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THE ARCHBISHOP TENISON'S SCHOOL SPORTS GROUND
ANNUAL REPORT AND FINANCIAL STATEMENTS
For the year ended 31 March 2022
Registered Charity No. 1062806 Registered Company No. 200440 Registered in England
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Contents
Reports
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Report of the Council of Management
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Reference and Administrative Information
Accounts
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Balance Sheet
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Statement of Financial Activities
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Notes to the Accounts
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The Archbishop Tenison's School Sports Ground
Council of Management Annual Report for the year ended 31 March 2022
The Council of Management presents its report and financial statements for the year ended 31 March 2022.
1. Object of the Charity
The Charity is a registered Company (registration number 200440), incorporated on 16th September 1924 as an unlimited company and re-registered as a company limited by Guarantee on 2nd May 1997. The Company has no share capital. The conduct of the Company is governed by a Memorandum and Articles of Association. The object of the Company is to advance education and benefit the community by the provision of grounds and other facilities for sports and recreation for the pupils of Archbishop Tenison's School, 55 Kennington Oval, London, SE11 5SR and in so far as that object has been satisfied or cannot be satisfied for the provision of sports and recreation facilities for other pupils and members of the public in South London.
The Company met these aims by the provision of sports facilities at the Motspur Park Sports Ground for the Archbishop Tenison's School, the Old Tenisonians’ Association Sports Clubs, Kings College School, AFC Wimbledon Girls football club and a variety of other local organisations. The Company has had regard to the guidance issued by the Charity Commission concerning public benefit. It is satisfied that the information given in the report, particularly regarding the activities undertaken when read in conjunction with the charity’s objects, demonstrates that the requirements to identify public benefit have been met.
2. Management of the Sports Ground
The business of the Company is managed by the Council of Management. The Council, as a whole, met on four occasions during the year. The Council of Management consists of up to nine elected members and has powers to co-opt a further three members, one of whom shall be a Governor of Archbishop Tenison's School Foundation. The elected members shall be appointed as follows:
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three present or former members of staff of Archbishop Tenison's School,
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three former pupils of the school,
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three parents of past or present pupils of the school.
The Groundsman currently reports directly to the Advisor to the Council of Management, Mr Berry. Professional and maintenance services are bought in as necessary after consultation between the Advisor to the Council of Management, Groundsman, Treasurer and Chairman under authority delegated by the Council of Management.
3. The Council of Management Confirmation
The Council of Management confirms that the accounts comply with current statutory requirements.
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4. Financial Information
The Accounts for the year ended 31st March 2022 show a trading surplus of £30,876 (2021 £5,641 deficit) which has been credited to the revenue account.
5. Review of the Year
The Council of Management reports:
The main users of the sports ground, are represented by the scholars of Kings College School Wimbledon, AFC Wimbledon Girls football club, and members of the Old Tenisonians’ Association (“OTA”) Sports Clubs. They continue to benefit from the high-quality facilities provided at Motspur Park. In additional local youth, adult sports clubs and the general public also used the facilities.
The Company’s total income during the year, £78,778 (2021 £71,154) comprising of AFCW (£24,169), KCS (£17,880), OTFC (£11,410). Additionally, grants were received from the Football Foundation (£7645) to support machinery and materials used to improve the playing surface.
The Company’s primary priority is to generate sufficient income to cover the day-to-day costs of operating the grounds whilst, as a minimum, maintaining the current standard of facilities. Any surplus funds are reinvested in the facilities, either in the purchase of additional equipment, replacing/upgrading existing equipment or prioritising maintenance. The Council of Management maintains a “Prioritised Works Schedule”, however, due to the unknown future impact of the Covid pandemic the Charity has restricted this year’s reinvestment to the essentials.
The usual programme of maintenance and renovation of the football pitches and the cricket square was carried out, (in keeping with the priority which the Council gives to maintaining the high standard of the playing surfaces), but mindful that in Covid’s shadow, the Pavilion maintenance was kept to essentials to ensure sufficient funds should future waves surface.
With regards to the wider maintenance and renovation the Council is conscious that a number of its assets are ageing and will require replacement or expensive maintenance at short notice, (e.g. hot water boiler replacement, general refurbishment in the pavilion etc). The directors have set aside an ongoing maintenance provision of £10,000 (2021 £19,000) for this purpose.
After nearly a decade, Mr G Cain resigned from the position of Secretary in December 2021 but remains a member of the Council of Management. Members of the Council duly placed on record their thanks for his help as Secretary. Mr S Johnson has been appointed in his place in December 2021.
