Chair’s Report 2022/23
22nd November 2023
Introduction
At Shoreham Village Pre-School, we pride ourselves in providing a happy, secure yet stimulating environment for your children. Our location within the school ground and in the village community mean we are able to access fantastic resources such as Speller’s Wood where we provide our "fun in the woods" sessions and the children become involved with all sorts of aspects of village life like the Village Fete.
We would like to thank the amazing team, from Mrs Michelle, who puts her heart and soul into the Pre-School, superbly supported by her team, Ms Helen and Miss Chelsey. Our children love them , remember the and learn so much in their early year within their care.
As a charity we rely on the generosity of time and efforts from a wide range of volunteers, including the Pre-School Committee. My thanks go out to the Pre-School Committee members and all those parents, carers and community members, in addition, who have given their time to fix things, donate things, and do things to support the Pre-School. At a challenging time for all early years care settings, we must make the most of having such a great community around us. Thank you.
Highlights of the year 2022-23
It’s been a good year, with several fundraising activities, some significant repairs and improvements within the Pre-School but no staffing changes.
Key highlights:
- The children were involved in a sponsored bike ride around the playground. Much fun was had by all, on whatever wheels they wanted. The sponsored ride raised £188.20.
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There was the annual Halloween trail around the village. This is enjoyed by Pre-School and older siblings alike.
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Pre-School participated in the Shoreham summer music festival and held a sports day, between them raising £440.65
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Some significant repairs were carried out updating and redecorating he bathrooms and storage areas.
Financial overview
You can find detailed information in the Treasurer’s report. Key figures in summary:
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Fixed assets - £5,286
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Cash - £15,754
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Total assets less liabilities - £22,000
Key challenges this year
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Funding - We have had a good year with lots of small fundraising activities, which fund essential improvements and maintenance for Pre-School such as the bathroom revamp. It is critical that we have the ongoing support from parents and carers as well as the committee to raise funds through great events, as well as look for future opportunities for grants.
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Lease Renewal – The building was due a lease renewal in 2020. This was raised by KCC 2023. We negotiated a lease renewal with a small increase to £450/annum. This will increase in line with RPI % increase from Oct 2025. At this stage we are working to finalise a 10 year agreement with KCC.
Plans for 2023-4
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Looking to the year ahead we discussed the need to attract more children to join PreSchool. There were suggestions of advertising in the Monday morning Baby Group at the village hall as well as putting a poster up at Spring House, where many mother and baby classes take place. (Action – Stephanie Dennehy)
We also agreed to set up a Facebook page for Pre-School, again to try to attract potential families and expand enrolment.
There are several fundraising events planned for the year ahead, with the aim of funding new bikes and trikes, supporting on-going repairs and maintenance and additional play area equipment. This includes Shoreham Pre-School co-organising the Shoreham Village Fete June 2024.
Committee appointments 2023/4
All vital roles are currently filled and confirmed they were happy to continue in role for the year ahead.
Chair – Sarah Fraser
Treasurer – Dan Chaplin
Secretary – Rhianna Watts
Committee member – Stephanie Dennehy
AOB – none
Final words
In my first year as Chair it has been a pleasure to support the amazing team at PreSchool. Funding is always going to be challenging for a small village Pre-School setting such as ours, but we have a great reputation, for good reason, and play an
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essential role at the heart of the village. Raising money and ensuring we continue with a steady stream of enrolment will be important. With the support from parents and carers and others in the community, we can continue to keep this wonderful setting that gives our children such a nourishing start in their learning journey.
