## **Trustees’ Annual Report for the period** **From 01 April 23 Period start date To 31 Mar 24 Period end date** ## **Charity name: Peter Pan Pre School** ## **Charity registration number: 1062788** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To manage the affairs and interests of, and
act on behalf of, Peter Pan Pre School,
thus enabling the Pre School to provide
high quality care and education for children
below statutory school age from Armed
Forces families living in the local area.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
To open bank accounts.
•
To raise money to pay for the Pre
School’s activities.
•
To make such payments as
necessary.
•
To fix and collect the fees payable
in respect of children attending the
Pre School.
•
To provide accommodation and
equipment required by the Pre
School.
•
To employ such suitable paid and
unpaid staff, and volunteers ,agents
and advisors as maybe required
from time to time.
•
To offer volunteering opportunities.
•
To sell, lease or otherwise dispose
of all or any part of the Pre School’s
property subject to complying with
the provisions of the Charities Act
1993 Sections 36 and 37.
•
To provide indemnity insurance to
cover the liability of the Committee
members.
•
To insure the property and assets of
the Pre School against any
foreseeable risk and to take out
other insurance policies to protect
the Pre School as required.
•
To work with similar Groups and
support agencies and exchange
information and advice with them as
appropriate.| |||•
We forge links with other Charities
and support them if appropriate.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance issued by the Charity
Commission on public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Pre School has in the past offered
bursaries and free places to families
experiencing financial or social difficulties in
order to give children the opportunity to
enter a structured Early Years Environment
however we have not been able to offer this
during this financial year due to having very
low numbers of children on role and in
addition as we are not in the financial
position to do so.| |Policy on social investment
including program related
investment|Para 1.38|Not applicable due to our current financial
position| |Contribution made by
volunteers|Para 1.38|The committee is made up entirely of
volunteers. This year we have been
successful in recruiting a new Deputy Chair
and committee member however we have
continued to find it difficult to recruit
committee members from the military
community and parents. They are still
completing their necessary documentation.
Any voluntary links that we had with the
civilian community have been lost as an
impact of covid, but we continue to explore
options of attracting new volunteers such
as working with civilian staff at the Army
Training Centre who are able to use
volunteer days and working with other local
organisations.
We can offer a variety of volunteering
opportunities for people who want to come
in on a more ad hoc basis to do specific
tasks or read to the children, or just gain
experience in the workplace before
pursuing a career in Early Years. We do
have parents who come into read to the
children and assist with specific theme
days.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|1. The Government funded extended
free 30 hours for working parents
continued in this F/Y capped and
remains capped at 16 places
although we cannot offer this
number of places due to insufficient
staff. We offer 15 hours free funded
places for 2 years olds in line with
government policy but again this is
capped at 4 per day due to lack of
staff to meet set ratios. This is
continually reviewed and enables
spouses to seek employment.
2. The Pre School continues to work
collaboratively with our three local
primary schools, Head Teachers,
Home School Link Workers, Family
Support Workers and Surrey Early
Years, Home Start and other
partner agencies to improve the
outcomes for our children and
families.
3. We celebrated with national events
i.e. St Georges Day, St David’s Day,
St Patricks, Diwali, Ramadan, Eid
etc which represents the diverse
population and ethnicity of our
children.
4. We commemorate Remembrance
Day with activities.
5. Staff and Children enjoy taking part
in Children in Need raising money
for Charity and doing various
activities...
6. We held a graduation Ceremony for
Children Transitioning to Year R in
Primary School. Parents and carers
are invited to this.
7. We held a Sports Day which is
attended by parents and carers and
is supported by staff from the
Gymnasium Army Training Centre.
8. We run a Closed Facebook page in
order to communicate with our
families and showcase our activities
and achievements.
9. We now have an Open Facebook
page in order to tryto attract new| families that are posted into the setting. 10. We celebrate World Book Day where children are invited to come in dressed as their favourite book characters. 11. We celebrate World Rhyme Week 12. We communicate regularly with parents by email and hard copy with newsletters and information for Parents and Carers. 13. We update parents regularly on any changes to our Policies and Procedures and news to keep families up to date and compliant with Policy. 14. We continue to offer employment and training opportunities to service spouses and people from the local community. 15. We focus on CPD for all members of staff to include additional training such as Makaton, Forest School and Paediatric First Aid. This was done virtually and face to face during this reporting year. 16. We sponsor a Shetland Pony at Mane Chance Sanctuary take part in their ‘Chance to Be’ programme and encourage families to attend the Charity on its open days and events. 17. At Harvest Festival we organised a collection for the Trussell Trust Food Bank Woking Branch. 18. We celebrate Mother’s Day and Father’s Day and encourage parents to attend the Pre School on these special days to take part in activities with their children. 19. We offer ‘stay and play’ opportunities to encourage parents’ interaction with their children. 20. Parents are invited to participate in reading sessions this also assists in expansion of cultural awareness for staff and children. 21. We hold regular coffee mornings as a small funding opportunity but to also enhance our relationships with parents and carers and increase their knowledge of the Early Years environment. ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Whilst the introduction of 15 and the 30
hours funded by the Government has been
popular and supports those parents who
wish to use it our main challenge continues
to be attracting new children to the setting
and the continued challenge of recruiting
suitably qualified staff to meet EYFS ratios.
