Trustees’ Annual Report for the period
From: 01.01.2024 Period start date To: 31.12.2024 Period end date
Charity name: Cardiff Transport Preservation Group
Charity registration number: 1063157
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Toinspire, educate, and engagethe community by bringing the unique history of our area's transport to life, ensuring this vital heritage isaccessible and valuedby future generations. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Tocollect, restore, and sharethe buses, records, and memorabilia that tell the story of transport inSouth East Wales and the Valleystherebysafeguardingthis vital part of our social and industrial history and providing accessible resources forpublic **enjoyment, education, ** |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that all activities and events are held with due regard for Section 17(5) of the Charities (Reports and Accounts) Regulations 2008, ensuring they providedemonstrable public benefit. Our commitment to accessibility is demonstrated byfree admissionto the collection at the former bus garage in Barry andfree entryto all public events, including opportunities to travel on our historic vehicles. This policy, supported by extensive local publicity, enables substantial visitor numbers ofall agesto participateinand enjoy our heritage. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| n/a | ||
| Para 1.38 | ||
| Policy on grant making | ||
| n/a | ||
| Policy on social investment | Para 1.38 | |
| including program related | ||
| investment |
| Contribution made by volunteers |
Para 1.38 | CTPG operates entirely without paid staff, relying instead on a dedicated team of volunteerswho donate their time and skills to maintain and restore our large bus collection. This ensures the collection is impeccably presented for the public to view and enjoy. These volunteers are also the force behind all supporting activities, includingarchive managementandpublic outreachto increase awareness of our heritage. |
|---|---|---|
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Flagship Event:TheBarry Festival of Transportcontinued, jointly hosted at theDepotand a large static event atBarry Island. It featured the group's collection plus visiting vehicles (buses, lorries, cars, motorcycles). Public Transport: CTPGprovided free bus tripsbetween the Island and the Depot, with theopen- toppersbeing particularly popular. Other Running Days:They organized three other running events: aSpringrunning day (April), anAutumnrunning day (September), and a newTwilight running day (October), which offered a unique evening experience with their historic collection. All events were considered successful. Community and Outreach:The group supported the community and promoted their charitable work by attendinglocal events and schools. Depot Activity:The depot isopen most days, with volunteers working on the collection, and is often visited by bothplanned and spontaneous visitors. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | As thelargest custodianof historic public transport in the region, theCardiff Transport Preservation Group (CTPG) remains dedicated to its core objective: preserving a representative collection of buses that operated in South East Wales and making this heritage accessible to the wider community. We are proud to confirm that we continue to meet this mission through robust community engagement at our own events and external functions. This year has been especially successful for our workshops, with a number of vehiclesreturned to the roadand publicly displayed in theirfully restored condition for the very first time. This ongoing restoration work is key to keeping the history of South East Wales' transport alive and running! |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Our strong and diversified income, sourced fromevents, generous donations, membership support, and rental income, ensuresfinancial stability and sustainability, allowing us to fully fund our preservation and public outreach activities. |
| Investment performance against objectives |
Para 1.41 | As above |
| Other | Our success continues to be underpinned by astrong and cooperative working relationshipwith theVale of Glamorgan Counciland allmajor bus operatorsin the area. These partnerships are crucial for securing access, visibility, and ongoing operationalsupportforour heritagework. |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | A successful year, as the Group broke even and made a small profit for the first time in 2 years due to costs associated with Llandow start up. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | CTPGs policy is to retain reserves of £4,000 to £5,000 in its bank account as a contingency for unexpected expenditure. In addition, it has a policy of increasing its reserves where possible with a view to eventually owning its own premises. |
| Amount of reserves held | Para 1.22 | Bank balances at the end of 2024 stood at £95,414. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Ourlargest and most reliable source of fundsisrental incomegenerated by garaging other heritage vehicles on our premises. This arrangement creates a powerful synergy: in exchange for funding our operations, these vehicles often remain available for public viewing,significantly enhancing the overall visitor experience. This core income is robustly supplemented by diverse sources, includingdonations, annualmember subscriptions, and revenue from the sale of transport-related books, models, and memorabilianot required for our core collection. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Our investment policy prioritizes the careful expenditureof funds across three strategic areas:collection enhancement, infrastructure security, andvolunteer safety.This includes:-Acquisition and Restorationof new collection items and the materials required for the ongoing maintenance of the existing collection, directly enhancing the visitor experience.-Infrastructure Maintenance to ensure the buildings that house our collectionare secure and **safeguarded for ** |
