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2023-12-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 1st Welwyn Garden City St Francis Scout Group
Other names the charity is known by
Registered charity number (if any) X N 6 7 5 8
HQ registration number
Charity’s principal address 50 Marsden Green
Welwyn Garden City
Hertfordshire
Postcode A L 8 6 Y B
Names of the charity trustees who manage the charity
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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Sandra Mitchell Group Secretary
2 Melanie Valentine Group Treasurer
3 Peter Jasko Group Chairman
4 Andrew Ward Group Scout Leader
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Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
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Type of advisor Name Address
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Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

1 LT700001 (3rd December 2018)

(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional inform
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) tru		 (e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional inform
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) tru		 The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of the Scout Association.
The Group is a trust established under it's rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
ation but encouraged as best practice)
The Group is managed by the Trustee Board, the members of
which are the Charity Trustees of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes
the registration, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Trustee Board consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leader, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 3
months.
Members of the Trustee Board complete Trustee Introduction,
Essential Information, Safety, Safeguarding and GDPR training
within the first months of joining the committee.
The Trustee Board exists to support the Group Scout Leader in
meeting the responsibilities of the appointments and is
responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.
Section B Structure, governance and management (continued)
The Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and
systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings property and equipment
Risk and Internal Control (Specimen 1)
Section B The Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and
systems have been established to mitigate against them. The
main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)

2 LT700001 (3rd December 2018)

would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include at least 2 approvals for larger payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities Summary of the objects of the charity set out The Purpose of Scouting in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in

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their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -
We act with integrity; we are honest, trustworthy		 and
loyal.
Respect -
We have self-respect and respect for		 others.
Care -
We support others and take care of the world in which
we live.
Belief -
We explore our faiths, beliefs and attitudes.
Co-operation -
We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation to
these objects		 We provide meetings for 3 age groups. The activities are
structured to encompass the purpose and values of Scouting.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose

 to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of Each year the Group supports our local Church Christmas Tree
the charity during the year Festival. The Scouts help to run the stalls and other fundraising
activities. The Group have taken part in a District Camp, taking
a leading role in the organisation of this event. Our Beavers,
Cubs and Scouts have been working towards their Chief Scout
Awards. As they work towards these awards they have been
involved in the local community e.g litter picking and recycling.

4 LT700001 (3rd December 2018)

Section E Financial Review
Brief statement of the charity’s policy on
reserves
Details of any funds materially in deficit
Further financial review details (optional infor
You
to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;
• investment policy and objectives;
may choose
Quantify and explain any designations
(circumstances plus steps to eliminate)		 The Group's policy on reserves is to hold sufficient resources to
continue the charitable activites of the Group should income
and fundraising activities fall short. The Trustee Board holds a
meeting to discuss this each year and will hold a figure
depending on numbers to cover the expenses for the first part
of the year.
Reserves Policy
mation)
The Group's main source of funding is from the subscription
fees which are collected for each child on a termly basis. We
also collect a fee per participating child towards the cost of any
outside camping activities we provide.
The Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Trustee Board considers the cash flow
requirements.
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are held
in cash using only mainstream banks or building societies.
Investment Policy (Specimen 1)
Investment Policy (Specimen 2)
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)

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~~SS~~ Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) es Peter Jasko Position (eg Secretary, Chair) a Chair Date A 2 5 1 1 2 4

6 LT700001 (3rd December 2018)

Scout Group Balance Sheet 2023
2023
CURRENT ASSETS
Cash at bank 65043.22
Cash and cheques waiting deposit 0
65043.22
CURRENT LIABILITITES (CREDITIORS DUE IN MORE THAN 1 YEAR)
0
TOTAL 65043.22
NET CURRENT ASSETS
Represented by
Opening Balance at bank at 1 January 2023 66530.79
Income upto 31 December 2023
Subs paid into Lloyds bank account 135
Group subscriptions paid via Go Cardless 16779.52
Events paid via Go Cardless 13241.19
Events 238.5
Donations 1287.52
Jamboree event 2873.84
Interest in no 2 account 234.88
34790.45
Expenditure upto 31 December 2023
Qtr Master Expenses -525.63
Scouts -8608.32
Cubs -3487.52
Beavers -964.98
Membership -9240
Badges and scarves -2176
Charges relating to OSM/Go Cardless -1006.82
Group event expenses -8108.75
Jamboree Event -2160
-36278.02
TOTAL 65043.22

LT700005- Scrutlneer'5 Reportlo the Trustees (July 2019} Scrutineer's Report to the Trustees of First Welwyn Garden City St Francis Scout Group I report on the accounts of the GrouplDistrict forthe year ended 31 December 2023 RwRLIi¥Et respon5ibiMies of TNstees and Suirtai•er As the Group'slDistrict's trustees you are responsible for the preparation of the acLounts', you consider that neither the audlt nor Independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or Independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the Group's/District's constitution. I have scrutinised the records and the accounts In my opinion the accounts are In accordance with the records produced to me and comply with the constitutlon. Address: .....s.1..2......x.￿).l..c1.lR1.TA.￿.i.￿ac￿.................... Date.. ,.. ?.i..l..i.c>...l ...%o...T4-.....................................