ASSIST
(Fallowfield & Withington Neighbourhood Care Group) TRUSTEES' ANNUAL REPORT AND FINANCIAL STATEMENTS
for the Year Ended 31 March 2022
Charity Registration Number: 1062675
Contents
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS ............................ 3 TRUSTEES ANNUAL REPORT ................................................................................. 5 Structure, Governance and Management ............................................................... 5 Governing Document .......................................................................................... 5 Recruitment and Training of Trustees ................................................................. 5 Organisational Management ............................................................................... 5 Public Benefit ...................................................................................................... 5 Risk Management ............................................................................................... 5 Reserves ............................................................................................................. 6 Objectives, Aims and Activities ............................................................................... 6 Charitable Objectives .......................................................................................... 6 Principal Activities ............................................................................................... 6 Review of Achievements and Performance for the Year ........................................ 6 Operational Performance .................................................................................... 7 Financial Review ................................................................................................. 7 Reserves ............................................................................................................. 7 Independent examiner’s report to the Trustees of Assist ........................................... 8 Receipts and Payments Accounts for the year ended 31 March 2022 ....................... 9 Statement of Assets and Liabilities as at 31 March 2022 ......................................... 10 Notes to the financial statements ............................................................................. 11
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS
Registered Charity Name ASSIST Registered Charity Number 1062675 Registered Office 439 Wilmslow Road Withington Manchester M20 4AN Trustees Ms P Cotterill (Chair) Ms E Spencer (resigned from the board 21[st] April 2022) Mrs B Barnett (resigned from the board 21[st] April 2022) Mrs S Gunawardena (Secretary) Mrs B Aston Mr B Stevenson Cllr G White Mr D Lamb Mrs M Redhouse Mrs J Kirkby Mrs V Wharmby (Treasurer) (appointed as Treasurer 8[th] December) Anisa Razzaque (resigned from the board 14[th] July 2021) Geraldine York (resigned from the board 14[th] July 2021) Chair Ms P Cotterill Treasurer Mrs V Wharmby (appointed as Treasurer 8[th] December) Secretary Mrs S Gunawardena Bankers Co-operative Bank PO Box Skelmersdale WN8 6WT Independent Examiner Beyond Profit Ltd G104 Bolton Arena Arena Approach Horwich Bolton BL6 6LB
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Note from our Chair
I would like to thank our staff, volunteers, Board members and service users for ensuring that Assist kept going and even expanded in 2021-2022. Towards the end of the year Amelia was on maternity leave, and we welcomed Meena as her replacement. She has fitted in really well. Manchester City Council has continued their economic support and we thank them most sincerely. Nearly 200 older people living in the Withington area, the vast majority of whom live alone, are supported by us and we are really pleased we can help them.
Pip Cotterill Chair of Board
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TRUSTEES ANNUAL REPORT
Structure, Governance and Management
Governing Document
ASSIST is registered as a charity with the Charity Commission on 5th June 1997 under reference 1062675. A revised constitution was produced and adopted at the Annual General Meeting on 20th November 2012.
Recruitment and Training of Trustees
We invite potential trustees to an interview, take up references and conduct a DBS check. Induction takes the form of a visit to the office to see how the organisation works and asking them to complete some reading around the roles and duties of trustees.
Most of our trustees are involved as volunteers in a practical role within the organisation. Trustees are appointed by the Executive Committee at the Annual General Meeting (AGM). The members elect from the Executive Committee, a Chairperson, a Secretary and a Treasurer who hold office until the next AGM.
This year, we welcomed Vicky Wharmby as a new trustee, fulfilling the role of treasurer.
Organisational Management
The organisation is run by its board of trustees who meet monthly.
The organisation employs a Co-ordinator, an Assistant and a chef. These support around 50 volunteers to run various groups, activities and services.
Public Benefit
In planning and delivering our services and activities the Trustees of Assist confirm that they have complied with the duty In Section 4 of the Charities Act 2011 to have due regard to public benefit guidance by the Charity Commission in delivering the activities undertaken by the Charity.
Assist is required, under its Constitution, to provide services and assistance to those persons in need by reason of poverty, sickness, age or disability.
