Tunstall C of E (Aided) Primary School Tunstall Road, Tunstall, Sittingbourne **Parent Teacher Association Email:** Tunstallschoolpta@outlook.com **Web:** https://www.pta-events.co.uk/tunstall ## **PTA Annual General Meeting Minutes** ## **Tuesday 23rd September 2025** **Location:** STEM Room, Tunstall School **Start Time:** 7:30pm **Attendees:** Sophie Butchard (secretary) Claire Annand (treasurer), Beckie Andrews (Headteacher) Katie Belsom-Glover, Jessica Newell, Sophia Whiting. Paula Mewett, Emma Cross, Megan Smith, Michelle Mitchell Stephen Hall, Lisa Stein, Darren Sissons, Nicole Marshall, Robyn Bartlett, Rebecca Deere, Sarah Belsom, Jo Henley ## **1.0 Apologies for Absence and Resignation** No apologies were received. Prior to the meeting a resignation from Rachel Pamplin and Anisha Abramian from the 2024/25 committees were received. ## **2.0 Approval of 2024/25 Annual General Meeting Minutes** The last AGM meeting was held on Wednesday 18[th] September 2024, the minutes were agreed to be an accurate record of the meeting. ## **3.0 Chairs Report for 2024/25** In the absence of RP SB introduced the Chair’s report. Sophie welcomed and gave thanks to all that attended. In her report read by SB RP explained the need for the AGM and that we would agree the constitution for the year and elect the new trustee and committee members. RP went on to say the time has come for her to step down from Tunstall PTA as both of her daughters have moved onto secondary school, special mentions were given to the Pamplin family who have supported the PTA tremendously, Stephen Hall, Simon Good for their endless support. Tunstall PTA had a wonderful academic year, Rachel thanked everyone who gave their time, effort and resources to events such as the firework display, Ice cream sales, Elfidges and Mothers & Fathers day and the discos. Jessica Newell was thanked for second-hand uniform sales and Katie Belsom-Glover for her commitment to the children's enjoyment of the grotto day by becoming our very own elf. RP wished the PTA all the best for the coming years. ## **4.0 Headteacher’s Report** Mrs Andrews’ report which was written with Mrs Homer was presented to the attendees. Within the report Mrs Andrews shared how fortunate the school is to have a PTA whose commitment and energy shine through in every corner of school life. Mrs Andrews commented on the fundraising efforts of the PTA through their larger events as well as the support they show at school productions and seasonal celebrations. The impact of their fundraising is profound and Tunstall School PTA Registered Charity Number: 1062784/0 Tunstall C of E (Aided) Primary School Tunstall Road, Tunstall, Sittingbourne **Parent Teacher Association Email:** Tunstallschoolpta@outlook.com **Web:** https://www.pta-events.co.uk/tunstall the opportunities it makes available to the children. Attendees were grateful to Mrs Andrews for providing the report. ## **5.0 Treasurers Report** The accounts for the year ending August 2025 were shared. The following was noted: - Total income - £27,724 - Total profit - £13,064 - Total donated to the school - £18,132 Funds given to the school and treats for the children included: - Stage - £4,500 - 10 x new laptops - £4,000 - New whiteboard - £2,000 - Pantomime - £2,232 - Now Press Play Headphones - £1,400 - Outdoor play area revamp - £800 CA advised that as the PTA raised over £25,000 the accounts will need to be verified by an independent person. CA to enlist an independent verifier. ## **6.0 Appointment of Trustees** A decision on the number of elected committee members needed to ensure the PTA is a viable charitable organisation. 18 people were in attendance. After some discussion it was agreed that the PTA would form a committee of 9 with 3 trustee positions. This would include moving forward without a designated chair of the PTA with the elected committee working with the wider community on upcoming events. SB in the position as secretary would be the point of contact with the school. |**Election of Treasurer**||| |---|---|---| |Claire Annand
Seconded by Sophie Butchard
Elected||| |**Election of Secretary**||| |Sophie Butchard
Seconded by Jessica Newell
Elected||| |**Election of Trustee**||| |Sophia Whiting
Seconded by Katie Belsom-Glover
