Page 1 **The Ayot St Lawrence Festival** YEAR TO 31 DECEMBER 2024 DATE OF COMMENCEMENT 1975 CONSTITUTION Charitable Constitution adopted 29 May 1997 EXECUTIVE COMMITTEE Christine Stevenson - Chairman, Ayot St Lawrence (resigning in 2024) Katharine Morrisey (new Secretary in 2024) Kitty Turner (new Chairman in 2024) Sandra Taylor William Berrington - Treasurer CORRESPONDENT William Berrington The Coach House Ayot House Ayot St Lawrence Welwyn Hertfordshire AL6 9BP REGISTERED CHARITY NUMBER 1062882 INLAND REVENUE REFERENCE 614/42788/12103 PRINCIPAL OBJECTS To raise funds for restoring the Ayot St Lawrence Palladian Church and for charitable purposes within the Parish. [Ayot St Lawrence Festival Fund] Page 1 Page 2 **The Ayot St Lawrence Festival** YEAR TO 31 DECEMBER 2024 REPORT AND FINANCIAL STATEMENT |EXECUTIVE COMMITTEE|The Charity continues to be administered by an Executive| |---|---| ||Committee which served throughout the year.| ||The persons organizing fund raising events and those| ||involved with administration matters provide their services| ||on a non-remunerated basis. The Executive Committee| ||express their warm thanks to everyone who has organised| ||and participated in Village Fund raising activities.| |MEMBERSHIP|Membership of The Charity is open to any person over the| ||age of 18 interested in furthering the objects. An Annual| ||General Meeting shall be held each year and members are| ||not required to pay any annual subscriptions.| |POLICY|
It is the policy of the Executive Committee to encourage| ||annual fund raising events and to keep funds readily| ||available in order to advance charitable objects within Ayot| ||St Lawrence| |VALUE OF FUND|
The value of the fund as at 31 December 2024: £124,773| |EXAMINATION OF ACCOUNTS|
The Executive Committee understands that there is no| ||requirement for the accounts of the Festival to be audited| ||but they will be independently examined. The financial| ||statement to be presented and agreed at the AGM at The| ||Brocket 29thApril 2025.| |SOLICITORS|
Balderston Warren| ||11 Whitehouse Street| ||Baldock| ||Hertfordshire SG7 6PZ| |BANKERS|
Barclays Bank plc| ||12/12A The Howard Centre| ||Welwyn Garden City| ||Hertfordshire AL8 6ER| [Ayot St Lawrence Festival Fund] Page 2 Page 3 **The Ayot St Lawrence Festival** ## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE AYOT ST LAWRENCE FESTIVAL I report on the accounts of the Trust for the year ended 31 December 2024, which are set out on pages 4,5 and 6. ## **Respective responsibilities of trustees and examiner** As the charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43 (7) (b) of the Act, whether particular matters have come to my attention. ## **Basic of independent examiner’s report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: - (1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 41 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act have not been met; or - (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Relevant professional qualification or body: FCA, ICAEW Address: The Coach House, Ayot House, Ayot St Lawrence, AL6 9BP Date: 29/4/2025 [Ayot St Lawrence Festival Fund] Page 3 Page 4 **The Ayot St Lawrence Festival** STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024 |INCOME AND EXPENDITURE
2024
£
2023
£
Incoming Resources
Donations
0
0
Marquee Rental
0
0
Net Interest on deposits
96
60
Income for Events
- Page 6
52,423
64,829
Total Incoming Resources
52,519
64,889
Resources Expended
Direct Charitable Expenditure:
Grants to Ayot St Lawrence PCC for the Palladian
Church (see note 7)
25,608
18,160
Grants to Ayot St Lawrence Old Church Preservation
Trust (see note 8)
3,414
0
Other Expenditure:
Outgoings for Events – Page 6
38,937
48,179
Management and administration
-
-
Total Resources Expended
67,959
66,339
Net Incoming Resources (Outgoings) before
Transfers
(15,440)
(1,450)
Fund balances brought forward at 1 January
140,213
141,663
Fund balances carried forward at 31 December
124,773 140,213||2024
£
2023
£
0
0
0
0
96
60
52,423
64,829| |---|---|---| |||52,519
64,889| [Ayot St Lawrence Festival Fund] Page 4 Page 5 ## **The Ayot St Lawrence Festival** ||2024|2023| |---|---|---| ||£|£| |Cash deposit - Caf Cash Limited|0|0| |Cash at Bank|123,331|140,020| |Cash in Hand|193|193
193| |Cash at Bank and in Hand (see note 6)|123,524|140,213| |Add Cash Receivable (see note 9)|1,249|0| |Add Prepayments|0|0| ||124,773|140,213| |Funds||| |---|---|---| |Brought forward||| |Increase in restricted funds||| |General Fund|General Fund
124,773|140,213| |Total Fund|124,773|140,213| Approved by the Executive Committee on 25/2/2025 and signed on its behalf by ## Committee Member ## Notes to the Accounts - 1 The accounts have been drawn up in accordance with the Statement of Recommended Practice - Accounting by Charities. - 2 Donations are recognised when they become available to the Executive Committee. - 3 Grants are recorded when they are authorised by the Executive Committee. 4 Expenditure is recognised when incurred. - 5 The funds are represented by cash at Bank. - 6 Petty cash for Ball held by Neil Robinson - 7 PCC transfer, for works on the restoration of the New Church - 8 Ruined Church transfer for a survey on the state of the Ruined Church. - 9 Monies received by the PCC for the Art Show not paid until Jan 2025 [Ayot St Lawrence Festival Fund] Page 5 Page 6 **The Ayot St Lawrence Festival** FUNDS RAISED DURING THE YEAR |June
June
Art Exhibition and Sale
July
July
Mid-Summer Ball||Gross Income
£
52,423
0|Outgoings
£
38,937

0|2024 Net
£
13,486
0| |---|---|---|---|---| |||52,423|38,937|13,486| Net amounts raised in previous years: |2024|£13,486| |---|---| |2023|£16,110| |2022|£14,674| |2021|£11,524| |2020|Covid| |2019|£11,622| |2018|£10,974| |2017|£11,064| |2016|£9,741| |2015|£10,643| |2014|£8,377| |2013|£6,423| |2012|£4,403| |2011|£11,487| |2010|£10,756| |2009|£8,653| |2008|£9,228| |2007|£5,837| |2006|£5,725| |2005|£7,674| |2004|£5,213| |2003|£10,294| |2002|£7,831| |2001|£6,355| |2000|£10,518| |1999|£6,963| |1998|£8,782| |1997|£7,096| |1996|£6,667| |1995|£4,196| |1994|£6,0415| |1993|£7,383| |1992|£6,152| [Ayot St Lawrence Festival Fund] Page 6