2020-12-31-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 1 2 0 to end date 3 1 1 2 2 0
Section A Reference and administration details
Charity name 1st Welwyn Garden City St Francis Scout Group
Other names the charity is known by
Registered charity number (if any) X N 6 7 5 8
HQ registration number
Charity’s principal address 50 Marsden Green
Welwyn Garden City
Hertfordshire
Postcode A L 8 6 Y B
Names of the charity trustees who manage the charity
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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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Dates acted if not for
Trustee Name Office (if any)
whole year
1 Sandra Mitchell Group Secretary
2 Melanie Valentine Group Treasurer
3 Peter Jasko Group Chairman
4 Amy Routledge Group Scout Leader Resigned 31/1/20
5 Andrew Ward Group Scout Leader Elected 4/5/20
6
7
8
9
10
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12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

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Type of advisor Name Address
Section B Structure, governance and management
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Description of the charity’s trusts Type of governing document

1 LT700001 (3rd December 2018)

(e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional informa You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trus	(e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional informa You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trus		The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.
			The Group is a trust established under it's rules which are common to all Scouts.
			The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
			tion but encouraged as best practice)
			The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every # months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
	Section B		Structure, governance and management (continued)
			Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from
	i hb i i ti h th h h it

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1)
	The Group Executive Committee has identified the major risks to
	which they believe the Group is exposed, these have been
	reviewed and systems have been established to mitigate against
	them. The main areas of concern that have been identified are:
	Damage to the building, property and equipment. The Group
	would request the use of buildings, property and equipment from
	i hb i i ti h th h h it

2 LT700001 (3rd December 2018)

neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Covid19 - Covid19 has had a significant impact on our ability to deliver scouting sessions. During several lockdown periods, sessions ran at circa 50% capacity on Zoom and with much reduced attendance. For a term, subscriptions were reduced, lowering our income. Outside of the complete lockdowns, additional risk assesments and policies and proceedures had to be adopted to run sessions in a Covid secure fashion. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include at least 2 approvals for larger payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C

Summary of the objects of the charity set out in its governing document

Objectives and activities

The Purpose of Scouting S ti i t t ti l d t l i

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Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. We provide meetings for 3 age groups. The activities are Summary of the main activities in relation to structured to encompass the purpose and values of Scouting. these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement	The Group meets the Charity Commission's public benefit criteria
	under both the advancement of education and the advancement
	of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of	Each year the Group supports our local Church Christmas Tree
the charity during the year	Festival. The Scouts help to run the stalls and other fundraising activities. Unfortunatley this was not able to run in 2020 due to
	Covid19 restrictions. The Group have taken part in a District
	Camp, taking a leading role in the organisation of this event. Our
	Beavers, Cubs and Scouts have been working towards their
	Chief Scout Awards. As they work towards these awards they
	have been involved in the local community e.g litter picking and
	recycling.

4 LT700001 (3rd December 2018)

Section E		Financial Review
Brief statement of the charity’s policy on reserves Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional inform Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;		Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activites of the Group should income and fundraising activities fall short. The Group Executive Committee holds a meeting to discuss this each year and will hold a figure depending on numbers to cover the expenses for the first part of the year.
		ation)
		Investment Policy (Specimen 1) The Group's main source of funding is from the subscription fees which are collected for each child on a termly basis. We also collect a fee per participating child towards the cost of any outside camping activities we provide. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy (Specimen 2) The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F		Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)

5 LT700001 (3rd December 2018)

Section G		Declaration	Declaration	Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)		Sandra Ruth Mitchell
Position (eg Secretary, Chair)		Group Secretary
Date		0 9 0		3		2		2

6 LT700001 (3rd December 2018)

ACCOUNTS FOR THE YEAR ENDING DECEMBER 2020

OPENING BALANCE

As at the 31 December 2019	Main		38216.5
Account number 2			741.53
Account number 3			12892
			51850.03
SUBS Paid direct into our bank acc		1129.5
Subs paid on OSM		13308.78
Less Chagres relating to banking OSM
Denmark Deposits		610
Investing		7
Event		31
Badge Shop		574
Welwyn Hatfield Grant		10000
Interest received in No 2 account		6.06

			25666.34
Qtr Master Expenses		69.95
Scouts		5.3
Cubs		70.45
Beavers		76.83
Membership		7822.5
Badges and Scarves		549.22
Charges		0.01
Green Beret		1064
Event		0
			9658.26
	TOTAL		67858.11

Main		44218.52
Account number	2	741.53
Account number	3	22898.06
		67858.11

INdependent examlner'$ report to the trustees of 1st Welwyn Gard*n Clty St Frlncls Scout Group I report to the tr￿Stee5 on my examlna¥on of the accounts of the 1st Welwyn Garden City St Francis Scout Groupfor theyear ended 31 )e¢ember 2020. RÈspon51bllliies and ba51s of report As the charlty trustee5 of the 1st Welwyn Garden City St Francls Scout Group you are responsible for rhe preparation of the accounts In accordancÈ with the reouirÈments of rhe Charities Act 20111'the ACVI. report In respect of my exarninaknon of the 1st Wèlwyn Garden City St Francis Scout Group accounts carried out under sechon 145 of the 2011 Act and in carry5n8 Out my examination I have followed all the appliiable Direthons siven bythe Charity Comml5- slon under secJon 14515llbl of theAct. Independent examlTher's statement I have completed my examination. I confirm that no material matters have come to my attendon ID connection with tthe examina- on Èlvln8 me cause to believe that in any material respect.. accounting records wEre not kept In respe(t of the 1st Welwyn Garden City St Francis Scout Group as required by section 130 of the Act,. or do nor accord with those records. I have no concerns and have cornè across no other matters in ¢onnethon with the examinafjon to whlch attention should be drawn in this report in orderto en?ble a proper understanding of the accounts to be reached. 51gned.. Name.. Relevant professlonal qu8liflc3tion or membershlp of professional bodles Ilf 3nvl'. Address.. 311 Er4iqb-rrsffaJ, !440 H£Éf5 ALS 7NQ Dète.. 2C)2L