Charity registration number.. 1063187 Tot's Pre-school Annual Report and Financial Statements for the Year Ended 5 April 2023
Tot's Pre-school Contents Reference and Administrative Details Trustees, Report Siatement of Trustees, Responsibilities Independent Examiner'5 Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 7t015
Tot's Pre-school Refer¢n¢¢ and Administrative D¢t#ils Chair Sammie Riley Trustees Dawn Petty Reanna Marshall Jordai)ne Ford Angela Hurley Legal Status The organisation is a Registered Charity governed by the model rules issued by the Pr¢-School Learning Alliance. Independent Examiner Blacknian Terry Accountants Ltd Bolney Place Cowfold Road Bolney Haywards Heath West Siissex RH175QT CIO The Bewbush Academy Gabriel House Dorsten Place Crawley West Sussex RHII 8XW Principal Office Charity Registration Number 1063187 Page I
Tot's Pre-school Trust¢¢s' Report The trustees present the annual report together with the finai)cial statements of the charity for the year elided 5 April 202i and confJtTh tliat they coinpl}' witli the requiremeiits of the Cliarities Act 2011 and the Charities SORP. The legal and administrative information set out on page I forn]5 part of thi5 report. The financial statements eoinply with current statutory requirements and the Statement of Recommended Practice Accountii)g and Reporting by Charities. Objectives and activities Publle beneJ71 The charity's aim is to enhance the development and educatioi) of ehildren under statutory school age. The object is achieved by the maintenance and management of a pre-school facility in the Bewbush area of Crawley West Sussex. There have been no changes on the objects in the past year. The trustees confinn that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Review of aetivities k)nd future developments The financial statements show that the incoming resources exceeded the resources expei)ded by the sum of £23,118 (2022 £24,494) ii) the year ended 5 April 202i. Structurei governance and management Or¥uniJ*uliviiul3lruLlur¢ The commitiee members of ihis charity are its trustees for the purpose of charity law and are referred to as trustees ihroughout this report. The commiitee members are elected each Jear at the AGM and serve until the AGM of the folloiving year. The committee meet regularly for the purpose of dealing with the charities affairs and 10 receive reports from its otyicers. Aug 17, 2023 The annual report was approved by the trustees of the charity 01) . and signed on its behalf by.. Dawii Pelty Trustee Page 2
Tot's Pre-school Statement of Trust¢¢s' Respon$ibilitie$ The tnjstees are responsible for preparing the trustees, report aiid the financial statements iii accordance with the United KingFdoin Accoiiiiting Standards (United Kiiiudom Generall), Accepted Accounting Practice) and applicable law and regulations. The lam, applicable to charities requires the trustees to prepare financial staiements flir each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements. the trustees are required to.. select suitable accounting policies and then apply them consistently,. observe the methods and principles in the Charities SORP; make judgements and estimates that are reasonable and prudent; state 'hether applicable accountin£ st[dardS have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial Staments on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accliunting records thai disclose '1th reasonable accuracy at any time the fiiiancial positioii of the charity and enable them to ensiire that the financial statements comply with th¢ Charities Act 201 l. the applicable Charities (Accounts and Reports) Regulations. and the provisions of th¢ constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and dctectioii of fraud and other irregularities. Aug 17, 2023 Approved by the trustees of the charity on . alld signed on its behalf by.. Daw'n Petty Trustee Page 3
Tot's Pre-school Independent Examin¢r's Report to the trustees of Tot'$ Pre-sehool I report to the trustees on my exaTniiiation of the accounts of Tot's Pre-school for the year ended 5 April 202). Responsibilities and basis of report As the charity trnstees of Tot's Pre-school you are responsible for the preparation of the accounts in accordance 'ith the requirements of the Charities Act 2011 ('the Act,). I report in respect of my exainination of the Tot'5 Pre-school'5 account5 carried oiit under Section 145 of the 2011 Act aiid iii carrying out Tny exaTniiiation I have follom'ed all the applicable Directions given by the Charity Cotnmissioii under section 145(5Mb) of the Act. INdepeThdeNt examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respe¢i'. accounting reLtsrds were iiot kept in respect of Tot's Pre-school as required by sectioii 130 of the Act; or 2. the accounts do not accord with those records,. or the accounts do not comply with the accounting requircmcnts concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Rcgulations 2008 other than any requirement that the accounts give a 'tnie and fair view, which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attentilin should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Blackman Terry Accountants Ltd ACCA Bolney Place Cowfold Road Bolney Haywards Heath West Sussex RH17 5QT Date.. 1710812023 Page 4