Elected||| ## **7.0 Appointment of Committee Members** Tunstall School PTA Registered Charity Number: 1062784/0 Tunstall C of E (Aided) Primary School Tunstall Road, Tunstall, Sittingbourne **Parent Teacher Association Email:** Tunstallschoolpta@outlook.com **Web:** https://www.pta-events.co.uk/tunstall **Election of Committee member** Jessica Newell Seconded by Megan Smith Elected **Election of Committee member** Katie Belsom-Glover Seconded by Nicole Marshall Elected **Election of Committee member** Megan Smith Seconded by Emma Cross Elected **Election of Committee member** Paula Mewett Seconded by Michelle Mitchell Elected **Election of Committee member** Michelle Mitchell Seconded by Lisa Stein Elected **Election of Committee member** Emma Cross Seconded by Jo Henley Elected It was agreed the committee would monitor working without a chair and if they feel one is needed they will hold an EGM later in the year to elect. ## **8.0 Any Other Business** New PTA community groups and communication around events was discussed, class reps and documentation to be followed up. An update to progress will be shared at the next meeting. The first committee meeting followed on. ## **END OF MEETING** Tunstall School PTA Registered Charity Number: 1062784/0 ## **Tunstall Parent Teacher Association Accounts for Year Ending 2024/2025** |Current Bank Account
Cash in hand
Money in PayPal and Stripe
Big Project Account
Uncleared Receipts
**Total**|**at 31/08/2025**
**at 31/08/2024**
**at 31/08/2023**
£11,423.39
£14,913.25
£10,296.88
_£0.00_
_£84.50_
_£62.50_
_£0.00_
_£0.00_
_£0.00_
_£0.00_
_£0.00_
_£0.00_
_£0.00_
_£688.00_
_£373.59_
**£11,423.39**
**£15,685.75**
**£10,732.97**| |---|---| |**Events**
Class Fundraising Christmas
Fireworks 2024
Fireworks 2025
Elfridges 2024
Elfridges 2025
Christmas Disco 2024
Easter Disco 2025
Quiz Night
Mothers Day 2025
Ice Creams
Fathers Day
Refreshment Sales-Sports Day / Leavers
**Total Profit for Events**
**Other Income**
Second Hand Uniform sales
Stikins and Stickerscape
Lottery ticket sales
Bags 2 School
Book Sale
Easyfundraising
Charity Matchgiving
ASDA Cashpot
Tombola
**Total Profit for Other Income**
**Children’s Gifts and Activities**
Red Class Welcome Gift 2024
Red Class Welcome Gift 2025
Easter Trail
Mothers Day Cards
Fathers Day Cards
Grotto Books
Reindeer Food
**Total Expenditure for Activities**
**General Costs**
Parentkind annual membership due Jan
Small lottery licence
Stationery/sundry expenses
Mrs Andrews Leaving Gift
Anne Watson Leaving Gift
PTA Christmas Tree
Float in Hand
**Total Expenditure for General Costs**
**Total PTA Profit**|**Income**
**Expenditure**
**Expenditure (Prior**
**Year)**
**PTA Profit**
£479.03
£0.00
£0.00
£479.03
£11,788.21
£4,029.03
£1,623.85
£6,135.33
£0.00
£1,175.12
£0.00
-£1,175.12
£3,152.05
£2,078.15
£708.22
£365.68
£0.00
£1,025.67
£0.00
-£1,025.67
£1,388.00
£379.02
£0.00
£1,008.98
£1,290.00
£728.87
£0.00
£561.13
£386.26
£91.48
£0.00
£294.78
£1,311.24
£839.25
£0.00
£471.99
£1,727.04
£629.35
£0.00
£1,097.69
£1,172.00
£1,091.06
£0.00
£80.94
£606.29
£380.64
£0.00
£225.65
**£23,300.12**
**£12,447.64**
**£2,332.07**
**£8,520.41**
**Income**
**Expenditure**
**Income**
**(Prior Year)**
**PTA Profit**
£767.45
£0.00
£0.00
£767.45
£50.11
£0.00
£0.00
£50.11
£688.80
£0.00
£0.00
£688.80
£274.80
£0.00
£88.00
£186.80
£314.84
£0.00
£0.00
£314.84
£368.89
£0.00
£0.00
£368.89
£472.00
£0.00
£0.00
£472.00
£456.56
£0.00
£0.00
£456.56
£187.00
£0.00
£0.00
£187.00
**£3,580.45**
**£0.00**
**-£88.00**
**£3,492.45**
**Income**
**Expenditure**
**Expenditure (Prior**
**Year)**
**PTA Profit**
£0.00
£5.75
£0.00
-£5.75
_General Expenses_
£0.00
£31.44
£0.00
-£31.44
£0.00
£73.50
£0.00
-£73.50
£0.00
£38.19
£0.00
-£38.19
£0.00
£18.89
£0.00
-£18.89
£0.00
£663.37
£0.00
-£663.37
£0.00
£33.41
£0.00
-£33.41
_General Expenses_
**£0.00**
**£864.55**
**£0.00**
**-£864.55**
**Income**
**Expenditure**
**Expenditure (Prior**
**Year)**
**PTA Profit**
£0.00
£162.00
£0.00
-£162.00
_General Expenses_
£0.00
£20.00
£0.00
-£20.00
_General Expenses_
£0.00
£291.90
£0.00
-£291.90
_General Expenses_
£677.00
£674.26
£0.00
£2.74
Other
£166.04
£171.00
£0.00
-£4.96
Other
£0.00
£28.45
£0.00
-£28.45
_General Expenses_
£0.00
£0.00
£0.00
£0.00
**£843.04**
**£1,347.61**
**£0.00**
**-£504.57**
**£27,723.61**
**£14,659.80**
**£2,244.07**
**£10,643.74**
**31/08/2025**| |---|---| ## **Funding Requests from the School** Whiteboard KS1 Pantomime KS2 Pantomime Minibus 24/25 Stage Leavers Party Leavers Hoodies Father Christmas Now Press Play Headphones 10 x Laptops Outdoor Play Area Funding **Total Donated to School** TUN/18 Expense Claim Rachel Pamplin Invoice Tun-PTA-INV-366 Invoice TUN/2011 Invoice TUN/19 |£
£
£
£
£
£
£|**Expenditure**
2,000.00