Assists’ activities as described in this report are considered to meet the public benefit requirement as specified in the Charities Act 2011.
Risk Management
The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems are being established to mitigate these risks. We make sure our finances are sufficient to cover our outgoings and apply for grants and encouraging donations as appropriate. We also ensure we have the correct levels of insurance cover.
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We have a risk register that we review regularly at trustee meetings.
Reserves
We have a reserve policy and hold reserves of £50,000. The reserves are in place to cover our statutory obligations, redundancy and contingency should a situation occur where our income is affected, or our costs increase.
Objectives, Aims and Activities
Charitable Objectives
The Charitable Objectives of Assist are set out in the constitution. Assist is a neighbourhood care group which recruits, trains and supports volunteers to provide simple, practical help to older people in need in Withington and Fallowfield area.
Principal Activities
Our main aims continue to be to reduce social isolation and to help older people remain in their own homes. We offer help with practical jobs and also provide our frailer, more isolated members with volunteer “befrienders” who visit once a week and can offer help with shopping etc.
Review of Achievements and Performance for the Year
Following the easing of Covid lockdowns and restrictions throughout 2021, we worked hard to return to more and more in-person activities including introducing outdoor coffee groups at first before moving these indoors and creating a new Wednesday afternoon coffee afternoon.
Our lunch club, exercise classes, positive living, film clubs and digital drop ins returned the building. With risk assessments and various restrictions in place to continue to put member, volunteer and staff safety at the forefront we were able to welcome very much needed and missed social contact.
Lunch deliveries continued for those still shielding/feeling unable to return and remained an important service for keeping people feeling connected to the group. We also make it out on a couple of local visits to Didsbury park, Alexandra park, the RNCM, a Christmas lunch and to Oswaldtwistle mill. Telephone befriending and in person befriending also increased over the year, volunteer John continued to mow lawns and trim hedges and volunteer Ray helped with collecting prescriptions and taking members out in wheelchairs, as well as plenty of volunteers giving lifts to hospital and various appointments and bringing people into groups.
This year was also a great year for partnership working, with the OPeNs project bringing together Assist, Saheli women’s group and Ladybarn community centre to employ a worker, Emma, to support and increase activity for older people in the Withington and Old Moat area. Assist also worked in partnership with Didsbury and Chorlton Good Neighbours to deliver the Covid Impact Fund over the Summer,
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employing a Digital Drop In worker, financially supporting existing activities and enabling workshops involving trustees from across the three charities.
Operational Performance
We are pleased to have been able to continue supporting our members and volunteers, and on 31[st] March 2021, we had 181 members on our books, and 50 volunteers.
Financial Review
Our main source of funding is Manchester City Council. We have continued to apply for grants and seek donations to supplement our main grant to support and develop our activities.
Additional grants have come from OPeNs partnership fund, the Co-op, Southway housing, Forever Manchester, We Love Manchester, Withington and Old Moat NIF, Mental Health Fund, Covid Impact Fund and Home Instead.
Members remain generous, and we are very grateful for their donations.
Reserves
The Trustees have determined reserves should be held that enable Assist to continue for 10 months in the event of any funding being cut, or to enable the Trustees to wind down the organisation and pay redundancy as required. This sum is set at £50,000 and will be reviewed each year.
