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2023-03-31-accounts

THE ARCHBISHOP TENISON'S SCHOOL SPORTS GROUND

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year

ended 31 March 2023

Registered Charity No. 1062806 Registered Company No. 200440 Registered in England

Contents

Reports

Accounts

The Archbishop Tenison's School Sports Ground

Council of Management Annual Report for the year ended 31 March 2023

The Council of Management presents its report and financial statements for the year ended 31 March 2023.

1. Object of the Charity

The Charity is a registered Company (registration number 200440), incorporated on 16th September 1924 as an unlimited company and re-registered as a company limited by Guarantee on 2nd May 1997. The Company has no share capital. The conduct of the Company is governed by a Memorandum and Articles of Association. The object of the Company is to advance education and benefit the community by the provision of grounds and other facilities for sports and recreation for the pupils of Archbishop Tenison's School, 55 Kennington Oval, London, SE11 5SR and in so far as that object has been satisfied or cannot be satisfied for the provision of sports and recreation facilities for other pupils and members of the public in South London.

The Company met these aims by the provision of sports facilities at the Motspur Park Sports Ground for the Archbishop Tenison's School, the Old Tenisonians’ Association Sports Clubs, Kings College School, School of Kung Fu and a variety of other local organisations. The Company has had regard to the guidance issued by the Charity Commission concerning public benefit. It is satisfied that the information given in the report, particularly regarding the activities undertaken when read in conjunction with the charity’s objects, demonstrates that the requirements to identify public benefit have been met.

2. Management of the Sports Ground

The business of the Company is managed by the Council of Management. The Council of Management consists of up to nine elected members and has powers to co-opt a further three members, one of whom shall be a Governor of Archbishop Tenison's School Foundation. The elected members shall be appointed as follows:

The Groundsman currently reports directly to the Advisor to the Council of Management, Mr Berry. Professional and maintenance services are bought in as necessary after consultation between the Advisor to the Council of Management, Groundsman, Treasurer and Chairman under authority delegated by the Council of Management. This year the Council of Management engaged a local company to assist with the management of Clubhouse to support the increased usage.

The Council met in February this year. This was a reduction than in previous years reflecting the smoother running of the Charity, aided by the appointment of a Club House Manager, together with its greatly improved financial position.

3. The Council of Management Confirmation

The Council of Management confirms that the accounts comply with current statutory requirements.

4. Financial Information

The Accounts for the year ended 31st March 2023 show a trading surplus of £13,700 (2022 £30,876 surplus) which has been credited to the revenue account.

5. Review of the Year

The Council of Management reports:

The main users of the sports ground are represented by the scholars of Kings College School, Wimbledon and Old Tenisonians Football Club. We also welcome the School of Kung Fu, who use the Pavilion to provide martial arts training for local enthusiasts of all ages. All other users continue to benefit from the high-quality facilities provided at Motspur Park which also include local youth and adult sports clubs and the general public.

The Company’s total income increased during the year, to £100,217 (2022 £78,778). This comprised receipts totalling £11,228 from clubhouse hire, £4,900 from general grounds hire, £31,386 from Kings College School and £33,490 from Old Tenisonians Football Club. Additionally, grants were received from the Football Foundation totalling £19,146 to support the replacement of our boiler and shower system

The Company’s primary priority is to generate sufficient income to cover the day-to-day costs of operating the grounds whilst, as a minimum, maintaining the current standard of facilities. Surplus funds are reinvested into the facilities, either in the purchase of additional equipment, replacing/upgrading existing equipment or prioritising maintenance. The Council of Management maintains a “Prioritised Works Schedule”, which includes replacement of fencing, water tanks and essential equipment.

The usual programme of maintenance and renovation of the football pitches and the cricket square was carried out. This is in keeping with the priority that the Council gives to maintaining the high standard of the playing surfaces.

In light of the increased usage of the Pavilion, a local company has been engaged to ensure the Clubhouse is kept to the standard expected of our users. This makes sure the Groundsman’s primary focus is on ensuring the increased ground usage doesn’t impact the quality of the playing surface.

As we emerge from the shadow of the Covid outbreak the Charity has started to address the wider maintenance and renovation deferred during the pandemic. This year we have started this process by; replacing the boiler and showers, and investing in a new seeder. This was helped by grants received from The Football Foundation (£19,146) for which we are very thankful. Going forward we are aware significant work will be required to address issues with; the water tank, roof and fencing.

