CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From: 01.01.2023 Period start date date To: 31.12.2023 Period end Charity name: Cardiff Transport Preservation Group Charity registration number: 1063157 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 To advance the education of the public by increasing knowledge and interest in all aspects of Ihe Transport Heritage of the area of benefil. Summary of the main activities in relation to those purposes for the public benefit, in particular, the athivities, projects or ServI￿S identified in the accounts. Pafa 1.17and 1.19 To preserve representative examples of the buses that Tan in Soulh East Wales and the Valleys, as well as memorabilia and records for the Companies they ran lor, thereby plotecting transport and social history for current and future generations to enjoy and leafn Irom. Statemeni confirming whether the trustees have had regard to Ihe guidance issued by the Charity Commission on public benefit Pafa 1.18 The Trustees have regard for Section 1715) of the Charities (Reports and Accounts) Regulaiions 2008 ensuring that the activities and the events held are for the benefit of the publiG. There is no admission charge to view the collection on display at the former bus garage in Barry, nor for events ofganised at which the public can also sample travel on vehicles from the past. thereby making the activities accessible and affordable to all. Events are well publicised in the local area resulting in substantial visitor numbers of all ages. Additional Information (optional) You ma choose to include further statements where relevanl about: SORP welorer nla Pava 1.38 Policy on grant making nla PoliGy on social investment including program related investment Para 1.38 There are no paid staff employed by CTPG and the resloralion and maintenance of its vehides is cairied out in the main by volunteers who regularly give up their time free of charge so that ils large collection of buses is well presented for the general public to view and travel on. Volunteers similarly are involved in activities such as the Maintenan￿ of its archive and the production of publicity to increase public awareness. PaTa 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference Summary of the main achievements of the charity. identitying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. 2023 saw the continuation of the flagship event, the Barry Festival of Transport. Hosted jointly at the Depot and a large slatic event at Barry Island of our own colleclion joined by visiting vehicles including buses, lorries, cars and motorcycles. Para 1.20 CTPG provided free bus trips for the public transporting people between the Island and the Depot. The vehicles proved as popular as ever including the open toppers which continue to capture the imagination of the public. In addition. we organised three other events. the Spring running day in April, Autumn Running day in September and new for this year a Twilight running day in October. This new addition gave the opportunity to run some of our historic collection into the evening giving the public a different experience. Visitor numbers to all events during 2023 would suggest they were successful and enjoyable. The group also attends a number of other local events and schools to support our community and help spread the word and educale on the charity's work. As the depot is open most days with our volunteers busy keeping the collection going. we are often joined by planned visitors, or people who just see the doors open and come in to have a look at the collection and the work being undertaken. Addltional information (optional) You ma choose to include further statements where relevant about: The objective is preserving a representative collection of buses ihat operated in South East Wales and making that ac￿Ssible to the wideT community. Given CTPG is the largest Cuslodian of such a colleciion in the local area, we continue to meet that objective alongside our engagement at our own and olher events. Achievements against objectives set Para 1.41 A number of vehides have returned to ihe road andlor been displayed to the public in a restored condilion for the first time. Fundraising through our events, donations, membership and rent remain strong and sufficient for our activilies. Performance of fundraising activities against objectives sei Para 1.41 As above Investment performan against objectives Para 1.41 A good workn'ng relationship