Borth Sports & Playing Fields Association
Trustees’ report and financial statements
for the year ended 31 December 2021
Charity number 1062908 Principal office Borth Memorial Sports and Community Hall Borth Ceredigion Website www.borthcommunity.info Trustees Raymond Quant Chairman Hilary Matthews Treasurer Joan Gethin Secretary Ieuan Ellis Diane Richards Joy Cook Graham Taylor Mike Willcox (Resigned 5[th] July 2021) Pete Fleming Joe Willcox Margaret Griffiths Susan James Rhydian Davies Independent Mark Baker FCCA Examiner Davies Lewis Baker 31 Bridge Street Aberystwyth SY23 1QB Bankers HSBC 19 Great Darkgate Street Aberystwyth Nationwide 7 Great Darkgate Street Aberystwyth
Borth Sports and Playing Fields Association
Report of the trustees for the year ended 31 December 2021
The trustees present their report and the financial statements for the year ended 31[st] December 2021. The trustees who served during the year and up to the date of this report are set out on the cover page.
Structure, governance and management
The unincorporated charity is constituted by memorandum dated 25 February 1997.
The affairs of the charity are managed by its executive committee which meets regularly. Appointment of members to the executive committee is made by annual election at the Annual General Meeting. One committee member is appointed by Borth Community Council.
Objectives and activities
The objects of the charity are to provide or assist in the provision for the inhabitants of the area of benefit, facilities for recreation and leisure time occupation in the interests of social welfare, with the object of improving the conditions of life for the said inhabitants. The main activity of the charity is the management and maintenance of the Borth Memorial Sports and Community Hall and Uppingham playing fields. The Hall and Playing fields are held under a 50 year lease from Borth Community Council at a peppercorn rent. In managing the Hall and Playing fields the committee kept in mind the Charity Commission’s guidance on public benefit.
Achievements, performance and future work
Following 2 years of Covid restrictions which curtailed the use of the Memorial Hall, it is pleasing to receive a copy of the weekly ‘What’s On’ activities programme from Roy. Which is positive news for groups and individuals who wish to make good use of the facilities.
During the Covid crises the hall was used by Borth Surgery to carry out their vaccination clinics. It was also used by the Blood Transfusion Service, so it is pleasing to have been able to support such important services.
We have continued to carryout routine maintenance and following a comprehensive electrical inspection; where required the hall electrical fittings have been upgraded to comply with present day standards. We are in the process of upgrading the Multi User Games Area Floodlights to comply with enhanced standards, which will incorporate LED fittings towards energy saving.
We continue to maintain the Borth Community Information website, which continues to be well used by the community.
We continue to be extremely thankful to Borth Community Council for their continuing financial support of £8,000 annually towards the hall. This income is always valuable, especially with maintenance and upgrading the hall electrical fittings. We are always appreciative of our small but nevertheless effective committee. A special thanks to Hilary who keeps our finances on the right track and Joan for her work as Secretary. Graham continues to do a sterling job with the web site and Roy who works diligently looking after the booking. Finally, my thanks to Cara for her excellent cleaning work and Steve our Caretaker.
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Borth Sports and Playing Fields Association
Financial Review
The main financial risks to the charity are being unable to raise funds for future major renovations and renewals of essential plant and equipment, loss of funding from the council and reduced use of the facilities.
The committee seeks to retain sufficient reserves to finance future repair and renewals costs of the hall building, and to meet any unforeseen expenditure that may occur, by retaining any surpluses generated annually. Unrestricted cash funds at 31[st] December 2021 were £49,478.
Financial support of £16,000 was received during the year from Borth Community Council, £8,000 of this was the annual grant for 2021/22 received on 13[th] December 2021. The annual grant for 2020/21 of £8,000 was received on 12[th] January 2021. Grants totalling £10,000 were received from Ceredigion County Council towards the running costs of the hall during lockdowns. Our income this year has been applied to the costs of maintaining the hall building and of making it available for use after the lockdowns, and for restricted use under Covid-19 regulations. We also undertook certain building and engineering works in 2020 which were not completed until 2021.