External Accountants, PMC Partnership continue to prepare the financial accounts and assist in the production of the yearly reports.

Mr Robert Moreland resigned from the Council of Management on December 22[nd] 2022. Members of the Council duly placed on record their thanks for his contribution, loyalty and efforts to the Council over many years of service.

  1. The Future Management of The Sports Ground.

The Council of Management will continue to provide all the necessary support to the Groundsman, in our joint efforts to produce the best possible playing surfaces and supporting facilities at Motspur Park, and to enable the objectives of the charity to be wholly met, as per Paragraph 1. This will continue to be the prime focus of the Council of Management within the financial constraints that are faced by the Company.

It is noted that, as expected, Archbishop Tenisons School were unable to make use of the ground and as such the Charity continues to meet its objectives by providing sports and recreation facilities for other pupils and for members of the public in South London.

John Pearce Chair

APPENDIX - REFERENCE AND ADMINISTRATIVE INFORMATION

Chairman (from 12th Oct 2020) – Mr J Pearce, 78 Foresters Drive Wallington Surrey, SM6 9JZ

Company Secretary (from 6th Dec 2021) - Steven Johnson of 26 Holtspur Top Lane, Beaconsfield, HP9 1DR

Registered Office - Archbishop Tenison’s School Sports Ground Arthur Road Motspur Park New Malden Surrey, KT3 6LX

Advisor to the Council of Management (from 14th Jan 2021) - Mr J K Berry

Lettings Manager (1st April 21) - Mr K McCarthy

Head Groundsman (to 19th Feb 2021) – Mr C Hall

Charity registration number - 1062806

Company registration number - 200440

Accountants - PMC Kent Ltd trading as PMC Partnership - The Coach House, Unit 42, St Marys Business Centre, 66-70 Bourne Road, Bexley, DA5 1LU

Bankers CAF Bank Ltd - 25 Kings Hill Avenue Kings Hill West Malling Kent, ME19 4JQ

Solicitor (from 16th Sep 2020) Mr Chris Brewin The Johnson Partnership Cannon Courtyard, Off Lo ng

Archbishop Tenison's School Sports Ground Independent Examiners' Report Charity No. 1062806

We report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages 7 to 10.

Respective responsibilities of the Trustees and the Independent Examier

As the Charity's trustees, you are responsible for the preparation of the accounts and you consider that the audit requirement of section 43(2) of the Charities Act, 1993 (the Act) as amended by section 28 of the Charities Act, 2006 does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.

Basis of Independent Examiners' Statement

Our examination was carried out in accordance with the General Directions given by the Charity Commissioners and based on recommended accountancy practices. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, we do not express on audit opinion on the view given by the accounts.

Independent Examiners' Statement

In connection with our examination, no matter has come to our attention:

PMC Partnership inc. Pomfrey Accountants

Unit 42. The Coach House St Marys Business Centre Bexley, Kent DA5 1LU

Date :

Archbishop Tenison's School Sports Ground Charity No. 1062806 Balance Sheet as at 31 March 2023

Notes
Fixed assets
Tangible fixed assets
1
Current assets
Cash at Bank and in Hand
Designated Account - Maintenance Provision
2
Prepayments
3
Current Liabilities
Accruals
3
Maintenance Provision
2
PAYE & NI
Pensions Payable
Prepaid Income
4
Net Assets
Acculmulated funds
Balance at start of period
Surplus/(Deficit) for the year		 2023
£
108,248
£
23,582
£
20,000
£
-
£
43,582
£
1,182
£
20,000
£
331
£
130
£
-
£
21,643
£
139,962
£
£ 116,487
£ 130,187
£ 13,700		 2022
£
100,287
£
15,993
£
10,000
£
2,152
£
28,145
£
1,074
£
10,000
£
871
£
-
£
11,945
£
116,487
£
£ 85,611
£ 30,876
£ 116,487

Directors' statement

For the financial year in question, 2021-22, the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies.

No members have required the company to obtain an audit of its accounts for the year in question in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.

