CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 January 2021 To 31 December 2021 Charity name: Cardiff Transport Preservation Group (CTPG) Charity registration number: 1063157 Objectives and Activities SORP reference Summary of the purposes of the charity as sel OLrt in its governing documenl Parn 1.17 To preserve representatlve examples of the buses that ran in South East Wales and the Valleys, as well as mèmorabilia and records for the Companies they ran for, thereby protecting transport and soclal history for current and future generatlons to enjoy. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identffied in the accounts, Para 1.17and 1.19 The Covid 19 pandemic and the uncertainty regarding the stoplgo nature of restrictions regrettably resulted in no publlc events again being held in 2021. However, with relaxed restrictions, volunteers were able to continue with the restoration and maintenance of the Collection in readiness for events planned for 2022 including the 120 annlversary of the commencement of municipal transport in Cardiff. Stalement confirming whether the trustees have had regard to the guidance issued by the Charity Comrnission on public benefit Para 1.18 The Trustees have regard for Section 17(51 of the Charities Act and Charities (Reports and Accounts) Regulations 2008 ensuring thaL in 2022 when events Can resume, they are for the benefit of the public. There is no admission ¢harge to any of the events held, making them accessible and affordable to all. Events are well promoted in the local area resulting in Substantial visitor numbers of all age groups enhancing the knowledge of the general public into the history of local public transpori Additlonal Infomiation loptional> You ma choose to include further statements where relevant about.. SORP reference NIA Para 1.38 Policy on grant making NIA Para 1.38 Policy on social investment including program related investment There are no paid staff employed by CTPG and the restoration and maintenance of its vehicles is therefore carried out in the main by volunteers who regularly give up their time free of charge so that its large collection of buses is well presented for the general public to vlew and travel on. Volunteers simllarly are involved in activitles such as the maintenance of its archive and the production of publicity and publications to increase public awareness. Paro 1.38 Contribution made by volunteers other Achievements and Performance SORP reference Whilst with no public events held during 2021 it had not been possible to showcase the colleGtlon to the general public, volunteers have been busy during 2021 restorlng further exhibits for people to sèe in 2022. Summary of the main achievements of the chartty, identifying th8 difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 The colleetlon illustrates many of the developments that have occurred to bus design over the years and also the changes in the structure of the industry brought about largely by political changes in policy. The archlve collection also shows how technology has movod forward in thlngs such as ticketing and ticket machines for example. Much of this history would be lost wlthout the work of CTPG. Addltlonal Informatlon loptlonal) You ma choose to include further statements Whe￿ relevant about.. A 1973 former Merthyr Tydfil Borough Council Bristol RE single deck8r was purchased. The vehicle is in good condition and once repainted into Merthyr colours will fill an Important gap in the collection. Achievements against objectives set Para 1.41 A 1949 ex Red & White Services Guy Arab double decker has been gifted to the charity by its fornier owners who are CTPG members. The vehicle has been housed with the CTPG collection for a number of years and the transfer of ownership secures Its long temi future for the public to see in South Wales. Progress has been achieved with the completion of the restoration fornier Cardiff Bus 2001 Dennis Dart low floor single decker. This bus is accessible to wheel chalr and olher vlsitors wlth mobllity Issues therefore making free bus rides accessible to a wider audiencè. Work continued on other important vehlcles in the collection Including a 1944 Bristol K double decker new to Pontypridd UDC which is being restorad retrospectively to its original wartime condition with wooden slat seats. Another of the vehicles to see continued restoration is a 1958 Guy Arab single decker new to Aberdare UDC, this being the only vehicle in the collection new to that undertaking. The repaint has included period exterior advertisements. A 1958 Leyland Tlger Cub single decker new to the then family owner business of Jones of Aberbeeg has received an engine rebuild by an outside contractor to enable it to once again join the operational fleet. Fundraising during 2021 exceeded expenditure enabling the collection to be enhanced for tha benefit of visitors. Performan￿ of fundraising activities against objectives sel Pam 1.41 The achievement listed above indicate investment has enabled objectives to be meL Investment performan against objectives Para 141 Good working Telationshlps continued to exigtwith Vale of Glamorgan Council and major bus operators in the area. Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 The charity stood in a heathy financlal position at the end of 2021. Members donations had increased during the year In response to an appeal for funds to asslst with the relocation from Its secondary site at Barry Dock to Llandow and the anticipated outlay required to bring the new site up to the required stsndard. Statement explaining the policy for holding reserves slaling why they are held Para 1.22 Thè CTPG'S policy is to retsin reserves of £4,000 to £5,000 in its bank account as a contingency for unexpected expenditure. In addition, it has a policy of increasing its reserves with a view to eventually owning its own premises. Amount of reserves held Parn 1.22 Bank balances at the end of 2021 stood at£131,137 Reasons for holding zero reserves Details of fund materially in deficit Explanation of any Un￿rtaIntieS about the charity continuing as a going concern Para 1 22 Para 1.24 nla Para 1.23 None. Additional inforniation loptionall You ma choose to include further statements where relevant about.. The principal source of funds is from donations which increased during 2021 due to speclal appeal, see above, and from rental Income from owners of other heritage vehicles parked at the Group's premlsas. Many of these vehicles are available for display to the general publc enhancing the experlence for visitors. The charity's principal sources of funds (including any fundraising) P8ra 1.47 Other income sources in¢lude members subscriptions. Sale of transport related books, modelsy photographs and other memorabllia not required by tho Charlty will also return to being source ot Income when events resume. The investment policy Is to spend money carefully on items thatwill enhance the collection and on the maintenance and restoration of the collection for the benefjt of vlsitors. Investment policy and objectives including any social investment policy adopted Para 1.46 In addition, funds have to be made available to maintain the buildings in whlch the collection is housed to Safeguard its future. Some funds are required to repair or replace tools and equipment used by volunteers for their safety. The greatest long tenn financial rlsk to the Charity is seen to be the housing of the collection at an affordablo price. There is not seen to be any short tem) risk but if funds can eventually be found to purchase property. this would give greater security. A description of the principal risks facing the charity Pats 1.46 Other Structure, Governance and Management Description of charity's trusts- Type of goveming document Para 1.25 Constitution How is the charty conslitLrted? Para 1.25 Association or Group ated Trustee selection methods including details of any onstitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 By the General Body of Members atthe AGM. Additlonal infomiation (optionall You ma choose to indud8 further statements where relevant about-. There were no new Trustees appolnted in 2021. Policies and procedures adopted for the induction and training of trustees Par8 1.51 There were four Trustees, Meetings held during 2021. The Gharity's organisational structure and any wider network with which Ihe charity works Para 1.51 The Annual General Meeting took place on Saturday 31 July 2021, deferred from January due to the Covid 19 pandemic. The Charlty Is affillated to the National Association of Road Transport Museums (NARTMI and follows their guidance In organising public events and for visitors to the premises. Relationship with any related parties Para 1.51 It Is also affiliated to the Federation of British Historic Vehicle Clubs {FBHVC) to whom CTPG can call on for advice if required. Other Reference and Administrative details Charit name Other name the charit uses istered charit number Charity's principal address Cardiff Trans CTPG 1063157 24 Warren Drive CAERPHILLY CF83 1HQ ort PreseNation Grou Names of the charity trustees who manage the charity Trustee namè Offi¢¢ {If anyl Date8 acted If not for whole year Name of person lor body) entltled to appolnt trustee lif any) Michael Taylor Richard Johnson Stephen Wren Martyn Evans Clive Williams Chair Membership of CTPG Membership of CTPG Membership of CTPG Membership of CTPG Membership of CTPG Treasurer Secretary Depot Supervisor Membership Secretary 10 11 12 13 14 15 16 17 18 19 20 orate trustees- names of the diredors at the date the re Director name ortwasa roved NIA Name of trustees holding title to property belonging to the charity Trust8• nam• Datss