Tot's Pre-school Statement of Financial A¢tiviti¢s for the Year Ended 5 April 2023 Unrestricted funds Total 2023 Note Income and Endowments fro. Donations and legacies Operating income of school 805 190.728 805 190,728 Total income 191.53? 191,5i3 Expenditure on.. Operatin¥ costs of school Admii)isttative expei)diture {164,108} 14.307} {164,108} 14.307} Total eXpendire {168,415} (168,415) Net illCOTne 23,118 23,118 Net movement in funds 23,118 23,118 Reeoneiliation of funds Total lldS brought forward 24,945 24,945 Total ndS catTied fonvard 10 48,063 Unrestricted funds 48,063 Total 2022 Note Income and Endowments from: Other income 155,444 155,444 Total income 155,444 155,444 Expenditure on: Opcrating costs of school Administrative expenditure {175,440} 14,498) {175,440} 14,4981 Total expenditure {179,Y38) {179,9381 Net expenditure (24,494) (24,494} Net movement in funds (24,494) (24,494) Reconciliation of funds Total funds brought forward 49,4i9 49,439 Total funds carried fonvard 24,945 24,945 All of the Charity's activities derive froin toi)tinuing operations during the above two periods. The funds breakdowi) for 2022 is shown in note 10. The notes on pages 7 to 15 forni ali integral part of these financial siatements. Page 5
Tot's Pre-school (Re2istration number: 1063187} Balanee Sheet as at 5 April 2023 2023 2022 Note Fixed assets Tangible assets 6,478 8,639 Current assets Debtors Cash at bank and in hand 2,086 3,277 14,377 43,322 17,654 Creditors: Amounts falling due within one year 11,737) 11,348} Net current assets 41,585 16,306 Net assets 48,06i 24,945 Funds of the charity: Unrestrieted income funds Unrestricted lunds 48,063 24,945 Total funds 10 48,06i 24,945 The finai)¢ial 5tateinents oli pages 5 to 15 were approved by the trnstees, and authtsrised for issue oi) Aug 17, 2t)23............ and signed On their behalf by.. Dawn Petty Trustee The notes on pages 7 to 15 forni ali integral part of these financial siatements. Page 6
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 Aeeounting polieies Statement of compliance The financial siatements have been prepared in accL)rdance w'ith the second editilin of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102) and the Charities Act 2011. Basis of preparation Tot's Pre-school meets the definition of a public benefit entity llnder FRS 102. The accoiints (financial statements) have been prepgred under the hisiorical cost convention 1th items recognised ai cost or transaction value unless otheise staled in the relevani note{s) to these accounts. Exemption from preparing a cash flow statement -l-he charity opted to early adopt Bulletin I published on 2 February 2016 and have therefore not included a cash flow statement in these financial statenients. Going eoneern The trnstees consider that there are no material uncertainties about the charity's ability to continue as a going concern. Income and endowment5 VoluntElly ijicome it]cluding donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the Lharity has entitleinent to the income, it is probable that the income will be ieLtived and tl)e amouiit be nieasured witl) 5ufficieiit relidbility. Donuiions le2ocies Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured. Expenditure All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probgble settlement is required and the amount can be measured reliably. All cosis are allocated to the applicable expenditure heading that aggregaie similar costs to that category. Where costs cannot be directly attributed to particular heading5 they have been allocated on a basis con51Stent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's iise. Other support costs are allocated based on the spread of staff costs. Rui5ingfuMdJ+ These are costs incurred iii attracting voluntary income, the management of investments and those incurred in Irading activiiies thai raise funds. Support cost5 Support costs include centrdl lunciions and have been allocated to aciivity cosi categories oli a basis consistent with the use of resources. for example, allocaiing property costs by floor areas, or per capita, staty costs by the time speni and other costs by their usage. Page 7