| the future.-Tool and Equipment Managementfor the essential maintenance, repair, and replacement of gear, ensuring thesafety and operational efficiencyof our dedicated volunteers. |
||
|---|---|---|
| A description of the principal risks facing the charity |
Para 1.46 | 1. Property Affordability and Security Our most significant long-term financial risk is securingaffordable, permanent premisesto house the collection. While there is no immediate threat, our long-term goal remains topurchase a property when funds allow, which would provide the greatest financial security and stability for the Charity. 2. Operational Viability and Fuel Supply The long-term availability of fossil fuels, driven by environmental concerns, poses a risk to our ability to fully achieve our mission. This directly affects our capacity to offerpublic ridesand transport vehicles to external events, which are crucial for increasing awareness and engagement outside our main premises. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed,royalcharter) |
Para 1.25 |
Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Association or Group |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By the General Body of Members at the AGM |
Additional information (optional) You may choose to include further statements where relevant about:
Social media policy Policies and procedures adopted for the induction Para 1.51 and training of trustees
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Beyond theAnnual General Meetingand formalTrustees' Meetingsheld throughout 2024, Trustees ensure continuous management and discussion of the charity's business throughregular and effective email correspondence. |
|---|---|---|
| Relationship with any related parties |
Para 1.51 | The Charity maintains important affiliations with two leading national bodies to ensure best practice and access to expert guidance: 1.National Association of Road Transport Museums (NARTM): We are guided by NARTM's standards for the safe and successful organisation of our public eventsand for the management ofvisitor accessto our premises. 2.Federation of British Historic Vehicle Clubs (FBHVC):As an affiliated member, CTPG benefits from access to the FBHVC's expertise and advice on crucial matters related tohistoric vehicle preservationand industry developments. |
| Other |
Reference and Administrative details
| Charityname | Cardiff TransportPreservationGroup |
|---|---|
| Other name the charity uses | CTPG |
| Registered charitynumber | 1063157 |
| Charity’s principal address | 24 Warren Drive CAERPHILLY CF83 1HQ |
Names of the charity trustees who manage the charity
| 1 2 3 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mike Taylor | Chair & Membership | CTPG | ||
| Carl Wren | Secretary | CTPG | ||
| Richard Johnson | Treasurer | CTPG |
Depot Supervisor
CTPG
4 Martyn Evans
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year N/A
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser N/A
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Date 21/10/25
Cardiff Transport Preservation Group
Income & Expenditure for year end 31st December 2024
| INCOME | 2024 £ | 2023 £ | EXPENDITURE | 2024 £ | 2023 £ | |
|---|---|---|---|---|---|---|
| Rents Received Members' Subscriptions/ Donations Members Donations to specific vehicles Donations Monthly Meeting Collections Sub Total Event Income CTPG Events Income from Other Events Events Total Other Income Other Sales /income Gift Aid Sales of Scrap Interest Refunds on Insurance Sub Total Other income |
50,026 5,920 1,607 4,813 484 62,850 11,301 496 11,797 2,797 3,120 201 2,536 - 8,655 |
44,565 5,490 1,467 6,800 259 58,581 10,191 309 10,500 3,609 2,280 281 818 151 7,139 |
Assets Asset Purchase - Vehicles Asset Purchase -- Power tools, higher valu Asset Purchase -- collectables Asset Purchase Rally stall Stock Sub Total Assets General Expenditure Professional Subscriptions Hire of Room (includes catering) Bustler Magazine Miscellaneous & petty cash Sub Total General Expenditure Event Expenditure Printing Advertising Fuel Other Event costs Sub Total Event Expenditure Vehicle costs Vehicles -Excise Duty Less Refunds Vehicle consumables Vehicles -Parts and Repairs Vehicles Repairs Restoration and External Vehicles- Transportation/ recovery Vehicles fuel Vehicles-Insurance Sub Total Vehicle costs Depot costs Llandow costs Public Liability Insurance Depot -Rent Depot-Consumables Depot's-Electricity Depot -Water Depot - Building Repairs & Asset Maintena Sub Total Depot Costs Total Expenditure Surplus (loss) |
800 462 185 1,111 2,557 50 240 791 - 1,081 1,276 336 1,468 1,527 4,606 924 (226) 2,152 6,791 2,648 400 1,589 4,279 18,557 46,658 4,328 2,000 1,936 379 516 300 56,117 82,918 384 |
5,650 2,729 68 - 8,447 25 120 409 26 580 680 480 736 972 2,868 1,526 (269) 1,989 11,719 4,205 - 1,196 3,405 23,771 41,153 4,130 2,000 1,835 1,473 450 495 51,536 87,202 (10,982) |
|
| Total Income | 83,301 | 76,220 | Total | 83,301 | 76,220 |
- I CHARITY COMMISSION , Independent examiner's report on the J FOR ENGLAND ANO WALES accounts Section A Independent Examinetrs Report Reportto the trustsesl mombors of Cardiff Transport Preservation Group On accounts for the year ended 31 December 2024 Charity no (if any) 1063157 Set out on pages I report to Ihe trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent trhe charity's gross income exceeded £250,000 and l am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable lisled body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the WolS in the bTrckets if they do not apply. Signed: Date: 05 August 2025 Name: Emlyn Huish Relevant professional qualification(s) or body Associate of the Chartered Institute of Bankers IER Oct 2018