The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

Signed on behalf of the Committee:

Date:

Archbishop Tenison's School Sports Ground Charity No. 1062806 Income and Expenditure Account For the year ended 31 March 2023

Income
AFC Wimbledon
Archbishop Tenison's School
Bank Interest
Clubhouse Hire
Covid-19 Provision
Grant - The Football Foundation
4
Ground Hire
Kings College School
OTCC
OTFC
Other operating income
Expenses
Accountancy fees
Bank charges
Depreciation
Insurance
Provision for Maintenance
2
Rates
Repairs and maintenance
Sundry
Utilities
Wages and salaries
Waste
Operating Surplus/(Defecit) for the Year
Notes		 2023
£
-
£
-
£
67.00
£
11,228.00
£
-
£
19,146.00
£
4,900.00
£
31,386.00
£
-
£
33,490.00
£
-
£
100,217.00
£
1,074.00
-£
72.00
-£
5,496.00
-£
2,259.00
-£
10,000.00
-£
1,536.00
-£
33,938.00
-£
312.00
-£
4,639.00
-£
25,806.00
-£
1,551.00
-£
86,517.00
-£
13,700.00
£		 2022
£
24,169.00
£
-
£
-
£
900.00
£
10,035.00
£
7,645.00
£
3,658.00
£
17,880.00
£
2,940.00
£
11,410.00
£
141.00
£
78,778.00
£
1,074.00
-£
96.00
-£
4,612.00
-£
2,213.00
-£
9,000.00
£
1,386.00
-£
20,154.00
-£
444.00
-£
3,956.00
-£
20,227.00
-£
2,741.00
-£
41,902.00
-£
36,876.00
£

Archbishop Tenison's School Sports Ground Charity No. 1062806 Notes to the Accounts For The Year Ended 31 March 2023

1 Tangible Fixed Assets

A) No depreciation is necessary for land and buildings as estimated residual value exceeds the cost of the asset. B) The value of the Pavilion as shown derives from a valuation undertaken by an independent valuer undertaken on 26 March 1996 C) All other Tangible Fixed Assets are depreciated on the reducing balance basis over their estimated useful lives. The principle annual rates used are 10%.

Cost
As At 1 April 2022
Additions
At 31 March 2023
Depreciation
As At 1 April 2022
Charge for the year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022		 Freehold Ground
& Cottage
Pavilion
Plant &
Machinery
Equipment,
Fixtures &
Fittings
Total
£
£
£
£
£
£ 31,834.71 £ 26,946.00 £ 46,279.88 £ 4,032.44 £ 109,093.03
£ - £ - £ 13,457.79 £ - £ 13,457.79
£ 31,834.71 £ 26,946.00 £ 59,737.67 £ 4,032.44 £ 122,550.82
£ - £ - £ 8,402.78 £ 403.24 £ 8,806.02
£ - £ - £ 5,133.49 £ 362.92 £ 5,496.41
£ - £ - £ 13,536.27 £ 766.16 £ 14,302.43
£ 31,834.71 £ 26,946.00 £ 46,201.40 £ 3,266.28 £ 108,248.39
£ 31,834.71 £ 26,946.00 £ 37,877.10 £ 3,629.20 £ 100,287.01

2 Maintenance Provision

Due to the ongoing concern that many of the Company's assets will require repairs or replacement within the coming year, the total provision for maintenance has been maintained within this period. The boiler repairs have continued into this year, whilst it is anticipated that work shall begin to rennovate the changing rooms to bring them up to modern standards. At the reporting date, it had also been discovered that the water tank on the roof of the pavillion had begun to leak, causing damage to the roof of the building. This requires significant investment for repair and replacement cost, with additional structual work to be done to ensure the roof is able to support the weight of the replacement tanks. An increase in the provision of £10000, to £20000 is considered to be appropriate to reflect this, given the quotes received for the work to be carried out.

3 Prepayments & Accruals

A) Prepayments
Insurance at 16/03/22
B) Accruals
Accountancy Costs
Insurance		 2023
2022
£
£
£ - £ 2,151.90
£ - £ 2,151.90
£ 1,074.00 £ 1,074.00
£ 107.59 £ -
£ 1,181.59 £ 1,074.00

4 Grants

The directors would wish to express gratitude for the generous support of The Football Foundation for their provision of £19146.00 during the year