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 Govtrnanee eosts The%c include the costs attributabl¢ to th¢ charity's ¢omplianc¢ 'ith constitutional and ststutory requirements, including audit, strdtegic management and trustees s meetings and reimbursed ¢xpens¢s. TaAation The charity is considered to pass the tests set out in Paragraph I S¢hedule 6 of the Finance Art 2010 and thcrcfore it meets the definition of a charitable ci)mpany for UK corporation tax purpo%es. Accordingly, th¢ charity is potentially exempt from taxation in respect of income or capitsl gain% received withiii categaries covered by Chapter 3 Part I l of the CoTporation Tax Act 2010 or Section 256 of the Taxation of Charg5eable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Tangible fixed assets Individual fixed as5et5 Costing £0.00 or more are initially recorded at cost, les5 any subsequent accumulated depreciation and subsequent accumulated impaitThent 105ses. Depreciation and amortisation Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value. over their expected useful economic life as follows.. Asset class Depreciation method and rate Evenly over the terin of the lease- straight line 250/0 reducing balance Leasehold improvemeiits Equipment Trade debtors Trade debtors are amounts due from customers for merchandise sold or services perfotined in the ordinary coiirse of business. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost usin¥ the effective interest metliod: Itss provision for iinpainnent. A provi5ioiI for the impaim]ent of trade debtors is established when there 15 objective evidence that the charity will not be able to collect all amount5 due according to the ori¥inal teryn5 of the receivable5. Cash and cash equivalents Cash and cash equivalents coinprise cash on hand and call dep05lts, and other 5hort-teTm highly liquid investment5 that are readily convertible to a known arnount of cash and are Subject to an insi¥nificant risk of change iii value. Page 8
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 Borrowings Intcrc8t-bearing borrowings are initially recorded at fair value, net of transaction ¢osts. Interest-bearing horrom'ings are siibscqucntly carried at amortised cost, with the difference between the proceed5, net of trdnsaction costs, and th¢ amount due on redemption being recognised as a ¢harge to th¢ Statement of Financial Activitie% over the period of the relevant borrowing. Interest ¢xp¢ns¢ is rQgnised on the basis of the effeKtiv¢ interest method and is in¢lud¢d in interest payable and similar chargFe5. BotTowings are classified as cutTent liabilities unles5 the charity has an unconditional right to defer settlement of the liability for at least twelve Inoiiths after the reporting date. Fund structure Unrestricted iiicome funds are general ndS that are available for use at the trustees's discretion in rtherance of the objectives of the charity. Financial instruments Clu&slfitulio Fii)ancial assets and financial liabilities are recognised when the tharity becomes a party to the contraetual provisions of the instrument. Financial liabiliiies and equity, instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is an}, coniract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. Re¢ognili(Jn und measuremeul All financial assets and liabilities are it]itially measured at trdnsaction price (including trlSactiOjl costs), except for those fijiancial assets classified as at fair value through profit or loss, which are initially inea5ured at fair value (which is iiollnally the trat]sactiot] price excluding transaction costs). unless the a]geMent constitutes a financing transaction. If an aTrangement con5titute5 a financing transaction, the financial asset or financial liabilit), is measured at the preseiit value of the future paytnents discounted at a maA(et rate of interest for a similar debt instTumeiit. Financial assets and liabilities are only offset in the stateinent of financial position when, ai)d only whei) there exists a le¥all}' eiiforceable right to Set off the recognised amounts and the charity iiitends either to settle on a net basis, or to realise the asset and settle the liability 5imultaneou51y. Fiiiancial assets are derecognised when and only when a) the coniractual rights to the cash flows from the rinancial assei expire or are settled, b) the charity translers io another parry substantially all of ihe risks and rewards of ownership of the financial asset, or c) Ihe chariiy. despiie having reiained some, bui not all. significant risks and rewards of ownership, has trdnsferred control of the asset to another party. Fiiiancial liabilities are derecognised only when the obligation specified in the contract is discharged. cancelled or expires. Page 9