600.00

1,632.00

2,400.00

4,500.00

450.00

150.00
|**Balance at 31/08/24**
Delta on HJ Receipt
Current Profit 24/25
Expenses Paid in Prior Year
Revenue from Prior Year
Funding to School|**PTA**
**£**
£
£
£
£
£|**Cash Position**
**15,685.75**

(150.00)

£600 in 23/24 but only received £450
10,643.74

This includes the costs paid in 23/24, so a true profit figure
2,332.07

Costs recognised in 23/24 so added back to profit in 24/25.
1,043.74

Revenue from Stripe that cleared in 24/25 but related to 23/24.
(18,132.00)
| |---|---|---|---|---| |£|200.00
|||| |£|1,400.00
|**End Balance**|**£**|**11,423.37**
| |£|4,000.00
|**Balance per Bank Rec**|**£**|**11,423.37**
| |£|800.00
||**£**|**(0)**
| **£ 18,132.00** MARTIN THOMAS & CO Incorporating HELPtNG HAND SERVICES 3 W(￿dStOCk Road, Sittingbournc, K¢nt MEI 0 4HH. Tel: 01795 - 477787 (Ans/Fax) Mobile.. 07721- 612374 To It may C￿￿rn D•t• . 5 Jun• 2026 Our r•f. CertTun8tallPTA Your r•1. Tun8tallPTA D8ar sir or madam. rtlflcats - Tunstall PTA f r 202412 My examination was carried out in accordance wth general directions applicat￿0. An examination incI￿je5 a review of the accounting records kept by the organisab'on aThS mparison of the accounts presented V￿th those records. It also indudes consideration of any unusual rtems or disclosures in the accounts, and seeking explanations from the officers concemiro any such matters. The pro¢edure$ undertaken do not provide all the evidence ttAt w￿uld be requlred In an audit, and consequently no opinion is given as to whether the a¢￿Unts present a 'true and fair, view and th8 report is limited to those matters Set oui in the statsmerrt In connectson my examinats'on, no matter h88 come to my attention 1. whth gives me reasonable cause to believe that in, any material respect, the requiremwts.. to keep accounting records in accordance wrth normal 8Q￿Unting practice., and to prepare accounts which accord with the accounting ￿cOrdS and comply tr accounting requirements of FRS102 have not been met; or 2. to ¥%thich, in my O￿niOn, attention Should be drawn in order to enable a proper wrfjer3￿rvj of the account• to ￿ reached. Yours sincerety Proprietor.. Martin Thoma8 E Mail . rnartin@martinthomasaccount8nt,co.uk Accounts, Taxation, Payroll, MTD & Auto Enrolment