Sarah Fraser
Shoreham Village Pre-School Committee Chair
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Balance Sheet
Shoreham Village PreSchool As at 31 August 2023
| 31 AUG 2023 | 31 AUG 2023 |
|---|---|
| Fixed Assets | |
| Tangible Assets | |
| Equipment - Sizeable Toys 678.91 |
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| Fixtures and fittings 6,910.86 |
|
| Less Accumulated Depreciation on Equipment - Sizeable Toys (403.91) |
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| Less Accumulated Depreciation on Fixtures and fittings (4,243.05) |
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| Less Accumulated Depreciation on Office Equipment (1,377.97) |
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| Less Accumulated Depreciation on Playground fittings (34,201.55) |
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| Office Equipment 2,279.01 |
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| Playground fittings 35,644.00 |
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| Total Tangible Assets 5,286.30 |
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| Total Fixed Assets 5,286.30 Current Assets |
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| Cash at bank and in hand | |
| GBP PayPal 260.39 |
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| Lloyds - Business Instant 10,273.32 |
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| Lloyds - Treasurers account 5,148.99 |
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| Total Cash at bank and in hand 15,682.70 |
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| Accounts Receivable 1,130.50 |
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| Prepayments 1,329.12 |
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| Suspense - Paypal Control a/c 143.94 |
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| Total Current Assets 18,286.26 Creditors: amounts falling due withinone year |
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| Accruals 1,195.62 |
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| PAYE and NIC Payable 500.87 |
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| Wages Payable - Payroll 0.20 |
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| Total Creditors: amounts falling due within one year 1,696.69 |
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| Net Current Assets (Liabilities) 16,589.57 |
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| Total Assets less Current Liabilities 21,875.87 |
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| Net Assets 21,875.87 Capital and Reserves |
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| Current Year Earnings 2,907.27 |
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| Retained Earnings 18,968.60 |
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| Total Capital and Reserves 21,875.87 |
15 Aug 2024 Page 1 of 1
Balance Sheet Shoreham Village PreSchool
Profit and Loss
Shoreham Village PreSchool For the year ended 31 August 2023
| Profit and Loss Shoreham Village PreSchool For the year ended 31 August 2023 |
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|---|---|
| 2023 | |
| Turnover | |
| Fundraising - Other | 997.35 |
| Grants and Donations | 53.00 |
| KCC Funding - Extended | 7,876.11 |
| KCC Funding - FF2 | 4,805.67 |
| KCC Funding - Universal | 33,664.16 |
| Parental Fee Payments | 26,174.04 |
| Parental Snack Income | 1,590.46 |
| Uniform Sales | 195.00 |
| Total Turnover | 75,355.79 |
| Gross Profit | 75,355.79 |
| Administrative Costs | |
| Audit & Accountancy fees | 842.40 |
| Bank Fees | 212.95 |
| Cleaning | 1,721.54 |
| Depreciation Expense | 1,609.51 |
| Equipment and consumables | 3,776.70 |
| Insurance | 440.54 |
| Interest Paid | (54.07) |
| Light, Power, Heating | 1,827.50 |
| Miscellaneous purchases | 149.78 |
| Pensions Costs | 991.68 |
| Rent | 398.54 |
| Salaries | 58,307.41 |
| Snack purchases | 857.14 |
| Staff Training | 493.00 |
| Subscriptions | 452.58 |
| Telephone & Internet | 421.32 |
| Total Administrative Costs | 72,448.52 |
| Operating Profit | 2,907.27 |
| Profit on Ordinary Activities Before Taxation | 2,907.27 |
| Profit after Taxation | 2,907.27 |
Profit and Loss Shoreham Village PreSchool
15 Aug 2024 Page 1 of 1
Shoreham Village Preschool Office
From: Rhianna Watts Sent: 21 October 2024 19:24 To: Shoreham Village Preschool Office Cc: Daniel Chaplin; Sarah Fraser; Michelle Philbrick Subject: Re: finances 2022-2023 Hello Yes sure. Thanks
Do we want to use the finances to generate a business / finance plan to help moving forward - set a budget for different areas of spending / set aside £ for maintenance / a sinking fund etc?
May help work out % of spending going to each area and a rough idea of what comes in year on year etc. Bw
Rhianna
Sent from my iPhone
On 19 Oct 2024, at 16:09, Shoreham Village Preschool Office wrote:
Hello again, just looking to get this finalised.
Rhianna – are you ok with the explanations on the items you’d flagged? Sarah – could you share your chairs report? Thanks, Dan
From: Daniel Chaplin Sent: 03 October 2024 13:22
To: Rhianna Watts; Shoreham Village Preschool Office; Sarah Fraser ; Michelle Philbrick Subject: RE: finances 2022-2023
Hi Rhianna, thanks for a thorough review again, I’ve gone through the red items in the sheet and an explanation for each is below:
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On the main expenditure discrepancy around salaries, pensions and HMRC, due to the way these are reported the three overall should align as the HMRC costs are withing the 814 salaries code and the pensions shown on the accounts is the employer contributions whereas the amount transferred to NEST includes employee contributions which we debit at source. In addition there is approx. £500 accrued against this HMRC as the payment for this was made in the following financial year, this then balances out these amounts.
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On bank charges – these are the PayPal transaction costs and are charged against each transaction, these are only seen on the PayPal statement so there is not an invoice/bill for these.
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Interest paid – this is actually a credit from the interest on our savings account so again no invoice/bill.
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The item showing as miscellaneous mainly covers the hire of the village hall.
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On the yellow items this looks to be how costs have been split across various invoices for snack, cleaning and equipment in your review vs. the accounts themselves.
Hope all that makes sense, let me know if any other queries.
Sarah – could I get a copy of your chairs report for September 2023 and then I can get all this uploaded to the charity commission.
Thanks, Dan
From: Rhianna Watts Sent: 01 October 2024 16:04 To: Shoreham Village Preschool Office; Sarah Fraser; Michelle Philbrick Subject: finances 2022-2023
Hi all,
Apologies for the delay with this - I have been through the finances for 2022-2023 and I think they look okay. As with the last lot, I generated a spreadsheet to sort so assuming the relatively minor differences in overall figures reflect errors in allocating invoices etc to areas.
Dan - would you mind checking it over to see if it makes sense to you. I have highlighted the differences in yellow again. I think it is okay to be submitted if you can make sense of the minor differences, and everyone is in agreement.
Best wishes Rhianna
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