This report was approved by the Board of Trustees on 15 Dec 2022 and signed on their behalf:
Pip Cotterill Pip Cotterill (Jan 10, 2023 12:57 GMT)
Ms P Cotterill Chair
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Independent examiner’s report to the Trustees of Assist
I report to the trustees on my examination of the accounts of Assist (the Charity) for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Emma Willder, FCMA, CG(Affiliated)
Fellow of the Chartered Institute of Management Accountants
Date: Jan 10, 2023
Beyond Profit Ltd G104 Bolton Arena Arena Approach Horwich Bolton BL6 6LB
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Receipts and Payments Accounts for the year ended 31 March 2022
----- Start of picture text -----
31 March 2022 31 March 2021
Unrestricted Restricted Unrestricted Restricted
Notes funds funds Total funds funds funds Total funds
£ £ £ £ £ £
Receipts:
Grant, donations and contributions 2 14,054 71,056 85,110 13,505 2,873 16,378
Local Authority Contract 36,900 - 36,900 36,900 - 36,900
Total 50,954 71,056 122,010 50,405 2,873 53,278
Payments:
Direct Charitable Expenditure 3 8,768 52,893 61,661 9,886 4,453 14,339
Management and Administration 4 37,055 - 37,055 39,438 - 39,438
Total 45,823 52,893 98,716 49,324 4,453 53,777
Net receipts/(payments) 5,131 18,163 23,294 1,081 (1,580) (499)
Cash funds at 31 March 2021 58,563 1,768 60,331 52,805 8,025 60,829
Transfers between funds - - - 4,677 (4,677) -
Cash funds at 31 March 2022 5 63,694 19,931 83,625 58,563 1,768 60,331
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Statement of Assets and Liabilities as at 31 March 2022
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Section B 31 March 2022 31 March 2021
Restricted Restricted
Unrestricted income Unrestricted income
funds funds Total funds funds Total
£ £ £ £ £ £
Cash Funds
Cash at bank 63,604 19,931 83,535 58,412 1,768 60,180
Cash in hand 90 - 90 151 - 151
63,694 19,931 83,625 58,563 1,768 60,331
----- End of picture text -----
The financial statements were approved by the Board of Trustees on 15 Dec 2022 and signed on their behalf:
Pip Cotterill
Pip Cotterill (Jan 10, 2023 12:57 GMT)
Ms P Cotterill Chairperson
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Notes to the financial statements
1) Receipts and Payment accounts
Receipts and payments accounts are statements that summarise the movement of cash into and out of the organisation during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2) Grants and Donations
| Befriending Coffee Morning COVID 19 Craft Group Day Trips Digital Drop in Exercise Club Film Club Gardening Services OPeNS Positive Living Tea & Talks Tuesday Club Volunteer Driving Other donations Other grants GMMH Mental Wellbeing Fund Southway Housing (Tuesday Club) Fallowfield Browsers Southway Housing (Winter Warmer) Greater Manchester West NHS Foundation Trust (Winter Warner) We Love Manchester |
Unrestricted funds Restricted funds Total funds Unrestricted funds Restricted funds Total funds £ £ £ £ £ £ - - - - - - 773 1,104 1,877 - - - - 75 75 43 100 143 - - - 1,136 - 1,136 - - - 79 2,700 2,779 - - - 2,414 1,333 3,747 525 - 525 229 - 229 - - - 595 - 595 - - - 123 45,500 45,623 - - - 227 11,364 11,591 - - - 56 - 56 - - - 4,808 2,252 7,060 4,766 - 4,766 66 - 66 - - - 1,064 - 1,064 1,884 - 1,884 2,441 6,628 9,069 363 - 363 - - - - 2,873 2,873 - - - 500 - 500 - - - 3,000 - 3,000 - - - 500 - 500 - - - 600 - 600 - - - 1,367 - 1,367 14,054 71,056 85,110 13,505 2,873 16,378 2022 2021 |
|---|---|
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3) Direct Charitable Expenditure
| Befriending Coffee Morning COVID 19 Craft Group Day Trips Digital Drop in Exercise Club Film Club Gardening Services OPeNS Positive Living Tea & Talks Tuesday Club Volunteer Driving Other grants GMMH Mental Wellbeing Fund Winter Warmer 4) Charity Management and Administration Running Costs Staff Costs (not allocated to specific activities) Volunteer Costs (not allocated to specific activities) Trustee Costs |
