Hubberston & Hakin Community Forum, funded by the National Lottery Community Fund via Building Communities Trust 

Creating Connections Fund - funded by Welsh Government's Housing with Care Fund to support communities wishing to improve their indoor and outdoor spaces 

Doing the Small Things Fund - funded by the UK Shared Prosperity Fund (SPF), part of the UK Government's Levelling Up agenda, to support the delivery of small-scale, voluntary and community-led actions getting people of all ages actively involved in their communities 

Page 48 

continued... 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2025 

## 22, GRANT ADMINISTRATION - continued 

Port of Milford Haven Community Fund - funded by the Port of Milford Haven to support projects meeting the theme/s of Sustainable environment, Safe, inclusive & enjoyable Milford Haven Waterway and Vibrant & prosperous community 

Bluestone Foundation Community Fund - funded by Bluestone Foundation to support environmental projects and social projects with an emphasis on youth 

South Hook LNG Community Fund - funded by South Hook LNG to support groups with projects meeting the theme/s of Safety, Environment, Education and Wellbeing 

Fund management and grant administration represents a significant element of PAVS' annual budget, and for this reason, it has been agreed to show Grant/Funds distributed as a discrete element of the accounts. 

**==> picture [1 x 7] intentionally omitted <==**

**----- Start of picture text -----**<br>
|<br>**----- End of picture text -----**<br>


Page 49 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [458 x 535] intentionally omitted <==**

**----- Start of picture text -----**<br>
|||||||
|---|---|---|---|---|---|
|31.3.25|31.3.24|
|£|£|
|INCOME AND ENDOWMENTS|
|Donations and|legacies|
|Donations|1,100|§,132|
|Other trading activities|
|Membership income|15|3,725|
|Service|contracts and training|22,593|11,049|
|Premises|room hire|37,470|25,149|
|County show income|3,845|3,980|
|63,923|43,503|
|Investment income|
|Deposit|account|interest|46,235|3,686|
|Charitable|activities|
|Grants|641,261|$14,374|
|SLA|income|728,274|596,900|
|Grants|for distribution|582,614|624,090|
|Carers|online platform|26,334|47,616|
|1,978,483|1,782,980|
|Total incoming|resources|2,089,741|1,835,701|
|EXPENDITURE|
|Charitable|activities|
|Wages|641,658|562,537|
|Social|security|53,761|46,415|
|Pensions|$3,010|46,916|
|Telephone|7,531|14,199|
|Postage|and|stationery|2,746|1,187|
|Advertising|44,213|80,250|
|Staff|travel|and|subsistence|7,231|7,200|
|Volunteer/beneficiary|expenses|°|108|
|Other project expenses|65,472|67,389|
|Subscriptions|-|120|
|Computers|and software|18,354|25,412|
|Professional fees|102,622|18,031|
|Training|3,788|3,738|
|Trainers|fees and|sessional workers|9,282|2,960|
|Carried forward|1,009,668|876,462|

**----- End of picture text -----**<br>


This page does not form part of the statutory financial statements 

Page 50 



## PEMBROKESHIRE ASSOCIATION OF VOLUNTARY SERVICES 

## DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 

**==> picture [459 x 482] intentionally omitted <==**

**----- Start of picture text -----**<br>
||||||
|---|---|---|---|---|
|313.25|313.24|
|£|£|
|Charitable|activities|
|Brought forward|1,009,668|876,462|
|Depreciation oftangible|fixed|assets|-|2,174|
|Grants to|institutions|671,319|834,200|
|1,680,987|1,712,836|
|Support|costs|
|Management|
|Wages|68,984|63,765|
|Social security|15,573|12,743|
|Pensions|21,390|21,655|
|Premises|costs|34,384|32,981|
|Insurance|7,958|7,185|
|Light and heat|11,815|5,981|
|Telephone|4,700|=|
|Postage and stationery|1,773|2,206|
|Advertising|1,783|-|
|Sundries|1,297|1,997|
|Repairs|and renewals|15,258|3,261|
|Cleaning and maintenance|5,883|6,422|
|Professional fees|12,935|14,778|
|Computer expenses|22,212|13,319|
|Travel|and|subsistence|561|329|
|Training|2,811|1,545|
|Subscriptions|18|35|
|Project|costs|§,010|2,260|
|Depreciation of|tangible and heritage|assets|-|710|
|234,345|191,172|
|Governance|costs|
|Wages|48,030|25,461|
|Auditors’ remuneration|11,845|10,835|
|Sundries|532|1,507|
|60,407|37,803|
|Total|resources|expended|1,975,739|1,941,811|
|Net income/(expenditure)|114,002|(106,110)|

**----- End of picture text -----**<br>


This page does not form part ofthe statutory financial statements 

Page 51