It remains a constant challenge and a fine
balance between the number of staff and
the number of children on role.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Pre School (SENCO) has been
successful in gaining funding via SEN
channels and through Surrey County
Council to gain additional funding to
specifically support our SEN cohort .| |Investment performance
against objectives|Para 1.41|The number of children on role
continues to be worrying low. This is
due to a change in occupancy of the
resident battalion in Elizabeth Barracks
and the different structure of the
Battalion which means that not as many
families live there as in previous years.
In addition, many families choose now
to serve married unaccompanied which
means that not so many families live in
Soldiers Family Accommodation at
Pirbright. This drop off in military
families has had a significant impact on
the number of children we have on roll
which in turn has impacted our income.
We continue to be in a very precarious
financial position which has to be very
carefully managed but ultimately
threatens the continuation of the setting
as a viable option.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Pre School is operating at a
monthly loss relying on its capital and
grants to remain open. We are in a
worryingly precarious financial position
and have a very low number of children
on roll which is due to the reduced
occupancy of military families in
Pirbright.
There has been a small but
Relatively insignificant increase in the
hourly rate paid by Surrey County
Council for funded places. This amount
allocated by the government is woefully
inadequate.
Charges are reviewed regularly against
other settings in the locality and also
after seeking advice from the EY Team
within Surrey County Council. Fees are
realistically competitive with other local
settings but we ensure we remain
affordable for service families many of
who are Junior Non Commissioned
Officers.
We have a very strict budgeting regime
in place to maintain the stability and
sustainability of Peter Pan Pre School.
Our numbers have remained very low
(Around 16 – 18), this is the lowest
number of children on roll for many
years and this has affected our income.
The Military have reviewed our
encroachment licence, and we are no
longer able to offer places to civilian
children that live in the Army Quarters
adjacent to the Pre School or locally,
this too has affected our numbers on
role.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Very limited financial reserves are held
primarily to cover redundancy payment for
one eligible staff member should the Pre
School close. We are sadly now in a
position where we have very limited funds
to cover future emergency expenditure.
The MOD have been planning to build a
new preschool for several years. The
timeline has been very fluid, and timelines
have slipped considerably since the plan
was first mooted. It was due to be built in
22/23 with an opening in 2024. The
estimated timeline for completion of this
project has been cited now as 2028.
We do not intend to spend any money on
infrastructure projects.
We will be fortunate if we can survive
financially until this date.| |Amount of reserves held|Para 1.22|£28,094–all unrestricted.| |Reasons for holding zero
reserves|Para 1.22|**Not APPLICABLE**| |---|---|---| |Details of fund materially in
deficit|Para 1.24|**NOT APPLICABLE**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**See para 1.46 below**| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|Income is derived from fees paid for the provision
of childcare from Surrey County Council. This is
woefully inadequate in the current climate of ever
increasing cost of living and Living Wage
Increases. This is set at £6.05 per hour for 3 -4
year olds and £8.13 per hour for 2 year olds.
We also get income form Parental contributions
£7.00 per hour and a daily £1.25 per day for snack
and resources.
These charges are reviewed regularly to ensure
they are current and in keeping with other settings
locally.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The additional 30 hours and 15 hours funding did
benefit the Pre School and did assist in
maintaining financial stability for the period. We
have reviewed the need for a contingency fund but
are in a precarious financial position due to
dwindling number of children on role so are unable
to set aside funds for contingency except tor
maintaining an amount to cover staff redundancy
payment should/when the need arises. The Pre
School will continue to offer the NEST pension
scheme to all employees and encourages staff to
take up this option| |A description of the
principal risks facing
the charity|Para 1.46|The Army Training Centre Pirbright (Soldier
Academy) is predicted to increase in size over the
next few years which may see an increase in the
number of families on base and therefore a
increase in the number of children accordingly and
some detailed planning has taken place around
this. Initially it was envisaged that the future of the
Peter Pan Pre School seemed secure as more
families, would potentially mean more children.
However, a number of risk factors have come to
the fore in this reporting year meaning the future of
the Pre School and Charity is now much more
uncertain.