The Trustees approved this report on 12[th] May 2022. It is signed on their behalf by
R Quant Trustee
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Borth Sports and Playing Fields Association
Receipts and Payments Account for the year ended 31 December 2021
| Receipts Voluntary income-Donations & Grants Donations Borth Community Council Ceredigion County Council - Covid 19 Grants Income from activities Hall hire Sub-total Other receipts: insurance claim main doors Other income: Dwr Cymru compensation Total receipts Payments Hall running costs Caretaker & cleaner Water Light & heat Cleaning Website Repair & maintenance , heaters Repair & maintenance of fixtures, fittings & equipment Repair & maintenance , general Repairs to buildings BT wifi Insurance Returned deposit Electrical certification Independent examination General expenses Asset purchases Frames Security system Extractor Fan Total payments Surplus/(Deficit) for the year Cash funds at 1 January 2021 Cash funds at 31 December 2021 |
2021 2021 2021 2020 Unrestricted Restricted Total Total £ £ £ £ - - - 250 16,000 - 16,000 4,000 10,000 - 10,000 35,000 |
|---|---|
| ~~26,000~~ ~~-~~ ~~26,000~~ ~~39,250~~ 4,838 - 4,838 6,418 |
|
| 30,838 - 30,838 45,668 |
|
| - - - 3,014 1,000 1,000 - |
|
| 31,838 - 31,838 48,682 |
|
| 4,100 - 4,100 3,740 126 - 126 296 2,446 - 2,446 3,710 5 - 5 40 192 - 192 120 1,119 - 1,119 410 3,571 - 3,571 1,854 3,164 - 3,164 1,236 - - - 3,681 461 - 461 380 2,048 - 2,048 1,851 100 - 100 100 1,255 - 1,255 - 498 - 498 474 20 - 20 137 |
|
| 19,104 - 19,104 18,029 432 - 432 - 840 - 840 - 2,798 - 2,798 - |
|
| 23,175 - 23,175 18,029 |
|
| 8,663 - 8,663 30,653 40,815 963 41,777 11,124 |
|
| 49,478 963 50,440 41,777 |
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Borth Sports and Playing Fields Association
Statement of Assets and Liabilities at 31 December 2021
| Cash funds Other monetary assets Debtors for hall hire Credit for prepaid gas Borth CC grant for Apr - Dec 2020 Total debtors Assets retained for the charity's own use Stated at cost: Hall building and grounds Fixtures and fittings Equipment Total fixed assets Liabilities Trade creditors Unspent balance on grant held in trust for Borth WW1 Project Committee Total liabilities |
31 December 2021 2021 2021 2020 Unrestricted Restricted Total Total £ £ £ £ 49,478 963 50,441 41,777 |
|---|---|
| 2,865 - 2,865 84 623 623 818 - - - 6,000 |
|
| 3,488 - 3,488 6,902 |
|
| - 617,791 617,791 617,791 56,900 - 56,900 52,830 17,292 - 17,292 17,292 |
|
| 74,192 617,791 691,983 687,913 |
|
| 1,318 - 1,318 616 253 - 253 253 |
|
| 1,571 - 1,571 869 |
Notes to the Accounts
Restricted funds
The balance of £963 on restricted funds at 31 December 2021 is made up of:
| estricted funds he balance of £963 on restricted funds at 31 December 2021 is made up of: |
|
|---|---|
| Neuadd Goffa Arts and Community Ventures fund Take-Off, Borth fund Old Hall insurance money - retricted to Arts Projects |
£ 712 130 121 |
| 963 |
The financial statements were approved by the trustees on 12[th] May 2022 and signed on their behalf by
R Quant Trustee
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Borth Sports and Playing Fields Association
Independent Examiner’s Report to the Trustees of Borth Sports and Playing Fields Association
I report to the trustees on my examination of the accounts of Borth Sports and Playing Fields Association (the Trust) for the year ended 31 December 2021, which are set out on pages 3 to 4.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2) the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Mark Baker FCCA BSc (Econ.) Davies Lewis Baker, Chartered Certified Accountants, 31 Bridge Street, Aberystwyth, Ceredigion, SY23 1QB
Date: 31[st] May 2022
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