a¢tsd if not for whole gar NIA Funds held as custodian trustees on behalf of others Description of the assets held in this capacity NIA Name and objecls of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe cuslody and segregalion of such assets from the charity's own assets NIA Additional information loptional) Names and addresses of advisers (Optional infomiation) Type of Name Address advisor NIA Name of chief executive or names of senior staff members {Optional infomiation) Exemptions from disclosure Reason for non￿lsCIOSUre of ke ersonnel details NIA Other o tional information NIA Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's truste Signature(s) Full name{g) Posltlon (eg Secretary, Chalr, etc) Michael Taylor Chair st n Wren Secretary Date ioliol L **Cardiff Transport Preservation Group** ## **Income & Expenditure for year end 31st December 2021** |**INCOME**|**2021 £**|**2020 £**|**EXPENDITURE**|**2021 £**|**2020 £**| |---|---|---|---|---|---| |Rents Received
Members' Subscriptions/ Donations
Members Donations to specific vehicles
Donations
Benefactor from Will
Monthly Meeting Collections
**Event Income**
CTPG Events
Income from Other Events
**Events Total**
**Other Income**
Other Sales /income
Gift Aid
Covid Grant
Sales of Scrap
Interest
Loan
Refunds on Insurance
**Sub Total Other income**|43,597
5,340
2,862
20,528
-
38
**72,365**
0
0
**0**
15,183
1,162
0
7,391
9
5,000
246
**28,991**|£
_47,549_
_3,946_
_1,832_
_1,000_
_-_
_98_
**_54,425_**
_0_
_0_
**_0_**
_1,450_
_7,723_
_5,000_
_207_
_20_
_0_
_265_
**_14,665_**|**Assets**
Asset Purchase - Vehicles
Asset Purchase -- Power tools, higher value
Asset Purchase -- collectables
Asset Purchase Rally stall Stock
**Sub Total Assets**
**General Expenditure**
Professional Subscriptions
Hire of Room (includes catering)
Bustler Magazine
Stall Insurance
Miscellaneous & petty cash
Stamps
Advertising
**Sub Total General Expenditure**
**Vehicle costs**
Vehicles -Excise Duty
Less Refunds
Vehicle consumables
Vehicles -Parts and Repairs
Vehicles Repairs Restoration External contra
Vehicles- Transportation/ recovery
Vehicles fuel
Vehicles-Insurance
**Sub Total Vehicle costs**
**Depot costs**
Depot Move costs
Public Liability Insurance
Depot -Rent
Depot-Consumables
Depot's-Electricity
Depot -Water
Depot - Building Repairs
**Sub Total Depot Costs**
**Total Expenditure**
**Surplus**|**£**
8,000
4,439
247
300
**12,986**
50
0
532
0
0
35
167
**783**
165
-
1,290
4,894

11,310
1,900
179
1,979
**21,718**
4,840
5,309
2,100
818
689
270
2,292
**16,319**
**51,805**
**49,551**|_1,500_
_-_
_352_
_-_
**_1,852_**
_72_
_80_
_709_
_-_
_50_
_83_
_179_
**_1,173_**
_211_
_(23)_
_504_
_7,458_
_12,309_
_700_
_1,188_
_1,670_
**_24,017_**
_0_
_6947_
_2000_
_1976_
_987_
_198_
_2092_
**_14,200_**
**_41,242_**
**_27,848_**| |**Total**|**101,356**|**_69,090_**|**Total**|**101,356**|**_69,090_**| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Roport to the trusteèsl membors of Cardiff Transport Preservation Group On accounts for the year endèd 31 December 2021 Charity no lif any} 1063157 Set out on pages I report to the trustees on my examination of the accounts of the above charity (°ihe Trust") for the y8ar 8nded Responsibilities and basis of report As the charity's trust66s. you a￿ responsible for the preparation of the accounts in accordar)ce with the requirements of the Charities Act 2011 (-the Acr). I report in respect of my examination of the Trust's accounts carried out under seclion 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ib) of the Act. Independent ￿he charity's gross income exceeded £250,000 and l am qualified lo examinerfs statement undertake tha axamination by being a qualified member of [insert name of applicable listed bodyl]. Delete I l if not appliGable. I have completed my examination. I confimi thal no material matters have come lo my attention in connection with the examinalion (other than that disclosed below '} which gives me cause to believe that in. any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records: or the a¢counls did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that lh6 accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in Gonnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reach&d. Please delete the words in the brackets if they do not apply. Signed: Date: 18 July 2022 Namo: Emlyn Huish Relevant professional qualrfication(s) or body Associate of the Chartered Institute of Bankers IER Oct 2018 (rf any): Address: 20 Nant y Felin Efail Isaf CF38 1YY Section B Disclosure Only complete if the examiner needs to highlight material matters of cOn￿M {see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. l am satisfied thal the published Income & Expenditure and Balance Sheet figures of th@ Cardiff Transport Preservation Group give a true reprèsentation of its finances as at 31 Dec8mber 2021 IER Oct 2018