has continued to exist with Vale of Glamorgan Council and major bus operators in the area. Other Financial Review Review of the charity's financial position at Ihe end of the period dra 1.21 A successful year. however 2023 saw some impact from the move of Premises to Llandow referenced in the 2022 report. Statement explaining the policy for holding reserves stating why they are held Para 1.22 CTPGS policy is to retain reserves of £4.000 10 £5.000 in its bank account as a contingency foi unexpected expenditure. In addition, it has a policy of increasing its reserves where possible with a view to eventually owning ils own premises. Amount of reserves held PaT¥ 1.22 Bank balances al the end of 2023 stood at £95,031. Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 nla Para 1.24 nla Para 1.23 None Additional information (optional) You ma choose to include further ststements where relevant about: The largest sourTr of funds is rental from the owners of other heritage vehicles garaged on the Group's premises. Many of these vehides are available for display to the general public thereby enhancing the experience of visitors. The charity's principal sources of funds (including any fundraising) Para 1.47 Other inu)me SoUr￿S include donations, members, subscriptions and the sale of transport related books, models and other memorabilia not required by the Charity. The inveslment policy is to spend money carefully on ilems that will enhan￿ the collection and on the materials required for the Maintenan￿ and restoration of the collection for the benefit of visitors. Investment policy and objectives including any social investment policy adopted Paia 1.46 In addition, lunds have to be made available to maintain the buildings which house the colleciion to safeguard il tor the future. Some funds are also essential to maintain, repair or replace tools and equipment used by the volunteers for their safety. The grealesl long term financial risk lo the Charity is seen to be the housing of the collection at an affordable pri￿. There is noi seen to be a short term risk but if funds can eventually be found lo purchase property, this would give much greater security. A description of the principal risks facing the charity Para 1.46 One other risk is the ability to continue to give people the opportunity to experience travelling on the vehides or to be able to show them other than at the main premises due to the long term availability of fuel as a result of the environmental COn￿rn5 regarding the use of fossil fuels. Oiher Structure, Governance and Management Description of charity's trusts= Type of governing document Pdra 1.25 Constitution How is the charity constituted? Para 1.25 Associalion or Group i ts.9 ui iii I￿￿1 iJJraied .Issociation. CIO) Trustee selection method5 including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pdra 1.25 By the General Body of Members at the AGM Addltional information (optional) You ma choose to include further statements where relevant about: There were no new Trustees in 2023. Policies and procedures adopted for the induclion and iraining of trustees Para 1.51 Four Trustees, Meetings We￿ held in 2023 in addition to the Annual General Meeting. The charity's organisational structure and any wider network with which the charity works Para 1.51 In addition, Trustees regularly discuss business through the exchange of email. The Chariiy is affiliated to the National association of Road Transport Museums (NARTM) and follows their guidance in organising public events and lor visitors to the premises. Relationship with any related parties Para 1.s1 11 is also aftiliated to Ihe Federation of British Historic Vehicle Clubs (FBHVC) to whom CTPG can call upon for advice if required. Other Reference and Administrative details Charit name Other name the chari uses Re istered charit number Charity's principal address Cardiff Trans CTPG 1063157 24 Warren Drive CAERPHILLY CF83 1HQ rt Preservation Grou Names of the charity trustees who manage the charity Dates acted rf not for whole ear Trustee name Office (il any) Name of person (or body) entitled toa oint trustee ifan Mike Taylor Steve Wren Chair CTPG Secretary Treasurer CTPG Richard Johnson CTPG Clive Williams Membership Sec Depot Supervisor CTPG Matyn Evans CTPG orate trustees- names of the directors at the date the re Director name ortwasa roved NIA Name of trustees holding title to property belonging to the charity Trustee name Dates a¢ted if not