The risks are high and are as follows:
**Staffing.**It is becoming increasing difficult to
recruit and retain staff. Working in Childcare and
Early Years is not seen as the attractive career
option it once was and this is a nationally
recognised trend.
https://www.eyalliance.org.uk/news/2022/12/ofsted-
report-highlights-impact-staffing-crisis.As a charity
our wages are low in comparison to the Private
Sector and with the cost of living as it is staff often
cannot afford to remain and leave to find more| lucratively paid employment out of the Childcare Sector. Having discussed this with our colleagues in Surrey Early Years this is a common theme across the industry. Also, the fact that we are ’behind the wire’ on a barracks location can be off putting for potential civilian employees who have no experience of the military. We are not easily accessed by public transport. We have tried to engage with local colleges to attract Apprentices, but our location makes this an unattractive option compared to other settings in the locality. We do employ suitably qualified dependents of serving soldiers and officers however with this there is the risk of constant ‘churn’ as they are often only at Pirbright for a posting of maximum of 2 years duration. We have noticed a continued trend this year of poor mental health amongst many of our staff many of whom are young and service dependents. This in turn impacts our staffing levels and ratios as there has been a lot of staff absence this year due to sickness and poor MH. Whether this is as a result of the ‘Lived Experience’ of service families is hard to quantify. **Volunteers for the Committee.** We are a committee run Pre School and some of our committee members left this year as they were either posted with their serving partner or Spouse or they retired from work and no longer wished to fulfil a voluntary role. Again, the long term impact of COVID has been a factor in this with people reassessing how they spend their time. It has been a real struggle to recruit the require minimum number of volunteers this is something that the Chairperson has addressed with Ofsted and Surrey Early Years. We have managed to find a number of volunteers to fulfil committee roles and they are now in the process of completing their DBS and EYFS paperwork to satisfy the requirements of Ofsted. **Children on roll.** Our numbers are at the lowest they have been for a number of years (around 16) in addition over one third of our children have been assessed as having addition SEN or requirements. Many children have delayed development again in line with current trends in other settings and nationally as a result of lack of socialization during COVID. This has increased the workload of the Manager and SENCO and requires an uplift in staffing on order to work one: one with specific children. **Infrastructure issues** The Pre School is predominantly accommodated in modular buildings some of which are in a very poor state of repair due to their age (over 30 years old) and a historical lack of proper investment by the MOD. Despite a major renovation project in 2019 where a grant of 250k did improve some facilities recent surveys have found subsidence in one of the buildings which has resulted in its closure. Fortunately, this has not impacted our ability to remain open as the numbers on role are so low that they can be safely accommodated on other buildings. Whilst a considerable amount of work has been carried out by the Quartermasters department to look at repair and maintenance options alongside exploring grant options to fund building work against a backdrop of low numbers it has been deemed that this may not be necessary. **Building of a new facility** For a number of years there has been a proposal that a new Pre School/Childcare Setting would be built on the Defence Estate at Pirbright. When this plan was first mooted it was anticipated that this facility would be open in 2024. For a variety of reasons this date has continually slipped, and it is now projected to be opened by 2028. However various needs analysis by Surrey Early Years has identified that there may be enough childcare settings in the local vicinity to mean that this new facility may not be required. The location of this new setting ‘outside of the wire’ would have meant that the facility would have been accessible to a wider number of people both military and civilian meaning that the future of a Childcare setting at Pirbright would be secured. However as previously stated the dwindling number of children on roll combined with the date of the new build continually being put back presents a major risk to the settings continued viability. **Rise in Living Wage and National Insurance Contributions** The rise in the National Living wage and NI contributions mandated by the UK Government present a challenge for the setting. Against a backdrop of low numbers and a difficult recruiting environment we are constantly reviewing our income and expenditure. Whilst there has been a small increase in the funding, we receive from Surrey County Council, and we have reviewed our charges to ensure that they are competitive with other settings in the local area the inability to significantly increase our numbers on role places the future of the setting in jeopardy Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected and appointed by members of
Peter Pan Pre School| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|All Trustees complete a DBS check and
annual disclosure form, an EY2 Ofsted
suitability application and a Charity
Commission declaration. They are issued
with an induction pack detailing the Code of
Conduct, Management Committee
Constitution, Job Description for the
Officers positions, minutes of the last
meeting and AGM. It also provides links to
the key childcare and safeguarding
legislation and guidance documents.
Peter Pan Pre School adopts the Policies
and Procedures advised in the guide to
Occupational Standard for Management
Committee Members of Small Voluntary
organisations and Groups and the Charity
Trustees Handbook.
Trustees have completed training run by
Surrey Early Years Business Team for Pre
Schools in the Charitable Sector and attend
meetings with Surrey Early Years advisors
as appropriate.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Pre School operates in a building
owned and maintained by the Ministry of
Defence under an Encroachment Licence.