Mr J Varney resigned from the position of Treasurer and Member of Council of Management in March 2022. As a former pupil of the school, he will be sorely missed. Members of the Council duly placed on record their thanks for his help during the pandemic.
External accountants, PMC Partnership have been appointed to prepare the financial accounts and assist in the production of the yearly reports.
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Mr Lawler resigned from the position of Lettings Manager of the Council of Management in April 2021. Members of the Council duly placed on record their thanks for his contribution, loyalty and efforts to the Council during his brief tenure. Mr McCarthy, an existing ‘CoOpted’ member, has taken on the role of Lettings Manager.
6. The Future Management of The Sports Ground.
The Council of Management will continue to provide all the necessary support to the Groundsman, in our joint efforts to produce the best possible playing surfaces and supporting facilities at Motspur Park, and to enable the objectives of the charity to be wholly met, as per Paragraph 1. This will continue to be the prime focus of the Council of Management within the financial constraints that are faced by the Company.
It is noted that Archbishop Tenisons School were only able to make limited use of the ground and have indicated this position is unlikely to change in the near future. The school continues to support the Council of Management, and this position of their future use will be kept under review.
John Pearce Chairman
21 Dec 2022
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APPENDIX - REFERENCE AND ADMINISTRATIVE INFORMATION
Chairman (from 12th Oct 2020) – Mr J Pearce, 78 Foresters Drive, Wallington, Surrey, SM6 9JZ
Company Secretary (from 6th Dec 2021) - Steven Johnson, 26 Holtspur Top Lane, Beaconsfield, HP9 1DR
Registered Office - Archbishop Tenison’s School Sports Ground, Arthur Road, Motspur Park, New Malden, Surrey, KT3 6LX
Advisor to the Council of Management (from 14th Jan 2021) - Mr J K Berry
Lettings Manager (1st April 21) - Mr K McCarthy
Head Groundsman (to 19th Feb 2021) – Mr C Hall
Charity registration number - 1062806
Company registration number - 200440
Accountants - PMC (Kent) Ltd T/A PMC Partnership - Unit 42 The Coach House, St Marys Business Centre, 66-70 Bourne Road, Bexley, DA5 1LU
Bankers CAF Bank Ltd - 25 Kings Hill Avenue, Kings Hill, West Malling, Kent, ME19 4JQ
Solicitor (from 16th Sep 2020) Mr Chris Brewin The Johnson Partnership Cannon Courtyard, Off Lo ng
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Archbishop Tenison's School Sports Ground Independent Examiners' Report Charity No. 1062806
We report on the accounts of the Trust for the year ended 31 March 2022, which are set out on pages 7 to 10.
Respective responsibilities of the Trustees and the Independent Examier
As the Charity's trustees, you are responsible for the preparation of the accounts and you consider that the audit requirement of section 43(2) of the Charities Act, 1993 (the Act) as amended by section 28 of the Charities Act, 2006 does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of Independent Examiners' Statement
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners and based on recommended accountancy practices. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, we do not express on audit opinion on the view given by the accounts.
Independent Examiners' Statement
In connection with our examination, no matter has come to our attention:
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(i) which gives us unreasonable cause to believe that in any material respect the requirements:
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(a) to keep accounting records in accordance with section 41 of the Act; and
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(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act;
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have not been met or
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(ii) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
PMC Partnership inc. Pomfrey Accountants
Unit 42. The Coach House St Marys Business Centre Bexley, Kent DA5 1LU
Date : 30th May 2022
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Archbishop Tenison's School Sports Ground Charity No. 1062806 Balance Sheet as at 31 March 2022
| Notes Fixed assets Tangible fixed assets 1 Current assets Cash at Bank and in Hand Designated Account - Maintenance Provision 2 Prepayments 3 Current Liabilities Accruals 3 Maintenance Provision 2 PAYE & NI Prepaid Income 4 Net Assets Acculmulated funds Balance at start of period Surplus/(Deficit) for the year |
2022 £ 100,287 £ 15,993 £ 10,000 £ 2,152 £ 28,145 £ 1,074 £ 10,000 £ 871 £ - £ 11,945 £ 116,487 £ £ 85,611 £ 116,487 £ 30,876 |
2021 £ 98,339.00 £ 1,714.00 -£ 19,000.00 £ 2,121.00 £ |
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| 19,407.00 £ 3,100 £ 19,000 £ - £ 10,035 £ |
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| 32,135 £ 85,611 £ |
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| £ 91,252 -£ 5,641 |
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| £ 85,611 |
Directors' statement
For the financial year in question, 2021-22, the company was entitled to exemption from audit under Section 477 of the Companies Act 2006 relating to small companies.
