THE FRIENDS OF ST HELEN’S SCHOOL WHEATHAMPSTEAD Registered Charity No: 1063011
ACCOUNTS
for the year ended
31[st] August 2020
THE FRIENDS OF ST HELEN’S SCHOOL, WHEATHAMPSTEAD
Annual Report for the year ended 31[st] August 2020
The Association known as The Friends of St Helen’s School, Brewhouse Hill, Wheathampstead, Herts AL4 8AN is a registered Charity (No 1063011), governed by its constitution dated 12[th] March 2012 and is administered by a management committee.
The object of the Association is to advance the education of the pupils in the School. In furtherance of this object the Association may:
a) Develop more extended relationships between the staff, parents and others associated with the School.
b) Engage in activities which support the School and advance the education of the pupils attending it.
c) Provide and assist in the provision of such facilities or items for education at the School (not provided from statutory funds) as the Committee, in consultation with the Governing Body, shall from time to time determine.
The following served as Committee members during the year:
| Samantha Blackmore | Chair |
|---|---|
| Katherine Reynolds | Vice Chair |
| Birgul Sexton | Secretary |
| Davina McCluskey& Juliet Smith | Treasurer |
| Kath Taylor & Kaye Healy | Co-Head Teachers |
Activities during the year
Net proceeds from our fund raising events amount to £19,062. By far our largest fundraiser, the school ball, held every other year, raised £14,269. Events that were able to take place before the pandemic were successful, with the Quiz Night and John Bunyan Fun Day raising around £1,500 each net, and the Christmas activities (grotto and cards) bringing in £600. It is recognised that the grotto is not a big fundraiser after expenses, but this is a key event that generates excitement and enjoyment for our school pupils.
The impact of the COVID-19 pandemic significantly impacted fundraising efforts from March 2020 onwards, including the cancellation of the Summer Fair (which usually raises around £3,000) and the annual Easter egg hunt. Smaller sums than anticipated were raised from our ‘regular’ events such as cake sales, cinemas and discos as these were not able to take place through the second half of the year.
The most significant expenditure has been the funding of the outdoor reception and playground refurbishments, costing just over £25,000. As with previous years, Friends also funded the cost of the coaches for the school journeys (£3,500) and 1/3 of the cost of the coach to take year 4 children to their swimming lessons (£1,982).
Future Activities
Friends are committed to boosting fundraising efforts during 2020/21, with new events designed to work with COVID-19 restrictions in place. It is recognised that events will need to be diversified to become virtual or outdoor (outside the school grounds). Events planned for the new school year include a virtual race, village-based Easter egg trail, and village-wide scarecrow festival.
Friends are currently considering future fundraising proposals and will discuss new ideas and proposals with parents and staff.
Investment and reserve policies
The Committee consider the current level of funds to be the minimum required to meet the objects of the association but are conscious of the need to maintain fundraising efforts through the pandemic to meet future expenditure.
On behalf of the Committee
Davina McCluskey – Treasurer
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THE FRIENDS OF ST HELEN’S SCHOOL, WHEATHAMPSTEAD
Independent Examiner’s Report to the Management Committee of The Friends of St Helen’s School I report on the accounts of the Trust for the year ended 31[st] August 2020, which are set out on pages 3 and 4.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: Charlotte Rudd ICAEW Address: 12 Beech Way, AL4 8LY Signature: On file Date: 20/06/2021
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THE FRIENDS OF ST HELEN’S SCHOOL, WHEATHAMPSTEAD
| Receipts and Payments Account for the 12 months to 31st August 2020 | ||
|---|---|---|
| 2019/20 | 2018/19 | |
| £ | £ | |
| Income | ||
| Proceeds of fundraisingevents(seepage 3) | 32,401 | 20,177 |
| Santander interest | 0 | 5 |
| Donations | 0 | 707 |
| Total Receipts | 32,401 | 20,889 |
| Expenditure - Direct Charitable Expenditure | ||
| £100 donations to each class teacher to spend on learning resources at their discretion |
0 | 0 |
| School Grounds/GardeningClub/schoolpets | 25,370 | 610 |
| Christmas Tree | 0 | 125 |
| Sports Socks | 0 | 29 |
| Libraryrefurbishment | 0 | 0 |
| EYFS resources | 0 | 0 |
| Year 5/6 School JourneyCoach | 3,495 | 1,390 |
| IT equipment and learning resources | 0 | 10,202 |
| Trim Trailplayground equipment | 0 | 0 |
| Coach for swimminglessons | 1,982 | 1,855 |
| School council funding& fish tank | 0 | 0 |
| Post-SATS ice-creams | 0 | 0 |
| 30,847 | 14,211 | |
| Other Expenditure | ||
| Fundraisingevent costs(seepage 3) | 13,339 | 7,673 |
| NCPTA Annual Subscription | 110 | 105 |
| MeetingExpenses | 0 | 0 |
| Sundries | 0 | 0 |
| Lotteries Registration | 20 | 20 |
| Gifts | 227 | 0 |
| 13,696 | 7,798 | |
| Total Expenditure | 44,544 | 22,009 |
| Net Incomefor theyear | (12,143) | (1,120) |
| Statement of Assets and Liabilities at 31 August 2020 | ||
| Ticket receipts for 2019 School Ball | 0 | (10,259) |
| Costspaid in advance for 2019 School Ball | 0 | 1,387 |
| Cash in hand - 19/20 covid delayed | 1,239 | 0 |
| 1,239 | (8,872) | |
| Balance held at Natwest Current Account | 9,164 | 31,418 |
| Balance held at Santander Current Account | 0 | 0 |
| Balance held at Santander Deposit Account | 0 | 0 |
| 9,164 | 31,418 | |
| Net assets | 10,403 | 22,546 |
| Openingfund balance | 22,546 | 23,965 |
| Less: 2017/18 brochure creditors | - | (300) |
| Add net income/ (expenditure)for theyear | (12,143) | (1,120) |
| Closing fund balance | 10,403 | 22,546 |
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THE FRIENDS OF ST HELEN’S SCHOOL, WHEATHAMPSTEAD
Note to the Receipts and Payments Account for year ended 31st August 2020
Proceeds of Fundraising Events
| Proceeds Costs Net Proceeds |
|
| BBQ - welcome new parents Summer Fair (incl Treasure Hunt) Boden evening Quiz Night Children's Bingo Easter bazaar & egg hunt John Bunyan Fun Day Christmas Bazaar Cake & Ice Cream Sales Children's Cinema Children’s Discos School Ball Christmas Cards Easy fundraising Harpenden panto tickets Santa's Grotto Christmas Trees Uniform Sales Village Cinema Sports Day Refreshments Whimsical Wheathampstead Book Sale Wheathampstead Pump delivery Baby clothes sale Village Day TOTALS |
0 |
| 250 250 |
|
| 0 | |
| 1,530 1,530 |
|
| 0 | |
| 230 -177 53 |
|
| 1,440 1,440 |
|
| 0 | |
| 469 -74 395 |
|
| 300 -162 138 |
|
| 300 -132 168 |
|
| 25,014 -10,745 14,269 |
|
| 2,610 -2,007 603 |
|
| 0 | |
| 0 | |
| 0 | |
| 100 100 |
|
| 106 106 |
|
| 0 | |
| 0 | |
| 0 | |
| 0 | |
| 52 52 |
|
| -42 -42 |
|
| 32,400.68 - 13,338.66 19,062.02 |
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