The Management Committee consists of
serving and retired members of the Armed
Forces, as well as parents of current and
former children who attend the Pre School.
All the Trustees are volunteers and do not
receive any payments of expense for their
time and commitment.
All major financial decisions including staff
salaries and wage increases, pensions and
bursary applications are decided by the
management Committee. The Manager
adheres to a strict budget and all additional| |||expenditure must be justified fully to the
Committee before agreement is given.
All grant applications are generally
completed by the Chairperson or
Treasurer.| |---|---|---| |Relationship with any
related parties|Para 1.51|A real positive this year has been a
complete change in the relationship the Pre
School now has with the Commanding
Officer and Chain of Command at Pirbright.
This has now reestablished itself on the
same secure footing that it was prior to
2021. The relationship is now once again
collaborative and open, and the Chain of
Command at Pirbright have been extremely
proactive in a number of ways for example
raising the profile of the setting and
conducting a number of surveys to try and
establish the need and increase the
number of children on rol. They have
represented the setting on meetings in the
wider Community (Surrey County Council
for example to raise our profile). They have
made us aware of any funding
opportunities and have the Community
Engagement and Development Officer
(CEDO) has been instrumental in assisting
us with making contacts for volunteer days
and recruiting opportunities. We now feel
that we have a very supportive and
collaborative working relationship which will
help us navigate the challenges and
difficulties ahead of us.| |Other||| ## **Reference and Administrative details** |Charity name|Peter Pan Pre School| |---|---| |Other name the charity uses|| |Registered charity number|10622788| |Charity’s principal address|Peter Pan Pre School
Alexander Barracks
Pirbright
Brookwood
Woking
SURREY
GU24 0QQ
01483 798264| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Carol Miller MBE|Chairperson||| ||Lena Breunig|Secretary||| ||Michelle Loubser|DeputyChairperson||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Carol Miller_ **Full name(s)** Carol Miller MBE (Major Retired) **Position (eg Secretary,** Chairperson **Chair, etc) Date** 9 Jan 2025 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/** The Peter Pan Pre-School Pirbright **members of** **On accounts for the year** 31 March 2024 **Charity no** 1062788 **ended (if any) Set out on pages** 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed: Date:** 25/01/2024 ~~J~~ **Name:** L J Dunford ~~Po~~ **Relevant professional** FCCA CTA **qualification(s) or body:** **Address:** 4 Marigold Drive Bisley GU24 9SF ~~ee~~ **October 2018** 1 **IER** CHARITY COMM15510N I FOR ENGLAND AND WALES Peter Pan Pre School Pirbright Receipts and payments accounts CC16a For the perfod from Perhjd *art date 0110412023 Period end date 3110312024 Section A Receipts and payments Unrestricted fundg Restricted funds Endowment funds Tolal funds Last year tr*the nearB* £ to th* nearest£ lo the nearest £ A1 Recelpts Fees Bank Intarest her Fundralsi Donations to the nearest£ 559 183 122.771 243 213 559 11800 Sub total(Gross income for AR) 87A80 136.027 A2 Asset and investment sales, (see table). Sub total 87.480 87.48Q 136,027 A3Pa Salaries Pensions Other *endltur8 sU￿Y CC- lunding redaim Sn8¢ks lrnsuranee CourEes Resources & Actrvlties Gard8n equipmont Uniform Offl¢e Expenses IT and PFwJne Bank and other tharges TTrvel Fees Refund Aceountarty f•es Stsff Loan Donations to Charities Clèaning Events & FLindrai8ing 8ookkeèping ents 119,994 3,535 292 50 3,924 1A14 1.414 495 2.055 8,110 360 240 1.639 1510 2.$10 2,954 1,501 5.881 10 617 617 738 61 399 200 Sub total 105A74 105,5T4 149,774 A4 Asset and investrnenl pur¢hases. (see table) Sub total 105.574 1DS.574 149.774 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash fvnds this year end 18,1194 18.094 13,747 46,188 28. 46.188 28,1)94 59,935 46.188 CCXX R1 accounts (SSI 0610112025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest£ Restricted funds to rt•arest£ Endowment nds to nearest £ B1 Cash funds 5.000 De￿t 4059 Total cash funds 28,094 51) Unr•str•cW Restrictod funds funds lo ne4rnst£ to n•*r•st £ Endowment funds to n•ar•$t £ Details B2 Oth&r monetary assets Details Fund to *thich Cost {optlonal) Cutr•nt value tional JetrAiIS Fund to which CunEnt y￿u• n•1 B4 Assets retained for the charity's own use Cost (op￿ne 3et2ils Fund to whl¢h liabll Artsount du• B5 Liabilities When du• Signed by one or t￿ trustees on behaff of all the trustees Sjgnature Print Name Date of proval CCXX R2 accounts {SS) 06n)112025