for whole ear WA Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the Gharity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets WA Additional informatlon (optlonal) Names and addresses of advisers (Optional information) Type of Name Address advlser NIA Name of chief executive or names of senior staff members (Optional information) NIA Exemptions from disclosure Reason for non-disclosure of ke ersonnel details WA Other o WA tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's tru Signature(s) Full name(5> Position (eg Secretary, Chair, etc) ichael Taylor Chair Carl Wren Secretary Date ## **Cardiff Transport Preservation Group** ## **Income & Expenditure for year end 31st December 2023** |**INCOME**|**2023 £**|**2022 £**||**EXPENDITURE**|**2023 £**|**2022 £**| |---|---|---|---|---|---|---| |Rents Received
Members' Subscriptions/ Donations
Members Donations to specific vehicles
Donations
Monthly Meeting Collections
**Sub Total General Income**
Event Income
CTPG Events
Income from Other Events
**Events Total**
Other Income
Other Sales /income
Gift Aid
Sales of Scrap
Interest
Refunds on Insurance
Refund of Bond
**Sub Total Other income**|44,565
5,490
1,467
6,800
259
**58,580**
10,191
309
**10,501**
3,609
2,280
281
818
151
-
**7,138**|_43,562_
_7,292_
_1,482_
_7,997_
_142_
**_60,475_**
_4,127_
_3,221_
**_7,348_**
_5,165_
_6,344_
_1,099_
_50_
_946_
_2,000_
**_15,604_**||Assets
Asset Purchase - Vehicles
Asset Purchase -- Power tools, higher val
Asset Purchase -- collectables
Asset Purchase Rally stall Stock
Sub Total Assets
General Expenditure
Professional Subscriptions
Hire of Room (includes catering)
Bustler Magazine
Miscellaneous & petty cash
Stamps
Funeral Donation
**Sub Total General Expenditure**
Event Expenditure
Printing
Advertising
Fuel
Other Event costs
**Sub Total Event Expenditure**
Vehicle costs
Vehicles -Excise Duty
Less Refunds
Vehicle consumables
Vehicles -Parts and Repairs
Vehicles Repairs Restoration External con
Vehicles- Transportation/ recovery
Additional Towing Fees
Vehicles fuel
Vehicles-Insurance
Sub Total Vehicle costs
Depot costs
Llandow / Depot move costs
Public Liability Insurance
Depot -Rent
Depot-Consumables
Depot's-Electricity
Depot -Water
Depot - Building Repairs & Asset Mainten
Sub Total Depot Costs
Total Expenditure
Surplus (loss)|**5,650**

**2,729**
**68**
**-**
**8,447**
**25**
**120**
**409**
**26**
**0**
**580**
**680**
**480**
**736**
**972**
**2,867**
**1,526**
**(269)**
**1,989**
**11,719**

**4,205**
**-**
**-**
**1,196**
**3,405**
**23,770**
**41,153**
**4,130**
**2,000**
**1,835**
**1,473**
**450**
a
**495**
**51,536**
**87,200**
**_10,980_**
**_-_**|_-_
_826_
_757_
_925_
**_2,508_**
_25_
_60_
_575_
_0_
_162_
_100_
**_922_**
_238_
_160_
_914_
_208_
**_1,520_**
_709_
_(219)_
_1,691_
_5,890_
_4,459_
_700_
_3,300_
_1,615_
_3,746_
**_21,891_**
_72,506_
_3,902_
_2,233_
_1,452_
_1,099_
_198_
_324_
**_81,714_**
**108,555**
**_25,128_**
**_-_**| |**Total**|**76,219**|**_83,427_**||**Total**|**76,219**|**_83,427_**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indèpendent Examiner's Report Report to the trusteesl members of Cardiff Transport Preservation Group On accounts for the year ended 31 December 2023 Charlty no (if any) 1063157 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("th8 Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you ar8 responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts Garried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent rrhe Gharity's gross income exc88ded £250,000 and l am qualified to examinerfs statement undertake the examination by being a quallfied member of [insert' name of applicable listed body]l. Delete [ ] if not appliGable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: th8 accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the exarnination to which attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. Pleas delete the words in the raGkets rf they do not apply. Signed: Date: 08 August 2024 Name: Emlyn Huish Relevant professional qualification(s) or body Associate of the Chartered Institute of Bankers IER Oct 2018 (if any). Address: 20 Nant y Felin Efail Isaf CF38 1YY Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of Gharity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. l am satisfied that the published Incom6 & Expenditure and Balance Sheet figures of the Cardiff Transport Preservation Group give a true representation of its finances as at 31 December 2023 IER Oct 2018