Unrestricted funds Restricted funds Total funds £ £ £ 35 - 35 - 320 320 18 75 93 8 100 108 1,737 - 1,737 - 2,528 2,528 2,558 1,333 3,891 311 - 311 113 - 113 - 33,818 33,818 910 11,364 12,274 702 - 702 2,309 2,252 4,561 67 - 67 - 1,103 1,103 - - - - - - 8,768 52,893 61,661 2022 Unrestricted funds Restricted funds Total funds £ £ £ 9,361 - 9,361 27,508 - 27,508 186 - 186 - - - 37,055 - 37,055 2022 |
Unrestricted funds Restricted funds Total funds £ £ £ 10 - 10 - - - - - - - - - - - - 71 0 71 2,352 954 3,306 - - - 134 - 134 - - 2,393 2,393 220 - 220 6,373 - 6,373 - - - - - - - 1,105 1,105 726 - 726 2021 |
|---|---|---|
| 9,886 4,452 14,338 |
||
| Unrestricted funds Restricted funds Total funds £ £ £ 10,788 - 10,788 28,616 - 28,616 34 - 34 - - - 2021 |
||
| 39,438 - 39,438 |
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5) Funds
| Restricted Funds: GMMH Mental Wellbeing Fund |
Balance at 1 April 2021 Incoming Resources Resources Expended Transfers between funds Balance at 31 March 2022 £ £ £ £ £ 1,768 - (1,768) - - |
|---|---|
| Manchester City Council (OPeNs) | - 45,500 (33,818) - 11,682 |
| Manchester City Council (Living Well at Home) Other Total Restricted Funds Unrestricted funds Total Funds Prior year comparative Restricted Funds: Big Lottery |
- 4,852 (1,103) - 3,749 - 20,704 (16,204) - 4,500 1,768 71,056 (52,893) - 19,931 58,563 50,954 (45,823) 63,694 60,331 122,010 (98,716) - 83,625 Balance at 1 April 2020 Incoming Resources Resources Expended Transfers between funds Balance at 31 March 2021 £ £ £ £ £ 3,668 - (2,393) (1,275) - |
| Tuesday Club Chorlton Good Neighbours Greggs Foundation's Local Community Project Fund GMMH Mental Wellbeing Fund Total Restricted Funds Unrestricted funds Total Funds |
1,810 - - (1,810) - |
| 1,592 - - (1,592) - 954 - (954) - - - 2,873 (1,105) - 1,768 |
|
| 8,024 2,873 (4,452) (4,677) 1,768 |
|
| 52,805 50,405 (49,324) 4,677 58,563 |
|
| 60,829 53,278 (53,776) - 60,331 |
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6) Related party transactions and Trustees' expenses and remuneration
The Trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2021: £nil).
No Trustees, or person related or connected by business to them has received any payments or other benefits from the charity during the year.
Whilst there is no separate Trustee Indemnity Insurance purchased, Trustees are covered by the Employer Liabilities section of Assists overall insurance.
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Trustees Annual Report 31032022 v1 with accounts
Final Audit Report
2023-01-10
Created: 2023-01-10 By: Emma Willder (emma@beyondprofituk.co.uk) Status: Signed Transaction ID: CBJCHBCAABAARe4201KaZuDPy28Halqipy8pdU0OkAGW
"Trustees Annual Report 31032022 v1 with accounts" History
Document created by Emma Willder (emma@beyondprofituk.co.uk)
2023-01-10 - 12:52:43 PM GMT- IP address: 81.96.168.66
Document emailed to Amelia King - Assist (withingtonassist@gmail.com) for signature
2023-01-10 - 12:53:22 PM GMT
Email viewed by Amelia King - Assist (withingtonassist@gmail.com)
2023-01-10 - 12:57:33 PM GMT- IP address: 66.249.93.89
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Signer Amelia King - Assist (withingtonassist@gmail.com) entered name at signing as Pip Cotterill 2023-01-10 - 12:57:55 PM GMT- IP address: 92.27.118.23
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Document e-signed by Pip Cotterill (withingtonassist@gmail.com)
Signature Date: 2023-01-10 - 12:57:57 PM GMT - Time Source: server- IP address: 92.27.118.23
Document emailed to Emma Willder (emmacwillder@gmail.com) for signature 2023-01-10 - 12:57:58 PM GMT
Email viewed by Emma Willder (emmacwillder@gmail.com)
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Document e-signed by Emma Willder (emmacwillder@gmail.com)
Signature Date: 2023-01-10 - 12:59:15 PM GMT - Time Source: server- IP address: 81.96.168.66
Agreement completed.
2023-01-10 - 12:59:15 PM GMT