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 Debi iNstrHments Debt Ir15trument5 which meet the following conditiotjs are 5llb5equently measured at amortised cost llsin¥ the effective interest method= {a) The contractual return to the holder is (il a fixed amount.. (ill a positive fixed rate or a positive variable rate; or (iiil a combination of a positive or a i)egative fixed rate and a positive variable rate. {b) The contract Inay provide for repayments of the principal or the retun) to the holder (but not both) to be linked to a single relevant observable ii)dex of general price iiiflation of the currency in which the debt instnjment is denominated. pn)vided such links are not leveraged. {c) The coniract may provide for a determinable variation L)f the return to the holder during the life of the instrument. provided that (i) the new rate satisfies condition (a) and the variation is not contingent on fuiure events other than I l) a change of a contractual variable rate; (21 to protect the holder against credit deterioration of the issuer,. 13) changes in levies applied by a central bank or arising from changes in relevant taxation or law., or (li} the new rate is a market rate of interest and satisfies condition la). Id) There is no contractual provision that coiild: by its iernis, result in the holder losing the principal amount or gny interest attributsble to the current period or prior periods. {e) Contra¢iu81 provisions that permit the issuer to prepay a debi instrument or permit the holder to pui it back to the issuer before maturity are not contingent oil tUre events, other tha]i to protect the holder against the credit deterioration of the issuer or a change iii control of the iSSlleT, or to protect the holder or issuer against changes in levies applied by a centrdl b[k or arising from changes in relevant tatIon or law. ID Contractual provisions may pem]it the exteiision of the term of the debt instruinent, provided that the return to the holder and any other contractual provisions applicable diiring the extended term satisfy the conditions of parauraphs (al to {c). Debt Ill5trument5 that are classified a5 payable or receivable withiii one yek)r on iiiitial recognitioii and which meet the above coiiditions are measured at the undiscouiited amouiit of the cash or other coiisideration expected to be paid or received, iiet of itnpainneiit. With the exception of some hedoing instruineiits. other debt instruments not meeting these conditions are measured at fair value through profit or loss. Cominitments to make and receive loans which meet the conditions mentioned above are measured at cost {which may be nil) less impaimient. JMve.flntenls Investincnts in non-convertible preference shares and non-puttable ordinary or preference sharcs (where shares are publicly traded or their fair value is reliably measurable) are measured at fair value through profit or loss. Where fair value cannot be measured reliably, investments are measured at cost less impaimient. Investtnents in subsidiaries and associates are measured at cost less iinpainneiit. For investments iii 5ub5idiarie5 acquired for coi)sideration including the issue of shares qualifying for merger relief, cost is measured by reference to the nominal value of the shares issued plus fair value of other consideration. Any premium 15 ignored. Page 10
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 DeriVliVefinuc1l inslruments The charity uses derivative financial iiistruments to reduce exposure to foreign exchan¥e risk and interest rate ovetnents. The charity does not hold or issue derivative financial inslnjmeiits for speculative purposes. Derivatives are ii)itially recognised at fair value at the date a derivative contract is entered into and are subsequei)tly remeasured to their fair value at each reporting date. The resulting gain or loss is recognised in statement of finai)cial activities immediately unless the derivative is designated and effective as a hedging instnjment, in which event the timii)g of the recognition in statement of finantial activities depends on the nature of the hedge relationship. Fair volue measurenienl The best evidence of fair value is a quoted Price for an identical as%et in pn active market. When quoted prices are unavailable, the price of a re¢ent transaction for an identical asset provides evidence of fair value as long as there has not been a significant change in economic circumstances or a signifi¢ant lapse of time since th¢ transaction took place. If the market is not active and recent trdll5action5 of an identical asset on their owi are iiot a gFood estimate of fair value. the fair value 15 e5tiinated by using a valuation technique. 2 Income from donations and legacies Unrtstricted funds GcnLral Total funds Donations and legacies. Dojiations from individuals 805 805 Total for 2023 805 805 3 Other income Unrestricted fund5 General Total funds Operating income of school 190,728 190,728 Total for 2023 190,728 190,798 Total for 2022 155,309 155,309 Page 11
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 4 Expenditure a) Operating costs of school Unrcstricted funds General Total funds Note Staff traifting Toy5. books and equipment Hire of plant and machinery Ioperating leases) Canteen Repairs and maintenance Telephone and lax Printlll¥ Postage and stationery Trade subscriptions Cleaning Unifornis Advertising Depreciation of shon leasehold prL)perty Depreciaiion of fixiures and fitiings Rent and rates 689 689 2,817 430 2,817 430 2,328 864 123 2,328 864 123 587 587 799 799 324 1,681 479 11,166 324 1,681 479 11,166 Insuraiice Wages and salaries Staff welfare Chariiable donations Outings 134,665 321 134,665 321 40 910 40 910 Total for 2023 164,108 164,108 Total for 2022 17i,440 175,440 b) Administrative expenditure Page 12