No members have required the company to obtain an audit of its accounts for the year in question in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts.
The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
Signed on behalf of the Committee:
21 Dec 2022
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Archbishop Tenison's School Sports Ground Charity No. 1062806 Income and Expenditure Account For the year ended 31 March 2022
| Income AFC Wimbledon Archbishop Tenison's School Clubhouse Hire Covid-19 Provision 4 Grant - Sports England Grant - The Football Foundation 5 Ground Hire Kings College School OTCC OTFC Other operating income Expenses Accountancy fees Bank charges Depreciation Insurance Provision for Maintenance 2 Rates Repairs and maintenance Sundry Utilities Wages and salaries Waste Operating Surplus/(Defecit) for the Year Notes |
2022 £ 24,169.00 £ - £ 900.00 £ 10,035.00 £ - £ 7,645.00 £ 3,658.00 £ 17,880.00 £ 2,940.00 £ 11,410.00 £ 141.00 £ 78,778.00 £ 1,074.00 -£ 96.00 -£ 4,612.00 -£ 2,213.00 -£ 9,000.00 £ 1,386.00 -£ 20,154.00 -£ 444.00 -£ 3,956.00 -£ 20,227.00 -£ 2,741.00 -£ 47,902.00 -£ 30,876.00 £ |
2021 £ 12,000.00 £ 7,200.00 £ - £ 2,500.00 -£ 6,000.00 £ 9,465.00 £ 1,635.00 £ 20,760.00 £ - £ 16,594.00 £ - £ |
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| 71,154.00 £ |
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| - £ - £ 4,194.00 -£ 2,115.00 -£ 5,000.00 -£ 1,536.00 -£ 25,565.00 -£ 348.00 -£ 4,764.00 -£ 32,033.00 -£ 1,240.00 -£ |
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| 76,795.00 -£ |
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| 5,641.00 -£ |
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Archbishop Tenison's School Sports Ground Charity No. 1062806 Notes to the Accounts For The Year Ended 31 March 2022
1 Tangible Fixed Assets
A) No depreciation is necessary for land and buildings as estimated residual value exceeds the cost of the asset. B) The value of the Pavilion as shown derives from a valuation undertaken by an independent valuer undertaken on 26 March 1996 C) All other Tangible Fixed Assets are depreciated on the reducing balance basis over their estimated useful lives. The principle annual rates used are 10%.
| Cost As At 1 April 2021 Additions At 31 March 2022 Depreciation As At 1 April 2021 Charge for the year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 |
Freehold Ground & Cottage Pavilion Plant & Machinery Equipment, Fixtures & Fittings Total £ £ £ £ £ £ 31,834.71 £ 26,946.00 £ 43,752.68 £ - £ 102,533.39 £ - £ - £ 2,527.20 £ 4,032.00 £ 6,559.20 |
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| £ 31,834.71 £ 26,946.00 £ 46,279.88 £ 4,032.00 £ 109,092.59 | |
| £ - £ - £ 4,194.12 £ - £ 4,194.12 £ - £ - £ 4,208.57 £ 403.24 £ 4,611.81 |
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| £-£-£ 8,402.69 £ 403.24 £ 8,805.93 | |
| £ 31,834.71 £ 26,946.00 £ 37,877.19 £ 3,628.76 £ 100,286.66 £ 31,834.71 £ 26,946.00 £ 39,558.56 £- £ 98,339.27 |
2 Maintenance Provision
Due to the ongoing concern that many of the Company's assets will require repairs or replacement within the coming year, the total provision for maintenance has been maintained within this period. During the course of the year, the boiler in the Pavilion began undergoing repairs which were allocated from the fund resulting in the provision being reduced over the year by £9000, leaving the total provision at the year end as £10,000
3 Prepayments & Accruals
| A) Prepayments Insurance at 16/03 B) Accruals Accountancy Costs Waste Disposal Ground Exp Electricity Gas Water |
2022 2021 £ £ £ 2,151.90£ 2,120.85 |
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| £ 2,151.90 £ 2,120.85 | |
| £ 1,074.00 £ - £ - £ 113.54 £ - £ 2,000.00 £ - £ 63.45 £ - £ 136.91 £ -£ 786.04 |
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| £ 1,074.00 £ 3,099.94 |
4 Income in Advance
| 4 Income in Advance | |
|---|---|
| SCL Covid-19 Provision |
£ - £ 35.00 £ -£ 10,000.00 |
| £ - £ 10,035.00 |
5 Grants
The directors would wish to express gratitude for the generous support of The Football Foundation for their provision of £7645.00 during the year