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 Unrestricted fund5 General Total fund5 Note Accountancy fees Le£al and professional fees Bank charges 2,232 2,016 59 2,?32 2,016 59 Total for 2023 4,307 4.307 Total for 2022 4,498 4.498 Total costs 5 Staff costs The aggr¢gat¢ payroll costs were as follows.. 2023 2022 St8ff £0s¢s during the year were: Wages and salaries 134,665 149,958 No employee received emoluments of more than £60,000 during the year 6 Tangible fixed assets Land and building5 Furniture and equipment Total Cosl At 6 April 2022 23,000 10,415 33,415 At 5 April 2023 23,000 10,415 33,415 D¢pr¢cialion At 6 April 2022 Charge for the year 16,?74 1,682 8.502 479 24,776 2,161 At 5 April 2023 17,956 8,981 26.937 Net book value At 5 April 2023 5.044 1,434 6.478 At 5 April 2022 6.726 1,913 8.6i9 Included within the net book value of land and buildings above is £Nil (2022 - £Nil) in respect of freehold land and buildings and £5,044 (2022- £6,726) in respect of leaseholds. Page 13
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 7 Debtors 2023 2022 Prepayments Other debtors 1,475 2,381 896 2,086 3,277 8 Cash and cash equivalents 2023 2022 Cash at bank 41,236 14,377 9 Creditors: amounts falling due within one year 2023 2022 Other taxation and social securiry Accruals 657 1,080 1,080 1,737 1,348 10 Funds Bulance #t 6 April 2022 Ineoming res¢Trurees Resourees expended B#l#Nce #t 5 April 2023 Unrestricted fund5 General 24,945 191,533 {168,415} 48,063 Balance at 6 April 2021 Incoming resources Resource5 expended Balance at 5 April 2022 Unrestricted funds General 49.439 155,444 {179,938} 24,945 l Analysis of nel assets between funds Page 14
Tot's Pre-school Notes to the Fin#n¢i#l Stalements for the Year Ended 5 April 2023 Unrestricted funds General Total funds at 5 April 2023 Tangible fixed assets Current assets Current liabilities 6,478 43,322 11.737} 6,478 43,322 11,737} Total net assets 48,06i 48,06i Unrestrieted funds Gcncral Total funds at 5 April 2022 Tangible fixed assets Current assets 17,654 11,348) 17,654 11,348) Current liabilities Total net assets 24,945 24,945 Page 15
Tot's Pre-school Statement of Financial A¢livities by fund for ihe Year Ended 5 April 2023 Total Total Unre5trict¢d Vnre5tricted Funds Funds 2023 2022 Income and Endowments fro. Donations and legacies Other income 805 190,728 155,444 Total income 191,533 155,444 Expenditure on.. Operaiing costs of school Adtniiiistrative expeiiditure (164,108) (4,i071 {175,440} 14.4981 Total expenditure (168,4151 (179.9i81 Net incomel{expenditure) (24,494) Net movement in funds 23.118 (24,494} Reeoneiliation of funds Total funds brought forward 24.945 49,439 Total funds carried forward 48,063 24,945 This page does nor forni part of the statutory financial staiements. Page 16
Tot's Pre-school Detailed Statement of Fin#n¢i#l Activities for the Y¢#r Ended 5 April 2023 Total 2023 Total 2022 Income and Endowments from: Donations and legacies (analysed below) Other income (analysed below) 805 190,728 155,444 Total income 191,5i3 155,444 Expenditure on.. Operatin¥ costs of school lanalysed below} Admii)isttative expei)diture (analy5ed below) (164,1081 14.307} {175,440} 14.498) Total eXpendire (168.4151 (179,938) Net iiicoinel{expenditure) 23,118 (?4,494} Net movement in funds 23,118 (24,494} Reeoneiliation of funds Total lldS brought forward 24,945 49,439 Total ndS catTied fonvard 48,063 24,945 This page does nor forni part of the statutory financial staiements. Page 17
Tot's Pre-school Detailed Statement of Fin#n¢i#l Activities for the Y¢#r Ended 5 April 2023 Total 2023 Total 2022 Donulions and legocies Appeals and donations 805 805 her incume Fees and supplies COVID SSP 190.728 155,309 135 190,728 155,444 Operating costs ofschool Staff training Toys, books and equipment Hire of plani and machinery {Operating leases) Cai)teen Repairs and maintenance Outings Telephone and fax Printing, postage and stationery Trade subscriptions Charitable donations Sui)dry expenses Cleaning Uniforms (689) (3,934) (2,817) (430) (2,328) 1910} (864} (12)) {358) 11,832) 13,036} {433) {J,675} {858) (15) 140) {609) {641) {1.429} {1,189) 11,682) 1637) {149,958} (587} 1799} 1324} (1,681) (479) {134,665) (321} Advertising Depreciation of shoft leasehold prL)perty Depreciation of fixtures and fittings Wa(Tes ai)d salaries Staff welfare Relit and rates Insurance {7.256} 11,714) (1,833) {164.108} (175.440} Adminislrolive eipenditure Accountancy fees Legal and professional fees Bank Charges (2,232) (2,016) 159) 12,232) 12,193} (73} (4,307) 14,498} This page does nor forni part of the statutory financial staiements. Page 18